Board of Directors Meeting November 7-8, 2017 Paradise Point Resort & Spa San Diego, CA Minutes

Transcription

1 Board of Directors Meeting November 7-8, 2017 Paradise Point Resort & Spa San Diego, CA Minutes I. Call to Order President Medina called the meeting to order at 8:10 a.m. PST. II. Roll Call and determination of a quorum Secretary Brunot called the roll and the following members answered roll call: Amanda Day, Bernard Turner, Bill Smith, Janeen Gaskins, Janell Harvey, Jo Miller, Karen Cassidy, Kathy Brunot, Lauren Daniels, Nathan Medina and Sue Jetter. Quorum was established as all eleven members were in attendance. Staff present: GPA Chief Executive Officer Mike Chamberlain, CAE III. Approval of Agenda President Medina called for a motion on approving the agenda. A motion was duly made and seconded. The motion passed unanimously. IV. Consent Agenda (Items extracted for discussion will be handled in Board Business) a. August 2017 Board of Directors meeting minutes b. Bylaws Committee Report c. Chapter Advisory Committee Report d. CEO Report e. Ethics Committee Report f. Finance Committee Report g. Financial Statements through September 2017 h. Governmental Advocacy Task Force Report i. Long Range Planning Committee Report j. Mentoring Task Force Report k. Nominating Committee Report l. Pioneer Committee Report m. Professional Growth and Development Committee Report n. Publications Committee Report o. Social Media Task Force Report Jetter asked for the Financial Statement to be extracted from the agenda for further questions. A motion was made by Cassidy and seconded by Turner to approve the agenda with the one extraction. The motion passed. V. GPA Strategic Plan for

2 CEO Chamberlain introduced Dave Fellers who led the Board in the Strategic Planning session. The Board participated in an interactive strategic planning session. Fellers provided some background information to the Board from his work with the Long Range Planning Committee as well as focused interviews with several individuals within the GPA organization. The Board engaged in discussion on the four identified goals and provided feedback for fine tuning the final strategic plan. Fellers presented the final product to the Board on Wednesday morning. Motion by Smith to adopt the amended plan as presented and seconded by Turner. No further discussion. Motion passed. Roundtable discussion captured input from the board on next steps going forward. VI. Policy and Procedures a. GPA Business Alliance Policy Chamberlain presented the Business Alliances Policy to the Board and provided some background information. There was general discussion among the Board on the policies and procedures presented in the Board packet. Gaskins asked about adding some language to page 54 regarding the financial implications to the budget. Other questions addressed the use of GPA s name and logos and the Board engaged in discussion about what this could mean for GPA. Motion by Gaskins that the GPA Board of Directors adopt the GPA Business Alliances Policy and Procedures to replace the current GPA Endorsement Policy. Second by Cassidy. No further discussion. Motion passed. b. GPA Governmental Advocacy Framework Cassidy presented the framework for the Governmental Advocacy Task Force. The primary component is advocating for the grants profession. There was general discussion among the board regarding the presentation and proposed framework. Motion by Gaskins that the Board adopt the framework for Governmental Advocacy as presented by the Governmental Advocacy Task Force and create a Governmental Advocacy Committee. Jetter seconded the motion. No further c. GPA Social Media Policy Revision Miller presented the updated guidelines on Social Media Usage as presented in the board packet. There was general discussion among the board about the guidelines and what would happen if violations occurred. Motion by Social Media Committee that the GPA Board of Directors approve the updated Social Media Policy. The motion was seconded by Daniels. No further VII. Board Business a. Any items extracted from Consent Agenda Medina asked for questions on the Financial which were extracted from the Consent Agenda. The question concerned Chapter Financials. Gaskins and Chamberlain responded to the question with clarifications.

3 Motion made by Cassidy to accept the financials and seconded by Harvey. No b. Selection of Auditor for 2017 Financial Statements Gaskins presented the Finance Committee s recommendation for selection of an auditor for Motion to approve the recommendation by the Finance Committee of Ifft and Company as the auditor for the 2017 Fiscal Year GPA Financial Statements with an option to renew a contract for services up to two years. Seconded by Daniels. No further c. GPA 2018 Budget Gaskins presented the proposed 2018 Budget and some background information for Board discussion. Gaskins and Chamberlain answered questions from the Board regarding the proposed budget. Motion coming from the Finance Committee to approve the 2018 budget as recommended by the Finance Committee. Seconded by Turner. No further d. Regional Representative for Region 4 Smith presented the recommendation from the Chapter Advisory Committee. Motion coming from committee is that the GPA Board appoint Laura Fegan as the Regional Representative for Region 4. Seconded by Day. Motion passed. e. Continuation of Mentoring Task Force Daniels presented the recommendation of the Mentoring Task Force and provided some background information to the Board. Motion by the Mentoring Task Force to continue its activities in 2018 to monitor and evaluate the GPA Mentoring Program. Seconded by Smith. No discussion and the motion passed. f. Fraud Risk Assessment Chamberlain led the Board through this exercise. Data collected will be compared against the scores from last year as a benchmark to help determine next steps in the development and fine tuning of organizational policies and procedures and risk tolerance level. g. Board Evaluation Chamberlain informed the Board that the second board evaluation will be sent out in December and the results will be reviewed at the February 2018 board meeting. h. Officer Elections Medina led the Board in the election of Officers for the 2018 year. Results are as follows:

4 President Vice President Secretary Treasurer Jo Miller Kathy Brunot Sue Jetter Janell Harvey i. Executive Session: GPA CEO Performance Review/Contract Medina moved the Board into Executive Session at 3:54 p.m. PST. The Board came out of Executive Session at 4:45 p.m. PST. The Board meeting adjourned at 4:46 p.m. PST. VIII. IX. Special Presentations The Board reconvened at 8:00 a.m. PST and the following Board members returned for the meeting: Amanda Day, Bernard Turner, Bill Smith, Janeen Gaskins, Janell Harvey, Jo Miller, Karen Cassidy, Kathy Brunot, Lauren Daniels, Nathan Medina and Sue Jetter. The GPA CEO, Mike Chamberlain, was in attendance. Guests in attendance included: Bonnie Houk with the Grant Professional Certification Institute and Helen Arnold with the Grant Professionals Foundation. Also in attendance was Dave Fellers who is working with the Board on the Strategic Plan. a. Bonnie Houk provided the Board with an update on the activities of the Grant Professional Certification Institute Board and stated that there are currently 335 active GPCs. Next year will mark the ten-year anniversary of the exam. There have been about 520 GPCs, but we have seen some members retire and have lost some due to death. Houk also provided an update on the accreditation status for the GPC which they hope to have complete by Summer b. Helen Arnold provided the Board with an update on the activities of the Grant Professionals Foundation Board. GPF awarded 28 scholarships (20 Conference and 8 Membership Scholarships) this year. The total value of said scholarships was $16,621. The 2016 Silent Auction brought in over $8000 and the Every Chapter Challenge as of October 28 has brought in $16,274. The GPF has a new website and has started its strategic planning process for Upcoming GPA Board of Directors Meetings a. February 9-10, 2018, Swissotel, Chicago, IL b. June 22-23, 2018, Marriott Downtown City Creek, Salt Lake City, UT c. November 6-7, 2018, Swissotel, Chicago, IL d. February 23-24, 2019, Washington Hilton, Washington, DC e. June 21-22, 2019, Hyatt Place Downtown, Charlotte, NC f. November 5-6, 2019, Washington Hilton, Washington, DC g. February 2020, Hyatt Regency Denver, Denver, CO h. June 2020, To Be Determined i. November 3-4, 2020, Hyatt Regency Denver, Denver, CO X. Adjournment Motion to adjourn by Turner and seconded by Daniels. Meeting adjourned at 10:42 a.m. PST.

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