MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF JOHNSON COUNTY COMMUNITY COLLEGE

Transcription

1 MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF JOHNSON COUNTY COMMUNITY COLLEGE A meeting of the Board of Trustees of Johnson County Community College was called to order by the Vice Chair on, at 5:00 p.m. in the Hugh W. Speer Board Room, 137 General Education Building, on the JCCC campus, College Boulevard, Overland Park, Kansas. Trustees Present: Greg Musil, Chair (by phone, exited the call at 6:00 pm) Stephanie Sharp, Vice Chair Lee Cross, Treasurer Nancy Ingram, Secretary Jerry Cook, Trustee David Lindstrom, Trustee (by phone) Henry Sandate, Trustee Staff Joe Sopcich, President Jeff Allen, Director, Campus Services and Energy Management, Maintenance Kate Allen, Associate Vice President, Institutional Advancement, Government Affairs Jay Antle, History Professor/Executive Director of Sustainability Dennis Arjo, Professor, Philosophy, Religion, and Humanities Mitch Borchers, Associate Vice President, Business Services Hanan Boukhaima, Student Activities Ambassador Alicia Bredehoeft, Counselor Malinda Bryan-Smith, Director, Grants Leadership and Development Becky Centlivre, Vice President, Human Resources Colleen Chandler, Director, Human Resources Vincent Clark, Professor, History John Clayton, Executive Director, Institutional Effectiveness Brett Cooper, Associate Professor, Math Resource Center Beth Edmonds, Professor, Mathematics Eric Elisabeth, Professor, Science Janette Funaro, Professor, Foreign Languages Steven Giambrone, Professor, Science, Biology Scott Gilmore, Associate Professor, Industrial Technology Chris Gray, Executive Director, Marketing Communications Nell Gross, Campus Ledger Melanie Harvey, Associate Professor, Science, Chemistry Barry Herron, Professor, Science, Chemistry Susan Hoffman, Administrative Assistant, Continuing Education James Hopper, Professor, Web Applications

2 Page 2 Susan Johnson, Professor, Engineering Technology Jennifer Kennett, Professor, Mathematics Barbara Larson, Executive Vice President, Finance and Administration Services James Leiker, Professor, History and Political Science Joe LeRoy, Faculty, Mathematics Rachel Lierz, Associate Vice President/CFO, Financial Services Barb Mahring, Professor, Personal Computer Applications Mickey McCloud, Vice President, Academic Affairs/CAO Vincent Miller, Dean, Academic Support Mary Nero, Assistant General Counsel Derek Nester, Senior Multimedia Engineer and Event Specialist, AV Services Joe Petrie, Video Production Coordinator, Journalism and Media Communication John Russell, Adjunct Professor, Writing Center Terri Schlicht, Executive Assistant to President and Board of Trustees Matthew Schmeer, Professor, English Marilyn Senter, Professor, English Gurbhushan Singh, Associate Vice President, Academic Affairs Carol Smith, Professor, Personal Computer Applications Pam Vassar, Assistant Dean, Student Life and Activities Larry Weaver, Associate Professor, Science, Physics Randy Weber, Vice President, Student Success/CSAO Deborah Williams, Professor, Science, Biology Tanya Wilson, General Counsel Students: Visitors QUORUM James Davis Alex Rowe Dick Carter Roberta Eveslage Linda Maskill Jeannine Matthews Lynn McLennan Judy Nagl Kate Raclin Paul Snider Katie Unlenhake Ms. Sharp announced the presence of a quorum, with seven board members present.

3 Page 3 PLEDGE OF ALLEGIANCE OPEN FORUM AWARDS AND RECOGNITIONS Ms. Sharp led the Board of Trustees and other meeting participants in the reciting of the Pledge of Allegiance. Brenda Edmonds, JCCC math professor; Melanie Harvey, JCCC associate professor, science; Matthew Schmeer, JCCC English professor; Donna Helgeson, JCCC associate professor, mathematics; and Janette Funaro, JCCC foreign language professor provided statements regarding College Now placement criteria. Any written statements submitted to the Board on this matter have been retained in the President s Office. Recognition of Nerman Museum Retired Emeritus Docents Jeanne C. Hunter, Jeannine Matthews, Lynn McLennan, Linda Maskill and Judy Nagl. Nerman Museum Retired Emeritus Docents recognized but not in attendance include: Sue Nerman, Jim Sichter, Doreen Maronde, John Murphy and Bobby Tipp. STUDENT SENATE REPORT COLLEGE LOBBYIST REPORT Student Senate President Alex Rowe provided an update on the activities of the Student Senate: Trick or Treat for Kids event will be held October 27. The JCCC Gives annual event is underway. This year, the goal is to meet or exceed last year s record-setting contribution of more than $2,000 in cash donations. Nominations are open for individuals and/or families of JCCC students, faculty, and staff who are in need of financial aid. The deadline for nomination is November 3 rd. In a continuing effort to create a sense of unity and enthusiasm toward campus activities, the Student Senate has been able to allocate $4,000 toward the Spirit Award created last year. The Student Senate Budget Committee has funded to date nearly $12,000 for the events of four student clubs and organizations. Mr. Carter shared information from the monthly legislative update report with the Board of Trustees.

4 Page 4 COMMITTEE REPORTS AND RECOMMENDATIONS Collegial Steering Committee Dr. Sopcich reviewed items from the October 3, 2017, Collegial Steering Committee meeting. Human Resources Committee Ms. Ingram reviewed items from the October 2, 2017, Human Resources Committee meeting. Following discussion, upon motion by Ms. Ingram, seconded by Mr. Cross, which motion unanimously carried, the Board of Trustees accepted the recommendation of the college administration to approve the amended and restated Investment Committee Charter as shown in the Board packet. Following discussion, upon motion by Ms. Ingram, seconded by Mr. Cross, which motion unanimously carried, the Board of Trustees accepted the recommendation of the college administration to approve the proposed amendments to the Probationary Period Policy, 415,06, as shown in the Board Packet. Learning Quality Committee Management Committee Mr. Cross reviewed items from the October 3, 2017, Learning Quality Committee meeting. Dr. Cook reviewed items from the October 4, 2017, Management Committee meeting. Following discussion, Dr. Cook made a motion, seconded by Ms. Ingram, to approve the Renewal of the Annual Contract for Government Affairs Liaison Services as recommended by the Administration. After discussion, a substitute motion was made by Ms. Sharp to amend the original motion to restore the original contract amount to include federal lobbying services through the remaining eleven contract month period; the substitute motion was seconded by Mr. Cross which then failed

5 Page 5 by a vote of 2-4 with Cook, Ingram, Lindstrom and Sandate voting against. Dr. Cook s original motion to approve the renewal of the annual contract for state government affairs liaison services with The Carter Group, Inc. at an amount not to exceed $46,738.34, plus expenses pursuant to college travel policies was then voted on and approved by a vote of 4-2 (Cross and Sharp as the dissenting votes). Following discussion, upon motion by Dr. Cook, seconded by Mr. Cross, which motion unanimously carried, the Board of Trustees accepted the recommendation of the college administration to approve the renewal of the annual contract for the printing of the Continuing Education catalogs with Henry Wurst, Inc. at a total annual expenditure not to exceed of $235, PRESIDENT S RECOMMENDATIONS FOR ACTION Treasurer s Report President s Monthly Report to the Board NEW BUSINESS Following discussion, upon motion by Mr. Cross, seconded by Mr. Lindstrom, which motion unanimously carried, the Board of Trustees accepted the recommendation of the college administration to approve the Treasurer s Report for the month August 2017, subject to audit, as shown in the board packet. Dr. Sopcich spoke to the subject of concurrent education. He, Dr. Shelia Mauppin, and Dr. Mickey McCloud, have attended two panel discussions held by the Kansas Board of Regents and the Kansas State Department of Education. These discussions are being held with the goal of providing greater accessibility and affordability to higher education for Kansas students. Mr. John Clayton presented the proposed Strategic Plan document and the Key Performance Indicators for consideration. A formal recommendation will be brought forward at the November 16, 2017, Board of Trustees meeting. REPORTS FROM

6 Page 6 BOARD LIAISONS Faculty Association Johnson County Research Triangle Kansas Association of Community College Trustees Foundation CONSENT AGENDA Minutes Cash Disbursement Report Dr. Arjo conveyed the concerns of faculty members regarding future compliance with the departments accrediting agencies as a result of waiving the formerly required testing scores for placement in College Now. In Mr. Lindstrom s absence, Mr. Sandate provided the report. Sales tax revenues for September were down slightly from the previous month, but with three months left in 2017, the yearly revenues are trending more than 2% positive. The next meeting will be held November 6 at the University of Kansas Clinical Research Center. Dr. Cook stated that there was no meeting report. Ms. Ingram provided the Foundation report: Over 100 people attended the Foundation s Annual Dinner, where the following awards were presented: Foundation s Colleague Award to Tanya Wilson; Open Petal Award to Pat and Beth McCown; Hugh W. Speer Award for Distinguished Service to Bob Regnier. For the academic year, the Foundation awarded nearly $1.2 million to assist 1,121 JCCC students with tuition, books, and program needs. The Annual Lace Up for Learning 5k raised over $5,000 for JCCC student scholarships. Following discussion, upon motion by Ms. Sharp, seconded by Ms. Ingram, which motion unanimously carried, the Board of Trustees approved the consent agenda, including the Human Resources Addendum, as shown in the board packet. The consent agenda items included the following: Minutes from the September 21, 2017, Board of Trustees meeting. Ratified the total cash disbursements, as shown in the board packet, for the total amount of $12,489,

7 Page 7 Grants, Contracts and Awards Curriculum Affiliation Articulation and Reverse Transfer, Cooperative and Other Agreements Reassignments The acceptance of grants, as shown in the board packet, and the authorization to expend funds in accordance with the terms of the grants. Changes to the curriculum, as shown in the board packet. Authorized the College to enter into agreements with the agencies/institutions, as shown in the board packet. Reassignments as follows: THOMAS GOODWIN, Vending Services Assistant, Business Services, Finance and Administrative Services, at an hourly rate of $19.47 to Vending Services Supervisor, Business Services, Finance and Administrative Services, at an hourly rate of $23.69, effective September 29, 2017 DAVID BOBBITT, Mobile Application Developer, Information Services, Finance and Administrative Services, at an hourly rate of $23.41 to Programmer Analyst, Information Services, Finance and Administrative Services, at an annual salary of $63,566.00, effective October 27, 2017 DOUG PARTRIDGE, Sous Chef, Business Services, Finance and Administrative Services, at an hourly rate of $15.05 to Dining Services Assistant, Business Services, at an hourly rate of $19.37, effective September 18, 2017 Employment Regular Employment Temporary Regular employment in classifications indicated, as shown in the board packet. Temporary employment in classifications indicated, as shown in the board packet. EXECUTIVE SESSION At 6:53 p.m., upon motion by Dr. Cook, seconded by Mr.

8 Page 8 Sandate, which motion unanimously carried, the Board of Trustees agreed to recess to executive session for the purpose of discussing a legal matter with legal counsel pursuant to the Kansas Open Meetings Act exception relating to matters deemed privileged in the Attorney-Client relationship. Executive session began at 7:00 p.m. to return in 20 minutes. Invited to participate were Joe Sopcich, Barbara Larson, Becky Centlivre, Tanya Wilson and Mary Nero. At 7:20 p.m., the meeting reconvened. Upon motion by Ms. Ingram, seconded by Dr. Cook, which motion unanimously carried, the Board of Trustees agreed to recess to executive session for the purpose of discussing a legal matter with legal counsel pursuant to the Kansas Open Meetings Act exception relating to matters deemed privileged in the Attorney-Client relationship. Executive session began at 7:20 pm to return in 20 minutes. Joe Sopcich, Barbara Larson, Becky Centlivre, Tanya Wilson and Mary Nero. At 7:35 p.m., the meeting reconvened and the Chair announced that no action had taken place during executive session. ADJOURNMENT Upon motion by Mr. Cross, seconded by Mr. Sandate, which motion unanimously carried, the Board of Trustees meeting adjourned at 7:36 p.m. Greg Musil Chair Stephanie Sharp Vice Chair