TOWNSHIP OF RIDEAU LAKES REGULAR MEETING OF COUNCIL Municipal Office, Chantry Monday, November 5, :00 P.M. AGENDA

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1 TOWNSHIP OF RIDEAU LAKES REGULAR MEETING OF COUNCIL Municipal Office, Chantry Monday, November 5, :00 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Emergency Additions to Agenda 4. Adoption of Agenda 5. Declaration of Pecuniary Interest & General Nature Thereof 6. DELEGATIONS: None 7. MINUTES: 7.1 Regular Council Meeting: October 1, 2018 p Municipal Services Committee (PW) Meeting: October 9, 2018 p Municipal Services Committee (GG) Meeting: October 23, 2018 p Economic Development Meeting: October 1, 2018 p Planning Advisory Committee Regular Meetings: October 10 and 24, 2018 p Planning Advisory Committee Public Meetings: October 10 and 24, 2018 p Committee of Adjustment Meetings: October 10 and 24, 2018 p Municipal Heritage Advisory Committee Meeting: October 18, 2018 p Rideau Lakes Public Library Meeting: July 22, 2018 p Lower Beverley Lake Park Board Meeting: October 16, 2018 p Cataraqui Region Conservation Authority Meetings: June 27 and August 29, 2018 p Rideau Valley Conservation Authority Meeting: July 26, 2018 p BUSINESS ARISING: None 9. BY-LAWS/RESOLUTIONS OF COUNCIL: 9.1 By-Law : Zoning By-Law Amendment: ZBA (Rollo NC) p By-Law : Zoning By-Law Amendment: ZBA ( Ontario Inc B&SB) p By-Law : Zoning By-Law Amendment: ZBA (O Connor & Royle SE) p By-Law : To Amend By-Law to provide for the posting of stops signs at intersections p CORRESPONDENCE: p Wolfe Lake Association: Wolfe Lake Magazine excerpts 10.2 Township Resident: The Election 10.3 Township of McKellar: Governance Models

2 11. NEW BUSINESS: 11.1 Appeal Under Ontario Planning Act re: Zoning By-Law Amendment ZBA p Consent to Attend Public Events 11.3 Mayor Holman s Comments 12. Questions from the Press 13. Questions from the Public regarding Agenda Items 14. Close Meeting: As per Section 239(2) of the Municipal Act 14.1 Closed Session Meeting Minutes: Council June 4 and October 1, Section 239 (2)(b): personal matters about an identifiable individual, including Municipal or local board employees 14.3 Section 239 (2)(c): a proposed or pending acquisition or disposition of land by the Municipality or local board employee 15. Open Meeting 16. Mayor Holman s Report regarding Closed Session 17. Resolution regarding Closed Session 18. By-Law # : Govern Proceedings of Council November 5, Adjournment

3 1 The Council of The Corporation of the Township of Rideau Lakes held a REGULAR MEETING OF COUNCIL at the Municipal Office in Chantry on Monday, October 1, Mayor Holman called the Meeting to order at 6:00 p.m. Roll Call was taken and the following Members of Council were in attendance: Mayor Ronald Holman, Deputy Mayor Jeff Banks, Councillors Linda Carr, Rob Dunfield, Arie Hoogenboom, Bob Lavoie, Cathy Livingston, Cathy Monck and Ron Pollard. Councillor Gunnewiek was absent with prior notice. Also in attendance were Mike Dwyer, CAO: and Mary Ellen Truelove, Clerk. Members of the Press or Public in attendance as attached. Mayor Holman asked for any emergency additions to the agenda and an addition was noted under Agenda Item #16 Closed Session: ADD 16.1 Section 239 (2) (c): a proposed or pending acquisition or disposition of land by the municipality or local board. Moved By: Councillor Dunfield Seconded By: Councillor Monck The agenda be approved and adopted as amended. Carried: Mayor Holman asked if any Council Member had a Pecuniary Interest in any Item on the Agenda and if so, the Nature of that Interest and none were heard. PRESENTATIONS: Volunteer Firefighter Recognition - Matthew Younge Volunteer Firefighter 30-Year Pin Philip Younge Steve Fournier, Interim Fire Chief, presented Matthew Younge with a scroll on behalf of Council and residents of the Township of Rideau Lakes for heroism in recognition of his valiant underwater rescue of the victim of a car accident on the night of May 11, Mr. Younge s actions exemplified the best qualities of our Rideau Lakes Volunteer Fire Fighters. Steve Fournier, Interim Fire Chief, presented Phillip Younge with his 30-year provincial services bar. Mr. Younge started with the Westport Station in 1988 and presently holds the rank of Fire Fighter/Operator. DELEGATIONS: None

4 Council - Page 2 of 8 Monday, October 1, MINUTES: The following minutes were read as distributed to Council. Mayor Holman asked for any errors, omissions or questions. Special Council Meeting: September 4, 2018 Regular Council Meeting: September 4, 2018 Municipal Services Committee (PW) Meeting: September 10, 2018 Municipal Services Committee (GG) Meeting: September 24, 2018 Economic Development Committee Meeting: September 4, 2018 Planning Advisory Committee Meetings: September 12 and 26, 2018 Planning Advisory Committee Public Meeting: September 26, 2018 Committee of Adjustment Meetings: September 12 and 26, 2018 Municipal Heritage Advisory Committee Meeting: September 20, 2018 Joint Health & Safety Committee Meeting: September 20, 2018 Rideau Lakes Public Library Meeting: August 22, 2018 RESOLUTION # Moved By: Deputy Mayor Banks Seconded By: Councillor Pollard The Council of The Corporation of the Township of Rideau Lakes approves the Minutes and adopts all Recommendations contained within the Minutes of the: Special Council Meeting: September 4, 2018; Regular Council Meeting: September 4, 2018; Municipal Services Committee (PW) Meeting: September 10, 2018; Municipal Services Committee (GG) Meeting: September 24, 2018; Economic Development Committee Meeting: September 4, 2018, as amended; Planning Advisory Committee Meetings: September 12 and 26, 2018; Planning Advisory Committee Public Meeting: September 26, 2018; AND FURTHER that Council acknowledges the Minutes of the: Committee of Adjustment Meetings: September 12 and 26, 2018; Municipal Heritage Advisory Committee Meeting: September 20, 2018; Joint Health & Safety Committee Meeting: September 20, 2018; Rideau Lakes Public Library Meeting: August 22, Carried:

5 Council - Page 3 of 8 Monday, October 1, BUSINESS ARISING: Municipal Services Committee (GG) Sept 24/18 Recommendation #120: Extend Auditor Appointment RESOLUTION # Moved By: Councillor Hoogenboom Seconded By: Councillor Dunfield WHEREAS at the Municipal Services Committee meeting held September 24, 2018, Recommendation # was passed recommending that Council approve a one-year contract extension for the current auditors, Howard Allan & Partners; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes extends Howard Allan & Partners contract for an additional year. Carried: Municipal Services Committee (GG) Sept 24/18 Recommendation #121: Donation Policy: RESOLUTION # Moved By: Councillor Hoogenboom Seconded By: Councillor Pollard WHEREAS at the Municipal Services Committee meeting held September 24, 2018, Recommendation # was passed recommending that Schedule A to By-Law (Donations and Issuance of Charitable Receipts Policy) be amended; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes updates Schedule A to By-Law as per the provided changes included in the agenda package. Carried: Planning Advisory Committee Meeting: September 26, 2018: Recommendation #4 re: 1-year extension of Draft Plan Approval Condominium Application 08-T RESOLUTION # Moved By: Councillor Pollard Seconded By: Councillor Livingston

6 Council - Page 4 of 8 Monday, October 1, WHEREAS at the Planning Advisory Committee meeting held September 26, 2018, Recommendation #4 was passed recommending that Council pass a Resolution supporting a 1-year extension of Draft Plan Approval of the condominium application 08-T (Whittler s Cove) until October 22, 2019; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes has no objections and supports the request for a 1-year extension. REPORTS: Carried: Michelle Jones, Manager of Facilities & Environmental Services: Tender Results for Newboro Library Roof: RESOLUTION # Moved By: Councillor Monck Seconded By: Councillor Livingston WHEREAS a tender was released for the metal roof replacement at the Newboro Library and two bids were received and reviewed; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes acknowledges the written report by Michelle Jones, Manager of Facilities and Environmental Services, regarding the Tender Results for Newboro Library Roof; AND FURTHER that Council awards Tender PW , Metal Roof Replacement, Newboro Library, to McKay Sheet Metal in the amount of $33,000 plus HST. BY-LAWS/RESOLUTIONS OF COUNCIL RESOLUTION # Moved By: Councillor Lavoie Seconded By: Councillor Carr Carried: The following By-Laws be taken as read a first and second time the short way, this 1 st day of October, 2018: By-Law : To Appoint a Deputy Chief Building Official; By-Law : To Authorize Submission of an Application to Ontario Infrastructure and Lands Corporation for Capital Works;

7 Council - Page 5 of 8 Monday, October 1, By-Law : Zoning By-Law Amendment: ZBA ( Ontario Inc., Ontario Inc., and Trumpeter Developments Inc. B&SB); By-Law : To Adopt New Terms of Reference for JHSC; By-Law : Zoning By-Law Amendment: ZBA-7 (Joynt SE). Moved By: Councillor Monck Seconded By: Councillor Pollard Carried: By-Laws , , , and be taken as read a third time and finally passed this 1 st day of October, CORRESPONDENCE: Carried: The following correspondence was received and considered by Council: 12.1 Upper Rideau Lake Association: Request Access to Roll Information 12.2 Recycling Council of Ontario: Waste Reduction Week Proclamation 12.3 Senator Nancy Greene Raine: Congratulations re: National Health & Fitness Day RESOLUTION # Moved By: Councillor Hoogenboom Seconded By: Councillor Dunfield WHEREAS correspondence was received from the Upper Rideau Lake Association requesting access to the electronic database of Roll information in order to obtain name, address and roll numbers of the residents who live around the Upper Rideau Lake; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes delays a decision regarding access until a Report is provided by Staff. RESOLUTION # Moved By: Deputy Mayor Banks Seconded By: Councillor Carr Carried:

8 Council - Page 6 of 8 Monday, October 1, WHEREAS correspondence was received from the Recycling Council of Ontario regarding Waste Reduction Week in Canada; NOW THEREFORE The Corporation of the Township of Rideau Lakes hereby declares October 15-21, 2018 to be Waste Reduction Week in Rideau Lakes. RESOLUTION # Moved By: Councillor Carr Seconded By: Councillor Hoogenboom Carried: The Council of The Corporation of the Township of Rideau Lakes receives and files correspondence item Carried: NEW BUSINESS: Mike Dwyer, CAO: Elgin Main St. Resident request Mike Dwyer, CAO, addressed Council regarding a request from a resident in Elgin to install a retaining wall in front of his property along Main St. Mike Dwyer, CAO showed photos of the area in question. Following discussion, Council provided direction to Staff that no retaining wall is to be installed at the location, but to work with the resident for a suitable alternative Remembrance Day Services: Council was provided with a schedule of the dates and times for the Remembrance Day Services being held at locations throughout the Township. The following Councillors will be laying wreaths on behalf of the Township of Rideau Lakes: All Services are being held on Sunday, November 11 th, 2018 Delta Cenotaph 11:00 a.m.: Councillor Livingston Elgin Cenotaph 1:30 p.m.: Councillor Carr/Gunnewiek Portland Cenotaph 3:00 p.m.: Councillor Dunfield Victoria Park Cenotaph 11:00 a.m.: Councillor Hoogenboom/Banks Westport Cenotaph 11:00 a.m.: Councillor Lavoie/Pollard Newboro Cenotaph 12:00 p.m.: Councillor/Monck

9 Council - Page 7 of 8 Monday, October 1, Consent to Attend Events: RESOLUTION # Moved By: Councillor Carr Seconded By: Councillor Livingston The following be approved for Council Members as a Circumstance as per the Remuneration By-Law: Smiths Falls Heritage Symposium - October 5, All Who Attend. Carried: Councillor Hoogenboom advised that tickets are still available for the fundraising dinner for the Cataraqui Trail being held at the Opinicon on October 12 th. Mike Dwyer, CAO, advised that as a thank-you to Elgin residents, a free Street Party is being held on October 13 th from 10-2 p.m. (rain day October 14 th ) recognizing the significant investment that has been made in the Village of Elgin. A ribbon-cutting ceremony will be held and a free BBQ will be held at noon. Mayor Holman s Comments: AMO Policy changes coming from the Province Cannabis Legislation Mayor Holman asked the Press if they had any questions and questions were asked and answered. Mayor Holman asked the Public if they had any questions and none were heard. CLOSE MEETING Moved By: Councillor Pollard Seconded By: Councillor Carr Council closes Meeting at 7:15 p.m. to discuss matters as per Section 239(2) (c) of the Municipal Act. Carried:

10 Council - Page 8 of 8 Monday, October 1, Moved By: Councillor Lavoie Seconded By: Deputy Mayor Banks Council opens Meeting at 7:28 p.m. Carried: RESOLUTION # Moved By: Councillor Livingston Seconded By: Councillor Hoogenboom The Council of the Corporation of the Township of Rideau Lakes provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act. Carried: RESOLUTION # Moved By: Councillor Dunfield Seconded By: Councillor Pollard By-Law Number , being a By-Law to Govern the Proceedings of the Council of The Corporation of the Township of Rideau Lakes at its Meeting held Monday, October 1, 2018 be taken as read a first, second and third time this 1 st day of October, Moved By: Deputy Mayor Banks Seconded By: Councillor Hoogenboom This Meeting do now adjourn at 7:29 p.m. Carried: Carried: Ronald E. Holman Mayor Mary Ellen Truelove Clerk

11 9 The MUNICIPAL SERVICES COMMITTEE (PUBLIC WORKS/PLANNING/COMMUNITY & LEISURE SERVICES) held a Meeting at the Municipal Office in Chantry on Tuesday, October 9, Mayor Holman called the Meeting to order at 2:00 p.m. Roll Call was taken and the following Members of Council were in attendance: Mayor Holman, Deputy Mayor Jeff Banks, Councillors Linda Carr, Rob Dunfield, Claire Gunnewiek, Arie Hoogenboom, Bob Lavoie, Cathy Livingston, Cathy Monck and Ron Pollard. Also in attendance were Mike Dwyer, CAO; Mary Ellen Truelove, Clerk; Brittany Mulhern, Manager of Development Services; Dan Chant, Roads Coordinator; Michelle Jones, Manager of Facilities and Environmental Services, and Leila Stafford, Recreation & Volunteer Coordinator. Members of the Public and Press in attendance as attached hereto. Mayor Holman asked if there were any emergency additions to the agenda and an addition was noted under Agenda Item #15 Closed Session: ADD 15.1 Section 239 (2) (f). Moved By: Councillor Livingston Seconded By: Councillor Lavoie The agenda be approved and adopted as amended. Carried: Mayor Holman asked if any Committee Member had a Pecuniary Interest on any Item on the Agenda and none were heard. DELEGATIONS: 6.1 Ms. Jacqueline Blaney: Waive Building Permit Fee 6.2 Ms. Liz Priebe, Delta Community Improvement Committee: Delta Waterfront Development 6.3 Mr. Bill St. Jean, Bass Lake Task Force: Municipal Project Partnership with BLPOA Ms. Jaqueline Blaney: Ms. Jacqueline Blaney was in attendance to address Committee regarding a request for the building permit fee for a wheelchair ramp to be waived. The following motion was brought forward: Moved By: Councillor Gunnewiek Seconded By: Deputy Mayor Banks The Municipal Services Committee Recommends that Council acknowledge the presentation regarding the building permit fee for a wheelchair ramp as provided by Ms. Jacqueline Blaney;

12 Municipal Services (Public Works) Page 2 of 10 Tuesday, October 9, AND FURTHER Recommends to Council that Staff review and report on a draft policy for waiving or reducing building permit fees under certain conditions, related to accessibility Following discussion, the following amending motion was brought forward: RECOMMENDATION # Moved By: Councillor Gunnewiek Seconded By; Councillor Hoogenboom The Municipal Services Committee amends the main motion by adding the following paragraph: AND FURTHER Recommends to Council that the request be granted. RECOMMENDATION # Moved By: Councillor Gunnewiek Seconded By: Deputy Mayor Banks Carried: The Municipal Services Committee Recommends that Council acknowledge the presentation regarding the building permit fee for a wheelchair ramp as provided by Ms. Jacqueline Blaney; AND FURTHER Recommends to Council that Staff review and report on a draft Policy for waiving or reducing building permit fees under certain conditions, related to accessibility; AND FURTHER Recommends to Council that the request be granted. Carried: Ms. Liz Priebe, Delta Community Improvement Committee: Ms. Liz Priebe, representing the Delta Community Improvement Committee, was in attendance to address Committee regarding the Delta Waterfront Development Plan. RECOMMENDATION # Moved By: Councillor Dunfield Seconded By: Councillor Livingston

13 Municipal Services (Public Works) Page 3 of 10 Tuesday, October 9, The Municipal Services Committee Recommends that Council acknowledge the presentation regarding the Delta Waterfront Development Plan as provided by Ms. Liz Priebe, Delta Community Improvement Committee. Carried: Mr. Bill St. Jean, Chair of Bass Lake Task Force: Mr. Bill St. Jean, Chair of the Bass Lake Task Force, was in attendance to address Committee regarding a municipal partnership with the Bass Lake Property Owners Association. RECOMMENDATION # Moved By: Councillor Hoogenboom Seconded By: Deputy Mayor Banks The Municipal Services Committee Recommends that Council acknowledge the presentation regarding a municipal partnership with the Bass Lake Property Owners Association as provided by Mr. Bill St. Jean, Chair of the Bass Lake Task Force. Carried: Direction was provided to Mike Dwyer, CAO, to set up a meeting including representative from the Rideau Valley Conservation Authorit, Bass Lake Property Owners Association and the Township of Rideau Lakes to discuss options. DEVELOPMENT SERVICES: Brittany Mulhern, Manager of Development Services, provided Committee with a verbal and written Departmental Update. RECOMMENDATION # Moved By: Councillor Pollard Seconded By: Councillor Monck The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding Permit and Application Year to Year Comparison and September 2018 Permit and Application Activity as provided by Brittany Mulhern, Manager of Development Services. Carried:

14 Municipal Services (Public Works) Page 4 of 10 Tuesday, October 9, PUBLIC WORKS: ROADS: Dan Chant, Roads Coordinator, provided Committee with verbal and written Reports regarding the following: Roads Progress Report Big Rideau Lakes Road Ditch Car Damages Roads Progress Report: RECOMMENDATION # Moved By: Councillor Carr Seconded By: Councillor Dunfield The Municipal Services Committee Recommends that Council acknowledge the verbal and written Roads Progress Report as provided by Dan Chant, Roads Coordinator. Big Rideau Lake Road Ditch: RECOMMENDATION # Moved By: Councillor Lavoie Seconded By: Councillor Gunnewiek Carried: The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding Big Rideau Lake Road Ditch as provided by Dan Chant, Roads Coordinator; AND WHEREAS three quotes were received from local suppliers for the installation of 500 meters of geosynthetic clay liner in the bottom of the ditch of Big Rideau Lake Road; NOW THEREFORE the Municipal Services Committee Recommends to the Council of the Township of Rideau Lakes that Staff purchase the Clay Liner from GEOSYNTHETIC Systems at a cost of $18, plus HST; AND FURTHER Recommends to Council that Staff proceed immediately in order to ensure the work is completed before freeze-up;

15 Municipal Services (Public Works) Page 5 of 10 Tuesday, October 9, AND FURTHER Recommends to Council that this authorization is subject to consultation with the local landowners and an Engineer s review of any suggested alternatives. Car Damages: RECOMMENDATION # Moved By: Deputy Mayor Banks Seconded By: Councillor Monck Carried: The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding Car Damages as provided by Dan Chant, Roads Coordinator; AND FURTHER Recommends to Council that the Municipality not reimburse Mr. Moffat for the damages; AND FURTHER Recommends that Mr. Moffat direct his claim to his insurer. Carried: MUNICIPAL PROPERTIES: Michelle Jones, Manager of Facilities and Environmental Services, provided Committee with a verbal and written Municipal Properties Update. RECOMMENDATION # Moved By: Councillor Gunnewiek Seconded By: Councillor Hoogenboom The Municipal Services Committee Recommends that Council acknowledge the verbal and written Municipal Properties Update as provided by Michelle Jones, Manager of Facilities and Environmental Services; AND WHEREAS Tender PW was released for Metal Roof Coating at the Chantry Office; AND WHEREAS four (4) tenders were received by the deadline of October 4, 2018;

16 Municipal Services (Public Works) Page 6 of 10 Tuesday, October 9, NOW THEREFORE the Municipal Services Committee Recommends to the Council of The Corporation of the Township of Rideau Lakes that Tender PW be awarded to The Painter Barry Richardson for a total of $31,900 plus HST. ENVIRONMENTAL SERVICES: Carried: Michelle Jones, Manager of Facilities and Environmental Services, provided Committee with a verbal and written Environmental Services Update. RECOMMENDATION # Moved By: Councillor Lavoie Seconded By: Councillor Gunnewiek The Municipal Services Committee Recommends that Council acknowledge the verbal and written Environmental Services Update as provided by Michelle Jones, Manager of Facilities and Environmental Services. Carried: ADMINISTRATION: Leila Stafford, Recreation & Volunteer Coordinator, provided Committee with a written Report regarding Volunteer Appointments. RECOMMENDATION # Moved By: Deputy Mayor Banks Seconded By: Councillor Carr The Municipal Services Committee Recommends that Council acknowledge the written Report regarding Volunteer Appointments as provided by Leila Stafford, Recreation & Volunteer Coordinator; AND FURTHER Recommends that Council appoint the following volunteers to their respective committees: Youth Afterschool Program: Keira McCreary, Riley James Moore, and Hannah Thomas; North Crosby Beautification Committee: Carmel McCartney; and Delta Athletic Recreation Sub-Committee: Tanis Cowan. Carried:

17 Municipal Services (Public Works) Page 7 of 10 Tuesday, October 9, Mike Dwyer, CAO, provided Committee with verbal and written Reports regarding the following: Cannabis Retailing Community Consultation Draft Policy Requests for Roll Information Cannabis Retailing Community Consultation: RECOMMENDATION # Moved By: Councillor Monck Seconded By: Councillor Livingston The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding Cannabis Retailing Community Consultation as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council direct Staff to issue a consultation backgrounder and online questionnaire related to cannabis retailing. Draft Policy Requests for Roll Information: RECOMMENDATION # Moved By: Councillor Hoogenboom Seconded By: Councillor Dunfield Carried: The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding Draft Policy Requests for Roll Information as provided by Mike Dwyer, CAO; AND FURTHER Recommends that Council direct Staff to have the draft Policy, as amended, reviewed by the Township s lawyer to ensure it is consistent with statutory obligations under MFIPPA and any other statutory or common law obligation. Carried: BUSINESS ARISING: None

18 Municipal Services (Public Works) Page 8 of 10 Tuesday, October 9, CORRESPONDENCE: The following correspondence was received and reviewed by Committee: 11.1 Township of Montague: Provincial Legislation Affecting Municipalities 11.2 Township of Amaranth: Commercial Water Bottling Facilities Licensing Process RECOMMENDATION # Moved By: Councillor Hoogenboom Seconded By: Councillor Pollard The Municipal Services Committee Recommends that Council receive and file correspondence items 11.1 to Carried: NEW BUSINESS: Councillor Livingston: Proposed Recommendation re Delta Waterfront Development: RECOMMENDATION # Moved By: Councillor Livingston Seconded By: Councillor Carr WHEREAS the Township of Rideau Lake s Strategic Plan includes Hamlet Revitalization and there is a potential for waterfront development in the village of Delta to include stable docking, accessibility and a sense of place in the village s main core; AND WHEREAS professional design and public consultation have resulted in an agreed-upon plan for the Delta Waterfront; NOW THEREFORE the Municipal Services Committee recommends to Council that the Delta Community Improvement Committee be permitted to apply for grant opportunities, in association with Township approval; AND FURTHER Recommends that Council consider a call for 'matching funding' for recreation assets/improvements from the Parks and Recreation Fund, as was done for the Elgin Rink project; AND FURTHER Recommends that CIP funding be considered in the 2019 CIP budget to help with Phase 1 to get the project started as soon as possible. Carried:

19 Municipal Services (Public Works) Page 9 of 10 Tuesday, October 9, Consent to Attend Events: None Mike Dwyer, CAO, provided an update on the Elgin Street Party being held on Saturday, October 13th. A ribbon cutting will take place at 11:45 a.m. Mayor Holman Comments: UCLG: Costs for Lombardy Bridge, Fish Hatchery Bridge and Elgin Main St. Cannabis is #1 on Agendas legislation should be out shortly. Mayor Holman asked the Press if they had any questions and questions were asked and answered. Mayor Holman asked the Public if they had any questions and questions were asked and answered. CLOSED SESSION: Moved By: Deputy Mayor Banks Seconded By: Councillor Lavoie The Municipal Services Committee closes Meeting at 4:39 p.m. to discuss matters as per Section 239(2) (f) of the Municipal Act. Moved By: Councillor Carr Seconded By: Councillor Monck Carried: The Municipal Services Committee opens Meeting at 5:00 p.m. RECOMMENDATION # Moved By: Councillor Pollard Seconded By: Councillor Gunnewiek Carried: AND FURTHER that the Municipal Services Committee provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act. Carried:

20 Municipal Services (Public Works) Page 10 of 10 Tuesday, October 9, RECOMMENDATION # Moved By: Councillor Gunnewiek Seconded By: Deputy Mayor Banks The Municipal Services Committee Recommends that Council confirm the Proceedings of the Committee Meeting held Tuesday, October 9, Carried: Moved By: Councillor Carr Seconded By: Councillor Lavoie This Meeting do now adjourn at 5:02 p.m. Carried: Ronald E. Holman Mayor Mary Ellen Truelove Clerk

21 The MUNICIPAL SERVICES COMMITTEE (GENERAL GOVERNANCE/FINANCE/PP&P/ HUMAN RESOURCES) held a Meeting at the Municipal Office in Chantry on Tuesday, October 23, Mayor Holman called the Meeting to order at 2:00 p.m. Roll Call was taken and the following Members of Council were in attendance: Mayor Ron Holman, Deputy Mayor Jeff Banks, Councillors Rob Dunfield, Claire Gunnewiek, Arie Hoogenboom, Bob Lavoie, Cathy Monck and Ron Pollard. Councillors Carr and Livingston were absent with prior notice. Also in attendance were Mike Dwyer, CAO; Mary Ellen Truelove, Clerk; Cynthia Laprade, Treasurer and Steve Fournier, Fire Chief/CEMC. Members of the Public and Press in attendance as attached hereto. Mayor Holman asked if there were any emergency additions to the agenda and none were heard. Moved By: Councillor Pollard Seconded By: Deputy Mayor Banks The agenda be approved and adopted as presented. Carried: Mayor Holman asked if any Committee Member had a direct or indirect Pecuniary Interest in regards to any Agenda Item, and if so, the Nature of that Interest and none were heard. DELEGATION: None FINANCE: Cynthia Laprade, Treasurer, provided Committee with verbal and written Reports regarding the following: Treasury Year-to-Date Summary rd Quarter Forecast Treasury Year-to-Date Summary Report: RECOMMENDATION # Moved By: Councillor Hoogenboom Seconded By: Councilor Pollard 19

22 Municipal Services GG Page 2 of 5 Tuesday, October 23, The Municipal Services Committee Recommends that Council acknowledge the verbal and written Treasury Year-to-Date Summary Report, including Current Loan Balances and the Cheque Register for September 2018, as provided by Cynthia Laprade, Treasurer rd Quarter Forecast: RECOMMENDATION # Moved By: Councillor Monck Seconded By: Councillor Gunnewiek Carried: The Municipal Services Committee Recommends that Council acknowledge the verbal and written Report regarding rd Quarter Forecast, as provided by Cynthia Laprade, Treasurer. Carried: PROTECTION TO PERSONS & PROPERTY: FIRE SERVICES: Steve Fournier, Interim Fire Chief, provided the Committee with a verbal and written Fire Department Update. RECOMMENDATION # Moved By: Councillor Dunfield Seconded By: Councillor Lavoie The Municipal Services Committee Recommends that Council acknowledge the verbal and written Fire Department Update for the period of September 21 October 19, 2018 as provided by Steve Fournier, Interim Fire Chief. ADMINISTRATION: COMMUNITY & LEISURE SERVICES: Carried: Leila Stafford, Recreation & Volunteer Coordinator, provided the Committee with a written Report regarding Volunteer Appointments

23 Municipal Services GG Page 3 of 5 Tuesday, October 23, RECOMMENDATION # Moved By: Councillor Pollard Seconded By: Councillor Monck The Municipal Services Committee Recommends that Council acknowledge the written Report regarding Volunteer Appointments as provided by Leila Stafford, Recreation & Volunteer Coordinator; AND FURTHER Recommends that the following individuals be appointed to their respective Committees for the term of this Council: California Beautification Committee: Cathy Barltrop, Gary Barltrop, Cara Davis, Mike Davis, Joan Delaney, Val Fullard, Fiona Jordan, Pat TInkess, Ron Tinkess; Delta Athletic Recreation Sub-Committee: Adam Curtis; and Beverley Club: Fred Olivo and Sharon Olivo. CORRESPONDENCE: Carried: The following correspondence was received and considered by Committee: Minister of Community Safety and Correctional Services: Firefighter Certification Minister of Tourism, Culture and Sport: Ontario Medal for Good Citizenship Make a Wish Eastern Ontario: Magazine Advertisement Royal Canadian Legion Ontario: Military Service Recognition Book Advertisement Township of Amaranth: Commercial Water Bottling Permit RECOMMENDATION # Moved By: Councillor Dunfield Seconded By: Deputy Mayor Banks The Municipal Services Committee Recommends that Council receive and file correspondence items 10.1, 10.3, to 10.5 with correspondence item 10.2 being moved to a future closed session. Carried:

24 Municipal Services GG Page 4 of 5 Tuesday, October 23, BUSINESS ARISING: Lombardy Agricultural Society: Request to Waive Building Fee RECOMMENDATION # Moved By: Councillor Hoogenboom Seconded By: Deputy Mayor Banks WHEREAS correspondence was received from Ms. Judy Drummond of the Lombardy Agricultural Society requesting a rebate of half the amount of the cost of permits totaling $ for a storage building erected on the Lombardy Fair Grounds; NOW THEREFORE the Municipal Services Committee Recommends to Council that the Township Building fee of $ be waived. NEW BUSINESS: Consent to Attend Events: None Mayor Holman s Comments: Carried: Elgin Main St. party was well organized Congratulations to Leila Stafford on planning this event Bill 148, Fair Workplaces, Better Jobs Act, will be amended Mayor Holman asked the Press if they had any questions and questions were asked and answered. Mayor Holman asked the Public if they had any questions and none were heard. Committee observed a 5-minute break at 2:51p.m. CLOSE MEETING Moved By: Deputy Mayor Banks Seconded By: Councillor Pollard The Municipal Services Committee closes Meeting at 2:56 p.m. to discuss matters as per Section 239(2) (b), (e) and (k) of the Municipal Act. Carried:

25 Municipal Services GG Page 5 of 5 Tuesday, October 23, Moved By: Councillor Hoogenboom Seconded By: Councillor Monck The Municipal Services Committee opens Meeting at 4:22 p.m. RECOMMENDATION # Moved By: Councillor Lavoie Seconded By: Councillor Pollard Carried: The Municipal Services Committee approves and adopts the Minutes of the Closed Session of the Municipal Services Committee (GG) Meeting held September 24, 2018; AND FURTHER that the Municipal Services Committee provided direction to Staff and authorizes Staff to follow through on matters as discussed in closed session as per Section 239(2) of the Municipal Act. RECOMMENDATION # Moved By: Deputy Mayor Banks Seconded By: Councillor Pollard Carried: The Municipal Services Committee Recommends that Council confirm the Proceedings of the Committee Meeting held Tuesday, October 23, Moved By: Councillor Gunnewiek Seconded By: Deputy Mayor Banks This Meeting do now adjourn at 4:24 p.m. Carried: Carried: Ronald E. Holman Mayor Mary Ellen Truelove Clerk

26 24 ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES Tuesday, October 1, 2018 The Township of Rideau Lakes Economic Development Committee held a Regular Meeting on Tuesday, October 1, 2018 at the Municipal Office in Chantry, Ontario. Acting Chair Arie Hoogenboom called the meeting to order at 9:03 a.m. 1. ROLL CALL The following committee members were in attendance: Mayor Ron Holman, Councillors Claire Gunnewiek, Arie Hoogenboom and Cathy Livingston; Public Representative Sharen Symondson; and Staff Mike Dwyer, CAO (arrived at 9:55 am) and Meg McCallum, Development and Emergency Management Coordinator. Chairperson Bob Lavoie was absent with prior notice and Jennifer Campbell was absent. Councillor Arie Hoogenboom chaired the meeting in Councillor Lavoie s absence. 2. ADOPTION OF THE AGENDA: RECOMMENDATION #1 Moved By: Cathy Livingston Seconded By: Claire Gunnewiek That this Committee adopt the Agenda, as submitted. Carried. 3. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF: Chair Hoogenboom asked if anyone had a pecuniary interest and the general nature thereof and none were declared. 4. ADOPTION OF THE MINUTES: Minutes of the September 4, 2018 Economic Development Committee Meeting were distributed to the Committee. Chair Hoogenboom asked for any errors, omissions or questions. An amendment was noted under item 6.2: the building is unused to be replaced with the property is vacant. The following recommendation was duly moved and seconded: RECOMMENDATION #2 Moved By: Ron Holman Seconded By: Cathy Livingston That this committee approve the Economic Development Committee Meeting Minutes of September 4, 2018 as amended. Carried. 5. GUEST SPEAKER:

27 Ec Dev Meeting October 1, 2018 Pg Jennifer Miller, Manager of Economic Development and Tourism for the Town of Smiths Falls, attended the meeting to discuss the impacts of Tweed, the changing nature of tourism and the town s rebranding. She noted that Tweed expects to reach a maximum of 1200 employees sometime in the next year. Many are young professionals with families, meaning a big impact on real estate, restaurants, hotels and catering. There has been a swell of interest from complementary and supporting industries. Almost all buildings in the industrial park are at capacity. Commercial vacancies are very low with new leases being signed almost daily. The residential vacancy rate is also very low and the Town is playing a role in advising Tweed of rental vacancies for their new employees. The Town has produced a lifestyle guide to introduce newcomers to local services and amenities. She noted that fortunately, there were significant investment in upgrades to schools, hospitals and arenas over recent years, meaning that the Town is in a good position to absorb the growth, but commented that there is a need for more housing rental and home ownership and for more tourism offerings and accommodations. There is also a focus on expanding arts and culture opportunities. With regard to trends in tourism, Jennifer explained that Tweed s Visitor Centre has become a popular destination and the Town anticipates significant cannabis tourism. Additionally, Le Boat had a very successful first year of operations with 87% occupancy. They plan to add 4 boats per year for the next 4 years. Next year they will expand to Seeley s Bay. Jennifer noted that Smiths Falls has received visits from international travel media and travel product buyers. She noted that many visitors experience Smiths Falls from the water, and the next area of focus is the Waterfront Redevelopment Plan, which will bring new docks, bridges, trails, recreation opportunities and a sprucing up of the area. She mentioned that Smiths Falls will most likely be opting in to the upcoming cannabis retailing option, and there have been request from tour bus operators about where visitors will be able to smoke. In an effort to control the Town s brand, they have recently produced a lexicon for staff to use: cannabis, not marijuana or pot; retail store instead of dispensary. Smiths Falls has undergone a major rebranding exercise. Jennifer noted that their new logo reflects the changing fortune of the town: Rise at the Falls. It focuses on the water and boating, and has a sub-brand On the Roll to promote music, arts and culture. She noted that the rebranding is a work in progress and continues to have a significant expense impact. But she noted that it won awards and has been seen as a positive exercise. Committee members had many questions about how Smiths Falls and Rideau Lakes could work together to respond to the needs of the new residents and visitors. It was suggested that a group tour of the Tweed Visitor Centre be arranged for members of Council, and that staff keep in touch regarding complementary opportunities. The question of travel options by rail and bus was raised. Some European and Asian tour operators plan to bring busses of tourists to Smiths Falls, but at this time there is no firm plan about expansion of rail or commuter bus options.

28 Ec Dev Meeting October 1, 2018 Pg The committee thanked Ms. Miller for her presentation. The committee observed a 5-minute break at 9:45 am and reconvened at 9:55 a.m. When they reconvened, the committee discussed the demand for housing and potential for development within Rideau Lakes, including subdivisions currently in the development pipeline. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #3 Moved By: Claire Gunnewiek Seconded By: Cathy Livingston That the Economic Development Committee thank Jennifer Miller, Manager of Economic Development and Tourism for the Town of Smiths Falls for her presentation. Carried. 6. NEW BUSINESS: 6.1. Project idea: Tourism Accommodations Summit Chair Hoogenboom outlined an idea to host a tourism accommodations summit for rental cottage/ resort and campground owners in 2019, noting that he has heard from many small operators with 2 to 6 cabins they rent on a weekly basis who could benefit from an education and networking opportunity. He would like to add this project into the work plan and budget for 2019 and noted that it would have to happen outside peak season, either in spring or fall. Committee members agreed that this could be a great opportunity as long as it is given adequate resources and has good programming, but cautioned that it might be hard finding a time that works for seasonal residents. Staff will include this idea in the draft work plan and budget that will come forward in November. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #4 Moved By: Ron Holman Seconded By: Cathy Livingston That the Economic Development Committee acknowledge the discussion on a 2019 Tourism Accommodation Summit. Carried. 7. BUSINESS ARISING: 7.1. New Provincial Government verbal update re: cannabis retailing CAO Mike Dwyer joined the meeting, and explained that this item was added to the agenda in order to have the committee weigh in from an Economic Development perspective regarding the Township s position on cannabis retailing.

29 Ec Dev Meeting October 1, 2018 Pg Mayor Holman gave an update from information received at a ROMA meeting the previous week, and noted that under the draft legislation municipalities will have to opt in or out by January. After that, municipalities who opt out will have one chance to opt back in at a future date. He noted the draft legislation assumes one retail license per 15,000 population, with businesses operating as standalone stores with no accessories in areas zoned commercial. Municipalities will be commenting bodies and will have 15 days to comment on applications. They will not have the authority to make decisions. Licenses will be handled through the Alcohol and Gaming Commission. There are no anticipated proximity restrictions (for example, from schools or from other cannabis retail stores). Municipalities are not expected to receive much revenue, but will most likely incur increased expenses for policing. He noted that most small municipalities at ROMA are considering opting out. Committee members expressed concerns and questions about potential locations and enforcement. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #5 Moved By: Claire Gunnewiek Seconded By: Cathy Livingston That the Economic Development Committee acknowledge the verbal update from Mayor Holman on cannabis retailing. Carried Delta Site Servicing written report from School Board CAO Mike Dwyer referred to the letter included in the meeting package and noted that if the school board decides to declare the property surplus the disposal will likely happen sometime over the coming year. Mr. Dwyer mentioned that he met with a representative from CMHC about their $40 million affordable housing fund. He noted that this funding can likely cover twenty to thirty cents on the dollar of construction financing, but that the expectation is for builders to come with the rest of the funding secured elsewhere. Funding is awarded on a competitive basis with points awarded for environmental performance and viability. In response to a question from a committee member, he noted that brownfield remediation might be funded, but that typically it is expected that municipalities also contribute to remediation expenses through mechanisms like fee and tax relief. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #6

30 Ec Dev Meeting October 1, 2018 Pg Moved By: Cathy Livingston Seconded By: Claire Gunnewiek That the Economic Development Committee acknowledge the discussion on the written response from the Delta Foundry School Board and CMHC affordable housing funding. Carried. 8. ACTION LISTING Meg McCallum presented an updated version of the Action Listing update and explained that it will be updated for each meeting with the most current status. Committee members reviewed the listing and commented on specific actions. With regard to the community asset database, Mike Dwyer explained that this is the list of amenities available, such as public boat launches and beaches. This information is publicly available on the website and in the bi-annual brochure. Committee members asked whether this will be easily available on the new website, and Mr. Dwyer responded that there is potential to add on a third-party app. Committee members noted that the assigned to column should include committee and Council members, since the Township does not have a fully resourced economic development function and many members of Council are involved in meetings with community members and business owners. 9. CLOSED SESSION There was no closed session. 10. CORRESPONDENCE/INFORMATION: There was no correspondence. 11. NEXT MEETING DATE AND AGENDA ITEMS: The next meeting will take place as usual on the first Monday of the month (November 5), even though it is after the election but before the new Council is inaugurated. All incoming members of Council will be invited to attend and observe. The Committee asked that the following items be brought to the next meeting: Delta Waterfront; Delta Heritage Symposium. A call for agenda items will go out ahead of the meeting. 12. ITEMS FOR EC DEV MEETING BRIEF: Meg McCallum noted that this item is being added as a standing item in order to determine what content from the meeting or other items of interest should be included in the monthly Ec Dev meeting brief. Committee members noted: Cannabis retailing/ tourism, budget and work plan planning; tourism accommodation summit; UCLG Ec Dev summit; Elgin Main Street wrap up. 13. ADJOURNMENT:

31 Ec Dev Meeting October 1, 2018 Pg The Chair declared the Economic Development Committee Meeting adjourned at 10:55 a.m., until the next Regular Meeting. Bob Lavoie Chairperson Michael Dwyer Secretary

32 PLANNING ADVISORY COMMITTEE REGULAR MEETING MINUTES Wednesday, October 10, The Township of Rideau Lakes Planning Advisory Committee held a Regular Meeting on Wednesday, October 10, 2018 at the Municipal Office in Chantry, Ontario. The following Committee members were in attendance: Chair Ron Pollard, Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Mayor Ron Holman was absent with prior notice. Brittany Mulhern, Manager of Development Services and Meg McCallum, Development and Emergency Management Coordinator were also in attendance. ADOPTION OF THE AGENDA: RECOMMENDATION #1 Moved By: Cathy Livingston Seconded By: Cathy Monck That this Committee adopt the Agenda as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF: Chairperson Pollard asked if anyone had a declaration of pecuniary interest and the general nature thereof regarding any of the applications and none were heard. ADOPTION OF MINUTES: Minutes of the Planning Advisory Committee Public and Regular Meeting held September 26, 2018 were distributed to the Committee. Chairperson Pollard asked for any errors, omissions or questions and none were noted. RECOMMENDATION #2 Moved By: Arie Hoogenboom Seconded By: Cathy Monck That this Committee approve the Planning Advisory Committee Regular and Public Meeting Minutes of the September 26, 2018 as submitted. Carried. NEW BUSINESS: SP MOHAMED CHEIKH AND SHERI BAILEY - WARD OF NORTH CROSBY Concession 2 Part Lot 7 Part Lot 8 Registered Plan 28R1043 Part 1 Civic Address: 102 Kanes Lane The applicant Mohamed Cheikh and his agent Nik Semanyk were in attendance to discuss the Site Plan Application.

33 PAC Minutes October 10/18 Pg. 2 of 8 31 Brittany Mulhern, Manager of Development Services, verbally reviewed the application to develop four additions on to an existing 2510sqft dwelling, totalling 652sqft, being a partial second storey; a basement addition; a partial second storey through a dormer and a rear covered deck. Ms. Mulhern noted that the applicants had also proposed to develop a 330sqft gazebo at the waterfront, but that instead, they plan to reduce the 100sqft dock on land to 10sqft and build a 140sqft gazebo. Ms. Mulhern noted that the Rideau Waterway Development Review Team had provided informal comments indicating they had no concerns with the application, and that written comments had been circulated to Committee members from two neighbours in support of the application. The applicant thanked staff for their summary of the project and had nothing to add. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #3 Moved By: Cathy Monck Seconded By: Arie Hoogenboom That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that SP Mohamed Cheikh and Sheri Bailey, of the Ward of North Crosby, be approved subject to the subsequent conditions: CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That the existing dock on land be reduced in size to 10sqft or smaller prior to the issuance of a building permit for the proposed 140sqft gazebo; 3. That the proposed 87sqft rear covered deck and any other structures proposed to be removed, be removed with the proper approvals prior to or concurrently with the issuance of a building permit for the relevant addition; 4. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the high water mark. A moderate shoreline access path through this area is permitted; 5. That storm water runoff be captured and directed away from the lake to an area of infiltration; 6. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 7. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment;

34 PAC Minutes October 10/18 Pg. 3 of That the applicant maintain all on site drainage patterns; 9. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 10. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 11. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. BUSINESS ARISING: SP-14 CLAIRE GREENBERG WARD OF BASTARD AND SOUTH BURGESS Bastard Concession 1 Part Lot 23 Registered Plan 28R4355 Parts 1 and 2 Registered Plan 28R9270 Parts 6 to 11 Civic Address: 3928 R39 Carried Claire Greenberg was in attendance to discuss the Site Plan application along with her agent Greg Mignon and architects Todd Duckworth and Barry Hobin and six interested members of the public. Brittany Mulhern, Manager of Development Services, noted that this application was deferred at the June 13 th meeting to allow for more time for revisions to be made. She noted that the revised proposal retains the existing dwelling and adds a 4113sqft addition. She noted that the RWDRT had submitted comments objecting to the revised proposal due to the potential for a complying dwelling on the subject property. Additionally, Ms. Mulhern noted that 4 letters of objection were received in advance of the meeting, one request was made to make a presentation, and one additional letter was received noting that the writer supports the Committee s decision. Ms. Mulhern noted that the new application includes a complying septic system set well back from the minimum water setback, and that supports the application. Chair Pollard invited the applicant to speak. Todd Duckworth, the project architect, gave a PowerPoint presentation outlining the site context and challenges and showing the main changes between the previous proposal and the revised proposal, including respecting the sideyard setback, keeping the original dwelling and focusing the area of development outside the 30m setback zone. He noted that in order to shift the proposal away from the west sideyard, the Bell and Hydro pole and easement to the east will be relocated at his client s expense. He noted further that in response to neighbours concerns with the revised proposal, the height of the addition directly behind the existing dwelling has been reduced. Finally, he provided a letter of support received from the neighbour to the east of the subject property to the Chair for inclusion in the public record. Agent Greg Mignon spoke next to respond to the concerns raised in the objection letters. He noted his opinion that the RWDRT seems to be holding the property to the standards of a greenfield

35 PAC Minutes October 10/18 Pg. 4 of 8 33 waterfront development site rather than a redevelopment to an existing property, against the intention of the Official Plan. With regard to comments from neighbours that the nature of the shoreline would be disimproved or that the environmental impact is negative, he rebutted that the plantings required by the Township in the site plan approval process mean that the new development will not be visible; and that the relocation of the septic away from the water is an environmental improvement. He also discussed the concerns about Bell and Hydro disruptions for island neighbours. He reiterated the efforts made to reduce the height of the addition and add plantings to mitigate the concerns of the immediate neighbour. Finally, Mr. Mignon noted that the objection stated by the Big Rideau Lake Association proposes disregarding non-complying rights and notes that, if applied to all non-complying properties on the lake, would deny all of the surrounding neighbours homes. Chair Pollard then opened the floor to members of the public in attendance. Jennifer Trant noted that the subject property has been cleared of a lot of vegetation in the last two years and expressed concern that the visual massing of the proposed development would not blend in character or scale. She noted that although her home on the island looks directly toward the subject property she was not included in the notice area and feels this is a procedural concern that the Township should address. She noted her concern for the health of the lake, since the proposal doubles the size on the lot and removes trees. She noted the critical importance of phone lines for island people. Finally, she noted that for most lake users the view from the lake is the most important, and urged the Committee to consider the impact of this proposal on people on the lake. Douglas Kirkland spoke on behalf of the Big Rideau Lake Association (BRLA). He noted that the missing vegetation will take years to restore and commented that responsible development does not include that type of action. He noted the importance of phone lines for islanders and commented that he believes the heavy equipment that is being used in the right of way may be disrupting the service. Doris Albert noted that as a member of BRLA she shares the concerns raised by Mr. Kirkland. She noted that her main reason for wanting to speak against this proposal is that six years ago she was refused for a similar project and was forced to build 100 feet back from the shore. She commented that it would be unfair to be inconsistent. Mary Ann Calzonetti noted that her parents built their cottage in its current location at the property line fifty years ago. She read from the letter submitted to Committee summarizing her concerns, and requested that if the Committee would not consider deferral then she would like them to deny the application. Tim Poupore made a PowerPoint presentation. He commented that the reduced roofline shown in Todd Duckworth s PowerPoint is an improvement over what was originally contained in the revised application and expressed frustration with the lack of dialogue with the applicant between the last meeting and this. He proposed that the applicant should get rid of the existing dwelling and the attached addition and simply build a new development outside the 30m setback area. He expressed his appreciation of the flexibility of the agents within the days leading up to the Planning Advisory

36 PAC Minutes October 10/18 Pg. 5 of 8 34 Committee meeting and noted that it would be a shame for the Committee to decide on the application before them if there was an opportunity to get a better proposal. Committee members questioned whether the Township issues permits for tree and vegetation removal. Staff responded that there is no permit required to remove trees or vegetation in Rideau Lakes Township. The only exception is that Development Services would be involved if it is being done in violation of site plan conditions. Committee members commented that the revised proposal is less appealing than the original and seems excessive. They questioned whether the applicant could remove the existing cottage and wondered whether there was an opportunity for the applicant and neighbours to come to a mutual agreement. Barry Hobin requested the Committee take a recess in order to provide an opportunity for the neighbours and applicant to discuss. The Committee took a recess at 3:02 pm. The Committee reconvened at 3:50 pm. Barry Hobin thanked Chair Pollard and members of the Planning Advisory Committee for allowing the opportunity to talk things out. Mr. Hobin walked through a set of agreed upon revisions: The existing dwelling shall be removed and the development shall no longer be considered an addition The portion of the proposed development within 30m of the water at the south-west area of the development shall remain a single storey at a maximum height of 4.9m. For further clarification, the maximum height from average grade to top of peak shall be 5.8m. Chair Pollard thanked everyone for working together. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #4 Moved By: Cathy Livingston Seconded By: Cathy Monck That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that SP Claire Greenberg, of the Ward of Bastard and South Burgess, be approved subject to the subsequent conditions and amendment(s): AMENDMENT(S): The existing dwelling shall be removed and the development shall no longer be considered an addition. CONDITIONS: 1. That an updated site plan drawing and elevations be submitted reflecting the amendment to the satisfaction of the Manager of Development Services;

37 PAC Minutes October 10/18 Pg. 6 of That the existing dwelling shall be removed with the appropriate approvals prior to or concurrently with the issuance of a building permit for the proposed development; 3. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 4. That all structures proposed to be removed, be removed with the proper approvals prior to or concurrently with the issuance of a building permit for the development; 5. That the portion of the proposed development within 30m of the water at the southwest area of the development shall remain a single storey at a maximum height of 4.9m. For further clarification the maximum height from average grade to top of peak shall be 5.8m; 6. Regeneration of the waterfront/slope vegetative buffer with native hardy cover shall occur. Nurturing plant cover will help to stabilize the waterfront, protect against nutrient and sediment load to the lake and reduce costly maintenance over the long term. Additionally, the establishment of a 15-metre vegetated buffer along the entire shoreline that may have been disturbed, including areas in front of the existing dwelling shall occur. The western side yard shall also be revegetated. Native planting shall be undertaken over the complete frontage where the new development is to be built. Allowance can be made for a modest pedestrian access path traversing this re-naturalization area to the water s edge. The applicant is recommended to contact the Shoreline Naturalization Program staff at to assist with additional site plantings and stabilization work in upland areas to off-set the impacts of the new development; 7. Roof runoff shall be collected and directed on-site and away from the services, into natural or constructed leaching pits and rain barrels to provide the greatest infiltration of surface runoff. Runoff should not be directly outlet towards Big Rideau Lake, and as recommended by the consultants in their application; 8. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 9. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 10. That the applicant maintain all on site drainage patterns; 11. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 12. All excavated material is to be disposed of away from the lake, in excess of 30 metres, and all construction material shall be stored in a location well away from the lake, also in excess of 30 metres; and

38 PAC Minutes October 10/18 Pg. 7 of Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. OTHER BUSINESS: OPEN STORAGE INTERPRETATION Brittany Mulhern, Manager of Development Services, provided a verbal report on an emerging issue regarding boat storage, both in open areas and within buildings, in rural and institutional zones. She noted that the Zoning By-Law does not include boat storage in the list of permitted uses within those zones. Staff suggested that open storage of boats would not be a permitted use in the rural and institutional zones and enclosed storage of the same should not be permitted either as the Zoning By- Law specifically contemplates storage though self-storage facility or warehouse use. Ms. Mulhern was seeking direction from the Planning Advisory Committee in regards to those interpretations Committee members raised a number of questions, and noted that it is difficult to comment without more information. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #5 Moved By: Arie Hoogenboom Seconded By: Cathy Monck That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that staff are directed to provide a staff review and report in regards to open and enclosed storage of boats and trailers on non-residential properties. Should staff feel it appropriate a legal review may be sought. Carried. MANAGER S REPORTS: Brittany Mulhern, Manager of Development Services, advised that there was no information to add to what was included in her written report. RECOMMENDATION #6 Moved By: Cathy Livingston Seconded By: Linda Carr That the Planning Advisory Committee acknowledges the written and verbal Manager s reports of Brittany Mulhern, Manager, Development Services, regarding matters provided for information purposes. Carried.

39 PAC Minutes October 10/18 Pg. 8 of 8 37 ADJOURNMENT: The Chairperson declared the Planning Advisory Committee Meeting adjourned at 4:17 p.m. until the next Regular Meeting. Ron Pollard Chairperson Brittany Mulhern Secretary

40 PLANNING ADVISORY COMMITTEE REGULAR MEETING MINUTES Wednesday, October 24, The Township of Rideau Lakes Planning Advisory Committee held a Regular Meeting on Wednesday, October 24, 2018 at the Municipal Office in Chantry, Ontario. The following Committee members were in attendance: Mayor Ron Holman, Chair Ron Pollard, Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Brittany Mulhern, Manager of Development Services, Malcolm Norwood, Senior Planner, and Meg McCallum, Development and Emergency Management Coordinator were also in attendance. ADOPTION OF THE AGENDA: RECOMMENDATION #1 Moved By: Cathy Livingston Seconded By: Cathy Monck That this Committee adopt the Agenda as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF: Chairperson Pollard asked if anyone had a declaration of pecuniary interest and the general nature thereof regarding any of the applications and none were heard. ADOPTION OF MINUTES: Minutes of the Planning Advisory Committee Public and Regular Meeting held October 10, 2018 were distributed to the Committee. Chairperson Pollard asked for any errors, omissions or questions and none were noted. RECOMMENDATION #2 Moved By: Cathy Monck Seconded By: Arie Hoogenboom That this Committee approve the Planning Advisory Committee Regular and Public Meeting Minutes of the October 10, 2018 as submitted. Carried. NEW BUSINESS: SP ALAN AND LOUISE WEISS - WARD OF BASTARD AND SOUTH BURGESS Burgess Concession 2 Part Lot 8 Briton Bay Civic Address: 275 McEwen Lane The applicant s agent Nickolas Semanyk was in attendance to discuss the Site Plan Application.

41 PAC Minutes October 24/18 Pg. 2 of 5 39 Malcolm Norwood, Senior Planner, verbally reviewed the application to construct a 375sqft side addition on to an existing 722sqft non-complying dwelling. Mr. Norwood noted that the owners had previously received permission in 2013 to develop a 396sqft sleeping cabin which required relief from the maximum sleeping cabin size and minimum water setback. Mr. Norwood commented that the proposed addition brings the existing dwelling into compliance with minimum dwelling size. He noted that the addition could be placed directly in the rear, raised above the existing cottage, but that that produced several undesirable outcomes related to accessibility and environmental concerns of blasting rock directly behind the dwelling. The RWDRT provided comments, circulated to the Committee, indicating no objections to the proposal. Mr. Norwood noted that the application meets the Waterfront Development policies in the Official Plan and the intent of the Zoning By-Law. Mr. Semanyk thanked Mr. Norwood for his presentation. He advised that his clients use the cottage seasonally, and while it is sufficient space for the two parents, they want to add additional accessible space for their son to visit. Chair Pollard asked for comments from the public but there were none. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #3 Moved By: Cathy Livingston Seconded By: Arie Hoogenboom That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that SP Alan and Louise Weiss, of the Ward of Bastard and South Burgess, be approved subject to the subsequent conditions: CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That all conditions implemented through Combined Minor Variance and Site Plan Application A & SP remain in force and in effect; 3. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the high water mark. A moderate shoreline access path through this area is permitted; 4. That storm water runoff be captured and directed away from the lake to an area of infiltration; 5. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives;

42 PAC Minutes October 24/18 Pg. 3 of That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 7. That the applicant maintain all on site drainage patterns; 8. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 9. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 10. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. NEW BUSINESS: RC NANCY FERGUSON WARD OF BASTARD AND SOUTH BURGESS Part Lot 25 Concession 1 South Burgess Part 1 Registered Plan 28R7526 and Part 1 Registered Plan 28R12033 Nancy and Ron Ferguson were in attendance along with their solicitor Andrew Howard. Carried Brittany Mulhern, Manager of Development Services, noted that the full staff review was included in the report contained in the agenda package, however Mr. Howard would be able to elaborate on the request. Showing a map of the subject road allowance on screen, she commented that staff have no concerns with this request given its location, size, and lack of potential to create a separately conveyable lot when combined with the subject property. Mr. Howard provided historical context, commenting that in 1979 Bracken Surveyors had done a declaration of possession on the road allowance, not recognizing that there is no adverse possession from crown land. In 1993, a survey was done and the owners thought that a By-Law was passed formally conveying the road allowance. In 2003, a search was done but no By-Law was found. Regardless, Mr. Howard noted that his client has been paying taxes on the road allowance since taking possession of the abutting property. Nancy Ferguson noted that the size of the road allowance is less than shown on the map given shoreline erosion. She commented that while there is waterfront access from her property, the family s main access and docks are placed on the waterfront of the road allowance since they assumed they owned it. The family is selling the property and wants clear title to the land to finalize the sale. Committee members commented that while it is very rare for road closure requests at the waterfront to receive support, each request must be judged on its merits and this one makes sense given its size and the water access from Murphy Bay Road. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #4 Moved By: Ron Holman

43 PAC Minutes October 24/18 Pg. 4 of 5 41 Seconded By: Cathy Livingston That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that the request for the road allowance closure RC Nancy Ferguson, of the Ward of Bastard and South Burgess, be approved in principle and proceed in accordance with the Township s policies and procedures based on the following: 1. That all costs related to the road closure, including the Township s legal and administrative costs, shall be borne by the applicant; and 2. That the value of the lands from the road closure be provided to the Township. BUSINESS ARISING: OPEN & ENCLOSED STORAGE ON NON-COMMERCIAL / NON-INDUSTRIAL PROPERTIES Brittany Mulhern, Manager of Development Services, noted that this report was prepared in regards to direction provided at the October 10 PAC meeting. After completing the review of the Zoning By- Law, staff s interpretation is that there is sufficient direction to support only permitting open and enclosed storage of boats and trailers for commercial gain on properties zoned appropriately with established Marina, Tourist Campground or storage related uses. She advised that if the Committee supports staff s interpretation, then as there is no change in zoning or policy, enforcement on complaints could occur at any time. Committee members commented that given the timing of this discussion, most people have already arranged for boat storage for the winter. Acting on this interpretation now would mean moving boats in winter, which is undesirable. Committee members commented that fire safety and structural concerns need to be addressed, as would typically happen during commercial site plan review associated with commercial and industrial use properties, but that, given the prevalence of boats and trailers in Rideau Lakes Township, this interpretation might come as an unwelcome surprise to many, including those who repurpose agricultural buildings for boat storage. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #5 Moved By: Ron Holman Seconded By: Arie Hoogenboom That the Planning Advisory Committee recommends to the Council of the Corporation of the Township of Rideau Lakes that staff are to seek a legal opinion on the open and enclosed storage interpretation of the Zoning By-Law. Further that staff are also to canvas similar municipalities in regards to this situation. Carried.

44 PAC Minutes October 24/18 Pg. 5 of 5 42 MANAGER S REPORTS: Brittany Mulhern, Manager of Development Services, advised that since preparation of the written report, an appeal was filed to the Local Planning Appeal Tribunal regarding ZBA MAPLES. Staff is preparing records to send to the Tribunal. RECOMMENDATION #6 Moved By: Linda Carr Seconded By: Cathy Livingston That the Planning Advisory Committee acknowledges the written and verbal Manager s reports of Brittany Mulhern, Manager, Development Services, regarding matters provided for information purposes. Carried. ADJOURNMENT: The Chairperson declared the Planning Advisory Committee Meeting adjourned at 2:20 p.m. until the next Regular Meeting. Ron Pollard Chairperson Brittany Mulhern Secretary

45 PLANNING ADVISORY COMMITTEE PUBLIC MEETING MINUTES Wednesday October 10, The Planning Advisory Committee held a Public Meeting at the Municipal Office, in Chantry on Wednesday, October 10, The following Committee members were in attendance: Chair Ron Pollard and Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Mayor Ron Holman was absent with prior notice. Brittany Mulhern, Manager of Development Services and Meg McCallum, Development and Emergency Management Coordinator, were also in attendance. ADOPTION OF THE AGENDA RECOMMENDATION #1 Moved By: Cathy Livingston Seconded By: Cathy Monck That the Agenda be approved, as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Chairperson Pollard asked if anyone had a declaration of pecuniary interest and the general nature thereof. None were noted. NEW BUSINESS: ZONING AMENDMENT APPLICATIONS ZBA RONALD ROLLO WARD OF NORTH CROSBY Concession 7 Part Lot 7 Registered Plan 28R8218 Part 1 Part 3 and Concession 7 Part Lot 28R8218 Part 2 Civic Address: 57 & 69 Noonan Road The applicant Ronald Rollo was in attendance for discussion regarding Zoning Amendment Application ZBA Brittany Mulhern, Manager of Development Services, reviewed the application to change the zoning classification of the subject property from General Commercial (CG) to Rural Special Exception (RU-X), to permit a duplex dwelling as an additional permitted use. Ms. Mulhern noted that staff have received confirmation that the two lots are merged and are not separately conveyable. She noted that this application is in line with the actual use of the property and compatible with surrounding properties. She added that although this property was used for commercial purposes in the distant past, it is unlikely to be used for commercial purposes in the future. Committee members questioned the gap in civic addresses given the merged lots and duplexed dwelling. Ms. Mulhern noted that this addressing would have been put in place prior to 911 compliance requirements. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #2

46 Public Meeting October 10, 2018 Pg. 2 of 2 44 Moved By: Cathy Monck Seconded By: Linda Carr That the Planning Advisory Committee recommends to the Council of The Corporation of the Township of Rideau Lakes that ZBA , by Ronald Rollo of the Ward of North Crosby, be approved as submitted. ADJOURNMENT: Carried. Chairperson Pollard declared the Planning Advisory Committee Public Meeting adjourned at 1:12 p.m. Carried. Ron Pollard Chairperson Brittany Mulhern Secretary

47 PLANNING ADVISORY COMMITTEE PUBLIC MEETING MINUTES Wednesday October 24, The Planning Advisory Committee held a Public Meeting at the Municipal Office, in Chantry on Wednesday, October 24, The following Committee members were in attendance: Mayor Ron Holman, Chair Ron Pollard and Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Brittany Mulhern, Manager of Development Services, Malcolm Norwood, Senior Planner, and Meg McCallum, Development and Emergency Management Coordinator, were also in attendance. ADOPTION OF THE AGENDA RECOMMENDATION #1 Moved By: Cathy Livingston Seconded By: Cathy Monck That the Agenda be approved, as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Chairperson Pollard asked if anyone had a declaration of pecuniary interest and the general nature thereof. None were noted. NEW BUSINESS: ZONING AMENDMENT APPLICATIONS ZBA ONTARIO INC. WARD OF BASTARD AND SOUTH BURGESS Burgess Concession 2 Part Lot 21 Part Lot 22 Civic Address: 4350 R43 The applicants John Cucheran and Barbara Cucheran were in attendance for discussion regarding Zoning Amendment Application ZBA Malcolm Norwood, Senior Planner, reviewed the application to change the zoning classification of a portion of the subject property from Rural (RU) to Waterfront Residential (RW). Mr. Norwood noted that the request is being made as a condition of draft approval for Severance B and commented that the RW zone is more appropriate in the context of the subject property being added to a waterfront residential lot. He added that the RW zone would remove unnecessary additional uses like agricultural use while adding appropriate lot coverage and FSI provisions. Formal comments were received from the Rideau Waterway Development Review Team (RWDRT) and circulated to the Committee, indicating no objections. The applicant John Cucheran had nothing to add to the overview provided. No members of the public were in attendance for this application. Mr. Cucheran and Committee members discussed the RVCA commenting procedure and timelines. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #2

48 Public Meeting October 24, 2018 Pg. 2 of 2 46 Moved By: Cathy Livingston Seconded By: Ron Holman That the Planning Advisory Committee recommends to the Council of The Corporation of the Township of Rideau Lakes that ZBA , by Ontario Inc., of the Ward of Bastard and South Burgess, be approved as submitted. Carried. ZBA DENNIS O CONNOR AND JOHN ROYLE WARD OF SOUTH ELMSLEY Concession 4 Part Lot 4 Civic Address: 158 Lombard Street The applicant John Royle was in attendance for discussion regarding Zoning Amendment Application ZBA Malcolm Norwood, Senior Planner, reviewed the application to change the zoning classification of the subject property from General Commercial (CG) to General Commercial Special Exception (CG-X). Mr. Norwood noted that the change in zoning is requested to reflect the existing self-storage facility use on the subject property as an additional permitted use in the CG Zone. He commented that the requested change is in line with the actual use of the property and compatible with surrounding properties. He mentioned that no Environmental Impact Study (EIS) is being requested at this time since no new development is proposed with this application. However, he noted that any additional storage buildings would likely require an EIS. Formal comments were received from the Rideau Waterway Development Review Team (RWDRT) and circulated to the Committee, indicating no objections. The applicant John Royle noted that environmental assessments had been done in the past on the site. He commented that he had no plans to expand but that he hopes to sell the property and wants to have the correct zoning in place. The Chair asked for comments from the public, but none were heard. After discussion, the following recommendation was duly moved and seconded: RECOMMENDATION #2 Moved By: Arie Hoogenboom Seconded By: Cathy Monck That the Planning Advisory Committee recommends to the Council of The Corporation of the Township of Rideau Lakes that ZBA , by Dennis O Connor and John Royle, of the Ward of South Elmsley, be approved as submitted. Carried. ADJOURNMENT: Chairperson Pollard declared the Planning Advisory Committee Public Meeting adjourned at 1:16 p.m. Carried. Ron Pollard Chairperson Brittany Mulhern Secretary

49 COMMITTEE OF ADJUSTMENT REGULAR MEETING MINUTES Wednesday, October 10, The Township of Rideau Lakes Committee of Adjustment held a Regular Meeting on Wednesday, October 10, 2018 at the Municipal Office in Chantry, Ontario. The following Committee members were in attendance: Chair Ron Pollard, Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Mayor Ron Holman was absent with prior notice. Brittany Mulhern, Manager of Development Services and Meg McCallum, Development and Emergency Management Coordinator were also in attendance. ADOPTION OF THE AGENDA: RESOLUTION #1 Moved By: Cathy Livingston Seconded By: Cathy Monck That this Committee adopt the Agenda, as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF: Chairperson Pollard asked if anyone had a pecuniary interest and the general nature thereof regarding any of the applications and none were heard. ADOPTION OF MINUTES: Minutes of the Committee of Adjustment Regular Meeting held September 26, 2018 were distributed to the Committee. Chairperson Pollard asked for any errors or omissions and none were heard. RESOLUTION #2 Moved By: Arie Hoogenboom Seconded By: Cathy Monck That this Committee approve the Committee of Adjustment Regular Meeting Minutes of September 26, 2018, as submitted. Carried. NEW BUSINESS: MINOR VARIANCE APPLICATIONS: A KENNETH WAYNE CLARK WARD OF NEWBORO Plan 72 Lot 8 Lot 9 Civic Address: 14 Main Street Wayne Clark was in attendance to discuss the Minor Variance application.

50 CoA Meeting October 10/18 Pg Brittany Mulhern, Manager of Development Services, verbally reviewed the application to construct a 155sqft front covered deck (porch) on to an existing 1800sqft dwelling and noted that this required relief from side yard and front yard setbacks, along with relief from the centreline of a Township Street. Ms. Mulhern noted that the applicant s proposal is to reconstruct the historical porch original to the home, and that the proposal had been reviewed by the Municipal Heritage Advisory Committee (MHAC), who strongly support the proposal. She noted further that Public Works has no concerns with the reduced front yard or centreline setbacks, and that no land use compatibility concerns are anticipated. Mr. Clark advised the Committee that this home is included on the Heritage Walking Tour of Newboro and that he has received commendations from MHAC on a previous project in Elgin for a similar style building. Committee members commended Mr. Clark on the project, noting that his attention to detail and beautification are a great example for other properties. No member of the public made any comment on this application. The following resolution was duly moved and seconded: RESOLUTION #3 Moved By: Cathy Monck Seconded By: Cathy Livingston That Minor Variance A , by Kenneth Wayne Clark, of the Ward of Newboro, is approved as submitted for the following reasons provided the attached conditions are complied with. REASONS: 1. The proposed side yard variance goes no closer to the side lot line than the existing structure. 2. The reduced front yard will not impede functionality of the site and no negative local impacts are anticipated. 3. There are no concerns regarding orderly development between land uses and compatibility. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the application (and updated information) and/or minor variance and the approved drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved plan and compliant with Zoning By-law where no variance has been granted; 2. That the applicant implement a buffer of natural vegetation between the proposed addition and the side lot line where the variance is being sought from; 3. That the covered deck (porch) is not to be enclosed;

51 CoA Meeting October 10/18 Pg That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 5. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 6. That the applicant maintain all on site drainage patterns; 7. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. A MOHAMED CHEIKH AND SHERI BAILEY - WARD OF NORTH CROSBY Concession 2 Part Lot 7 Part Lot 8 Registered Plan 28R1043 Part 1 Civic Address: 102 Kanes Lane The applicant Mohamed Cheikh and his agent Nik Semanyk were in attendance to discuss the Minor Variance Application. Brittany Mulhern, Manager of Development Services, verbally reviewed the application to develop four additions on to an existing 2510sqft dwelling, totalling 652sqft, being a partial second storey; a basement addition; a partial second storey through a dormer and a rear covered deck. Ms. Mulhern noted that the applicants had also proposed to develop a 330sqft gazebo at the waterfront, but that they have decided to forego the variance and intend to meet the 14m2 requirements for decks, gazebos and other similar structures unattached to a main building within 30m of the water. Instead, they plan to reduce the 100sqft dock on land to 10sqft and build a 140sqft gazebo. Ms. Mulhern noted that the Rideau Waterway Development Review Team had provided informal comments indicating they have no concerns with the application, and that written comments had been circulated to Committee members from two neighbours in support of the application. She noted that the proposal does not significantly change the form, scope or intensity of the noncomplying building and that it meets all of the lot intensity requirements. The applicant thanked staff for their summary of the project and had nothing to add. No member of the public made any comment on this application. After discussion, the following resolution was duly moved and seconded: RESOLUTION #4 Moved By: Cathy Monck Seconded By: Arie Hoogenboom That Minor Variance A , by Mohamed Cheikh and Sheri Bailey, of the Ward of North Crosby, is approved in part for the following reasons provided the attached conditions are complied with.

52 CoA Meeting October 10/18 Pg The following variance be denied: Section Relief of 25.96m 2 from the maximum 14m 2 permitted for decks, gazebos and other similar structures which are unattached to a main building and are within 30m of the high water mark, to allow for a 30.66m 2 (330sqft) gazebo, whereas there is already an existing 9.3m 2 (100sqft) unattached deck. The following variances be approved and subject to the subsequent conditions: Section Relief of 12.75m from the required 30m water setback to allow for a 17.25m water setback for the proposed 196sqft partial second storey addition Section Relief of 7m from the required 30m water setback to allow for a 23m water setback for the proposed 150sqft basement addition Section Relief of 6m from the required 30m water setback to allow for a 24m water setback for the proposed 50sqft partial second storey addition Section Relief of 11.7m from the required 30m water setback to allow for a 18.3m water setback for the proposed 256sqft rear covered deck addition REASONS: 1. The proposed development does not significantly change the form, scope or intensity of the existing non-complying dwelling. 2. The potential water setbacks for the development have been maximized given the pattern of development of the lot. 3. With the attached conditions, the proposed development is consistent with the Waterfront Development Policies of the Official Plan. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That the existing dock on land be reduced in size to 10sqft or smaller prior to the issuance of a building permit for the proposed 140sqft gazebo; 3. That the proposed 87sqft rear covered deck and any other structures proposed to be removed, be removed with the proper approvals prior to or concurrently with the issuance of a building permit for the relevant addition; 4. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the high water mark. A moderate shoreline access path through this area is permitted; 5. That storm water runoff be captured and directed away from the lake to an area of infiltration;

53 CoA Meeting October 10/18 Pg That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 7. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 8. That the applicant maintain all on site drainage patterns; 9. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 10. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 11. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. A WAYNE AND PATRICIA LANCASTER WARD OF SOUTH ELMSLEY Concession 3 Part Lot 28 Bass Lake South Side Civic Address: 2 B5B Wayne Lancaster was in attendance to discuss the Minor Variance application. Brittany Mulhern, Manager of Development Services, verbally reviewed the application to develop a 200sqft side addition to an existing 1000sqft dwelling and noted that the applicant required relief from the 30m water setback as well as from the Natural Heritage-A (NHA) setback. She noted that the RWDRT had no objections, and that the proposal meets all lot intensity requirements and it does not significantly change the form, scope or intensity of the existing non-complying dwelling. Committee members questioned whether it is common for a lake area to be designated as a NHA wetland. Staff responded that this is a fairly common occurrence. Mr. Lancaster thanked staff for the presentation. He advised that he had canvassed his neighbours for support in the hopes of reducing the 20-day appeal period, and provided a signed letter to the Chair. Chair Pollard noted that the 20-day appeal period is set by the Province under the Planning Act and the Committee of Adjustment has no authority to forego the appeal period. No member of the public made any comment on this application. After discussion, the following Resolution was duly moved and seconded. RESOLUTION #5 Moved By: Arie Hoogenboom Seconded By: Linda Carr

54 CoA Meeting October 10/18 Pg That Minor Variance A , by Wayne and Patricia Lancaster, of the Ward of South Elmsley, is approved as submitted for the following reasons provided the attached conditions are complied with. REASONS: 1. The proposed development does not significantly change the form, scope or intensity of the existing non-complying dwelling. 2. The plan of development is compatible with surrounding land uses. 3. Setbacks for the proposed addition have been maximized given the pattern of development of the lot. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the application (and updated information) and/or minor variance and the approved drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved plan and compliant with Zoning By-law where no variance has been granted; 2. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the high water mark; 3. That storm water runoff be captured and directed away from the lake to an area of infiltration; 4. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 5. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 6. That the applicant maintain all on site drainage patterns; 7. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 8. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 9. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. BUSINESS ARISING: A CLAIRE GREENBERG WARD OF BASTARD AND SOUTH BURGESS

55 CoA Meeting October 10/18 Pg Bastard Concession 1 Part Lot 23 Registered Plan 28R4355 Parts 1 and 2 Registered Plan 28R9270 Parts 6 to 11 Civic Address: 3928 R39 Claire Greenberg was in attendance to discuss the Minor Variance application along with her agent Greg Mignon and architects Todd Duckworth and Barry Hobin and six interested members of the public. Brittany Mulhern, Manager of Development Services, noted that this application was deferred at the June 13 th meeting to allow for more time for revisions to be made. She noted that the revised proposal keeps the existing dwelling and adds an addition, which requires relief from the 30m water setback. She noted that the RWDRT had submitted comments objecting to the revised proposal due to the potential for a complying dwelling on the subject property. Additionally, Ms. Mulhern noted that 4 letters of objection were received in advance of the meeting, one request was made to make a presentation, and one additional letter was received noting that the writer supports the Committee s decision. Ms. Mulhern noted that the new application includes a complying septic system set well back from the minimum water setback, and that staff believe that the variance meets the four tests for a minor variance and supports the application. Chair Pollard invited the applicant to speak. Todd Duckworth, the project architect, gave a PowerPoint presentation outlining the site context and challenges and showing the main changes between the previous proposal and the revised proposal, including respecting the side yard setback, keeping the original dwelling and focusing the area of development outside the 30m setback zone. He noted that in order to shift the proposal away from the west side yard, the Bell and Hydro pole and easement to the east will be relocated at his client s expense. He noted further that in response to neighbours concerns with the revised proposal, the height of the addition directly behind the existing dwelling has been reduced. Finally, he provided a letter of support received from the neighbour to the east of the subject property to the Chair for inclusion in the public record. Agent Greg Mignon spoke next to respond to the concerns raised in the objection letters. He noted his opinion that the RWDRT seems to be holding the property to the standards of a greenfield waterfront development site rather than a redevelopment to an existing property, against the intention of the Official Plan. With regard to comments from neighbours that the nature of the shoreline would be disimproved or that the environmental impact is negative, he rebutted that the plantings required by the Township in the site plan approval process mean that the new development will not be visible; and that the relocation of the septic away from the water is an environmental improvement. He also discussed the concerns about Bell and Hydro disruptions for island neighbours. He reiterated the efforts made to reduce the height of the addition and add plantings to mitigate the concerns of the immediate neighbour. Finally, Mr. Mignon noted that the objection stated by the Big Rideau Lake Association proposes disregarding non-complying rights and notes that, if applied to all non-complying properties on the lake, would deny all of the surrounding neighbours homes. Chair Pollard then opened the floor to members of the public in attendance.

56 CoA Meeting October 10/18 Pg Jennifer Trant noted that the subject property has been cleared of a lot of vegetation in the last two years and expressed concern that the visual massing of the proposed development would not blend in character or scale. She noted that although her home on the island looks directly toward the subject property she was not included in the notice area and feels this is a procedural concern that the Township should address. She noted her concern for the health of the lake, since the proposal doubles the size on the lot and removes trees. She noted the critical importance of phone lines for island people. Finally, she noted that for most lake users the view from the lake is the most important, and urged the Committee to consider the impact of this proposal on people on the lake. Douglas Kirkland spoke on behalf of the Big Rideau Lake Association (BRLA). He noted that the missing vegetation will take years to restore and commented that responsible development does not include that type of action. He noted the importance of phone lines for islanders and commented that he believes the heavy equipment that is being used in the right of way may be disrupting the service. Doris Albert noted that as a member of BRLA she shares the concerns raised by Mr. Kirkland. She noted that her main reason for wanting to speak against this proposal is that six years ago she was refused for a similar project and was forced to build 100 feet back from the shore. She commented that it would be unfair to be inconsistent. Mary Ann Calzonetti noted that her parents built their cottage in its current location at the property line fifty years ago. She read from the letter submitted to Committee summarizing her concerns, and requested that if the Committee would not consider deferral then she would like them to deny the application. Tim Poupore made a PowerPoint presentation. He commented that the reduced roofline shown by Todd Duckworth is an improvement over what was originally contained in the revised application and expressed frustration with the lack of dialogue with the applicant between the last meeting and this. He proposed that the applicant should get rid of the existing dwelling and the attached addition and simply build a new development outside the 30m setback area. He presented on his opinions why the proposal does not meet the four tests of a minor variance. He expressed his appreciation of the flexibility of the agents within the days leading up to the Committee of Adjustment meeting and noted that it would be a shame for the Committee to decide on the application before them if there was an opportunity to get a better proposal. Committee members questioned whether the Township issues permits for tree and vegetation removal. Staff responded that there is no permit required to remove trees or vegetation in Rideau Lakes Township. The only exception is that Development Services would be involved if it is being done in violation of site plan conditions. Committee members commented that the revised proposal is less appealing than the original and seems excessive, and that while the variance only applies to the portion within 30m of the waterfront, the whole development is significant. They questioned whether the applicant could remove the existing cottage and wondered whether there was an opportunity for the applicant and neighbours to come to a mutual agreement.

57 CoA Meeting October 10/18 Pg Barry Hobin requested the Committee take a recess in order to provide an opportunity for the neighbours and applicant to discuss. The Committee took a recess at 3:02 pm. The Committee reconvened at 3:50 pm. Barry Hobin thanked Chair Pollard and members of the Committee of Adjustment for allowing the opportunity to talk things out. Mr. Hobin walked through a set of agreed upon revisions: The existing dwelling shall be removed and the development shall no longer be considered an addition The portion of the proposed development within 30m of the water at the south-west area of the development shall remain a single storey at a maximum height of 4.9m. For further clarification, the maximum height from average grade to top of peak shall be 5.8m. Chair Pollard thanked everyone for working together. After discussion, the following Resolution was duly moved and seconded. That Minor Variance A , by Claire Greenberg, of the Ward of Bastard and South Burgess, is approved as amended for the following reasons provided the attached conditions are complied with. AMENDMENT: The existing dwelling shall be removed and the development shall no longer be considered an addition. REASONS: 1. The proposed development within 30m of the water does not significantly change the form, scope or intensity of the existing non-complying dwelling. 2. The overall intensity of development in relation to the total lot area and within 60m of the water is under the allowable maximums for both lot coverage and FSI. 3. When considering the rights of the existing non-complying structure the proposed development within 30m of the water is related in scale to the existing dwelling. CONDITIONS: 1. That an updated site plan drawing and elevations be submitted reflecting the amendment to the satisfaction of the Manager of Development Services; 2. That the existing dwelling shall be removed with the appropriate approvals prior to or concurrently with the issuance of a building permit for the proposed development; 3. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township:

58 CoA Meeting October 10/18 Pg a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 4. That all structures proposed to be removed, be removed with the proper approvals prior to or concurrently with the issuance of a building permit for the development; 5. That the portion of the proposed development within 30m of the water at the southwest area of the development shall remain a single storey at a maximum height of 4.9m. For further clarification the maximum height from average grade to top of peak shall be 5.8m; 6. Regeneration of the waterfront/slope vegetative buffer with native hardy cover shall occur. Nurturing plant cover will help to stabilize the waterfront, protect against nutrient and sediment load to the lake and reduce costly maintenance over the long term. Additionally, the establishment of a 15-metre vegetated buffer along the entire shoreline that may have been disturbed, including areas in front of the existing dwelling shall occur. The western side yard shall also be revegetated. Native planting shall be undertaken over the complete frontage where the new development is to be built. Allowance can be made for a modest pedestrian access path traversing this re-naturalization area to the water s edge. The applicant is recommended to contact the Shoreline Naturalization Program staff at to assist with additional site plantings and stabilization work in upland areas to off-set the impacts of the new development; 7. Roof runoff shall be collected and directed on-site and away from the services, into natural or constructed leaching pits and rain barrels to provide the greatest infiltration of surface runoff. Runoff should not be directly outlet towards Big Rideau Lake, and as recommended by the consultants in their application; 8. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 9. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 10. That the applicant maintain all on site drainage patterns; 11. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 12. All excavated material is to be disposed of away from the lake, in excess of 30 metres, and all construction material shall be stored in a location well away from the lake, also in excess of 30 metres; and 13. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried.

59 CoA Meeting October 10/18 Pg ADJOURNMENT: The Chair declared the Committee of Adjustment Meeting adjourned at 4:07 p.m. Ron Pollard Chairperson Brittany Mulhern Secretary

60 COMMITTEE OF ADJUSTMENT REGULAR MEETING MINUTES Wednesday, October 24, The Township of Rideau Lakes Committee of Adjustment held a Regular Meeting on Wednesday, October 24, 2018 at the Municipal Office in Chantry, Ontario. The following Committee members were in attendance: Mayor Ron Holman, Chair Ron Pollard, Councillors Linda Carr, Arie Hoogenboom, Cathy Livingston and Cathy Monck. Brittany Mulhern, Manager of Development Services, Malcolm Norwood, Senior Planner, and Meg McCallum, Development and Emergency Management Coordinator were also in attendance. ADOPTION OF THE AGENDA: RESOLUTION #1 Moved By: Ron Holman Seconded By: Arie Hoogenboom That this Committee adopt the Agenda, as submitted. Carried. DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF: Chairperson Pollard asked if anyone had a pecuniary interest and the general nature thereof regarding any of the applications and none were heard. ADOPTION OF MINUTES: Minutes of the Committee of Adjustment Regular Meeting held October 10, 2018 were distributed to the Committee. Chairperson Pollard asked for any errors or omissions and none were heard. RESOLUTION #2 Moved By: Linda Carr Seconded By: Arie Hoogenboom That this Committee approve the Committee of Adjustment Regular Meeting Minutes of October 10, 2018, as submitted. Carried. NEW BUSINESS: MINOR VARIANCE APPLICATIONS: A DONALD AND HELENE FRANCIS WARD OF BASTARD AND SOUTH BURGESS Plan 24 Lot 7 to Lot 10 Briton Bay Civic Address: 1285 R12B Donald Francis was in attendance to discuss the Minor Variance application.

61 CoA Meeting October 24/18 Pg Malcolm Norwood, Senior Planner, verbally reviewed the application to develop a 162sqft rear addition on to an existing 1529sqft dwelling and convert an existing 46m2 dwelling into an oversized sleeping cabin and noted that this required relief from the required 30m water setback for the addition along with relief from the maximum permitted floor area for a sleeping cabin. Mr. Norwood noted that the property is non-conforming due to the existence of two dwellings on the lot and explained that the variance for the sleeping cabin brings the property into conformity with the Zoning By-Law. He noted further that the proposed rear addition is located at the rear of the existing dwelling, maximizing the water setback. He commented that the proposal meets the Waterfront Development policies in the Official plan and meets all other setbacks and lot intensity provisions. The Rideau Waterway Design Review Team submitted comments circulated to the Committee indicating no concerns. Mr. Francis thanked Mr. Norwood for his presentation and his assistance. The Chair asked for comments from members of the public in attendance and there were none. After discussion, the following resolution was duly moved and seconded: RESOLUTION #3 Moved By: Cathy Livingston Seconded By: Arie Hoogenboom That Minor Variance A , by Donald and Helene Francis, of the Ward of Bastard and South Burgess, is approved as submitted for the following reasons provided the attached conditions are complied with. REASONS: 1. The development within the 30m water setback does not significantly change the form, scope or intensity of the existing non-complying dwelling; 2. The water setbacks for the development have been maximized given the pattern of development; 3. The proposal represents a net gain considering the conversion of a non-conforming dwelling into a sleeping cabin. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That the owners acknowledge through this approval that all non-conforming rights to the existing dwelling that is to be converted to a sleeping cabin are extinguished;

62 CoA Meeting October 24/18 Pg That all kitchen and/or food preparation facilities be removed from the sleeping cabin prior to issuance of a building permit for the proposed addition and that the applicants acknowledge that the sleeping cabin shall not contain any kitchen or food preparation facilities hereafter; 4. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the High Water Mark. A moderate shoreline access path through this area is permitted; 5. That storm water runoff be captured and directed away from the lake to an area of infiltration; 6. That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 7. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 8. That the applicant maintain all on site drainage patterns; 9. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 10. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 11. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. A ALAN WEISS AND LOUISE WEISS - WARD OF BASTARD AND SOUTH BURGESS Burgess Concession 2 Part Lot 8 Briton Bay Civic Address: 275 McEwen Lane The applicant s agent Nickolas Semanyk was in attendance to discuss the Minor Variance Application. Malcolm Norwood, Senior Planner, verbally reviewed the application to construct a 375sqft side addition on to an existing 722sqft non-complying dwelling, requiring relief from the required 30m water setback. Mr. Norwood noted that the owners had previously received permission in 2013 to develop a 396sqft sleeping cabin which required relief from the maximum sleeping cabin size and minimum water setback. Mr. Norwood commented that the proposed addition brings the existing dwelling into compliance with minimum dwelling size.he noted that the addition could be placed directly in the rear, raised above the existing cottage, but that that produced several undesirable outcomes related to accessibility and environmental concerns of blasting rock directly behind the dwelling. The RWDRT had provided comments, circulated to the Committee, indicating no objections to the proposal. Mr. Norwood noted that the application meets the Waterfront Development policies in the Official Plan and the intent of the Zoning By-Law.

63 CoA Meeting October 24/18 Pg Mr. Semanyk thanked Mr. Norwood for his presentation. He advised that his clients use the cottage seasonally, and while it is sufficient space for the two parents, they want to add additional accessible space for their son to visit. Chair Pollard asked for comments from the public but there were none. Committee members discussed the minimum dwelling size required by the Zoning By-Law, noting the desire to allow smaller homes in the future. Staff indicated that this issue will be reviewed in the upcoming Official Plan review and that the Economic Development Committee has already flagged the desire to consider tiny homes. After discussion, the following resolution was duly moved and seconded: RESOLUTION #4 Moved By: Cathy Livingston Seconded By: Arie Hoogenboom That Minor Variance A , by Alan and Louise Weiss, of the Ward of Bastard and South Burgess, is approved for the following reasons provided the attached conditions are complied with. REASONS: 1. The proposed development does not significantly change the form, scope or intensity of the existing non-complying dwelling. 2. The water setbacks for the development have been maximized given the pattern of development; 3. The proposal meets the intent of the Waterfront Development Policies in the Official Plan. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed structure(s) shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That all conditions implemented through Combined Minor Variance and Site Plan Application A & SP remain in force and in effect; 3. Existing vegetation within the 30m setback shall be maintained and enhanced, except for that disturbed by the proposed development. The applicant shall encourage the development of a shoreline naturalization buffer (no disturbance area) extending 15m back from the high water mark. A moderate shoreline access path through this area is permitted; 4. That storm water runoff be captured and directed away from the lake to an area of infiltration;

64 CoA Meeting October 24/18 Pg That all outdoor lighting be downward cast, and as minimal as required to meet the required objectives; 6. That all materials used on the exterior of the structure be of a natural material or a colour reflective of the surrounding environment; 7. That the applicant maintain all on site drainage patterns; 8. That sediment and erosion control measures be implemented during all stages of construction. This must include some form of silt fencing between the areas of development and the lake. This fencing must remain in place until all areas that were disrupted are fully stabilized (i.e. no bare soils remain); 9. All excavated material is to be disposed of away from the lake, and all construction material shall be stored in a location well away from the lake; and 10. Future development not included in this application will be subject to review and approval by the Township, Conservation Authority and/or Parks Canada and any other governing agency or regulations where applicable. Carried. A STEVE CATER & CHARMAINE CROCKETT WARD OF BASTARD AND SOUTH BURGESS Burgess Concession 1 Part Lot 9 Registered Plan 28R1477 Part 8 Registered Plan 28R4153 Part 7 Civic Address: 2879 R28 Steve Cater and Charmaine Crockett were in attendance to discuss the Minor Variance application. Malcolm Norwood, Senior Planner, verbally reviewed the application to reconstruct an attached, uncovered 432sqft deck and convert an existing 384sqft crawl space into a full height basement, all on to an existing 1864sqft dwelling, requiring relief from the interior side yard setback for the deck and for the basement and increases in height and volume of the existing dwelling. Mr. Norwood noted that the applicant originally applied for the proposed works under Site Plan Control application SP which received delegated approval on August 7, Subsequent comments from a neighbour were received as well as updated information in regards to survey stakes at the interior side lot line which demonstrated that the side yard setbacks on the original application were incorrect. The applicant revised his site plan drawing indicating that the existing dwelling is non-compliant with the 6m interior side lot line setback in the RW zone and the existing attached, uncovered decking is non-compliant with the permitted encroachments into an interior side lot line. Therefore, the applicant was required to apply for minor variances to request permission to increase the floor area and height of the existing non-complying dwelling and the size of the existing non-complying attached uncovered decking. Mr. Norwood commented that the existing dwelling and deck are non-complying and that the proposal indicated no changes to the footprint. The application met the intent of the Zoning By-Law and Official Plan and all lot intensity requirements. The RWDRT had provided written comments, distributed to the Committee, indicating no concerns. Mr. Cater noted that the main reason for the project was to add headroom for the basement. Chair Pollard asked for comments from the public but there were none. After discussion, the following Resolution was duly moved and seconded.

65 CoA Meeting October 24/18 Pg RESOLUTION #5 Moved By: Cathy Livingston Seconded By: Linda Carr That Minor Variance A , by Steve Cater and Charmaine Crockett, of the Ward of Bastard and South Burgess, is approved as submitted for the following reasons provided the attached conditions are complied with. REASONS: 1. The proposed side yard variances go no closer to the side lot line than the existing structure; 2. The reduced side yard will not impede functionality of the site, and is not expected to have a negative visual aesthetic impact given the existing condition and surrounding land use; 3. The plan of development is compatible with surrounding land uses. CONDITIONS: 1. That this approval is based on the following specifications and that any deviation from these specifications will require subsequent review and approval by the Township: a. The dimensions and location of the proposed development shall be consistent with the information noted in the site plan application (and updated information) and/or minor variance and the approved site plan drawing; b. All setbacks and development parameters shall be consistent with the details noted in the approved site plan and compliant with Zoning By-law where no variance has been granted; 2. That all conditions implemented through SP remain in force and in effect, and; 3. That the existing buffer of natural vegetation between the proposed side addition and the southern interior side lot line be maintained and enhanced. ADJOURNMENT: The Chair declared the Committee of Adjustment Meeting adjourned at 1:45 p.m. Carried. Ron Pollard Chairperson Brittany Mulhern Secretary

66 The RIDEAU LAKES MUNICIPAL HERITAGE ADVISORY COMMITTEE held a Meeting at the Municipal Office in Chantry on Thursday, October 18, Doug Bond, Chair, called the meeting to order at 9:30 a.m. The following Members were in attendance: Council Representatives Claire Gunnewiek and Cathy Livingston; Doug Bond, Chair; Don Cooke, George German, Diane Haskins, Betty James and Mary Ellen Truelove, Clerk. Neil Patterson and Sue Warren were absent with prior notice. Chair Bond asked if there were any additions to the Agenda and additions were noted under the following: ADD: 10.1 Diane Haskins Museum 10.2 George German Doors Open Moved By: George German Seconded By: Diane Haskins To Pass a Resolution that; The agenda be approved and adopted as amended. Carried: Chair Bond asked if anyone had a Declaration of Pecuniary Interest and the General Nature Thereof and none were heard. MINUTES: Minutes of the previous Meeting held September 20, 2018 were read as distributed to Committee. Chair Bond asked for errors or omissions and none were heard. RECOMMENDATION # Moved By: Councillor Livingston Seconded By: Councillor Gunnewiek The Municipal Heritage Advisory Committee approves and adopts the Minutes of the MHAC Meeting held September 20, Carried: REPORTS FROM MUNICIPAL OFFICERS: Financial Update: Mary Ellen Truelove, Clerk, provided Committee with a verbal and written 2018 Financial Update.

67 MHAC Page 2 of 5 Thursday, October 18, RECOMMENDATION # Moved By: Don Cooke Seconded By: Betty James The Municipal Heritage Advisory Committee acknowledges the verbal and written Financial Update as provided by Mary Ellen Truelove, Clerk. Mileage Charitable Receipts for Volunteers: Carried: Following the September 20 th Municipal Heritage Advisory Committee Meeting, Treasurer Cynthia Laprade provided a report to the Municipal Services Committee recommending the issuance of Charitable Receipts to Volunteers for mileage. Mary Ellen Truelove, Clerk, advised Committee that Council concurred with the Treasurer s recommendation and the donation policy has been amended to include the issuance of Charitable Receipts to volunteers for mileage. Mary Ellen provided committee members with the Kilometer Log. REPORTS FROM COMMITTEE MEMBERS: Cemetery Sub-Committee Minutes: October 4, 2018 RECOMMENDATION # Moved By: George German Seconded By: Diane Haskins The Municipal Heritage Advisory Committee recommends the approval and adoption of the Minutes of the Cemetery Sub-Committee Meeting held October 4, 2018; AND FURTHER Recommends that the following volunteers be appointed: Clear Lake Cemetery: Brodi Burt Royal Sappers & Miners Cemetery: Bill Brus Scovil Cemetery: Brian Preston Carried: Mary Ellen Truelove, Clerk provided an update regarding abandoned cemeteries and advised members that we have now received the Certificates of Registration for Old Lillie and Ripley/Sly Cemeteries.

68 MHAC Page 3 of 5 Thursday, October 18, Heritage Network Update: Councillor Livingston advised Committee of the following: Heritage Symposium organizing Committee to meet again next month Speakers and Blacksmith confirmed Heritage Property Updates: Gallagher House Property: Councillor Gunnewiek advised Committee of the following: No movement on the property, no update A Steering Committee being formed in Portland Steve Seaman Jr. House, Chantry: Mary Ellen Truelove, Clerk advised Committee that the property at 1435 County Road 8 has been sold. John Green House, Harlem: Mary Ellen Truelove, Clerk advised Committee that the property at 2346 Harlem Road has been sold. Clarke Property, Newboro (Minor Variance): Mary Ellen Truelove, Clerk advised Committee that the Minor Variance was approved for the porch. Diane advised that she had purchased this property 40 years ago and restored the porch at that time. It s nice to see it s being restored again. School Heritage Program: George German advised Committee of the following: Good meeting with Brent Brown, Principal Heritage week in February Quite happy with Jones Falls/Chaffey s Lock Tour this year Principal Brown would like to do it again they will keep us informed Smiths Falls Heritage Symposium Reports: Committee members who attended the Heritage Symposium in Smiths Falls on Friday, October 5 th provided the following information regarding the quest speakers: Councillor Livingston: Jan Hawley Huron East Economic Development Officer, spoke regarding the Town of Brussels (Huron County) and their Community Improvement Plan. An old barn was reconstructed in the middle of Town and is now used as the Brussels Four Winds Wedding and Event Centre. Councillor Gunnewiek: Guest speaker spoke regarding the revitalization the old Davidson Bakery building on Russell St. West in Smiths Falls. This older commercial building became viable with investment and Town support. It s a quality location and is welcoming for tenants and customers and currently has full occupancy.

69 MHAC Page 4 of 5 Thursday, October 18, Don Cooke: Ken Shelly of Parkview Homes spoke regarding the redevelopment of the 116- year-old derelict Rideau Hotel in Smiths Falls and the plan to create 25 apartments. Doug Bond: Niki Dwyer, Mississippi Mills Planning Director and former Planner with the Town of Smiths Falls spoke regarding the Heritage District of the Town of Almonte and the revitalization of the walking promenade along the river. Crosby to Salem Driving Tour: Discussion was held regarding revamping the Crosby to Salem driving tour due to the dwelling on Centreville Road no longer being available. The Tour will be redrafted to go down 8 th Concession and turn left on County Road 12. Mary Ellen will look into property ownership on County Road 8 so the owner can be contacted for inclusion in the tour. CORRESPONDENCE: The Delta Mill Society Fall/Winter 2018 Newsletter was provided to Committee for information purposes only. LETTERS TO OWNERS WITH HERITAGE IMPROVEMENTS: None OTHER: Museum: Diane Haskins advised Committee of the following: Lack of museums in Rideau Lakes Any museum is volunteer based/dependent on summer staff Elgin s Red Brick School would like to be open more None are telling a Rideau Lakes story Believe it is a Council responsibility and we should work towards having a Rideau Lakes Museum A good location would be in Newboro at the Blockhouse I think we could get support of the people. Committee held a brief discussion with no action being taken. Doors Open: George German advised Committee of the following: was very successful could we do it by Ward the next time glad we had a coordinator who could give time to planning the event too much to do in 2 days. Committee held a brief discussion with no action being taken.

70 MHAC Page 5 of 5 Thursday, October 18, UPCOMING EVENTS: October 18 th : Perth Historical Society Meeting October 20 th : Elgin & Area Heritage Society Walk Through the Past October 26 th & 27 th : Delta Mills Society Spirits at the Mill October 26 th -28 th : St. Paul s & St. Mary s Anglican Church Court is in Session November 10 th : Chaffey s Lock Heritage Society Video Dance Next Meeting: November 15 th at 9:30 a.m. at the Municipal Office in Chantry. Moved By: Councillor Gunnewiek Seconded By: Diane Haskins To Pass a Resolution that; The meeting be adjourned at 11:07 a.m. Carried: Doug Bond, Chairperson Mary Ellen Truelove, Clerk

71 69 Library Board Minutes July 2018 The Rideau Lakes Public Library Board held a regular meeting at the Portland Branch on Wednesday, July 25, 2018 at 10 a.m. Roll Call was taken and the following Board Members were in attendance: Yvonne Helwig, Bernie MacLean, Maxine Weber, Sheilagh Dubois, Bob Lavoie, Peggy Fletcher, Doug Franks. Regrets: Pam Cairncross Staff: Christine Row, Vicki Stevenson, except for the closed session. RESOLUTION #18-39 Moved by: Peggy Fletcher Seconded by: Bernie MacLean The Rideau Lakes Public Library Board accepts the agenda with the addition of a closed session on personnel matters. Carried. RESOLUTION #18-40 Moved by: Sheilagh Dubois Seconded by: Maxine Weber The Rideau Lakes Public Library Board approves the June 2018 minutes with corrections. RESOLUTION #18-41 Carried. Moved by: Bernie MacLean Seconded by: Yvonne Helwig The Rideau Lakes Public Library Board accepts the CEO s report. RESOLUTION #18-42 Carried. Moved by: Bernie MacLean Seconded by: Sheilagh Dubois The Rideau Lakes Public Library Board will undertake a pay equity review in 2018, subject to availability of funds for consultant support. Carried.

72 70 RESOLUTION #18-43 Moved by: Maxine Weber Seconded by: Doug Franks The Rideau Lakes Public Library Board amends Bylaw 1 Establishment of the Board, as follows, and recommends that the Council of the Township of Rideau Lakes amend its Bylaw # , Schedule B, similarly: the Board consist of no fewer than nine members, as follows: four representing each of the four wards of the municipality (North Crosby/Newboro, South Crosby, Bastard & South Burgess, and South Elmsley), one representing the Council of the Township of Rideau Lakes, and four appointed from the public at large. RESOLUTION #18-44 Carried. Moved by: Doug Franks Seconded by: Maxine Weber The Rideau Lakes Public Library Board accepts the July 13, 2018 financial statement. Carried. RESOLUTION #18-45 Moved by: Yvonne Helwig Seconded by: Doug Franks The Rideau Lakes Public Library Board agrees to go in camera at 11:40 to discuss a personnel matter. Carried. RESOLUTION #18-46 Moved by: Peggy Fletcher Seconded by: Bernie MacLean The Rideau Lakes Public Library Board goes out of camera at 12:20 and adjourns the meeting. Carried. The next Library Board meeting will be August 22, 2018 at 10:00 at Portland Branch.

73 71 The Lower Beverley Lake Park Management Board conducted its Regular Meeting on Tuesday, October 16 th, 2018 at the Old Town Hall, 8 Lower Beverley Lake Park Road, Delta. Chairperson Cathy Livingston called the meeting to order at 4:30 p.m. Roll Call was taken with the following members present: Chairperson Cathy Livingston, Vice- Chairperson Hazel Wykes, Councillor Rob Dunfield, Community Representatives Brent Rathwell and Penny Sawyer, Seasonal Campers Liaison Allan Moorhouse and Delta Mill Society Liaison Anna Greenhorn. Park Manager William Morris, Secretary-Treasurer David Schur, and Maintenance-Security Supervisor Brian Abrams were present as well. Members absent included Councillor Cathy Monck and with prior notice, Mayor Ron Holman. Introduction of Visitors Nil RESOLUTION # Moved By: Brent Rathwell Seconded By: Hazel Wykes The Lower Beverley Lake Park Management Board approves and adopts the agenda as prepared. RESOLUTION # Carried. Moved By: Rob Dunfield Seconded By: Penny Sawyer The Lower Beverley Lake Park Management Board approves and adopts the minutes of the regular meeting held on August 23 rd, 2018 as prepared. Carried. Chairperson Livingston asked if anyone had a disclosure of pecuniary interest and the general nature thereof. No declarations were received. Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 1

74 72 Delegations Nil Comments / Resolutions of Council Chairperson Livingston thanked all Members of the Management Board and the Park Staff for their dedication and continued support which she received during this term of Council. Vice-Chairperson Wykes reiterated Chairperson Livingston s comments and wished all candidates the best of luck during the election campaign. A copy of Township of Rideau Lakes Resolution # dated September 21 st regarding use of municipal vehicles during Celebrating the Season was provided to Members for their reference. Business Arising Nil Reports from Board Staff General Status Report for October 2018, as prepared by Park Manager William Morris, was presented to the Board Members, and the same was reviewed and discussed. RESOLUTION # Moved Seconded By: Penny Sawyer By: Rob Dunfield The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018 as prepared and presented by Park Manager William Morris; And further that the following action be taken: o o o Draft Policy Statement #11 entitled Dress Code for staff at Lower Beverley Lake Park be adopted as amended. Application for funding be forwarded to the Township of Rideau Lakes for Grants to Others in support of Celebrating the Season 2019 when the appropriate program deadline is announced. Subsequent to endorsement by Municipal Council, an application for funding be forwarded to Heritage Canada in support of 2019 Canada Day activities in the park. Carried. General Status Report for October 2018, as prepared by Secretary / Treasurer David Schur, was presented to the Board Members and the same was reviewed and discussed. Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 2

75 73 RESOLUTION # Moved By: Brent Rathwell Seconded By: Hazel Wykes To pass a Resolution that: The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018 as prepared and presented by Secretary-Treasurer David Schur. Carried. General Status Report for October 2018, as prepared by Maintenance / Security Supervisor Brian Abrams, was presented to the Board Members, and the same was reviewed / discussed. RESOLUTION # Moved By: Rob Dunfield Seconded By: Brent Rathwell The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018 as prepared and presented by Maintenance / Security Supervisor Brian Abrams. Carried. Canteen General Status Report for October 2018, as prepared by Park Manager William Morris was presented to the Board Members, and the same was reviewed / discussed. RESOLUTION # Moved By: Rob Dunfield Seconded By: Hazel Wykes The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018 as presented by Park Manager William Morris; And further that the Board approves the purchase of a new convection oven at the discounted price of $3,495 from MCL Hospitality in Ottawa which shall be funded out of the 2019 budget; And further that the Board authorizes the sale of the surplus canteen exhaust hood, fire suppression system and cooking equipment to subsidize the purchase. Carried Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 3

76 74 Reports from Special Advisors to the Management Board Seasonal Tenants Liaison Report for October 2018 as prepared by Seasonal Campers Liaison Al Moorhouse was presented to Board Members, and the same was reviewed and discussed. RESOLUTION # Moved By: Hazel Wykes Seconded By: Penny Sawyer The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018, as prepared and presented by Al Moorhouse, Seasonal Tenants Liaison; And further that the Management Board acknowledges the minutes of the Seasonal Campers Recreation Sub-Committee meetings dated August 26 th and September 15 th, 2018 and the Year End Financial Report dated September 30 th, Delta Mill Society Liaison Carried. Report for October 2018 was presented to Board Members by Anna Greenhorn, Liaison to the Delta Mill Society. RESOLUTION # Moved By: Brent Rathwell Seconded By: Rob Dunfield The Lower Beverley Lake Park Management Board acknowledges and concurs with the report for October 2018 as prepared and presented by Delta Mill Society Liaison Anna Greenhorn. Health and Safety Carried. Health and Safety Report for October 2018 was presented to the Board Members by Park Manager William Morris. RESOLUTION # Moved By: Hazel Wykes Seconded By: Penny Sawyer Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 4

77 75 The Lower Beverley Lake Park Management Board acknowledges the minutes of the Joint Health and Safety Committee dated September 20 th, Accounts Payable Carried. RESOLUTION # Moved By: Rob Dunfield Seconded By: Hazel Wykes The Lower Beverley Lake Park Management Board approves payment for the following accounts: $ 57, for August 2018 $ 8, for September 2018 Carried. Correspondence Nil Motions / Notice of Motions Nil New Business Nil By-Laws RESOLUTION # Moved By: Brent Rathwell Seconded By: Rob Dunfield By-Law Number being a by-law to amend the dress code for staff at Lower Beverley Lake Park be taken as read a first and second time, the short way, this 16 th day of October, Carried. Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 5

78 76 RESOLUTION # Moved By: Hazel Wykes Seconded By: Penny Sawyer By-Law Number be taken as read a third time, and finally passed this 16 th day of October, Questions from the Press Nil Carried. Visitor s Remarks Nil Next Meeting of the Board The next regular meeting of the Lower Beverley Lake Management Board will be held in January of 2019 and will be at the call of the Chairperson. Closed Session / Committee of the Whole Nil Carried. Information Nil By-Law to Govern Proceedings of the Board RESOLUTION # Moved By: Hazel Wykes Seconded By: Rob Dunfield Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 6

79 77 By-Law Number , being a By-Law to confirm the proceedings of the Board, at their meeting on October 16 th, 2018 be taken as read a first and second time, the short way, this 16 th day of October, Carried. RESOLUTION # Moved By: Brent Rathwell Seconded By: Penny Sawyer By-Law Numbers be taken as read a third time, and finally passed this 16 th day of October, Adjournment Carried. RESOLUTION # Moved By: Brent Rathwell Seconded By: Rob Dunfield To pass a resolution that; The Lower Beverley Lake Park Management Board does now adjourn this meeting at 5:21 p.m. Carried. Cathy Livingston Chairperson David Schur Secretary /wm Note: Prior to the meeting, Canteen Sales Attendant Debbie Curtis was in attendance to receive her 5 Year Appreciation Certificate which was presented by Chairperson Cathy Livingston. Debbie was unable to attend the August presentation along with her fellow coworkers. Lower Beverley Lake Park Management Board Meeting: October 16 th, 2018 Page 7

80 CATARAQUI REGION CONSERVATION AUTHORITY 78 MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Present: Regrets: Staff Present: Delegation & Guests: Alan Revill (Chair), Alan Barton, Jim Garrah, Al Hanes, Sandy Hay, Bert Herfst, Garry Hewett, Max Kaiser, Gerry Last, Gary Oosterhof, Lisa Osanic, Ross Sutherland (Vice Chair), Laura Turner Kevin George, Claire Gunnewiek, Jim Hegadorn, Rob Layng Geoff Rae, General Manager; Tom Beaubiah, Manager, Conservation Lands; Donna Campbell, Assistant, Chair & General Manager; Krista Fazackerley, Supervisor, Communications & Education; Rob McRae, Manager, Watershed Planning & Engineering; Cheryl Rider, Supervisor, Finance; Rhonda Roantree, Receptionist/Clerk; Andrew Schmidt, Supervisor, Development Review; Travis York, Supervisor, Information Technologies; Kristen Wozniak, Development Officer Meela Melnik-Proud, Evonne Potts, Clayton Potts The meeting commenced at 6:30 P.M. 1. ROLL CALL There were thirteen (13) members present. 2. APPROVAL OF AGENDA Moved by: Seconded by: Al Hanes Max Kaiser THAT the agenda BE APPROVED, as circulated. CARRIED

81 PAGE 2 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM DECLARATION OF CONFLICT OF INTEREST There were none. 4. DELEGATION / PRESENTATION Delegation: 4.1. Meela Melnik-Proud Johnston Point Condominium Plan in the Loughborough Lake Wetland Complex, South Frontenac Meela Melnik-Proud, concerned resident, presented before CRCA Board Members and spoke to Johnston Point Condominium Plan in the Loughborough Lake Wetland Complex, South Frontenac. A summary of her presentation can be found in Attachment 1. Staff responded to the following two questions which were included in the Ms. Melnik-Proud summary. Questions 1 - Why did the CRCA choose only to provide information both to us, and to the property owner, that was essentially irrelevant to the issues brought forward in our letter, and to the purpose of the CRCA s site visit according to Joe Gallivan s memo? Has the CRCA issued a notice of clarity to the County Planner? Andrew Schmidt, Supervisor, Development Review responded that staff provided the appropriate information to all parties and confirmed that it was received and understood by County of Frontenac. Question 2 - Why is the CRCA not fully utilizing its authority and capacity as a technical advisor to straightforwardly assess this development proposal, particularly in terms of the impact of development in the area of lot 15? Andrew Schmidt, Supervisor, Development Review responded that CRCA fulfilled its roles with respect to this development proposal including comments on an environment impact assessment addendum for the area of lot 15.

82 PAGE 3 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM 80 Resolution: Moved by: Al Barton Seconded by: Max Kaiser THAT the presentation from Meela Melnik-Proud on Johnston Point Condominium Plan in the Loughborough Lake Wetland Complex, South Frontenac, BE RECEIVED. The delegation and guests left the meeting at this time. CARRIED Staff Presentations: 4.2. Tom Beaubiah, Manager, Conservation Lands Presentation - Fleet Rationalization (Attachment 2) Resolution: Moved by: Max Kaiser Seconded by: Ross Sutherland THAT the presentation from the Manager, Conservation Lands, on Fleet Rationalization, BE RECEIVED. CARRIED 4.3. Andrew Schmidt, Supervisor, Development Review Presentation Development Review Procedures (Attachment 3) Resolution: Moved by: Max Kaiser Seconded by: Laura Turner THAT the presentation from the Supervisor, Development Review, on Development Review Procedures, BE RECEIVED. CARRIED

83 PAGE 4 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Rob McRae, Manager, Watershed Planning and Engineering Presentation - Floodplain Mapping Strategy (Attachment 4) Resolution: Moved by: Laura Turner Seconded by: Max Kaiser THAT the presentation from the Manager, Watershed Planning and Engineering, on Floodplain Mapping Strategy, BE RECEIVED. CARRIED 5. APPROVAL OF PREVIOUS MINUTES 5.1. Minutes of May 23, 2018 Moved by: Seconded by: Bert Herfst Max Kaiser THAT the minutes of the May 23, 2018 meeting of Cataraqui Region Conservation Authority, BE APPROVED. CARRIED 6. BUSINESS ARISING There was none.

84 PAGE 5 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM ITEMS FOR CONSIDERATION 7.1. Appointment of Member to Cataraqui Region Conservation Authority Loyalist Township (report IR ) Resolution: Moved by: Jim Garrah Seconded by: Laura Turner THAT report IR , Appointment of Member to Cataraqui Region Conservation Authority, BE RECEIVED; and, THAT the transmittal of member appointment to Cataraqui Region Conservation Authority from Loyalist Township, BE APPROVED. CARRIED 7.2. Variance Report to end of May 2018 Operating (report IR ) Resolution: Moved by: Bert Herfst Seconded by: Garry Hewett THAT report IR , Variance Report to the end of May Operating, BE RECEIVED; and, THAT the restatement of the 2018 Operating Budget BE APPROVED as presented. CARRIED

85 PAGE 6 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Variance Report to end of May 2018 Capital (report IR ) Resolution: Moved by: Bert Herfst Seconded by: Max Kaiser THAT report IR , Variance Report to the end of May Capital, BE RECEIVED; and, THAT Capital Project PR00211 Network Infrastructure Replacement Program, BE CLOSED, with the remaining balance of $1,080 be returned to the Information Technology Reserve Fund; and, THAT Capital Project PR00061 Little Cataraqui Creek Outdoor Centre Dishwasher Replacement BE CLOSED, with the remaining balance of $3,502 be returned to the Facilities Reserve Fund; and, THAT Capital Project PR00092 Lemoine Point Workshop - Renovations BE CLOSED, with the remaining balance of $3,945 be returned to the Lemoine Point Workshop Reserve Fund; and, THAT Capital Project PR00164 Equipment Dump Landscape Trailer BE CLOSED, with the final draw of $433 on the Equipment Reserve Fund. CARRIED 7.4. Fleet Review (report IR ) Resolution: Moved by: Laura Turner Seconded by: Garry Hewett THAT report IR , Fleet Review, BE RECEIVED; and, THAT staff BE AUTHORIZED to surplus vehicles and equipment as outlined in Report IR , Fleet Review, and place proceeds of the sales into the corresponding Vehicle and Equipment reserves; and, THAT the annual Automobile Allowance (Mileage) Rate be set to the Canada Revenue Agency Rate ($0.55 for 2018) and updated annually. CARRIED

86 PAGE 7 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Verbal Updates Tom Beaubiah, Manager, Conservation Lands Tom Beaubiah, Manager, Conservation Lands, spoke to the following time sensitive items and indicated detailed reports would be forthcoming at a future meeting Charleston Outlet Boat Dock Replacement PR00111 In preparing for the outlet boat dock project it has been identified that there is opportunity need to address the deteriorating shoreline abutment as part of the works. The addition of a concrete pre-cast abutment and retaining wall along the edge of the ramp has increased the projected costs, but are necessary to complete the project. An additional draw ($12,000) from the boat ramp reserve is necessary to complete the project Hay Bay Dock The seasonal dock located at the Hay Bay Boat Ramp broke free from its mooring and was not recovered. It was necessary to construct a replacement in order to maintain service. Staff had to purchase approximately $1,500 in materials which will require a draw from the boat ramp reserve to complete the project Little Cataraqui Creek Conservation Area Rental House A water leak has been identified within the bathroom wall of the rental house at the Little Cataraqui Creek Conservation Area. Initial estimates are $5,000 to perform the repairs, however until the wall is opened and fully inspected, costs are unknown. As the residence is inhabited and this is the single bathroom facility, the matter will be addressed as quickly as possible. The repairs will require a draw from the Facilities reserve to complete the necessary work. Resolution: Moved by: Max Kaiser Seconded by: Gerry Last THAT the verbal update by the Manger, Conservation Lands of June 27, 2018, BE RECEIVED. CARRIED

87 PAGE 8 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM MINUTES 8.1. Cataraqui Trail Management Board Minutes Resolution: Moved by: Max Kaiser Seconded by: Laura Turner THAT Cataraqui Trail Management Board Minutes of April 26, 2018, BE RECEIVED. CARRIED 9. COMMITTEE REPORTS 9.1. Report from Planning and Permitting Ad Hoc Committee of June 6, 2018 (Report IR-77-18) Resolution: Moved by: Sand Hay Seconded by: Gerry Last THAT the report from the Planning and Permitting Ad Hoc Committee meetings of June 6, 2018 (IR ) BE RECEIVED. CARRIED 9.2. Report from Budget Review Committee of June 18, 2018 (Report IR ) Resolution: Moved by: Bert Herfst Seconded by: Max Kaiser THAT the report from the Budget Review Committee meetings of June 18, 2018 (IR ) BE RECEIVED. CARRIED

88 PAGE 9 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM ANNOUNCEMENTS OR INQUIRIES/INFORMATION Report on Communications (Report IR ) Resolution: Moved by: Ross Sutherland Seconded by: Laura Turner THAT the Report on Communications (IR ) BE RECEIVED. CARRIED Announcement by Max Kaiser Napanee representative, Councilor Max Kaiser, invited Board Members and staff to participate in a tour of his family farm along the shores of Hay Bay at a future Board Meeting. He indicated that it would be an opportunity to highlight how agricultural best management practices have been used successfully on his family farm in Napanee. 11. MOTIONS / NOTICES OF MOTIONS There were none.

89 PAGE 10 OF 10 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY JUNE 27, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM IN CAMERA SESSION Resolution: Moved by: Bert Herfst Seconded by: Gerry Last THAT the Full Authority move IN CAMERA. CARRIED Resolution: Moved by: Max Kaiser Seconded by: Al Hanes THAT the Full Authority move out of IN CAMERA and report. CARRIED 13. ADJOURNMENT The meeting adjourned at 8:30 P.M. on a motion by Gerry Last, seconded by Laura Turner. Geoff Rae, MBA, P.Eng. General Manager Alan Revill Chair

90 CATARAQUI REGION CONSERVATION AUTHORITY 88 MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Present: Alan Revill (Chair), Alan Barton, Jim Garrah, Al Hanes, Sandy Hay, Jim Hegadorn, Bert Herfst, Garry Hewett, Max Kaiser, Ross Sutherland (Vice Chair), Laura Turner Regrets: Kevin George, Claire Gunnewiek, Gerry Last, Rob Layng, Gary Oosterhof, Lisa Osanic Staff Present: Geoff Rae, General Manager; Donna Campbell, Assistant, Chair & General Manager; Shawn Fairbank, Technologist, Water Resources; Krista Fazackerley, Supervisor, Communications & Education; Katrina, Furlanetto, Watershed Planning & Engineering; Steve Knapton, Coordinator, Operations Planning; Rob McRae, Manager, Corporate Services; Rhonda Roantree, Receptionist/Clerk; Andrew Schmidt, Supervisor, Development Review; Russell Wiginton, Technologist, Water Resources; Kristen Wozniak, Development Officer Delegation: David Green, P. Eng., D.M. Wills Associates Limited The meeting commenced at 6:30 P.M. 1. ROLL CALL There were eleven (11) members present.

91 PAGE 2 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM APPROVAL OF AGENDA An addition to the agenda, National Disaster Mitigation Program, was presented under item 10.2 as a verbal update. Moved by: Seconded by: Max Kaiser Bert Herfst THAT the agenda BE APPROVED, AS AMENDED. CARRIED 3. DECLARATION OF CONFLICT OF INTEREST There were none. 4. DELEGATION / PRESENTATION Delegation: 4.1. David Green, P. Eng., D.M. Wills Associates Limited Presentation - Water Control Structures Condition Assessment, PR00001 (Attachment #1) Resolution: Moved by: Laura Turner Seconded by: Max Kaiser THAT the presentation from the David Green, P. Eng., D.M. Wills Associates Limited on Water Control Structures Condition Assessment, PR00001, BE RECEIVED. CARRIED

92 PAGE 3 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM 90 Staff Presentations: 4.2. Krista Fazackerley, Supervisor, Communications and Education Presentation - #HikeCRCA (Attachment #2) Resolution: Moved by: Max Kaiser Seconded by: Al Hanes THAT the presentation from the Supervisor, Communications and Education on #HikeCRCA, BE RECEIVED. CARRIED 4.3. Rob McRae, Manager, Corporate Services Presentation Cataraqui Region Conservation Authority Administration By-law (Attachment #3) Resolution: Moved by: Bert Herfst Seconded by: Laura Turner THAT the presentation from the Manager, Corporate Services on Cataraqui Region Conservation Authority Administration By-Law, BE RECEIVED. CARRIED 5. APPROVAL OF PREVIOUS MINUTES 5.1. Minutes of June 27, 2018 Moved by: Seconded by: Al Hanes Jim Garrah THAT the minutes of the June 27, 2018 meeting of Cataraqui Region Conservation Authority, BE APPROVED. CARRIED

93 PAGE 4 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM BUSINESS ARISING There was none. 7. ITEMS FOR CONSIDERATION 7.1. Water Control Structure Condition Assessment (report IR ) Resolution: Moved by: Max Kaiser Seconded by: Bert Herfst THAT report IR , Water Control Structure Condition Assessment Report, BE RECEIVED; and, THAT staff BE AUTHORIZED to refer to the recommendations in the report for capital project forecasting. CARRIED 7.2. Administration By-Law (report IR ) Rob McRae, Manager, Corporate Services, advised of an amendment to the Policy under the section on enforcement related to an Integrity Commissioner. Resolution: Moved by: Bert Herfst Seconded by: Max Kaiser THAT report IR , Administration By-law, BE RECEIVED; and, THAT the Part 2 Administration Procedure of the Cataraqui Region Conservation Authority, BE REPEALED; and THAT Cataraqui Region Conservation Authority By-law No. 1 (Administration By-Law) and Schedules A, B, G-1 and G-2, BE ADOPTED, AS AMENDED. CARRIED

94 PAGE 5 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Cataraqui Region Conservation Authority Sandbag Policy (report IR ) Resolution: Moved by: Al Barton Seconded by: Max Kaiser THAT report IR , Cataraqui Region Conservation Authority Sandbag Policy, BE RECEIVED; and, THAT the Cataraqui Region Conservation Authority Sandbag Policy BE REPEALED. CARRIED 7.4. Gray Ratsnake Habitat Compensation Gould Lake Conservation Area Ministry of Transportation Request (report IR ) Resolution: Moved by: Max Kaiser Seconded by: Laura Turner THAT report IR , Gray Ratsnake Habitat Compensation Gould Lake Conservation Area Ministry of Transportation Request, BE RECEIVED; and, THAT staff BE DIRECTED to install gray ratsnake habitat compensation measures at the Gould Lake Conservation Area in cooperation with Ministry of Transportation staff. CARRIED 7.5. Hay Bay Boat Ramp Emergency Dock Replacement (report IR ) Resolution: Moved by: Max Kaiser Seconded by: Bert Herfst THAT report IR , Hay Bay Boat Ramp Emergency Dock Replacement, BE RECEIVED; and, THAT the amount of $ to construct and replace the dock at the Hay Bay Boat Ramp, BE DRAWN, from the boat ramp reserve. CARRIED

95 PAGE 6 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM Little Cataraqui Creek Conservation Area Rental House - Bathroom Repairs (report IR ) Resolution: Moved by: Max Kaiser Seconded by: Jim Garrah THAT report IR , Little Cataraqui Creek Rental House Bathroom Repair, BE RECEIVED; and, THAT $2, BE DRAWN from the Facilities Reserve to complete the necessary repairs. CARRIED 8. MINUTES 8.1. Cataraqui Trail Management Board Minutes Resolution: Moved by: Laura Turner Seconded by: Garry Hewett THAT Cataraqui Trail Management Board Minutes of May 24, 2018, BE RECEIVED. CARRIED

96 PAGE 7 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM COMMITTEE REPORTS 9.1. Report from Administration Facility Committee (report IR ) Resolution: Moved by: Max Kaiser Seconded by: Al Hanes THAT report IR , Administration Facility Committee Update August 2018, BE RECEIVED; and, THAT Cataraqui Region Conservation Authority DIRECT staff to spend up to one third of the cost to secure architectural services in collaboration with Frontenac County, and South Frontenac Township to assess costing of options for the Administration Facility Project, estimated to be $20,000 from PR-00069, Little Cataraqui Creek CA Admin Building Feasibility Study. CARRIED 10. ANNOUNCEMENTS OR INQUIRIES/INFORMATION Report on Communications (Report IR ) Resolution: Moved by: Max Kaiser Seconded by: Laura Turner THAT the Report on Communications (IR ) BE RECEIVED. CARRIED

97 PAGE 8 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM National Disaster Mitigation Program Grant (addition to the agenda, verbal) Katrina Furlanetto, Manager, Watershed Planning and Engineering, spoke to a time sensitive item related to a National Disaster Mitigation Program (NDMP) funding opportunity, a federal program that provides up to 50% funding for flood mitigation and risk assessment projects. She noted there was a need for Board resolution to proceed with the funding application for the September 14, 2018 deadline. The application is for a CRCA floodplain mapping strategy to assist with prioritizing watercourse mapping projects in the area as a proposed 2019 capital project. Resolution: Moved by: Jim Garrah Seconded by: Max Kaiser WHEREAS the National Disaster Mitigation Program provides funding for floodplain mapping projects; and, WHEREAS staff of Watershed Planning and Engineering have identified a 2019 capital project to develop a floodplain mapping strategy for the Cataraqui Region Conservation Authority region; THEREFORE, BE IT RESOLVED that the Full Authority Board of the Cataraqui Region Conservation Authority ENDORSE the submission of this project for grant funding. CARRIED 11. MOTIONS / NOTICES OF MOTIONS There were none.

98 PAGE 9 OF 9 CATARAQUI REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY AUGUST 29, 2018 CRCA ADMINISTRATION OFFICE BOARDROOM IN CAMERA SESSION Resolution: Moved by: Max Kaiser Seconded by: Bert Herfst THAT the Full Authority MOVE IN CAMERA. CARRIED Resolution: Moved by: Laura Turner Seconded by: Ross Sutherland THAT the Full Authority MOVE OUT of IN CAMERA and report. CARRIED Resolution: Moved by: Jim Garrah Seconded by: Laura Turner THAT Cataraqui Region Conservation Authority AUTHORIZE staff to pursue items of action as discussed at the IN CAMERA session on August 29, CARRIED 13. ADJOURNMENT The meeting adjourned at 7:50 P.M. on a motion by Laura Turner, seconded by Max Kaiser. Geoff Rae, MBA, P.Eng. General Manager Alan Revill Chair

99 97 RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive Manotick, Ontario, K4M 1A5 (613) , APPROVED MINUTES Board of Directors 6/18 July 26, 2018 Present: Jeff Banks Anne Barr Pat Barr Gerry Boyce Judy Brown Vince Carroll Barclay Cormack Joe Gallipeau Ed Hand Victor Heese Andy Jozefowicz Pieter Leenhouts Dale McLenaghan Sharon Mousseau Mark Parliament Lyle Pederson Ralph Pentland Tom Scott Staff: Ferdous Ahmed Sommer Casgrain-Robertson Dan Cooper Terry Davidson Diane Downey Jennifer Lamoureux Michelle Paton Sarah Wayne Regrets: Brian Campbell Erin Greco Scott Moffatt Ray Scissons Lyle Pederson took a moment to remember Alan Arbuckle, former RVCA Chair who recent passed away. 1.0 Agenda Review Lyle Pederson called the meeting to order at 6:30 pm and reviewed the Agenda. 2.0 Adoption of Agenda Motion Moved by: Andy Jozefowicz Seconded by: Dale McLenaghan That the Board of Directors of the Rideau Valley Conservation Authority adopts the Agenda as circulated. Motion Carried 1

100 Declaration of Interest There were no declarations of interest declared. 4.0 Approval of Minutes of May 24, 2018 Motion Moved by: Barclay Cormack Seconded by: Gerry Boyce That the Board of Directors of the Rideau Valley Conservation Authority approves the Minutes of the Board of Directors Meeting #05/18, May 24, 2018 as circulated. Motion Carried 5.0 Business Arising from the Minutes None. 6.0 Jebbs Creek Wetland Embayment Project Jennifer Lamoureux, RVCA s Aquatic and Fish Habitat Biologist, described the proposed Jebbs Creek Wetland Embayment Project at Perth Wildlife Reserve and responded to questions from Members. Motion Moved by: Vince Carroll Seconded by: Judy Brown That the Board of Directors of the Rideau Valley Conservation Authority approves Agrodrain Systems Limited to construct the Jebbs Creek Wetland Embayment Project at a cost of $29,025 plus all applicable taxes. Motion Carried 7.0 Public Open House for Flood and Regulation Limits Mapping for Nichols Creek Ferdous Ahmed, RVCA s Senior Water Resources Engineer, provided an update on the public open house for flood and regulation limits mapping for Nichols Creek. 2

101 99 Motion Moved by: Victor Heese Seconded by: Sharon Mousseau That the Board of Directors of the Rideau Valley Conservation Authority receive this report on the Public Open House for Flood and Regulation Limits Mapping for Nichols Creek from Montague Boundary Road to Jock River. Motion Carried 8.0 Public Open House for Flood and Regulation Limits Mapping for Flowing Creek (from Flewellyn Road to Jock River) and Hobbs Drain (from Fallowfield Road to Jock River) Ferdous Ahmed provided an update on the public open house for flood and regulation limits mapping for Flowing Creek and responded to questions from members. Motion Moved by: Ralph Pentland Seconded by: Joe Gallipeau That the Board of Directors of the Rideau Valley Conservation Authority receive this activity report on the Public Open House for Flood and Regulation Limits Mapping for Flowing Creek from Flewellyn Road to Jock River and Hobbs Drain from Fallowfield Road to Jock River. Motion Carried 9.0 Public Open House for Flood and Regulation Limits Mapping for Kings Creek (from Brunton Side Road to Jock River) Ferdous Ahmed updated the Board on the public open house for flood and regulation limits mapping for Kings Creek and responded to questions. Motion Moved by: Dale McLenaghan Seconded by: Sharon Mousseau That the Board of Directors of the Rideau Valley Conservation Authority receive this report on the Public Open House for Flood and Regulation Limits Mapping for Kings Creek from Brunton Side Road to Jock River. Motion Carried 3

102 Computer Network Server Purchase Sommer Casgrain-Robertson updated the Board on the proposed computer network server purchase. In response to a question from a member, Ms. Casgrain-Robertson confirmed that the approved 2018 budget included the cost of the new servers. Motion Moved by: Judy Brown Seconded by: Pieter Leenhouts That the Board of Directors of the Rideau Valley Conservation Authority approve a purchase order to CDW Canada for the acquisition of three Scale HC1150 NAS servers in the amount of $36,623 plus all applicable taxes. Motion Carried 11.0 RVCA Logo Refresh Diane Downey, Manager of Communications, presented the proposed new RVCA logo design. Ms. Downey explained that the logo would be phased in as products are updated or reprinted to reduce costs. In response to a question from a Member regarding the French translation, Sommer Casgrain-Robertson explained that the translation was mandated under the Conservation Authorities Act. She noted that recent changes to the Conservation Authorities Act may have relaxed these restrictions and staff would consult the new Act. Motion Moved by: Dale McLenaghan Seconded by: Victor Heese That the Board of Directors of the Rideau Valley Conservation Authority approve the updated logo design for the RVCA. Motion Carried 12.0 Financial Reports for January to May 2018 Sarah Wayne, RVCA s Manager of Finance, presented the financial reports for January to May 2018 and responded to questions from the Board. Ms. Wayne explained that the RVCA s new Chart of Accounts, which were implemented in March 2018, produced the reports creating a much stronger foundation. 4

103 101 Motion Moved by: Tom Scott Seconded by: Sharon Mousseau That the Board of Directors of the Rideau Valley Conservation Authority approve the Revenue and Expenditure Report and Balance Sheet for the period ending May 31, Motion Carried Meeting Schedule Sommer Casgrain-Robertson presented the 2019 Meeting Schedule explaining that the schedule is being brought to the Board earlier this year so it can be circulated to municipalities who will be recruiting new RVCA board representatives following the municipal election. Ms. Casgrain-Robertson noted that the annual Watershed Tour typically held in June has been moved to May to better balance the meetings over the course of the year. Motion Moved by: Judy Brown Seconded by: Victor Heese That the Board of Directors of the Rideau Valley Conservation Authority approve the Draft 2019 Meeting Schedule as presented. Motion Carried 14.0 Program Review Summary Sommer Casgrain-Robertson presented a report to wrap up the program review process including a revised fee schedule for Conservation Areas and a corporate wide activity report from January to June Lyle Pederson stated that the forthcoming production of business cases for each program area would include key monitoring elements allowing future Boards to assess the effectiveness of programs on a rotational basis. Motion Moved by: Andy Jozefowciz Seconded by: Joe Gallipeau That the Board of Directors of the Rideau Valley Conservation Authority receive this report and attached information and activity report as a summary of the program review. 5 Motion Carried

104 Draft Wetland Policies Terry Davidson, Director of Engineering and Regulations, presented the attached slide deck and responded to questions from the Board regarding the draft wetland policies. Members were asked to review the draft wetland policies in more detail following the meeting and submit any questions to staff well in advance of the September agenda package. Motion Moved by: Barclay Cormack Seconded by: Joe Gallipeau That the Board of Directors of the Rideau Valley Conservation Authority review and comment on the attached draft wetland policies for the administration of the interference with wetlands component of RVCA s Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation (Ontario Regulation 174/06 under Section 28 of the Conservation Authorities Act). Motion Carried 16.0 Meetings a) Conservation Ontario Council Meeting: Monday, June 25, 2018 (Toronto) Lyle Pederson provided an update on the Conservation Ontario Council meeting. b) RVCA Board of Directors Watershed Tour: Thursday, June 28, 2018 (Perth Area) c) Nathalie Des Rosiers, MPP (Ottawa-Vanier): Friday, July 20, 2018 (Ottawa) Sommer Casgrain-Robertson explained that congratulatory letters had been sent out to all local Members of Provincial Parliament following the recent election. The letters led to a meeting between Ms. Casgrain- Robertson and Nathalie Des Rosiers (Ottawa-Vanier) on July 20 and an upcoming meeting with Jeremy Roberts (Ottawa West-Nepean) on August 20. Upcoming: d) Mississippi-Rideau Source Protection Committee Meeting: Thursday, August 9, 2018 (Manotick) e) Ontario East Municipal Conference, September 12-14, 2018 (Cornwall) f) RVC Foundation Board of Directors Meeting: Friday, September 15, 2018 (Manotick) g) Conservation Ontario Council Meeting: Monday, September 24, 2018 (Toronto) h) RVCA Board of Directors Meeting: Thursday, September 27, 2018 (Manotick) i) AD Latornell Symposium: November 13-15, 2018 (Alliston) 6

105 Member Inquiries There were no member inquiries New Business Lyle Pederson reported that he met with RVCA s management team in June to follow up on direction he had provided to them in February on behalf of the Board. He reported that all items raised in February were being addressed including the implementation of management training and an initiative to engage employees in building RVCA s corporate culture. Stemming from his conversation with RVCA s management team, Chair Pederson also emphasized the need for Members to speak up during meetings when they have differing or opposing views from those being expressed by other members. This is especially important when regulatory matters are being discussed so that all sides of an issue can be represented during deliberations. Jeff Banks informed the Board about an ongoing issue on Bass Lake regarding water levels and indicated that RVCA staff were working with local residents and the Township to try and facilitate a resolution Adjournment The Chair adjourned the meeting at 8:08 p.m. on a motion by Andy Jozefowicz which was seconded by Ed Hand. Lyle Pederson Chair Michelle Paton Recording Secretary 7

106 104 BY-LAW NO THE CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES OWNER: RONALD ROLLO CON 7 PT LOT 7 RP 28R8218;PART 1 PART 3 & CON 7 PT LOT 7 RP 28R8218;PART 2 (57 & 69 Noonan Road) Ward of North Crosby, Township of Rideau Lakes 1

107 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNER: RONALD ROLLO CON 7 PT LOT 7 RP 28R8218;PART 1 PART 3 & CON 7 PT LOT 7 RP 28R8218;PART 2 (57 & 69 Noonan Road) Ward of North Crosby, Township of Rideau Lakes 105 WHEREAS Section 34(1) of the Planning Act, R.S.O., 1990, Chapter P.13, authorizes Council to pass by-laws to regulate the use of lands and the character, location and use of buildings and structures within the Township of Rideau Lakes; AND WHEREAS the Council of The Corporation of the Township of Rideau Lakes deems it advisable to amend Zoning By-law No , as amended, as hereinafter set forth; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes enacts as follows: 1. The lands affected by this By-law are highlighted on Schedule, A which is attached hereto and forms part of this By-law. 2. That By-law is hereby amended by changing the zoning of the lands to which this By-law applies from General Commercial (CG) to Rural Special Exception (RU-X). Notwithstanding the provisions of Section to the contrary, on the lands zoned RU-X, a duplex dwelling shall be an additional permitted use. Read a first and second time this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk Read a third time and finally passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 2

108 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES 106 EXPLANATORY NOTE The Purpose and Effect of By-law No The By-law changes the zoning classification of the subject property from General Commercial (CG) to Rural Special Exception (RU-X). The change in zoning reflects the existing residential use on the subject property as a duplex dwelling. All other permitted uses in the RU zone are also permitted 57 and 69 Noonan Road have been merged and are not separately conveyable as per the Planning Act. Key Map For the purposes of this explanatory note, Schedule A to the by-law (attached) will serve as the Key Map which shows the general location of the subject lands in relation to the surrounding lands. Brittany Mulhern Manager of Development Services 3

109 107 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNER: RONALD ROLLO CON 7 PT LOT 7 RP 28R8218;PART 1 PART 3 & CON 7 PT LOT 7 RP 28R8218;PART 2 (57 & 69 Noonan Road) Ward of North Crosby, Township of Rideau Lakes I, Mary Ellen Truelove, Clerk, hereby certify that By-law No has been passed in accordance with the requirements of the following: 1. Notice of the public meeting under Sections 34(12) and 34(13) of the Planning Act, R.S.O., 1990, Chapter P.13; and 2. Written notice of the passing of the By-law under Section 34(18) of the Planning Act, R.S.O., 1990, Chapter P.13. I further certify that: (check one) No notice of appeal under Section 34(19) of the Planning Act, R.S.O., 1990, Chapter P.13, has been filed within twenty (20) days from the date of notice of the passing of the By-law; or Notice of appeal has been filed and the attached submissions are true copies of all written submissions and supporting material received in respect of the By-law prior to the passing thereof together with all notices of appeal. Mary Ellen Truelove Clerk 4

110 108 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES SCHEDULE A TO BY-LAW NUMBER This is Schedule A to By-law No passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 5

111 109 BY-LAW NO THE CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES OWNER: ONTARIO INC. BURG CON 2 PT LOT 21 PT LOT;22 Ward of Bastard and South Burgess, Township of Rideau Lakes 4350 R43 1

112 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNER: ONTARIO INC. BURG CON 2 PT LOT 21 PT LOT;22 Ward of Bastard and South Burgess, Township of Rideau Lakes 4350 R WHEREAS Section 34(1) of the Planning Act, R.S.O., 1990, Chapter P.13, authorizes Council to pass by-laws to regulate the use of lands and the character, location and use of buildings and structures within the Township of Rideau Lakes; AND WHEREAS the Council of The Corporation of the Township of Rideau Lakes deems it advisable to amend Zoning By-law No , as amended, as hereinafter set forth; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes enacts as follows: 1. The lands affected by this By-law are highlighted on Schedule, A which is attached hereto and forms part of this By-law. 2. That By-law is hereby amended by changing a portion of the zoning of the lands to which this By-law applies from Rural (RU) to Waterfront Residential (RW). Read a first and second time this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk Read a third time and finally passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 2

113 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES 111 EXPLANATORY NOTE The Purpose and Effect of By-law No This By-law changes the zoning classification of a portion of the subject property from Rural (RU) to Waterfront Residential (RW).This application is associated with consent application B Key Map For the purposes of this explanatory note, Schedule A to the by-law (attached) will serve as the Key Map which shows the general location of the subject lands in relation to the surrounding lands. Brittany Mulhern Manager of Development Services 3

114 112 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNER: ONTARIO INC. BURG CON 2 PT LOT 21 PT LOT;22 Ward of Bastard and South Burgess, Township of Rideau Lakes 4350 R43 I, Mary Ellen Truelove, Clerk, hereby certify that By-law No has been passed in accordance with the requirements of the following: 1. Notice of the public meeting under Sections 34(12) and 34(13) of the Planning Act, R.S.O., 1990, Chapter P.13; and 2. Written notice of the passing of the By-law under Section 34(18) of the Planning Act, R.S.O., 1990, Chapter P.13. I further certify that: (check one) No notice of appeal under Section 34(19) of the Planning Act, R.S.O., 1990, Chapter P.13, has been filed within twenty (20) days from the date of notice of the passing of the By-law; or Notice of appeal has been filed and the attached submissions are true copies of all written submissions and supporting material received in respect of the By-law prior to the passing thereof together with all notices of appeal. Mary Ellen Truelove Clerk 4

115 113 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES SCHEDULE A TO BY-LAW NUMBER Rural (RU) to Waterfront Residential (RW) This is Schedule A to By-law No passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 5

116 114 BY-LAW NO THE CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES DENNIS O CONNOR & JOHN ROYLE CON 4 PT LOT 4 Ward of South Elmsley, Township of Rideau Lakes 158 Highway 15 1

117 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNERS: DENNIS O CONNOR & JOHN ROYLE CON 4 PT LOT 4 Ward of South Elmsley, Township of Rideau Lakes 158 Highway WHEREAS Section 34(1) of the Planning Act, R.S.O., 1990, Chapter P.13, authorizes Council to pass by-laws to regulate the use of lands and the character, location and use of buildings and structures within the Township of Rideau Lakes; AND WHEREAS the Council of The Corporation of the Township of Rideau Lakes deems it advisable to amend Zoning By-law No , as amended, as hereinafter set forth; NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes enacts as follows: 1. The lands affected by this By-law are highlighted on Schedule, A which is attached hereto and forms part of this By-law. 2. That By-law is hereby amended by changing the zoning of the lands to which this By-law applies from General Commercial (CG) to General Commercial Special Exception (CG-X), Notwithstanding the provisions of Section to the contrary, on the lands zoned CG-X, a self-storage facility shall be an additional permitted use. Read a first and second time this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk Read a third time and finally passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 2

118 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES 116 EXPLANATORY NOTE The Purpose and Effect of By-law No This By-law changes the zoning classification of a portion of the subject property from General Commercial (CG) to General Commercial Special Exception (CG-X). The change in zoning is to reflect the existing self-storage facility use on the subject property as an additional permitted use in the CG Zone. Key Map For the purposes of this explanatory note, Schedule A to the by-law (attached) will serve as the Key Map which shows the general location of the subject lands in relation to the surrounding lands. Brittany Mulhern Manager of Development Services 3

119 117 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BY-LAW NO BEING A BY-LAW TO AMEND ZONING BY-LAW NO , AS AMENDED OWNERS: DENNIS O CONNOR & JOHN ROYLE CON 4 PT LOT 4 Ward of South Elmsley, Township of Rideau Lakes 158 Highway 15 I, Mary Ellen Truelove, Clerk, hereby certify that By-law No has been passed in accordance with the requirements of the following: 1. Notice of the public meeting under Sections 34(12) and 34(13) of the Planning Act, R.S.O., 1990, Chapter P.13; and 2. Written notice of the passing of the By-law under Section 34(18) of the Planning Act, R.S.O., 1990, Chapter P.13. I further certify that: (check one) No notice of appeal under Section 34(19) of the Planning Act, R.S.O., 1990, Chapter P.13, has been filed within twenty (20) days from the date of notice of the passing of the By-law; or Notice of appeal has been filed and the attached submissions are true copies of all written submissions and supporting material received in respect of the By-law prior to the passing thereof together with all notices of appeal. Mary Ellen Truelove Clerk 4

120 118 CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES SCHEDULE A TO BY-LAW NUMBER General Commercial (CG) to General Commercial Special Exception (CG-X) This is Schedule A to By-law No passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk 5

121 119 BY-LAW NUMBER THE CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES BEING a By-Law to Amend By-Law , being a by-law providing for the posting of stop signs at intersections. WHEREAS section 9 of the Municipal Act, 2001, SO 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under that Act or any other Act; AND WHEREAS the Council of The Corporation of the Township of Rideau Lakes deems it desirable to amend By-Law to provide for a change in location of posted stop signs on Judd and Stewart Streets in the Village of Morton NOW THEREFORE the Council of The Corporation of the Township of Rideau Lakes hereby enacts as follows: PART 1 AMENDMENT Section 1 of By-law is amended as follows: 1. That a stop sign be placed on the municipal right-of-way at the following locations: j. On Judd Street at Stewart Street east of intersection x. On Stewart Street south of intersection PART 2 ADMINISTRATION Validity If any section, clause or provision of this By-Law is for any reason declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this By-Law as a whole or any part thereof other than that section, clause or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this By-Law shall remain in force and effect until repealed, notwithstanding that one or more provisions thereof shall have been declared to be invalid. Force and Effect This By-Law shall come into force and effect on the date of passing.

122 120 That this By-Law be read a first and second time this 5 th day of November, Ronald E. Holman Mayor Mary Ellen Truelove Clerk Read a third time and finally passed this day of, Ronald E. Holman Mayor Mary Ellen Truelove Clerk

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125 WOLFE LAKE ASSOCIATION MAGAZINE 2018 WOLFE LAKE (WESTPORT) ASSOCIATION 123 Magazine Summer, 2018 IN THIS USSUESDFASDFASDF MONOFILAMENT LINE RECYCLING STATIONS INSTALLED AT BOAT LAUNCHES PHOTO CONTEST Awesome winning pictures prize: Dinner for Two in Westport NEWS & UPDATES 0

126 WOLFE LAKE (WESTPORT) ASSOCIATION MAGAZINE Wolfe Lake (Westport) Association Who we are and what we do Our lake is pretty special, and we would like to keep it that way. The main goals of the Wolfe Lake (Westport) Association are to maintain and enhance the natural beauty and pristine state of Wolfe Lake and its shoreline, to provide information on the environmental aspects of cottage life, to reduce pollution and to encourage measures to prevent and reduce pollution. We strive to offer tips and advice to anglers with tips and tricks to improve fishing and to maintain a healthy habitat. And we keep in touch with our members by publishing our annual Wolfe Lake Magazine and by distributing our News Flash, with brief updates and news to be shared throughout the year. This is our 2018 executive team: PRESIDENT VICE PRESIDENT PAST PRESIDENT SECRETARY TREASURER COMMUNICATIONS FISHING SHOAL MARKING WATER QUALITY MEMBERSHIP WOLFE LAKE REP WOLFE LAKE REP WOLFE LAKE REP GREEN LAKE Paul Thompson wolfelakecottageassociation@gmail Bill Garland billgarland@rogers.com Roy Sunstrum wolfelake@rogers.com Adriana Gambarotta adriana.gambaro@gmail.com Peter Neve treasurerwlca@rideau.net Anna Rijk com-wolfelake@outlook.com Margie Manthey mmanthey@twcny.rr.com Roy Chisamore chisamor@rideau.net Daniel Spitzer danan17@hotmail.com Les Kom member-wolfelake@outlook.com Bill Hutchison whutchison2@earthlink.net Gord Moore gordon.moore@kingston.net George MCulloch ct417@rideau.net Vacant Contact us Editor: Anna Rijk Contributions (in alphabetical order): Jeff Friesen, Les Kom, Vincent Lupo, Margie Manthey, Anna Rijk, Daniel Spitzer, Paul Thompson, Helene Wach Design, coordination and production: Anna Rijk Proofreaders: Margie Manthey, Paul Thompson Print: Cielo Print Inc. Printing and Reprographics, Ottawa Photo credits (in alphabetical order): BroFrog Designs, Jeff Friesen, Samuel Hoffman (The Journal Gazette), Christie Lagally, Vincent Lupo and family, JoAnne Lussier, Telephone: com-wolfelake@outlook.com Follow us on Facebook: Wolfe-Green-Lakes- Westport-Association Visit our website: 1

127 WOLFE LAKE (WESTPORT) ASSOCIATION MAGAZINE GREETINGS MAYOR RON HOLMAN Township of Rideau Lakes The Township s Council has been busy over the last year implementing the four priorities of our 2015 Strategic Plan. They include financial sustainability, wise infrastructure investment, village and hamlet vitality and economic development. In working towards financial sustainability and wise infrastructure investment we have renewed our Asset Management Plan (AMP), which outlines in detail every built asset that we own, and its anticipated life cycling date and cost. By knowing what we own, and when it will come due for replacement, we can better forecast, plan and budget. We have also developed a Financial Sustainability Plan to better understand the medium and long-term challenges and opportunities we face as a community and as collective owners of our assets and services. This information underlays our individual and collective municipal lobbying work to ensure the Provincial and Federal governments contribute their fair share, thus reducing reliance on property taxation a system many have argued is outmoded and regressive. This work has been a focus of my efforts as Chair of the Rural Ontario Municipal Association (ROMA) over the last few years. I encourage you to find out more about the Local Share campaign here: Village vitality and economic development may not seem like priorities that benefit seasonal or retired residents, but they do. Our work and efforts in these areas are what make a community a vibrant place to live and visit. This tangible quality of life factor lends directly to a community s reputation and brand, and therefore, the market and resale value of your cottage or waterfront home. With marque investments in the region, such as the Opinicon renewal and Le Boat, we are witnessing and supporting a period of renewal and unbridled potential. This year we will be investing $4.1 million in capital renewal and betterments. Partly through fiscal discipline and program management on the operating side of the budget, this investment was made while maintaining the same overall tax rate. Therefore, in comparison to 2017, the only difference in taxes paid in 2018 will be reflective of any change in the market value assessment of your specific property. You can review the budget in full here: is an election year. To ensure all residents can easily participate in this important democratic process, no matter where they may be on voting day, the Township has implemented secure online and telephone voting. All registered voters will be getting a Voter Instruction Letter in the mail in late September/early October outlining how to vote, step by step. It has been developed to be an easy, quick and secure process. As always, I am available to speak with any resident regarding any questions or concerns you have. You can reach me at mayor@twprideaulakes.on.ca or Wishing you a safe and enjoyable year on the lake, Ron Holman mayor@twprideaulakes.on.ca GREETINGS MAYOR RON VANDEWAL Township of South Frontenac. It s been twenty years since the former Townships of Bedford, Loughborough, Portland and Storrington amalgamated to form the Corporation of the Township of South Frontenac. During this time period, we have achieved many key milestones that have assisted in providing consistent and quality service to our residents. Some of these include but are not limited to the elimination of area rating, community grants, an asset investment reserve, solid waste collection township wide, private lane upgrading assistance 14 program, a household hazardous waste facility and a tendering process for goods and services. Council has once again approved a budget based on a 2.0% increase, based on the average phased-in property assessment; a property assessed at $256,067 will see an increase of $30.19 on the municipal portion. In the budget there are several construction projects lined up for this year including Westport Road from Buck Bay Road to Garrett Road (proposed for May 1 to June 30) and Bradshaw Road from Road 38 to Steele Road in September. It will be another busy year!

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129 127 Township of McKellar 701 Hwy #124, P.O. Box 69, McKellar, Ontario POG 1C0 Phone: (705) Fax: (705) October 24, 2018 Municipalities of Ontario Re: Governance Models Please be advised that at its regular meeting held, Monday October 1, 2018 the Council of the Township of McKellar passed the following resolution: WHEREAS on September 17, 2018 the following statement was issued from the AMO Office of the President We urge the Ontario government to clearly state its interests in having governance review, and how it will proceed. And we urge the Ontario government to work with AMO and the municipal order of government to change requirements that undermine municipal finance, infrastructure investment and efficient service delivery all across Ontario as per the attached letter; AND WHEREAS the current President of AMO is the Mayor of Parry Sound; AND WHEREAS the goals for a Governance Review may not be the same for the Town of Parry Sound as they are for other municipalities in the District of Parry Sound; AND WHEREAS AMO has no mandate from the District of Parry Sound Municipalities to speak on their behalf on governance models such as Regional Government or Amalgamations; AND WHEREAS the Honourable Steve Clark, Minister of Municipal Affairs and Housing sent out the attached letter indicating there will be discussion with municipal partners regarding governance models; NOW THEREFORE BE IT RESOLVED that the Township of McKellar requests that any discussions that AMO has with the Province be preceded with an open meeting between AMO, all members of Council and members of the public to determine the desires of each municipality in regard to governance models;