County Council of Volusia County, Florida AGENDA December 03, 2015 Please note temporary change in location of meeting. Revised November 30, 2015

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1 COUNCIL MEMBERS: STAFF: Jason P. Davis County Chair James T. Dinneen, County Manager Joyce Cusack At-Large Daniel D. Eckert, County Attorney Pat Patterson District 1/Vice Chair Mary Anne Connors, Deputy County Manager Joshua J. Wagner District 2 Donna depeyster, Deputy County Manager Deborah A. Denys District 3 Marcy A. Zimmerman, Deputy Clerk Doug Daniels District 4 Kathie Kardos, Recording Secretary Fred Lowry, Jr. District 5 Sue Hilson, Administrative Aide Public participation is encouraged on matters on the agenda. If you desire to be recognized by the Chair, please fill out a request form and present it to one of the staff members present in the Council Chambers. This will allow the County Chair to provide ample time for those desiring to be heard. Public participation on items not on the agenda can be presented to the County Chair and other Council Members attending, along with County staff representatives at 8:30 a.m. prior to the regular session of the Council meeting that begins at 9:00 a.m. If the matter cannot be resolved at that time, it will be presented to the County Council for determination regarding placing the matter on a future agenda. Public participation will also be heard at the end of the Council meeting. Public comment on issues on the agenda or public participation shall be limited to 3 minutes. Public hearings and time-certain matters may be heard later, but not sooner, than the designated time. If any person decides to appeal a decision made by the County Council with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings including all testimony and evidence upon which the appeal is to be based. To that end, such person will want to ensure that a verbatim record of the proceedings is made. We respectfully request that all electronic devices are set for no audible notification. Electronic Information! County Council agendas, minutes and live audio of meetings are available on the internet: The Volusia County Council Chambers are a Wi Fi Zone. Notice Under The Americans With Disabilities Act (Title II) SEE NEXT PAGE Page 1 of 15

2 NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT (TITLE II) In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the County of Volusia ("County") will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. County does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. County will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in County programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. The ADA does not require the County to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. County will make such reasonable modification to policies and programs for qualified persons with disabilities to ensure they have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in County offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of County, should contact the office of the County's ADA Title II Coordinator, Mr. George Baker, at (386) as soon as possible but no later than 2 business days before the scheduled event or meeting. This paragraph shall likewise apply to written requests by a physically handicapped person needing a special accommodation to attend a public meeting in accordance with section , Florida Statutes. Complaints that a program, service, or activity of County is not accessible to persons with disabilities should be directed to the County in accordance with the County of Volusia Grievance Procedure under the Americans with Disabilities Act (Title II). A copy of the procedure may be obtained by contacting the office of the County's ADA Coordinator, (386) County will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Assisted listening system receivers are available for the hearing impaired, and can be obtained from the Deputy Clerk by calling the County Manager's Office at Page 2 of 15

3 PUBLIC PARTICIPATION - 8:30 a.m The Volusia County Council welcomes your involvement and is interested in hearing your comments. Please complete a public participation slip and indicate in the subject line the issue you wish to address. You may use the back if necessary. After you are recognized by the County Chair, state your name and address for the record before beginning your comments. You may speak up to three minutes, either during Public Participation or when an agenda item is heard. The County Council will not answer questions or requests during Public Participation. Please be courteous and respectful of the views of others. Personal attacks on Council members, County staff or members of the public are not allowed. CALL TO ORDER 9:00 a.m. The Historic Courthouse, 125 West New York Avenue, Second Floor Room 204, DeLand, Florida. INVOCATION AND PLEDGE OF ALLEGIANCE By: Pastor Mike Carroll, First Assembly of DeLand ROLL CALL PULL CONSENT ITEMS If discussion is desired by any member of the Council, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy Clerk prior to Consent Agenda items being pulled. Page 3 of 15

4 CONFIRMATIONS 9:05 a.m. Item 01 FILE NUMBER 3388 Confirmation of appointments. James T. Dinneen (386) x15920 PRESENTATIONS 9:20 a.m. Item 02 Volunteerism in county government. Joanne Magley (386) x12689 A presentation is attached as a supplemental document. NO ITEM PUBLIC HEARINGS AND OTHER TIME CERTAIN MATTERS 9:40 a.m. Item 03 FILE NUMBER 3382 Resolution - Florida Enterprise Fund. Rick Karl (386) x :00 a.m. Item 04 FILE NUMBER 3373 Budget resolution - Florida Inland Navigation District grant award to the Smyrna Dunes Park Fishing Pier Project. Adjustment of grant award: $391,000 (Grant funds = $119,475; county share = $271,525) John Angiulli (386) x12712 Arden Fontaine (386) x20356 Page 4 of 15

5 10:20 a.m. Item 05 ITEM TO FOLLOW NO ITEM Update on the status of the Mosquito Lagoon reasonable assurance plan. Joint participation agreements with Cities of Edgewater, New Smyrna Beach and Oak Hill for the Mosquito Lagoon reasonable assurance plan. John Angiulli (386) x12712 Gerald N. Brinton (386) x :20 a.m. Item 06 FILE NUMBER 3381 Order of Business: Open Public Hearing Staff Report Public Participation Close Public Hearing Council Discussion/Action Ordinance , amending Section , Use of septic tanks or other private sewage disposal systems, of Volusia County Code of Ordinances. Jamie Seaman (386) x12253 Shannon Eller (386) x :30 a.m. Item 07 FILE NUMBER 3362 Order of Business: Open Public Hearing Staff Report Public Participation Close Public Hearing Council Discussion/Action Resolution - Proposed Abandonment of a portion of the plat of E.A. Marsh Subdivision, Map Book 2, Page 64 (Oak Hill area); Petitioners: BDW of Oak Hill, LLC. Gerald N. Brinton (386) x BEGIN CONSENT Page 5 of 15

6 BUSINESS SERVICES County Council of Volusia County, Florida -Central Services Item 08 FILE NUMBER 3323 Contract renewal with HR Lewis Petroleum Company for motor oils, fluids, and lubricants; 11-B-125VO. Estimated annual expenditure: $230,000 Rhonda Orr (386) x17038 George Baker (386) x11595 Dave Byron (386) x12616 Steve Sherrer (386) x4126 -Information Technology Item 09 FILE NUMBER 3296 Contracts with Harris Corporation for 800 MHz radio system hardware and software maintenance. Expenditure: $75,400, annually Rhonda Orr (386) x15738 COMMUNITY SERVICES Kim Westberry (386) x Parks, Recreation and Culture Item 10 FILE NUMBER 3350 Budget resolution - Arts license plate grant appropriation. Revenue: $10,500 Dave Byron (386) x12616 Timothy Baylie (386) x12636 Item 11 FILE NUMBER 3369 Agreements with Forestland Management; Inwood Consulting Engineers; and Natural Resource Planning Services, to provide land management services, 15-SQ-201KW. Dave Byron (386) x12616 Tim Baylie (386) x12636 Page 6 of 15

7 -Votran Item 12 FILE NUMBER 3336 Contracts with Azura Investigations; and Priority Research Corporation, for background checks, ITB 15-B-71IF. Estimated annual expenditure: $37,500 Dave Byron (386) x12616 Steve Sherrer (386) Item 13 FILE NUMBER 3358 Use of Central Florida Regional Transportation Authority/LYNX, contract 14-C09 to purchase four Gillig low floor diesel replacement buses. Expenditure (100% reimbursed through federal capital grant funds): $1,939,200 Dave Byron (386) x12616 Steve Sherrer (386) x4126 Item 14 FILE NUMBER 3363 Use of state contract with Shaw industries to purchase of carpet and flooring for the Votran Mobility Management Center, 950 Big Tree Road, South Daytona. Expenditure: $79,676 Dave Byron (386) x12616 Steve Sherrer (386) Item 15 FILE NUMBER 3375 Contract with Trapeze Software Group Inc. f/k/a Trapeze Software for software maintenance and license agreement for implementation of Interactive Voice Response technology, RFP 01-P-160. Expenditure (funded with FTA grant funds): $181,000 Dave Byron (386) x12616 Steve Sherrer (386) x4126 ELECTIONS -Elections Item 16 FILE NUMBER 3341 Contract with H &M Printing Inc. d/b/a Magnolia Press for ballot printing, and termination of the ballot printing contract with I-Digital, Inc. d/b/a Fidlar Election Services. Expenditure: $250,000 Ann McFall (386) x12565 Page 7 of 15

8 FINANCE DEPARTMENT County Council of Volusia County, Florida -Accounting Item 17 FILE NUMBER 3327 Interfund loans for fiscal year ended September 30, Loan amount: $5,934,182 Donna de Peyster (386) x17054 LEADERSHIP -Leadership Item 18 FILE NUMBER 3380 Minutes of the November 5, 2015, county council meeting. Kathie Kardos (386) x PROCLAMATIONS - Presented Outside Chambers Item 19 FILE NUMBER 3333 Proclamation presented outside county council chambers. Greater Union First Baptist Church of DeLand - Nov. 15, United Church of Christ of New Smyrna Beach November 29, Bob Davis Day December 5, 2015 Dave Byron (386) x12616 Pat Kuehn (386) x12934 Additional proclamations are attached as a supplemental document. PUBLIC PROTECTION -Emergency Medical Administration Item 20A FILE NUMBER 3357 Resolutions - Appropriation of emergency medical services trust fund. George Recktenwald (386) x12904 Mark Wolcott (386) x12906 Page 8 of 15

9 -Medical Examiner Item 20 FILE NUMBER 3389 Budget resolution - Acceptance of 2015 Paul Coverdell Grant and appropriation of grant funds. Revenue: $3,002 George Recktenwald (386) x12904 PUBLIC WORKS Dr. Marie Herrmann (386) x Coastal Item 21 FILE NUMBER 3368 Agreements with Dredging and Marine Consultants, Port Orange; Gulf Engineers & Consultants; and Taylor Engineering, to provide coastal engineering services, 15-SQ-165KW. Expenditure: negotiated on an as-needed basis John Angiulli (386) x12712 Arden Fontaine (386) x Engineering Item 22 FILE NUMBER 3346 Selection of Schenkel & Shultz, Inc. to provide architectural/engineering services for design of the new Sheriff's office evidence facility, 15-SQ-158SR. Gerald N. Brinton. (386) x12294 Item 23 FILE NUMBER 3347 Selection of Ajax Building Corporation, to provide construction management/general contracting services for the new Sheriff's office evidence facility, 15-SQ-180SR. Gerald N. Brinton (386) x12294 Item 24 FILE NUMBER 3359 Selection of Infrastructure Engineers, Inc., to provide professional services for design of the widening of West Park Avenue in Edgewater, 15-SQ-188KW. Gerald N. Brinton (386) x12294 Page 9 of 15

10 -Road and Bridge Item 25 FILE NUMBER 3348 Contracts to VCNA Prestige Concrete Products, as the primary, and Mashmeyer Concrete Company of FL, as the secondary, for ready mix concrete; 15-B-177VO. Expenditure: $100,000 John Anguilli (386) Judy Grim (386) Item 26 FILE NUMBER 3349 Contract to HD Supply Whitecap Construction Supply for concrete block, brick, fabric and masonry sand; 15-B-203VO. Expenditure: $50,000 John Anguilli (386) Judy Grim (386) Traffic Engineering Item 27 FILE NUMBER 3332 Joint project agreement with the City of New Smyrna Beach for a mid-block crosswalk along South Atlantic Avenue at 30th Avenue/Our Lady Star of the Sea Catholic Church, New Smyrna Beach. Expenditure: $10,000 (county s 50% split) John Angiulli (386) x12712 Jon Cheney (386) x12709 Item 28 FILE NUMBER 3355 Use of Seminole County contract with Chinchor Electric, Inc; and Traffic Control Devices for traffic signal construction, rehab, maintenance, and emergency repairs. Expenditure: $700,000 John Angiulli (386) x12712 Jon Cheney (386) x Water Resources and Utilities Item 29 FILE NUMBER 3311 Single source purchase from HD Supply Waterworks of water meters, parts, radio read technology and technical support. Expenditure: $150,000 John Angiulli (386) x12712 Michael Ulrich (386) x12724 Page 10 of 15

11 Item 30 FILE NUMBER 3354 Approval of assignment and assumption from Data West Corporation to Harris Systems USA Inc. for the software license agreement for utilities billing system and addendum to Harris Systems USA Inc. to provide continuing services for five years and upgrade the system with a web interface license and web hosting support fees. Expenditure: $30,000 John Angiulli (386) x12712 Michael Ulrich (386) x12724 Item 31 FILE NUMBER 3361 Agreement with Atlantic 22 Condominium Association, Inc., for sale of the Atlantic 22 lift station. John Angiulli (386) x12712 Mike Ulrich (386) x12724 Item 32 FILE NUMBER 3364 Contract with Carus Corporation for corrosion inhibitor chemicals. 16-B-04AK. Expenditure: $30,000 John Anguilli (386) x12712 Michael Ulrich (386) x12724 Item 33 FILE NUMBER 3370 Amendments to utility service agreements with Halifax Plantation Inc., for Halifax Plantation Subdivision, Sections M and P. John Angiulli (386) x12712 Mike Ulrich (386) x12724 Item 34 FILE NUMBER 3377 Budget resolution - Cost share agreement with the St. Johns River Water Management District for advanced wastewater treatment. Additional grant funds: $5,527,500 (SJRWMD = $2,062,500; FDEP = $3,465,000) John Angiulli (386) x12712 Mike Ulrich (386) x12724 Page 11 of 15

12 SHERIFF'S OFFICE -Administration Item 35 FILE NUMBER 3340 Agreement with Communications International, Inc. for EXACOM logging recorder system maintenance. Expenditure: $21,000 Laura Bounds (386) x END CONSENT OTHER BUSINESS - NOMINATIONS/APPOINTMENTS Item 36 FILE NUMBER 2915 Appointments to Volusia Growth Management Commission. NOMINATION METHOD: Any council member may make the nomination. Applicants must reside in the unincorporated area. Note: Serving on this board constitutes a County Office and is subject to the dual office holding clause One position: Four year term expiring June 30, 2019 Applicant: John C. Meikle Marcy Zimmerman (386) x12398 Item 37 FILE NUMBER 3367 Appointments to agri-business inter-relations committee. Appointments to fill term expirations on the agri-business inter-relations committee. NOMINATION METHOD: Chair (two nominations) The elector does not have to reside within the council member's district. Two positions: Two-year terms expiring March 31, 2017 Applicant: Vincetta G. Ford Marcy Zimmerman (386) x12398 Page 12 of 15

13 Item 38 FILE NUMBER 3316 Appointment to affordable housing advisory committee. NOMINATIONS: Chair (three nominations), at-large (one nomination), district 4 (one nomination), and district 5 (one nomination), (An elector does not have to reside in the council member's district.) Applicants (listed by the categories): -RESIDENT OF UNINCORPORATED VOLUSIA COUNTY Gerard F. Smith Kathleen Monahan -REAL ESTATE PROFESSIONAL IN CONNECTION WITH AFFORDABLE HOUSING Kevin Grail Sue Avakian Sandra Murphy Gerard F. Smith Kathleen Monahan -FOR-PROFIT PROVIDER OF AFFORDABLE HOUSING Kevin Grail Janet Hamer -RESIDENTIAL HOME BUILDING INDUSTRY IN CONNECTION WITH AFFORDABLE HOUSING Janet Hamer -BANKING OR MORTGAGE BANKING INDUSTRY IN CONNECTION WITH AFFORDABLE HOUSING Janet Hamer Sandra Murphy -REPRESENTATIVE OF THE VOLUSIA COUNTY PLANNING & LAND DEVELOPMENT REGULATION COMMITTEE None Marcy Zimmerman (386) x12398 Page 13 of 15

14 REPORTS - May be heard anytime throughout County Council meeting as time permits DISCUSSION BY COUNCIL OF MATTERS NOT ON AND COMMITTEE REPORTS DISCUSSION BY STAFF OF MATTERS NOT ON PUBLIC PARTICIPATION The Volusia County Council welcomes your involvement and is interested in hearing your comments. Please complete a public participation slip and indicate in the subject line the issue you wish to address. You may use the back if necessary. After you are recognized by the County Chair, state your name and address for the record before beginning your comments. You may speak up to three minutes, either during Public Participation or when an agenda item is heard. The County Council will not answer questions or requests during Public Participation. Page 14 of 15

15 Please be courteous and respectful of the views of others. Personal attacks on Council members, County staff or members of the public are not allowed. ADJOURNMENT Page 15 of 15