Title I-C Migrant Student Identification & Reporting

Transcription

1 Title I-C Migrant Student Identification & Reporting Gloria Altamirano, Records Coordinator & Malena Gutierrez, ID&R Coordinator Ohio Migrant Education Center (OMEC) 428 ½ Croghan St. Fremont, OH

2 Ohio Migrant Education Center (OMEC) Consolidated State Performance Report (CSPR) Part II Migrant Coordination to Report Accurate Numbers Identification Process State and National Migrant Databases

3 OMEC Mission Assist the local education agencies to develop the supplemental instructional and supportive services necessary to deliver a quality seamless educational program to each identified migrant student in Ohio.

4 Title I Part C, Migrant Funds support high quality education programs for migratory children and help ensure that migratory children who move among the states are not penalized in any manner by disparities among the states in curriculum, graduation requirements, or state academic content and student academic achievement standards.

5 Ohio Migrant Education Center Ohio Department of Education Ohio Migrant Education Center Northwest Ohio Educational Service Center

6 Ohio Migrant Education Programs 2016 SUMMER MIGRANT PROGRAMS CLARK COUNTY: Tecumseh Program FULTON COUNTY: Region VI Program HURON COUNTY: Willard Program PUTNAM COUNTY: Putnam Co. Program in Miller City SANDUSKY COUNTY:! Fremont Program! Lakota Program! Old Fort/IMAGE Program! Woodmore Program STARK COUNTY: Marlington Program

7 Services Available through OMEC Migrant Education Program (MEP) guidance to school districts On-site technical assistance (training of TR Clerks) Professional development Identification & Recruitment Access to the National Migrant Database (MSIX)

8 Free Lunch Eligibility for Migrant Children The certificate of eligibility (COE) is verification that the family is migrant. A family with a COE is not required to complete a free lunch form to enroll in the free school lunch program. Children who come from migratory backgrounds are considered to be economically disadvantaged and therefore categorically eligible for the free school lunch program.

9 Title I - C Migrant Eligibility Migrant Student Eligibility S - has not graduated from US High School or earned a GED T time of the move is within 36 months A age is under 22 years of age M - moved across school district boundaries P purpose of the move was to seek or obtain qualifying work or join a parent/guardian who sought to obtained qualifying work

10 Title I - C Migrant Eligibility Qualifying Work Harvesting fruits & vegetables Nursery work Meat processing plants Canning fruits/veggies Poultry farms/dairy work Non-Qualifying Work Construction Landscaping Food Service Housekeeping Factory work

11 EMIS Data Reported 2014 DATA 2015 DATA 82 Districts Reported Having Migrant Students 33% 67% 78 Districts Reported Having Migrant Students Reported correctly Not Reported Correctly 41% 59% Reported Correctly Not Reported Correctly

12 Coordinating to Accurately and Effectively Report Migrant Students Districts where OMEC has identified Migrant Students School districts who are reporting Migrant Students ODE Final CSPR

13 OMEC & EMIS Coords. Working Towards More Accurate Data OMEC 9/1 report is generated from OMSIS II District verification from MEP Schools Data is updated in OMSIS II Reports generated from OMSIS II Superintendent/EMIS Coord. Letter sent out EMIS Coordinator Verify student s info. Verify students marked migrant in EMIS Mark students for free breakfast/lunch any discrepancies Request copy of COE MEP Lead if necessary

14 Verification Report Layout 2015 Fremont City Schools Migrant Children ages 3-21 having documented eligibility for participation in MEP funded services: 3 total.* *Living in district on or after Sept. 1, 2015 Child s Name 1 Estrada, Brian 2 Orosco, Giovanni 3 Alejos, Domingo Birthdate 2005/09/ /04/ /07/15 End_of_Elig 4/28/2017 4/28/2017 4/28/2017 Grade Level: 4 K 10 SSID OHBRKG OHBRKG OHBRKG October 31, 2015 Page 1 of

15 Districts w/migrant Students Verified through OMEC SY

16 Districts Reporting Migrant Students Not Verified by OMEC SY

17 Identification Process Identification and Recruitment All migrant children are identified and certified using a Certificate of Eligibility (COE). OMEP recruiters are trained to complete Ohio s COE. If you believe there may be migrant students in your school district feel free to contact Malena at to initiate the identification and recruitment efforts in your area.

18 Identification Process Cont d Migrant Student LEAD FORM " This form is to be used with the intention of securing COEs for all students who may be eligible for migrant services.

19 Effective Reporting Practices One Scenario A form on a new family EMIS Coordinator comes in for you to enter into EMIS. The family only You complete the MEP Lead OMEC speaks Spanish and has form and want to validate never been in your district the information that was Malena receives the MEP before. provided to you. You Lead form, contacts the After reviewing the form the Malena with the family for an interview and personal information on information you have. secures a COE based on the family makes you qualifying information. think they may be The MEP Lead result is migrant. forwarded to you How can you confirm your including a copy of the COE. You can now mark suspicion that the family them in EMIS as Migrant. is eligible for migrant status?

20 National & State Databases OMSIS II Ohio s Unique Database System File Maker Pro 13 Holds all student demographic, enrollment, course history and assessment data All records are inputted/reported to ODE Academic data is uploaded into the Migrant Student Information Exchange Database (MSIX) on a regular basis so any states the students travel through have access to this data in a timely manner OMEC houses all of the state s Migrant information for the Ohio Department of Education.

21 National & State Databases Cont d Migrant Student Information Exchange (MSIX) MSIX is a web-based portal that links States migrant student record databases to facilitate the national exchange of migrant students educational and health information among the States

22 National & State Databases Cont d The Need for Migrant Student Records Highly transient migrant student population Students move often without notice Timely and accurate educational and health information not always available Students placed in incorrect courses or grades Students not provided most beneficial MEP services

23 Student Demographic Screen

24 Enrollments Screen

25 Enrollments Details View

26 School Facility Details

27 Course History Screen

28 MSIX Access and Training School Non-MEP & MEP Personnel can request MSIX access me at for access to MSIX. Next training: Either June 13th or 14th at the University of Findlay

29 OMEC Web Site OMEC.NWOESC.ORG

30 Q&A

31 OMEC Contact Information: Records: Gloria Altamirano Identification & Recruitment: Malena Gutierrez Phone: