Title I, Part C, Migrant Education Program. Webinar September 28, 2012

Transcription

1 Title I, Part C, Migrant Education Program Webinar September 28, 2012

2 Topics Welcome New Districts Migrant Education Program Priorities Grant Application Updates Supplement vs. Supplant End-of-Year Reports MSIS Reporting PASS Student Events/Activities Consolidated Program Review Program Items Sequestration Program Calendar

3 Welcome New Districts Olympia Kent Meridian Sultan Tacoma

4 MEP State Priorities 1. Academics close the achievement gap in reading, math, writing, and science. 2. Continuance school readiness, increase graduation rate, and decrease drop-out rate. 3. English language proficiency coordination of services with State Transitional Bilingual Instructional Program and Title III English Language Acquisition Program. 4. Non-academic services (to the extent feasible): advocacy and outreach to migrant children and families; professional development for program; family literacy programs; integration of information technology into educational and related programs; and programs to facilitate the transition of secondary school students to post-secondary education or employment. State MEP Conference (August) -

5 Form Package 206 Most commonly Needs More Work Academic Support Services Gap Analysis

6 Form Package 206 Most commonly Needs More Work Alignment of Content Areas to be Targeted (page 2, Part B) with Public Buildings (page 5) and Staffing list (page 3). Coordination of Services (page 3, Part E, 2). Describe what services migrant students would receive with checked coordinated services. Professional Development, if you are using Migrant Education Program funds to support professional development, describe what the PD will be. Program scope should focus on meeting the needs of migrant students, including Priority for Service students and allocation amount. Any identified local needs and services should be well documented.

7 Form Package 206 Reminders: Recruiter FTE is specifically for active Identification and Recruitment. If the same staff person is asked to assist with Parent Advisory Council/Parent Involvement or other homeschool liaison activities such as health support, access to other support services, or supplemental home-school support, this will require additional FTE beyond recruiter time (e.g., recruiter FTE is.29 or 603 hours, and additional FTE to conduct home-school liaison/pac activities. Graduation Specialist and Student Advocate job descriptions have been updated to focus on ensuring students are on track to move into next grade level and graduate. All activities should be connected to supporting academic growth/achievement and targeted to address those most at-risk of not meeting state standards, including Priority for Service.

8 Form Package 206 Reminders: Change to size and scope of program services or budget revisions April 15, 2013 Adjustments to the current size and scope of the approved grant application and budget August 30, 2013 Carryover is not allowed in the Migrant Education Program. Funding for is intended to focus on the needs of migrant students currently enrolled in your district. All materials and resources to be purchased with migrant funds should be done with sufficient time in the current fiscal period to impact academic growth or otherwise support student needs.

9 Supplement vs. Supplant OMB Circular A-133 "In the following instances, it is presumed that supplanting has occurred: a. The SEA or LEA used Federal funds to provide services that the SEA or LEA was required to make available under other Federal, State or local laws. b. The SEA or LEA used Federal funds to provide services that the SEA or LEA provided with non-federal funds in the prior year. c. The SEA or LEA used Title I, Part A or MEP funds to provide services for participating children that the SEA or LEA provided with non-federal funds for nonparticipating children. These presumptions are rebuttable if the SEA or LEA can demonstrate that it would not have provided the services in question with non-federal funds had the Federal funds not been available. See MEP Allowable Activities handout.

10 MEP End-of-Year Reports igrants Form Package 521 (Regular Year) Due Date: Friday, August 31, 2012 IGrants Form Package 249 (Summer) Due Date: Friday, September 14, 2012 Contact our office if you have not yet submitted your report(s). Complete FP249 if you used regular school year funds in Summer Program.

11 MSIS Reporting State Service Delivery Plan, Evaluation: Minutes of supplemental instruction provided to individual students. Reading Math Writing Science

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17 MSIS Reporting Downloadable templates for data collection and reporting screens are under development by MSDR. Small group of users have been identified to field test the templates and screens. Launch by mid-october. Training will be provided once templates and screens are launched. Report data will begin once templates and screens are ready for use. Determine locally how often data would be gathered and reported into MSIS. Small group recommended at least monthly.

18 MSIS Reporting Supplemental Program Codes and Definitions: Instructional Support Services Credit Retrieval Math Reading Writing Science Social Studies was not identified in the State Service Delivery Plan and as such, would not be a supplemental service provided with MEP funds.

19 MSIS Reporting Supplemental Program Codes and Definitions: Support Services Academic Guidance Dental Health Career Education and Postsecondary Education Educational Supplies Non-Academic Guidance Student Leadership/Engagement Transportation Student Advocacy* Social Work/Outreach Case Management** *As provided to migrant students served by a Migrant Student Advocate. **As provided to migrant students served through a Migrant Graduation Specialist.

20 MSIS Reporting Reporting non-migrant services in MSIS. The non-migrant services to be reported are yes/no in LAP, TBIP, Special Ed, and Title I. Note what the focus of that service was, such as Reading, Math, etc. You do not have to collect minutes for non-migrant services.

21 PASS Report in MSIS as Credit Retrieval. Not Educational Supplies as it is a course for partial or full-credit. Course paid through district program or other funding source. Budget Code 27-5 (purchased materials). Contact OSPI for if current allocation limits access to PASS. Course Costs - $150/course and $30/unit SEMY to notify OSPI regarding low PASS completion rate by local district.

22 State Student Events/Activities Dare to Dream Academy in partnership with CAMP Opportunity for migrant high school students to attend a week-long college and career exploration and high school mapping leading to graduation, post-secondary education, or work. Voices from the Field in partnership with Islandwood, Bainbridge Island Opportunity for middle school migrant students to acquire handson field experience in science. Summer Academic Programs in partnership Association of Washington School Principals Credit-bearing week-long summer academic programs located in a camp environment (science, physical education, and applied math). Each event is evaluated and includes follow-up on academic achievement of student participants. Set-aside funding to support student participation.

23 Local Student Events/Activities Districts that will provide program-funded migrant student events/activities, e.g., guest speakers, college visits, etc. should demonstrate the following: a. Documentation that the identified needs of migrant students have been addressed in accordance with state priorities and activities/events are feasible and do not reduce services to address priority needs. b. A description of how the event/activity will be evaluated for its impact on academic achievement of participating students. c. Documented plan describing how the student s experience in event/activity will have an on-going component that builds on school academics and post-secondary goals.

24 Consolidated Program Review Second Year of ESD 113, 105, and 112. Checklists will be located on OSPI website, Local implementation of activities as noted in approved grant application. Selection process for migrant students to be served, including Priority for Service. Evidence of logging and reporting of services provided to migrant students. Evidence of active Identification and Recruitment of eligible migrant students : Districts in ESDs 123 and : Districts in ESDs 101 and : Districts in ESDs 121 and 171

25 Program Items Sequestration* up to 10% federal budget cut beginning fiscal period. Does not impact current school year funding ( ). Do not know how budget cut will impact individual programs. OSPI to coordinate assessment needs of migrant students from Texas. Contact OSPI for more details. Comprehensive Needs Assessment was unable to quantify the social variables that may impact a migrant students academic success. OSPI approved the commission of a student survey. State program will randomly select students to be surveyed (3,000 statewide, grades K-12) Parents will be notified of survey. District assistance is needed to conduct survey interview and enter student responses on-line. Each student interview will take approximately 20 minutes. Districts will be notified if they have students identified for survey and training will be provided to designated staff person prior to completing the student survey. *Budget Control Act 2011

26 Program Calendar msdr.org

27 Program Calendar msdr.org All support offices linked to program calendar. Updates occur on regular basis. OSPI Migrant/Bilingual Webinar Dates: October 4 New Directors January 25 April 26 K20/Webinar workshops to be scheduled throughout school year.

28 Program Contacts Title I, Part C, Migrant Education Program Office of Superintendent of Public Instruction PO BOX Washington Street SE Olympia WA Helen Malagon, Director Lupe Ledesma, Program Supervisor Sylvia Reyna, Program Supervisor Paul McCold, Administrative Program Specialist 2 paul.mccold@k12.wa.us

29 Program Support Migrant Student Data and Recruitment Office Lee Campos msdr.org 810-B E. Custer Avenue Sunnyside, WA Migrant Health Program Mike Taylor ncesd.org/migranthealth PO Box 2424 Chelan, WA 98816

30 Program Support Educational Service District 105 Migrant Education Program Thomas Romero esd105.org (educational services) 33 S. Second Avenue Yakima, WA Educational Service District 171 Migrant Education Program Ismael Vivanco ncesd.org (services) 430 Olds Station Road PO BOX 1847 Wenatchee WA 98801

31 Program Support Educational Service District 189 Migrant Education Program Mary Kernel esd189.org (support programs) 1601 R. Avenue Anacortes, WA Secondary Education for Migrant Youth Linda Roberts A East Custer Avenue Sunnyside, WA 98944