Provide supplemental support services to eligible migrant students based on identified need. Reference URLs and Materials. Grant Award Notification

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1 Profile Page 1of2 igrants System form Package Profile igrants Form Package 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Federal Grant Purpose: Provide supplemental support services to eligible migrant students based on identified need. Application Information Board Approval Required: No Due Date: Saturday, July 1, :00 PM Project Period: 7/1/2017-8/31/2018 Reference URLs and Materials Grant Award Notification Migrant Student Data. Recruitment and Support Website Addresses N/A Eligible SubGrantees School District Other Related Information Allocations are based on weighted factors of student demographics. Must have 20 migrant students in need beyond other resources. There is no carryover allowed for this grant. Copyright and Licensing All resources produced with OSPI grant funds will be the copyright of the grantee organization. All original work must be licensed under the Creative Commons Attribution license. All derivative works made from others' existing resources, must follow the terms of license on those works and be licensed with the least restrictive open license possible. For more information, visit the OSPI Interactive Copyright and Licensing Guide. Fiscal Information Code of Federal Domestic: Assistance {CFDA) #: 84.0llA Funding Amounts Carryover Amounts Carryover: No carryover Authorizing Statute: ESEA Title I Part C Form Package Type: Federal Grant 9/13/2017

2 Profile Page 2of2 Indirect Rates Indirect Rate Type: Restricted Funding Source: Federal Funding Period: 7/1/2017-8/31/2018 Budget Revision Deadline: 8/31/2018 Program and Revenue Numbers Program Acct. No: 53 Revenue Acct. No: 6153 ESD Program Acct. No: N/A ESD Revenue Acct. No: N/A Valid Program Activities 21 - Supervision 22 - Learning Resources 24 - Guidance and Counseling 25 - Pupil Management and Safety 26 - Health/Related Services 27 - Teaching 29 - Payments to School Districts 31 - Instructional Professional Development 32 - Instructional Technology 33 - Curriculum 63 - Operation of Buildings 64 - Maintenance 65 - Utilities 68 - Insurance Program Contact Contact Information Fiscal Contact Lupe Ledesma Holly Hill lupe.ledesma@k12.wa.us holly.hill@k12.wa.us Sylvia Reyna Sylvia.Reyna@k12.wa.us 9/13/2017

3 Page 1 of2 Fiscal l7-18 Period 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction P1mfil111 Piag:e D Mam C:om.pleted Contact information copied over from Please verify for accuracy. fiscal period. Main Contact Title: First Name: Confirm Phone: Address: last Name: Fax: I ... I '--~~~~~~~~~~~~ City: state: jwa J Zip Code: [ -- I Alternate Contact r- I 9/13/2017

4 Page 2 of2 First Name: Last Name: I J Confirm Phone: I ... I CEDARS Contact First Name: Last Name: I --.=1 Confirm Phone: [ ... I OSPI Contacts Program Contacts: Lupe Ledesma Sylvia Reyna r ~l... HJ D Mari( Privacy Policy Disclaimer Customer Support: Copyright /13/2017

5 Page 1of4 Fiscal l7-18 Period Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft D Made.elied!Page 1 SAS (Not Initiated) ~ ""'NPff. (!;age i] Grant Administration Timeline for SAS I link to SAS Document OSPI Approval Status (for OSPI Use Only) SAS further Action Required SAS Approval Request Substantially Approvable Status Purpose: Federal regulations (34 CFR ) require that federal formula grant funds may not be obligated (incur costs) until the latter of the following two dates: (1) July 1 or (2) the date the applicant submits its application to the State in substantially approvable form. Federal regulations further stipulate that reimbursement for obligations is subject to final approval of the application. 9/13/2017

6 1 igrants -- igrants Writer Page 2of4 Important! This page represents a request for a Substantially Approvable Status (SAS) for this federal program. Certain application pages and process buttons, e.g., Budget, Finish, and Notify have been hidden. Districts will not be able to Request OSPI Approval for this form package until final allocations have been announced. In order to incur any costs associated with this program as of July 1, the district must first request SAS. Next,.the Office of Superintendent of Public Instruction (OSPI) will review the request and communicate to the district if further action is necessary or if full approval has been issued. The application must be completed and approved prior to the release of funds. School District SAS Process If not requesting SAS approval, follow the steps below: Step 1: Make sure "No" is displayed in the drop-down list. Step 2: Press the Mark Completed icon on this page. Step 3: WAIT FOR FINAL ALLOCATIONS TO BE ANNOUNCED. If requesting SAS approval, follow the steps below: I! INoB Step 1: Complete the program application pages listed below FIRST, making sure to press the Mark Completed icon on each page. Application pages to complete: Page 1 of Grant Application Step 2: Then RETURN to this page to: Complete Budget Overview below. Select "Yes" from drop-down list. Press the Mark Completed icon on this page. Send message (displayed after pressing Mark Completed icon on Page 1). [BUdget Overview P m ~-~ ] NOTE: The budget overview below does not replace the official budget matrix to be completed at a later date when final allocations have been uploaded to igrants and announced. Both the 9/13/2017

7 Page 3of4 budget overview based on preliminary allocation amounts, plus completed application pages, will be used to determine SAS approval. Object (cite activities in narrative text) Preliminary Allocation: $0 Estimated Cost Object 0 (Debit Transfer) I I Object 2 (Salaries Cert.) I I Object 3 (Salaries Class.) I I Object 4 (Benefits) I I Object 5 (Supplies Instr. Res.) I I Object 7 (Purchased Services) I I I I 9/13/2017

8 Page 4of4 Object 8 (Travel) Object 9 (Capital Outlay) I I Indirects I I I Total $0 [j Mar.It!eilil!d Privacy Policy Disclaimer Customer Support: Copyright /13/2017

9 Page 1of3 Fiscal l7-18 Period Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft p,rnfil11: P<1g1ll. [j Marit eted jpage 1A - Transferability (Not Initiated) B fiimil IPage 1Aj You MUST save and mark this page completed, even if you do not use Transferability. If you are transferring Title II, Part A or Title IV, Part A funds into Title I, Part C, STOP and complete igrants Form Package Transferability. The amounts will autopopulate in this Form Package. r-,:;~~~i;;~a;i11~;c»;~1~~~ Transferability Title I, Part C Allocation $0 Form Package Transferred From Amount Transferred Percentage of Allocation Title II, Part A (igrant 239) 0% Title IV, Part A (igrant 211) 0% 9/13/2017

10 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~--. igrants -- igrants Writer Page 2of3 IRevised TOTAL Title I, Part C Allocation I $0 I I Transferability is a flexibility authority under the Every Student Succeeds Act (ESSA) which allows Local Educational Agencies (LEAs) to transfer up to 100% of the funds they receive under Title II, Part A and Title IV, Part A to other programs to better address the needs of their unique student populations and to ensure the capacity of delivering a meaningful program. Requirements for Transferred Funds Transferred funds become funds of the program to which they are transferred and are subject to all the rules and requirements of the programs to which the funds are transferred. Therefore, the transferred funds should be treated as if they were an increase to the initial allocations of this program. Spend transferred funds in accordance with requirements of the receiving program, including statutory set-asides. Regarding Required Set-Asides and Building Allocations If there are required set-asides for this program(s) to which you are transferring funds, the transferred funds need to be applied to the required set-asides for those program(s). For example: If an LEA transfers funding into Title I/ Part A/ it increases its total allocation/ which will increase the amount of funds subject to required set-asides for parental engagement and equitable services to private schools. Please take such set-asides into account below when answering the questions. Question 1: How do transferred funds support the overall goals of this program and your LEA's identified needs? Question 2: To what proposed program activities will these transferred funds be applied? eds.ospi.kl 2. wa. us/i Grants/(S(kjOr 145 5oxvkh345vmfDsm3p) )/WebPages/Grant WriterPages/F ormpage.aspx 9/13/2017

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12 Page 1of3 Fiscal l7-18 Period 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction P1toflle lmstrud:lo~!i D Marit mplemc! Page 2 - Program Planning (Not Initiated) IPage 2 I A. PROGRAM PLANNING NOTE: Print a copy of the INSTRUCTIONS for completing the grant application. 1. COMPREHENSIVE NEEDS ASSESSMENT (CNA) (ESEA Section 1306, local operating agencies shall identify and address the educational needs of migratory children.) The following data was used to help analyze the needs of migrant students for the school year: D MSIS Student Needs Assessment Report D MSIS Secondary Credit Report D MSIS Most Commonly Failed Courses Report 9/13/2017

13 Page 2 of3 D OSPI Report Card Smarter Balanced Results OSPI Report Card WaKIDS Results D MSIS District Supplemental Services Summary D MSIS Building Supplemental Services Summary End-of-Year Data Summary Report D Other (describe): "' v 2. STUDENT COUNTS - Estimated Numbers Number of Priority for Services (PFS) Number of students who have not met one or more of the state standards, have at least one other risk factor, or for whom no data is available Number of students not academically at risk (have met state standards on all required assessments for their grade level) Number of preschool aged student (ages 3-5 not yet in K) Number of out-of-school youth ages not enrolled in school I I I I I I I I I I 3. PLANNING PARTICIPANTS - Identify the members who participated in the planning group. Names of participants may be requested by OSPI (documentation, including planning meeting notes, must be on file). D Migrant Federal Project Director D Teachers D Parents (migrant) REQUIRED D Principals D Counselors Students (if secondary services planned) D Migrant Graduation Specialist/Student Advocate D Pupil Services Personnel ESD Other (list below) 9/13/2017

14 Page 3of3 List Other: "' "' 4. COMMUNICATION - Describe how the grant application and program plan will be communicated to building principals, school board, and other administrators to support successful implementation LEA plan. 5.!selectB RECRUITMENT - A migrant student recruitment plan is in place that includes the following items: D Mapping recruitment boundaries D Process to ensure staff are fully trained in recruitment requirements and receive on-going training from SEA. D Annual plan identifying peak recruitment periods, locations to be targeted, extra staffing as needed, and process to conduct program revalidations. Process to assess quality control to ensure consistency in identifying eligible migrant students. D Process to evaluate achievement of plan and I/R efforts. NOTE: District staff conducting identification and recruitment activities must attend annual training for recertification of recruitment requirements. D Marlt 'ampieted Privacy Policy Disclaimer Customer Supoort: Copyright eds.ospi.k 12. wa. us/i Grants/(S(kj Or145 5oxvkh345vmfilsm3 p) )/WebPages/Grant WriterPages/F ormpage.aspx 9/13/2017

15 Page 1of5 Fiscal Period Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Pr1:1fil1i!. IPage 3 - Parent Advisory Council/Parent Involvement (Not Initiated)E]. IPage 31 B. PARENT ADVISORY INVOLVEMENT 1. The LEA has an active Parent Advisory Council which helps in the planning, reviewing and implementation of the local program. JselectB 2. During the school year, the Parent Advisory Council met to: Plan, Implement, and Evaluate the local Migrant Education Program. jseiectjb NOTE: Upload a copy of the meeting minutes or notes and sign-in sheet when meeting(s) occurred. Upload document here (including updated bylaws). File names may not include symbols, including #. 9/13/2017

16 Page 2of5 Enter file to upload I Upload I jbrowse.::i " Uploaded Files Uploaded By Uploaded At fiies have not been uploaded 3. Name of staff person responsible for PAC* (see state recommended job description for PAC responsibilities). ' 4. Date of election of PAC officers. 5. List the names of PAC officers with active COEs (Certificates of Eligibility). 6. Reviewed current Bylaws. lselectej Bylaws have been adopted for PAC. jselectb If yes, provide date of adopted bylaws. NOTE: If Bylaws were updated during the school year, please upload a signed copy under Item 2 above. 9/13/2017

17 igrants -- igrants Writer Page 3of5 7. PAC members have been trained on their role as an advisory council? jselect~ 8. If No, note the date the PAC training will occur (NOTE: training should occur at the beginning of the school year). I I 9. Schedule of PAC meetings for school-year ~ 10. Do Title I, Part A Compacts include consideration for migrant families in your district? ISelectl v 11. Do Title I, Part A Parent Involvement District and Building Policies include consideration for migrant families? lselect[9 12. Describe the process to be used to ensure PAC meetings, general migrant parent meetings/events, and general district/school information will be communicated in a timely manner and in a format and language understandable to the parents. 13. Training for Migrant Parents will include (check all that apply): D State Assessment and Accountability Results eds.ospi.kl 2. wa. us/i Grants/(S(kj Or145 5oxvkh345vmf0sm3 p))/webpages/grant WriterPages/F ormpage.aspx 9/13/2017

18 ----- igrants -- igrants Writer Page 4of5 Graduation Requirements and supports, including Core 24 (5 Year Plan) D Health, Dental, and Social Service Resources/Information D Career exploration and post-secondary education (HEP/CAMP) D Credit Retrieval, PASS Program D Credit Retrieval, Other Describe Other: ~ D Smarter Balanced Assessments Common Core State Standards D Teacher/Principal Evaluation Pilot (TPEP) Other Describe Other: ~ 14. The program will offer a series of family engagement/literacy trainings that are research-based or best practice and culturally appropriate focused on: D Early learning and school readiness. D Activities to support reading in the home, including primary language development. D Activities to support math in the home. Describe the number of trainings to be provided for each item checked above: eds.ospi.k 12. wa. us/i Grants/(S(kj Or145 5oxvkh34 5vmf0sm3 p) )/WebPages/Grant WriterPages/F ormpage.aspx 9/13/2017

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20 Page 1of3 fiscal l7-18 Period 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction Page instmc!io11s iiiimllmiltrpage 4 - Program services (Not Initiated) B ''fft'\!1 (!age 4-j Schoel C. PROGRAM SERVICES 1. ACADEMIC SUPPORT SERVICES - The local Migrant Education Program will provide supplemental support to migrant students in the following areas (NOTE: complete page 5 of grant application for academic services to be provided): D Academic support in English Language Arts Measurable Performance Outcome (MPO): At least 50% of migrant students in grades K-8 who received supplemental reading instruction will show a gain of one point or one level on district reading assessments (pre/post). Academic support in Math MPO: At least 50% ofmigrant students in grades K-8 who received supplemental math instruction will show a gain of one point or one level on district reading assessments (pre/post). D Credit accrual/retrieval 9/13/2017

21 Page 2of3 MPO: 75% of migrant students enrolled in credit-bearing courses will obtain credit toward high school graduation. D Preschool/K-Readiness MPO: 48% ofmigrant students who received PK/K-Readiness support will demonstrate skills typical of Kin four or more domains on the WaKIDS in K. 2. NON-ACADEMIC SERVICES - The local Migrant Education Program will provide supplemental support to migrant students in the following areas: MPO: The percentage of migrant students in grades 9-12 receiving MEP instructional or support services will increase by 2% over the previous performance period. 0 Non-Instructional Support D Educational Supplies D Career Education and Postsecondary Preparation D Health/Dental D Student Leadership/Engagement D Transportation D Social Work/Outreach D. COORDINATION Of SERVICES 1. Check the coordinated services to be provided to migrant students by non-migrant programs/projects and describe the coordinated services to be provided for migrant students. Program Coordinated Services Description D Transitional Bilingual Instructional Program (TBIP) I I D Title III I I

22 Page 3of3 Title I, Part A I >~,1 0 Learning Assistance Program (LAP) I.'I D Other (describe) I I I,' I Privacy Policy Disclaimer Customer Support: Copyright

23 Page 1 of2 Fiscal l7-18 Period 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction Profile IPage 5 - Public Schools (Not Initiated) B Wiiliiill!Ll.., [j lli'larlt -.::! IPages I E. Title I Part C (Public Schools Breakdown NOTE: All services provided with Title I, Part C Migrant Education Program funds must supplement and not supplant other funds for which migrant students may be eligible and entitled to receive service. Go To Bottom Display Building Data Total Number of Year Migrant Building Round Students IAcademic INumber Building Name Number Schoolwide I School Enrolled Services Served I Subject Centralia College Lake Washington Institute of Technology 9/13/2017

24 Page 2 of2 Lummi Tribal Agency Muckleshoot Indian Tribe Office of the Governor (Sch for Blind) Quileute Tribal School District Suquamish Tribal Education Department WA HE LUT Indian School Agency WA State Center for Childhood Deafness and Hearing Loss Washington Military Department D Marn bmpleted Privacy Policy Disclaimer Customer Support: Copyright /13/2017

25 Page 1 of2 Fiscal Period Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft i:i,rofile Paga!Page 5 - Public Schools (Not Initiated) ~ '"' ~ww Save Centralia College Grade Span: S-12 Title I Part A Schoolwide Project:!select G2J Year Round School: lselectej Total Number of Migrant Students Enrolled: J J Add Academic Service and Subject Press the "New" button to complete information for each new record. To avoid losing data, press the "Save" button after completion of each new record. Allow -save to complete before pressing the "New" button again. Academic Number Services II Served Subject!select One jselect One I B II I I II ~ I I II I 9/13/2017

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27 Page 1of4 Fiscal l7-18 Period Mercedes Eckroth Role: Site Administrator Office of Superintendent of Public Instruction 206 Title I, Part C, Migrant Education Program Regular Year Grant Application Current Form Package Status: Draft Profilefl'a9e iidifa! I IPage 6 - Program Expenditures (Not Initiated) El iiml:wi' IPage 6 j F. PROGRAM EXPENDITURES 1. STAFF (see instruction page for calculating FTEs and budget categories) Position Staff Name(s) Total Budget Budget FTE Amount Code MIEP Recruiter I ~I I I I I I I Duties of the MEP Recruiter Position 1. Actively identify and recruit eligible migrant children ages 0 through 21 residing in school district/community. 2. Complete Certificates of Eligibility. 3. Annually revalidate family eligibility. MEP Records Clerk 11 ~I I /2017

28 -~-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ igrants -- igrants Writer Page 2 of 4 Duties of the MEP Records Clerk Position 1. Enroll eligible migrant students into migrant student database. 2. Disseminate student information and reports to district staff as appropriate. 3. Maintain updated files. Describe how the Records Clerk(s) will provide the most current Supplemental Services Report to classroom teachers and building administrators on an on-going basis to ensure migrant students, especially Priority for Service migrant students, are accessing the services they need to increase academic achievement. MEP Graduation Specialist Duties of the Graduation Specialist, 1 FTE serves 50 students: MPO: 79% of the migrant students in grades 9-12 who received support from a Migrant Graduation Specialist will be promoted to the next grade level or graduated. Provide supplemental support and advocacy, in coordination with school counselor(s) and other school student support teams, that address the needs of migrant students including: 1. Monitoring and tracking attendance and academic progress leading toward graduation; 2. Conducting referrals to services aligned to student's needs; 3. Facilitating appropriate scheduling options for students to gain access to AP, Highly Capable (Gifted), CTE, and regular academic core course options. 4. Facilitating access to services to address social/emotional needs; 5. Fostering family/school connections and conducting home visits; 6. Conducting parent information sessions to ensure that Migrant students and their parents understand assessment and graduation requirements and students understand their rights to an equitable and rigorous education that prepares them for college and career. 7. Promoting access to or developing leadership and mentoring programs. 9/13/2017

29 Page 3of4 List other staff in the "NEW" section below. Press the "NEW" button to complete information for each new record. To avoid losing data, press the "SAVE" button after completion of each new record. Allow -' save to complete before pressing the "NEW" button again. Budget Budget Position Staff Name FTE Amount Code I I I I I I I I I Duties of the Position I I I tii~miil 2. EQUIPMENT a. b. Identify the equipment to be purchased with migrant funds. Describe how they will be used to meet the needs of migrant students identified in the CNA and SDP. c. Document the activity and object on the budget page where these purchased items will be listed, e.g., instructional technology (activity 32, object 59) or supplies, instructional resources, and non-capitalized outlay (activity 27, object 5) INSTRUCTIONAL RESOURCES a. Identify instructional resources to be purchased with migrant funds. eds.ospi.k 12. wa. us/i Grants/(S(kj Or14 5 5oxvkh345vmfDsm3p))/WebPages/GrantWriterPages/FormPage.aspx 9/13/2017

30 Page 4of4 b. Describe how they will be used to meet the needs of migrant students identified in the CNA and SDP. c. Document the activity and object on the budget page where these purchased items will be listed, e.g., instructional technology (activity 32, object 59) or supplies, instructional resources, and non-capitalized outlay (activity 27, object 5). [j Marie leted' Privacy Policy Disclaimer Customer Support: Copyright /13/2017

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