Pennsylvania Migrant Education Program. Guidance and Program Toolkit. Revised 09/16/2008

Transcription

1 PDE Migrant Education Program Toolkit 1 of 45 Pennsylvania Migrant Education Program Guidance and Program Toolkit Revised 09/16/2008

2 PDE Migrant Education Program Toolkit 2 of 45 Commonwealth of Pennsylvania Edward G. Rendell, Governor Department of Education Dr. Gerald L. Zahorchak, Secretary Office of Elementary and Secondary Education Diane Castelbuono, Deputy Secretary Bureau of Community and Student Services Mary I. Ramirez, Director Division of Student Services and Migrant Education Carmen M. Medina, Chief The Pennsylvania Department of Education (PDE) does not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with State Law including the Pennsylvania Human Relations Act and with Federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of If you have any questions about this publication or for additional copies, contact: Pennsylvania Department of Education Voice: (717) Bureau of Community & Student Services Fax: (717) Division of Student Services & Migrant Education Internet: Market Street, 5th Floor Harrisburg, PA All Media Requests/Inquiries: Contact the Office of Press & Communications at (717) The following persons have been designated to handle inquiries regarding the non-discrimination policies: Complaints regarding discrimination in schools: Human Relations Representative Intake Division Pennsylvania Human Relations Commission Harrisburg Regional Office (717) Pittsburgh Regional Office (412) Philadelphia Regional Office (215) Complaints against a Pennsylvania Department of Education employee: Pennsylvania Department of Education Equal Employment Opportunity Representative Bureau of Human Resources 11th Floor, 333 Market Street Harrisburg, PA Voice Telephone: (717) Fax: (717) Text Telephone TTY: (717) General questions regarding educational law or issues: Pennsylvania Department of Education School Services Unit 5th Floor, 333 Market Street Harrisburg, PA Voice Telephone: (717) Fax: (717) Text Telephone TTY: (717)

3 PDE Migrant Education Program Toolkit 3 of 45 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF EDUCATION 333 MARKET STREET HARRISBURG, PA Dear Colleague in Education: November 6, 2008 The Division of Migrant Education of the Pennsylvania Department of Education administers a supplemental educational program for the children of migratory agricultural farm workers in Pennsylvania. As part of this program and as part of Title I, Part C of the No Child Left Behind Act of 2001, our local project staff are required to gather pertinent educational and support data on these identified eligible children. The local staff in your area is requesting access to school student files. We have signed parent permission forms, which are signed by each family that is identified for services in Pennsylvania, granting access to these records. We also are bound by all provisions of FERPA and the similar laws of confidentiality as you are. We are requesting that you honor this authorization for access to student records by the identified local migrant program staff personnel. The services for these students are recorded and transferred to other state education agencies as per federal mandate of the statute. We appreciate your cooperation in this matter as we work for the mutual educational achievement of these children. Sincerely, Carmen M. Medina Chief Division of Student Services & Migrant Education

4 PDE Migrant Education Program Toolkit 4 of 45 Table of Contents Introduction 4 Overview 5 Page Definition of Migrant Child 5 Goal 6 Purpose and Scope 6 Educating the Migrant Child 7 Identification and Recruitment (ID&R) 7 Migrant Education Summer Programs 8 Parent Advisory Council 9 Priority for Service 9 Comprehensive Needs Assessment (CNA) 11 Evaluation of the Migrant Education Program (MEP) 13 Records Transfer and Guidance 14 Data Collection 15 MIS MSIX (Migrant Student Information Exchange) 16 COMPASS Free Lunch Program 17 Dollar A Day Program 18 Supplement versus Supplant 18 Reading is Fundamental (RIF) 18 Funding 18 Immigrant, Refugee and Migrant Definitions 19 Business Partnerships and the MEP 20 Regional Map and Project Areas 21 Basic Education Circular (BEC) 42

5 PDE Migrant Education Program Toolkit 5 of 45 Introduction *The goal of this toolkit is to provide assistance to school districts for when a migrant student enters its schools. Pennsylvania Department of Education Migrant Education Program Under Title I, Part C, Education of Migratory Children of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act of 2001 (NCLB), the PDE Migrant Education Program (PA-MEP) provides supplemental educational and support services to migratory children. The Migrant Education Program assists local school districts with improving and coordinating the educational continuity for the children of migratory farm workers who have had their schooling interrupted. The PA- MEP works in close collaboration with school districts, intermediate units and community agencies to help migratory children meet the same high standards expected of all children by coordinating and supporting services that sustain and accelerate their progress in school. The NCLB Act of 2001 reauthorized the Elementary and Secondary Education Act (ESEA) of The purpose of the reauthorized ESEA is to close the achievement gap, so that no child is left behind, by providing all children the opportunity to obtain a highquality education that will enable them to meet the challenging state academic achievement standards. The new law contains the most sweeping changes to the ESEA since it was enacted in It changes the federal government s role in elementary and secondary education by measuring success in terms of what each student accomplished. The law contains four basic education reform principles: stronger accountability for results, increased flexibility and control, expanded options for parents and an emphasis on teaching methods that have been proven to work. These ideals are the foundation for the changes that school districts and states will implement in the next few years. The Migrant Education Program (MEP) is authorized by Part C of Title I of the ESEA. The MEP provides formula grants to State Educational Agencies (SEAs) to establish or improve education programs for migrant children. These grants assist states in improving educational opportunities for migrant children to help them succeed in the regular school program, meet the challenging state academic content and student achievement standards that all children are expected to meet and graduate from high school.

6 PDE Migrant Education Program Toolkit 6 of 45 Overview DEFINITION OF A MIGRANT CHILD? A migrant child is defined as a child age 3-21 who is a migratory agricultural worker or migratory fisher, or who has moved from one school district to another in order to accompany or to join a migrant parent or guardian, who is a migratory worker or migratory fisher, within the preceding 36 months, in order to obtain temporary or seasonal employment in qualifying agricultural or fishing work including agri-related businesses such as meat or vegetable processing, working in nurseries such as Christmas and evergreen trees farming. The term migratory child, wherever used in this document, shall include any child domiciled temporarily in any school district for the purpose of seasonal or temporary employment, but not acquiring residence therein, and any child accompanying his parent or guardian who is so domiciled. Services include the following: Tutorial programs After school extended hours Summer programs (See below for more about summer programs) Health and social support services Parental involvement In-home programs Advocacy Language arts Enrichment The Pennsylvania Department of Education Migrant Education Program exists to supplement the education of children of migrant workers, some of the state s highestneed students. The Pennsylvania Department of Education Migrant Education Program (MEP) serves a varied population of children and their families in an effort to improve their educational outcomes, which are potentially jeopardized by obstacles such as poverty, high mobility, language barriers, cultural adjustment and limited access to health care. The MEP is funded through a federal formula-driven allocation for the state and each project area, based on child count and mobility factors. The Migrant Education Program divides the commonwealth into nine project areas for the purposes of program implementation and management. Each project area has a Project Area Manager (three project area managers manage more than one project area) to oversee all operations and reporting responsibilities. Project area managers report to the Pennsylvania Department of Education (PDE). Each project area manager has a staff of individuals handling various aspects of program implementation, including student support specialists, data specialists and recruiters. Pennsylvania s MEP provides a wide range of services, such as increased learning opportunities both during the school day and outside of school hours, in-home support services, language and cultural training, out-of-school youth intervention, preschool services, student leadership programs, adult education, post-secondary enrollment support and efforts to increase parent involvement.

7 PDE Migrant Education Program Toolkit 7 of 45 Students are identified and recruited to the program based on several eligibility criteria: The child is between the ages of three and 21 years old and has not graduated from high school or does not hold a high school equivalency certificate, The child is a migrant worker or has a parent, spouse or guardian who is a migrant worker, The child has moved for economic necessity within the preceding 36 months in order to obtain employment or accompany/join a parent, spouse or guardian in obtaining/seeking temporary or seasonal employment in agricultural or fishing work and The child has moved from one school district to another. GOAL The goal of the PA-MEP is to ensure that all migrant students achieve challenging academic standards and graduate with a high school diploma (or complete a GED) that prepares them for responsible citizenship, further learning and productive employment. PURPOSE AND SCOPE The purpose of the Pennsylvania Migrant Education Program (PA-MEP) as stated by the Pennsylvania Department of Education is two-fold: Assist local school districts in improving the educational outcomes for the children of Pennsylvania s migrant farm workers who have had their schooling interrupted. Help migrant children meet the same high standards expected of all children by coordinating and supporting services that help their progress in school. To that end, the PA-MEP has served 11,896 migrant-eligible children and their families throughout 46 counties. The population served speaks more than 13 different languages, including Spanish, English, Vietnamese, Khmer and Chinese (the highest percentages of home languages spoken). The PA-MEP is state administered and locally operated in the nine project area regions throughout the state. The program has a presence in 709 Pennsylvania school buildings, providing enrichment programs, advocacy, social support services and a family-centered educational approach. The PA-MEP provides supplemental programs to increase learning opportunities for migrant children who face the challenges of poverty, high mobility and cultural and linguistic barriers. Under Title I Part C of the No Child Left Behind Act, state education agencies are required to deliver and evaluate the quality of services to migratory children based on a statewide comprehensive needs assessment (CNA). Pennsylvania participated in a national pilot project in 2002 to help develop a reliable CNA process that states could use to analyze data on their migrant student population and develop action plans for service provision accordingly. In light of findings from the pilot initiative, in particular the seven areas of concern identified for migrant students, the PA-MEP revisited its CNA beginning in June At

8 PDE Migrant Education Program Toolkit 8 of 45 this point in time, the PA-MEP was serving migrant students with high mobility (24% had moved within the previous year), diverse linguistic backgrounds and English proficiencies and high dropout rates. The state was experiencing changes in the cultural identities of migrants, with increasing numbers from the Dominican Republic and Indonesia. In addition, migrant students were being under-represented in the Pennsylvania System of School Assessment (PSSA). The CNA enabled the program to take a critical look at meeting the unique educational needs of its migrant student population through data analysis and action planning. The purpose of the CNA was three-fold: Set priorities based on identified migrant student and family needs; Make informed, data driven decisions about program improvements; Develop an action plan for implementing solutions, monitoring progress and evaluating effectiveness to serve as the framework for the service delivery plan. Educating the Migrant Child Identification and Recruitment (ID & R) The Office of Migrant Education (OME) has identified the need for special initiatives in three programmatic areas of the Migrant Education Program (MEP) to help attain the goal of assisting migrant children to achieve challenging academic standards and graduate from high school. One of these areas is the program function of targeting. In general, targeting includes the: 1. proper and timely identification and recruitment of eligible students especially those who are the most mobile, 2. selection of students for services based on priority for service and need and 3. provision of services at a sufficient level of quality and intensity to give a reasonable promise of meeting the needs of the children being served. The first component, identifying and recruiting eligible migrant children, is a cornerstone of the MEP, and its importance cannot be overemphasized. Identification means determining the presence and location of migratory children within a state. Recruitment means describing the benefits of the MEP to the child and his or her family and obtaining the necessary information to document the child's eligibility and enroll the child in the program. Identification and recruitment of migrant children are critical because: The children who are most in need of program services are often those who are the most difficult to find. Many migrant children would not fully benefit from school, and in some cases, would not attend school at all, if the state educational agencies (SEAs) failed to identify and recruit them into the MEP. This is particularly true of the most mobile migrant children who may be more difficult to identify than those who have settled within a community. Children cannot receive MEP services without a record of eligibility.

9 PDE Migrant Education Program Toolkit 9 of 45 Identification and recruitment are critical activities because each SEA's MEP funding is based, in part, on its annual count of eligible migratory children. As each SEA is responsible for the identification and recruitment of all eligible migrant children in the state, it is important for SEAs to develop and implement policies and procedures that efficiently and effectively meet their responsibility to correctly identify and recruit all eligible migrant children residing in their state. In the fall of 2000, ID&R Coordinators, migrant recruiters and other ID&R experts identified the following needs as being important to ensuring the proper and timely identification and recruitment of eligible migrant children: 1. A communication and dissemination network 2. Information on best practices 3. A standard ID&R manual 4. Clarification on various types of qualifying moves 5. Updated guidance 6. More timely responses from OME to ID&R questions 7. Regular and consistent training for recruiters 8. A web site focused on ID&R 9. The expanded use of technology to support ID&R efforts Migrant Education Summer Programs Summer programming via the Migrant Education Program (MEP) offers intensive instruction which focuses on both English language acquisition and enhanced learning in the content areas of mathematics, language arts, science, history, geography and social studies. Language arts includes the domains of speaking, listening, writing and reading which support all of the content learning throughout the student s academic career. Generally the summer programs operate for a minimum of five weeks in duration and provide for at least 110 hours of instruction. All classrooms are staffed with a highly qualified teacher and assistant, many of whom are fully bilingual and/or bicultural. Former migrant students and parents are strongly encouraged to apply for positions as diversity and the authenticity of teacher experience is highly valued by MEP. All curriculums are centered on thematic units and aligned with school district materials all of which incorporate the Pennsylvania State Academic Standards. In addition to a rigorous curriculum, students are afforded opportunities for experiential learning via field trips, school-wide presenters, community partners and cultural experiences. One such program is the MEP Binational Teacher Exchange Program. Teachers from Mexico spend their summer as instructors within the program, providing exposure to native customs, artwork, literature and music. Examples of other community partners include the local Boy and Girl Scout clubs, 4-H, Ag-Extension Programs, Big Brothers/Big Sisters, libraries, Hispanic leadership programs, Career Ladder Programs, YMCA/YWCA and colleges and universities. A significant number of MEP summer programs also partner directly with school districts, specifically with other supplemental initiatives such as Educational Assistance Programs (EAP), 21 st Century Community Learning grants; Title I and Title III and also ESL programming. Support services such as transportation, parental outreach, health care

10 PDE Migrant Education Program Toolkit 10 of 45 referrals, social service referrals, student assistance and bilingual communications are critical to offering a holistic and balanced approach to educating the children. Perhaps the most significant offering of MEP is the combined total of the above ingredients to provide a caring and culturally responsive learning climate in which the children of migrant farm workers can thrive to learn and learn to thrive. Parent Advisory Council The PAC is a vital component of the Pennsylvania Department of Education Migrant Education Program (MEP). Through the PAC, parents are involved in the planning, implementation and evaluation of the services provided by the migrant program. Purpose PAC meetings are designed to achieve two objectives: (1) to develop leadership among migrant parents and (2) to educate parents about topics they express interest in or topics that the State Migrant Education office feels are important to inform migrant parents to be informed. Structure The PAC exists at both the state and local levels. Each year, local sites elect a minimum of three officers, president, vice-president, and secretary, to their local PAC board. The local board can be larger depending on parent involvement in the local project area and the size of the local project area. All eligible parents are notified about the meeting and any eligible parents can be elected to a position. Local PAC boards are responsible for electing two representatives from their areas to attend the state PAC meeting. At the state PAC meeting, representatives from the local areas elect the state PAC officers who include president, vice-president and secretary. The president is required to remain for one year beyond his/her term to assist the new president with his/her duties. Local PAC meetings occur at least three times per year; in more active sites, meetings may occur more frequently. In some cases, they are conducted in conjunction with local community organizations to give non-migrant parents the opportunity to attend. The state PAC meets two times each year. Services The PAC seeks to provide parents with a variety of educational resources and knowledge about other resources in their communities. In addition to developing parents into leaders, the PAC teaches parents how to be more involved in their child s education, what their child s educational rights are and how to access community resources that can help families cope with special needs. Priority for Service Priority for Service (PFS) Definition As per guidance from the Office of Migrant Education (OME), PFS is an indication for students who have had their schooling interrupted due to the migrant lifestyle AND are

11 PDE Migrant Education Program Toolkit 11 of 45 failing OR at risk of failing state standards in reading OR math. In addition, states may also align PFS criteria with their Comprehensive Needs Assessment (CNA). What follows is Pennsylvania s proposal for defining detailed and measurable PFS for migrant students in Pennsylvania Students that are determined to be PFS are served first. A system of indicators will be used to calculate this designation and the calculated value of PFS will be associated with each enrollment period for a child. For example, at some point during their period of migrant eligibility they may be PFS, but later might not be and viceversa. The indication will NOT be a one-and-done indicator per child, but will be recalculated based on the criteria in effect for each enrollment. K-12 PFS -- For K-12 students, the basic criteria starts with identifying if a student has a school year interrupted (SYI). SYI will be indicated in one of three manners and it will be distinctly tracked which of the three criteria qualifies the student for SYI. 1) A student moved during the school year, interrupting the education process 2) The student missed 10 consecutive days during the school year due to the migrant lifestyle 3) The student moved during the summer, however it was determined that the continuity of summer education as a part of that child s education is critical to his/her success and as such he/she requires summer instruction/intervention and if the move interrupted his/her ability to receive the summer instruction, that would also be considered SYI In addition to meeting the SYI criteria above, to be considered PFS, a K-12 student must meet at least one of the following that indicates failing or at risk of failing to meet state standards in reading or math. 1) The child is recorded as being below Proficient or Advanced on the statewide PSSA testing or some other rigorous standard exam such as DIBELS, etc. Other non-standard determination of not being math or reading proficient, such as nonstandard tests, grades or teacher observation will NOT in itself qualify the student for PFS status. 2) A grade 8-12 student is indicated as not being on track for graduation based on determination of a transcript, counselor determination, MSIX or state PIMS database. 3) A student is not proficient in English OR is not in the age appropriate grade OR is flagged as being special education. Analysis of state assessment data for CNA and external evaluation show that when assessment results are disaggregated by English Language Proficiency, migrant students not proficient in English perform much poorer than their English proficient migrant peers. Preschool PFS -- School Readiness has been identified in PA-MEP CNA as one of the top and focused priorities in Pennsylvania. As such, if a preschool child meets any of the following criteria, he or she is determined to qualify as PFS: 1) The student is at least three years old, not currently enrolled in an approved academically rigorous preschool program (or had not been enrolled in such program for at least three of the previous 12 months) AND is not fluent in English OR the student s parents have limited English proficiency. 2) The student is at least three years old and has a documented or suspected developmental delay.

12 PDE Migrant Education Program Toolkit 12 of 45 3) The student is expected to start Kindergarten in the upcoming school year and is not meeting generally accepted school readiness targets. Out-of-School-Youth PFS -- Graduating high school or obtaining the equivalent GED is also an identified CNA priority, therefore an Out-of-School-Youth that is NOT fluent in English AND either enrolled in OR shows interest in either an Adult Basic Education/GED program OR enrolled in OR shows interest in attending ESL courses would be considered PFS. An OOSY who demonstrates interest in returning to school would also be considered PFS. Pennsylvania s CNA indicates that achieving high school graduation or a GED is a priority and a student who shows interest in improving his/her educational status should have equal access to achieving a diploma or GED regardless of school enrollment status. Comprehensive Needs Assessment (CNA) In 2006, the Pennsylvania Department of Education s Migrant Education Program (PA- MEP) conducted a Comprehensive Needs Assessment (CNA) as required by Title I Part C of the No Child Left Behind Act. The PA-MEP used the three-phase model developed under the auspices of the U.S. Department of Education s Office of Migrant Education (OME). Pennsylvania had been one of four states to help in piloting the CNA process for OME in 2002 and lessons learned from that initiative helped to refine the model used in At the time of the CNA, PA-MEP served approximately 11,896 migrant students ( ) with a diversity of ethnicities. These students spoke thirteen different home languages, most of whom spoke Spanish (88%) and 72% with little or no English proficiency. PA-MEP provided enrichment programs, advocacy, social support services and a family-centered educational approach to meet the unique educational needs of these children. These needs relate to the seven areas of concern identified by OME in the pilot CNA process: educational continuity, instructional time, school engagement, English language development, educational support in the home, health and access to services. These seven areas provided a framework for the PA-MEP to take a critical look at its student population and services through four focus areas School Readiness, Mathematics, Reading and High School Graduation. A Needs Assessment Committee (NAC) with a breadth of expertise oversaw the analysis and decision making. The CNA process enabled the program to examine both quantitative and qualitative data about Pennsylvania s migrant students and their families, and to create an action plan to address the specific needs that emerged from this analysis. Major findings from the CNA include: Migrant students score below their non-migrant peers in reading and mathematics achievement, particularly for English language learners (ELL). The NAC examined gaps in mathematics and reading based on percentages of students scoring proficient and advanced on the Pennsylvania System of School Assessment in grades 3-8 and 11 (migrants versus non-migrants and ELL subpopulations within each comparison group). ELL migrants had the lowest rates of proficiency. The median gap in mathematics achievement for the migrant ELL population as compared to the non-migrant ELLs was 12.3%. The median gap in reading achievement for the migrant ELLs versus the non-migrant ELLs was 5.7%.

13 PDE Migrant Education Program Toolkit 13 of 45 These data confirmed concerns that English language development is a barrier to learning core content in school. The NAC recommended focusing programmatic changes to address the needs of this migrant subpopulation first and by increasing supplemental instructional time in reading. The PA-MEP needs to improve data collection efforts regarding migrant ELLs. The CNA process revealed areas in which data collection could be improved at the state level. The PA-MEP definition of an ELL needs to be in alignment with the state s definition. In addition, the NAC suggested setting up MIS2000 to enable MEP staff to readily identify migrant students who score below proficient in mathematics and reading so that these students can be placed in supplemental services quickly. This change in the data system would help improve migrant student access to services with the goal of minimizing disruption and increasing educational continuity. Migrant families need MEP support in helping to prepare their preschool children for kindergarten. Qualitative data from parents confirmed the need to strengthen educational support in the home. The NAC recommended examining the research base in early childhood education and drawing on the Pennsylvania Early Learning Standards to create a set of strategies for families to use with their children to develop a range of school readiness skills (e.g., physical and socialemotional development, pre-literacy, health and safety awareness, number concept development, etc.). Migrant students and their families need support to help high school students graduate and move on to post-secondary opportunities. Migrant student high school graduation rates (61%) are below the state average (88%). The NAC considered solutions to improve migrant student engagement in classes, particularly social studies and science. CNA data revealed the need for better communication with parents in order to foster greater educational support in the home. Although migrant parents are familiar with requirements for grade promotion, attendance and grading systems, they are less familiar with policies and rules related to graduation and educational opportunities available to their children beyond high school. As a result of the CNA, the PA-MEP has strengthened its capacity to use a variety of data sources to focus its programming and services on the unique needs of migrant children and families. The migrant students identified as Priority for Services (PFS) receive more intensive attention and services as required. The NAC has helped to identify areas that require further expert guidance in defining the parameters of best practices and refining the goals and benchmarks set as a result of this process. The outcomes from the deliberations included ideas for monitoring and evaluating the effectiveness of the research and evidence-based solutions that emerged as priorities. These measures leave the PA-MEP well poised to develop its Service Delivery Plan in the next stage of program evaluation.

14 PDE Migrant Education Program Toolkit 14 of 45 Evaluation of the Migrant Education Program Evaluation Design The purpose of the evaluation of the Migrant Education Program in Pennsylvania is to examine program effectiveness from both implementation and results and to build capacity within project areas to examine results and make programming decisions based on data. Findings Through the data that were available, several key findings emerged to guide project recommendations and next steps for evaluation. A brief summary of findings and recommendations is provided here; however, because of the many nuances of the Migrant Education Program, the nature and culture of the migrant population and the program s data collection, readers should refer to the full report for additional detail. While the majority of academic data came from school district-administered assessments, MEP administered the DIBELS assessment as part of its summer programming. While it is important for students to demonstrate academic gains on assessments, it is also important, especially in the Migrant Education Program, for students to stay in school and graduate. Because of the nature of the migrant population and the probability of interrupted school years, moving to find work and possibly brief residency in any given area, migrant students in general have a higher risk of dropping out or not graduating. In examining graduation and drop-out data, evaluators found some positive trends when outcomes were compared to Overall, instances of students dropping out of school are lower than the state rate of 1.9%. Grades 9, 10 and 12 experienced 1% or lower drop-out rates. As a state, the MEP population in Grades 9-12 has a 1% drop-out rate. However, examination of dropout data by grade indicates that Grade 11 has the highest drop-out rate at 3%. This finding was similar to one from the evaluation. For graduation, evaluators found that students who make it to Grade 12 are very likely to graduate. Taking into consideration those students no longer eligible or enrolled at the time of graduation, MEP has a 98% graduation rate, exceeding both the AYP target of 80% and the state rate of 88%. Next Steps for Evaluation In the process of analyzing MEP data and examining program outcomes, evaluators discovered areas of possible program refinement and brought these areas to the attention of the state MEP team. The state MEP team, evaluators and program implementers are working collaboratively to examine program findings, consider evaluator recommendations, strategize for solutions and implement program refinements

15 PDE Migrant Education Program Toolkit 15 of 45 in order to improve migrant student outcomes. Specific evaluator recommendations can be found in the Summary of Findings section of the full report. Records Transfer and Guidance Migrant Education Program (MEP) Records Transfer Guidance General Information/Background Pennsylvania is a commonwealth with 501 school districts where local control is the predominant factor in all decision making. And as such, the MEP must support and abide by the individual school district s record transfer policies; many of which will only accept records directly from the former educating school. In addition, Pennsylvania law requires that school districts transfer student records. While the MEP will do everything reasonably possible to ensure the proper education of migrant students, including assistance with records transfer as required in Section 1304(b)(3) of NCLB, program staff must be very careful that their efforts are not supplanting the responsibilities of the school districts. Electronic Records Transfer The Pennsylvania Migrant Education Program uses MIS2000 as its records system. This system consists of five regional sites that upload daily to a central state database. In turn, key information is uploaded nightly to the MIS2000 locator that can be accessed by other states. When a child moves into an area, the data specialist searches the local system to see if the child is registered in the system. The data specialist can also search the state system if he or she believes the child has been served previously in another part of Pennsylvania, and if so, they can download the information on the child directly into their system. In addition, he or she will contact the data specialist at the last site where the child was shown to be served to verify it is the same child and exchange information as appropriate. Direct access to the MIS2000 Locator system is also available. This allows access to information on students in other MIS2000 states. Unfortunately not all states upload to the MIS2000 Locator and those that do are not frequent trading states with PA-MEP. When the PA-MEP have found children from these other states, there are challenges in identification. When the MSIX system is available, that system will be utilized to its fullest extent feasible. Manual Records Transfer (out-bound) Pennsylvania receives very few requests from other states. However, if a request for records comes into the state office, it is immediately referred to a local project area that will provide the information or facilitate getting the requestor in touch with the appropriate stakeholders. The same is true if a school contacts a local project area directly. The local office or student support specialist will take whatever means are feasible to get the requestor in touch with the stakeholder (usually local school) that has the records for the child, and then that school will transfer the records to the requesting school in a manner that is suitable to both parties (fax/ /surface mail).

16 PDE Migrant Education Program Toolkit 16 of 45 If a student transfers to Mexico AND the PA-MEP know this is happening, efforts are made to take the transfer document as a part of the bi-national agreement to the school and ask for its completion and then presentation to the family. Manual Records Transfer (in-bound) The PA-MEP offers facilitation or assistance in records transfer between school districts. Statistics At this time, Pennsylvania does not keep any statistics on records transferred either electronically or manually. This would be especially difficult for manual transfer because it could be done by any staff member across the state. Until MSIX is in place, the PA- MEP is utilizing our resources to make sure records are obtained and students are properly placed instead. Data Collection MIS2000 MIS2000 is the primary data system used to track information on migrant students in Pennsylvania. Each of the regional migrant offices houses a computer where regional data is maintained. The data is overseen by a Data Specialist and a backup in each region. The data is uploaded daily to a central state database. In addition, by the end of 2008, field staff will be able to directly enter COE and student data from Tablet computers. Data Specialists enter various information as it is received: Certificate of Eligibility (certification the child/family is migrant) Demographic (name, birth, race, family, address information) Enrollment (which schools and/or programs students are) Needs Assessment (individual student/family educational or supportive needs/concerns) Service Delivery, Supplemental Program, Action Codes (detailed records of the services students and families as it is received. The data is uploaded daily to a central state server that serves as the authoritative statewide source of migrant information Assessment (PSSA, Access and any other standard assessments) Courses (courses being taken credits granted, current grades) Migrant data is a partnership between districts and the MEP. MIS2000 has incorporated the use of the PAsecureID to improve communication on these students. The MEP can provide districts with important information related to the child and the MEP needs information from districts in order to properly serve these children and also meet federal reporting requirements. Districts have the responsibility of sharing data with the PA- MEP. Districts also have a responsibility to properly mark students in their local database so that they are flagged correctly in PIMS. Migrant Eligibility is also Term specific. For example, if a student loses migrant eligibility at some point during the first semester of a school year, they are not considered Migrant during the second semester, except for

17 PDE Migrant Education Program Toolkit 17 of 45 free lunch purposes (see COMPASS Free Lunch below). ONLY the MEP can make a determination that a child is migrant under strict federal guidelines. Below are three common mistakes made by districts: A child is Latino, so he or she must be migrant A child is NOT Latino, so he or she can t be migrant A child was migrant last year or last semester, so he or she is still migrant. School districts are not permitted to make this determination on their own and must contact the regional education office to determine student qualification as migrant. A wide variety of standard or customized reports are available and you may find them of value as we jointly serve these students. Requests for information should be made to your regional MEP office. MSIX (Migrant Student Information exchange) Pennsylvania also participates in the federal MSIX program. MSIX is a web-based database system where authorized users can search and access information on students on a nationwide basis. The purpose of MSIX is to ensure the timely enrollment of migrant students in school and accurate placement in the proper grade and/or courses and assist with accurate credit accrual towards graduation. The system contains a mechanism to search for students based on various criteria and, once located, the user will have the ability to view historical information on the students immunizations, assessments and courses. The most important feature is that it shows a trail of where the student has attended school and/or been served by migrant programs and provides contact information for obtaining additional or confirmation information. The system has become operational from a technical standpoint as of early 2008 and now each state is in the process of uploading their data (accurate status as of this time, but will need updated). The data from Pennsylvania will be uploaded daily, directly and automatically from MIS2000. Regional MEP staff have been granted access to the system. District staff are also encouraged to become authorized users of MSIX. MSIX is accessed by going to the msix.ed.gov web site. General information about MSIX is available to non-users, but to obtain a user login to search for students a user must complete an application and be authorized. This process is started by contacting the regional migrant office which can provide the form and must provide authorization before a user login can be assigned. Support School Districts having any questions about MEP data should contact their local Project Area for assistance. Otherwise, any questions in reference to MIS2000 or MSIX may be directed to the CSIU Migrant Technology Support Team via at MEPtechsupport@csiu.org or by calling ext 2105, 2366 or 2320.

18 PDE Migrant Education Program Toolkit 18 of 45 COMPASS Free Lunch Program Students who are identified as being Migrant for at least one day during the fiscal year (July 1 June 30) by the MEP are categorically eligible to qualify for the free lunch program. Below is information on obtaining information on students who qualify under this program. The Pennsylvania Department of Education, Division of Food and Nutrition and Division of Migrant Education, have worked with the Pennsylvania Department of Public Welfare to expand the functionalities of COMPASS (Commonwealth of Pennsylvania Access to Social Services) to enable school districts to obtain their migrant list through COMPASS. In the past, school districts received a list of migrant students from their local migrant office. These students are automatically (categorically) eligible for free meals. This list can be obtained from COMPASS instead of through the local migrant office. The migrant list obtained from COMPASS is provided by the Migrant Education Program (MEP), the same officials that have provided the migrant list in past years. As in the past, whether completing a paper household application for free and reduced price meals or in COMPASS, families can self-declare themselves as migrant households. However, please remember, in order for students to receive free meals as a migrant student, the student s name must appear on the migrant list provided to you by the local migrant office (this school year only) or through COMPASS. COMPASS does not have the ability to approve a student as migrant based on what a family declares on the household application. Only the migrant office has that authority. Therefore, only those students on the migrant list may be eligible for free meals. If a district has a self-declared migrant student or a student the district believes should be on the migrant list whose name does not appear on the list or through the migrant inquiry function in COMPASS, please contact the migrant office. Notification can be sent to the migrant office using the Migrant Student Not Found-send to MEP function, or the district may call the local migrant office. Due to the nature of the migrant population, the migrant list will change, especially during the months of August through October. The Migrant Office provides an updated list for COMPASS each week. As students are approved, the Migrant list is updated, with the current changes at the top of the Get My Migrant list. Please check this list on a regular basis. For additional information, please review the training materials, COMPASS Training Guide for Food Service Directors and Staff CD, provided to all school districts in July. If there are any questions as to eligibility, please contact the local Migrant Office, as the migrant program is the final authority as to whether a student is classified as migrant or not. The migrant list provided is for the purpose of determining categorical eligibility for the National Student Lunch Program (NSLP). Although other programs in your school district may have a need for a migrant list for their area, their criteria for the students that should appear on the list may be different than NSLP criteria; therefore, they should obtain their own list through the local migrant office.

19 PDE Migrant Education Program Toolkit 19 of 45 If you have additional questions, please contact Sandy Souder at or your local migrant office. There is a list of local Migrant Offices on PEARS Form Download, Homeless/Migrant Children Section, PDE055a. Dollar-A-Day Program (LEA Reimbursement) LEA s in Pennsylvania who educate migrant children are entitled to receive compensation towards student costs under Pennsylvania statute. Reimbursement for migratory children is determined by Section of the Pennsylvania School Code which provides that: Every school district regardless of classification shall be paid by the Commonwealth for the school term and for every school term thereafter in addition to every other reimbursement by the Commonwealth, the sum of one dollar ($1) per day not exceeding forty (40) days during any school term for each migratory child attending any of its public schools. Migratory child is defined as any child domiciled temporarily in any school district for the purpose of seasonal agricultural employment but not acquiring residence therein, and any child accompanying his parents or guardians who is so domiciled. 24 P.S Annually, the MEP will provide all LEAs with a list of students who were enrolled in their LEA for at least one day in the previous year. It is the responsibility of the LEA Chief Officer to certify that the students attended and how many days, up to the maximum of 40, and return the form to the regional migrant office. LEAs that do not submit this request for reimbursement are subject to state audit exceptions for failure to claim all entitled reimbursement. Supplement versus Supplant Migrant Education services are provided in addition to the basic education provided by local school districts. School districts need to be aware of this so as not to replace their local programs with that of only Migrant Education. Migrant Education services are designed to be implemented in a supplemental fashion. Students must be enrolled in district programs before the MEP. Reading is Fundamental (RIF) Reading is Fundamental (RIF) program is a federal program that provides free books to MEP students of all ages. The RIF program operates on the federal fiscal year. Currently, Pennsylvania receives more than $75,000 from the federal government to operate the Migrant Education s RIF program. Funding Pennsylvania s MEP is funded by the federal government. Currently, Pennsylvania s MEP receives over $8 million annually. Funds are distributed to LEAs using an USDOE approved formula.

20 PDE Migrant Education Program Toolkit 20 of 45 Immigrant, Refugee and Migrant Definitions Immigrant An immigrant is an individual who has migrated to another country in an effort to make that country their permanent residence. Refugee A refugee is an individual who has been displaced from their country. A refugee flees from their country of origin to escape extreme danger or persecution. *The key difference between an immigrant and a refugee is that an immigrant chooses to leave his or her country of origin while a refugee, on the other hand, is compelled to seek asylum in another country because of a well-founded fear of being persecuted for reasons of race, religion, nationality, membership in a particular social group or political opinion; Is outside of the country of his nationality, and is unable to or, owing to such fear, is unwilling to avail himself of the protection of that country. Migrant A migrant is an individual who moves from place to place regularly in order to find work in harvesting crops or to work in another agriculturally related field.

21 PDE Migrant Education Program Toolkit 21 of 45 Business Partnerships and the Migrant Education Program How will a partnership with Migrant Education help your business? The Migrant Education Program can: Help arrange English classes for employees. Helping employees learn English increases communication, creating a safer and more productive environment. Employees are better able to understand safety issues, directives and/or instruction related to their job and communicate better with co-workers and supervisors. Provide support to workers and their families. This program can help reduce stress, increase productivity and create stronger ties to the community. Employees are encouraged to remain employed for longer periods of time, which saves time and minimizes lost productivity instead of training new employees. Make referrals to local agencies for those services it does not provide directly, (for example, GED classes). Migrant program staff have established relationships with many community agencies that can help employees. Employees do not have to look for agencies in the community to meet their needs. In many communities, migrant programs provide a safe place for employees children to go after school and during the summer months. Knowing their children are taken care of in a safe environment will help employees to be focused in their tasks.

22 PDE Migrant Education Program Toolkit 22 of 45 Project Areas - Regional Map and Project Areas Pennsylvania Migrant Education Regions Region #7 Erie Intermediate Unit # 5 Region #6 - Central Susquehanna Intermediate Unit Erie #25 Susquehanna #58 Warren #62 McKean #42 Bradford #08 Potter #53 Tioga #59 Wayne #64 Crawford #20 Wyoming #66 Sullivan #57 Lackawanna #35 Venango #61 Lycoming #41 Pike #52 Mercer # 43 Luzerne #40 Forest Cameron Columbia Lawrence #27 Monroe #45 Elk #12 #19 #37 Union Montour #47 #24 Region #2 Butler #10 Clinton #18 #60 Carbon #13 Millersville University Clarion Northumberland Jefferson Beaver #16 Snyder #55 #33 #04 #49 Schuylkill #54 Northampton #48 Clearfield Lehigh #17 Centre Region #5 #39 Armstrong #14 Millersville University #03 Bucks #09 Indiana Mifflin #32 #44 Dauphin Juniata #34 Berks #06 Montgomery #46 #22 Allegheny Perry #02 Cambria Blair Lebanon #50 #11 #07 #38 Philadelphia #51 Westmoreland Huntingdon Cumberland #21 Washington Delaware #23 #65 #31 #63 Lancaster #36 Chester #15 Fulton York #67 Fayette Somerset Bedford #29 Greene #26 #56 #05 #30 Franklin Adams #01 #28 Region #8 - Lincoln Intermediate Unit#12 Region #9 - Lincoln Intermediate Unit # 12 Region #3 - Chester County Intermediate Unit Region #4 - Millersville University Region #1 - Chester County Intermediate Unit For all MEP program areas, the following eligibility and identification and recruitment services apply: ELIGIBILITY The Migrant Education Program serves children whose parents or guardians have or has moved to seek or obtain seasonal or temporary agriculture employment. The MEP also serves migratory workers who have moved on their own. The family must have moved from one school district to another within the last 36 months because of economic necessity and works in agricultural employment. Children need to be the ages of 3 to 21 in order to receive supplemental educational services. IDENTIFICATION AND RECRUITMENT SERVICES Specially trained migrant education recruiters work within the community and local educational facilities to identify migrant families. Recruiters determine the children s eligibility as defined by federal regulations and explain the program s services to the parent or guardian. The Certificate of Eligibility (COE) is then completed and verified for eligible families. Referrals from schools, agencies, businesses and current/former families are critical to the identification and recruitment process.

23 PDE Migrant Education Program Toolkit 23 of 45 Project Areas 1 and 3 Chester, Bucks, Montgomery and Delaware Counties Chester County Intermediate Program #24 Migrant Education Program 455 Boot Road Downingtown, PA Telephone: Fax: PURPOSE AND GOAL The Chester County Intermediate Unit (CCIU) Migrant Education Program is designed to help migratory children remain in their grade level and reach their full potential, despite the challenges presented by their migratory lifestyle. Supplemental educational services are provided to eligible students in a variety of ways throughout the five counties that Project Areas 1 and 3 serve. These counties include: Philadelphia, Chester, Bucks, Delaware and Montgomery. EDUCATIONAL AND INSTRUCTIONAL SERVICES The CCIU Migrant Education Program offers the following supplemental educational services: STUDENT SUPPORT SERVICES Staffs who are highly trained advocates on behalf of migrant students provide educational support and assistance. SSS provide the main link between student and families with schools and community agencies. PRESCHOOL PROGRAMS Staff works with families of preschool children ages 3 to 5 to place migrant children in early childhood programs like Head Start, Early Intervention, Keystone Star Day Care facilities or Pre-K Counts programs. If a preschool child is not able to attend a program, school readiness learning programs will be provided in the home to parent and child. SUMMER SCHOOL PROGRAMS Summer programs for migrant students (Preschool 11 th ) not served by district/state programs are provided in campus-based programs with emphasis on reading, writing, speaking and listening in support of district standards. Programs operate four days a week for 3-4 week sessions during the summer. In-home services are provided to 3 year old students.

24 PDE Migrant Education Program Toolkit 24 of 45 AFTER-SCHOOL/EXTENDED-DAY TUTORIALS These programs are provided to migrant students in districts that do not offer in 21 st Century, EAP or other district programs to get the assistance they need. The students are provided with home work, ESL/Reading/Math tutoring and graduation project assistance. Mobile Computer Labs/Hubs have been implemented in geographicallyisolated areas and mushroom camps. Additional programs are developed with community agencies and educational institutions such as Girl/Boy Scouts, 4-H Penn State Cooperative Extension, Lincoln University, Education Alliance Inc. The Garage, After the Bell etc. to provide additional support services. IN-HOME SUPPORT These services are provided to students who cannot attend summer programs or are not able to participate in other district/agency programs. In-home support provided math and reading academic support, RIF materials and parent involvement activities. STUDENT LEADERSHIP Students who are in middle/secondary school are invited to participate in a number of leadership programs. These programs include Pre-College Club, Congressional Award, Youth Outreach Committee, 4-H, Diversity Institute, Second Mile Student Leadership, Upward Bound Math and Science, VIEW, SCOPE, ECO Camp, Girls Clubs and Las Hermanitas. Seventy-three percent (73%) of our graduating seniors will be attending college or post-secondary education. CAMP (COLLEGE ASSISTANCE MIGRANT PROGRAM) Offers migrant students financial and academic aid to attend Penn State University. These students receive individual guidance and support during their first year on campus. 67% of CAMP s incoming freshman class are comprised of students from Project Areas 1 and 3. MOBILE COMPUTER HUBS Are established in Avon Grove and Oxford to provide access to technology to geographically-isolated students and parents as an extension of the Eplaza. OUT OF SCHOOL YOUTH These students who are not attending and have not graduated from high school are offered help finding ESL, Adult Basic Education and GED classes that are located within their communities. They are provided with support and information to re-connect them with some form of supplemental educational services. Mobile Computer Labs have been established to provide computer training to mushrooms camps on a rotating basis. SPECIAL GRANTS AND SCHOLARSHIPS The CCIU Migrant Education Program has secured several grants to expand and enhance services to migrant children and their families. Grants have been received from The Philadelphia Foundation, The Seybert Institute, The Douty Foundation, Genesis Healthcare, Southeast Philadelphia Collaborative, The Office of The Attorney General and Target. Each year, Student Support Specialists help migrant seniors secure approximately $350,000 in scholarships.

25 PDE Migrant Education Program Toolkit 25 of 45 HEALTH SERVICES The CCIU Migrant Education Program provides health referrals and information to students and families though a number of health care partnerships that include: Project Salud, La Communidad Hispana, New Garden Pediatrics and Philadelphia Health Clinics. Students and families receive physicals, immunizations, routine health care and medications. NUTRITIONAL SERVICES The CCIU Migrant Education program participates in the Archdiocese Summer Food Service Program and Kennett Consolidated Summer Food Service Program, offering nutritious meals and a snack to students attending campus-based summer programs. The program ensures that it does not discriminate in its programs, activities or employment based on race, color, national origin, sex, age, disability, sex orientation, religion, ancestry or other legally protected classification. PARENT INVOLVEMENT The CCIU Migrant Education Program has had a long history of including parents in the planning, implementation and evaluation of its services. Local parent committees are elected and serve on local and state boards. Parents are guided in the rights and responsibilities for a child to receive an education. They are encouraged to participate in their child s school parent meetings and opportunities. For more information on any of our services, please contact: Dr. Ambrose Finnegan, Migrant Education Project Manager Director of Student Support Services Chester County Intermediate Unit Boot Road Downingtown, PA Fax: ambrosef@cciu.org Vacant, Supervisor of Migrant Education Programs Director of Student Support Services Chester County Intermediate Unit Boot Road Downingtown, PA Fax: nicolep@cciu.org Satellite Offices: Toughkenamon Migrant Education Office P.O. Box 285 Toughkenamon, PA Fax: Recruitment Coordinator: Dorca Oyola, dorcao@cciu.org Parent Coordinator: Dora Navarro, doran@cciu.org

26 PDE Migrant Education Program Toolkit 26 of 45 Philadelphia Migrant Education Office 2029 S. 8 th Street Philadelphia, PA Fax: Coordinator of Program Activities: Elaine Steinbacher, elainest@cciu.org Parent Coordinator: Kevin Chhin, kevinc@cciu.org Project Areas 2, 4 and 5 Lehigh, Northampton, Lancaster and Berks Counties Pennsylvania Migrant Education Millersville University Box 1002 Millersville, PA Telephone: Fax: PURPOSE AND GOAL The Pennsylvania Migrant Education Program at Millersville University provides instructional and support services to children in Lancaster, Berks, Lehigh and Northampton Counties. Lancaster and Berks Counties are Project Areas 4 and 5 respectively. Lehigh and Northampton Counties together comprise Project Area 2. Our purpose is to support the academic development of migrant students who have moved into the local public schools and to help them achieve the same high standards as those students who have not experienced an interruption in their education caused by their migrant lifestyle. Mission Statement The Pennsylvania Migrant Education Program at Millersville University will assist migrant students and their families in overcoming the barriers created by their move into a new school district and community. We will make the best educational services available to our students by offering supportive services to the school districts where they reside and by providing our students with comprehensive academic and emotional support.

27 PDE Migrant Education Program Toolkit 27 of 45 EDUCATIONAL AND INSTRUCTIONAL SERVICES Migrant programs at Millersville University provide the following educational services: STUDENT SUPPORT SPECIALIST Student support staff work together with the administration and classroom teachers in the schools in our four-county area to maximize services to migrant students. They monitor student grades and attendance, liaison with parents, participate in interdisciplinary meetings and assist the student and family to access existing programming. Extended Day and Saturday instructional programs are available for migrant students. At the secondary level, they assist parents and students with credit accrual and promote postsecondary education by helping to build student motivation and by assisting with college forms and applications. These staff members are the key contacts for services for K-12 students. PRESCHOOL Preschool Specialists assist migrant parents to locate and register their preschool children for local developmentally appropriate programs in their communities. They also provide both in-home and center-based instruction for our migrant preschoolers to help them to gain the social and readiness skills they will need to enter school. Migrant preschool centers exist in all three project areas. EXTENDED DAY PROGRAMS These programs are held after school or on Saturdays to offer supplemental instructional support for migrant students. These formats are generally organized in conjunction with the school districts and represent a coordinated effort with the school district and with 21 st Century, EAP and other supplemental programming. SUMMER SCHOOL PROGRAMS Each of the project areas prepares a comprehensive summer school which is a campusbased program for migrant students ages 4 through high school. The campus programs emphasize English language development in a thematic context that helps students improve language proficiency while developing vocabulary and improving their reading and math skills. There are summer campus programs in Bethlehem, Lancaster and Reading. SPECIAL PROJECTS SUMMER MU COLLEGE EXPERIENCE High school students attend a week-long residency at Millersville University. They participate in workshops, computer classes, college preparation and English as a Second Language. They stay in the dorms and learn about college life.

28 PDE Migrant Education Program Toolkit 28 of 45 MU TECH CAMP Migrant Education partners with the MU Lego Robotics summer initiative to provide scholarships to migrant students. They attend sessions in which they use legos to build mechanical devises and computers to control them. The purpose is to expose students to manufacturing techniques and careers and, at the same time, bring them to a college campus to learn about college life. Students also participate in life skills workshops and stay in the dorms. This was a week-long program. STEVENS COLLEGE OF TECHNOLOGY The MU Migrant Program partners with Stevens College of Technology to develop a week long residency program during which the students learn about technical careers. IN-HOME SUPPORT This is provided to families who cannot attend our campus-based programs or who live in rural areas which do not support large scale programming. In-Home support also focuses on the development of skills within the domains of language arts (reading, writing, speaking and listening) as well as mathematics and related content area subjects. Families are invited to take part in program wide activities such as field trips and educational experiences for secondary education. STUDENT LEADERSHIP These programs are provided through partnership with colleges and universities to give migrant students exposure to campus life and to encourage them to prepare for higher educational opportunities. Middle and High School students are invited to participate in leadership activities at Thaddeus Stevens College, Millersville University, Penn State University and other local four-year and community college. CAMP (COLLEGE ASSISTANCE MIGRANT PROGRAM) The College Assistance Migrant Program offers migrant students financial and academic aid to attend Penn State University. CAMP students receive individual guidance and support to insure academic success for future career opportunities. PARENT CENTER/E-PLAZAS/ESL ADULT CLASSES Project Area 5 offers e-plaza programs in collaboration with the Department of Foreign Relations of Mexico and other organizations. Adult ESL instruction is offered to migrant parents in conjunction with computer education. This e-plaza is for the migrant population in Berks County to obtain educational services through the computer laboratory with access to Internet, counseling and other resources. OUT OF SCHOOL YOUTH Students who are not attending and have not graduated from high school fall into this category. The following services may be offered to them: help finding GED or Adult Basic Education classes; provide information about attending High School Equivalency Program (HEP); help finding possible job training programs; RIF books and ESL instruction

29 PDE Migrant Education Program Toolkit 29 of 45 PARENT INVOLVEMENT Parent involvement is an essential component of the Migrant Education Program at MU. A Parent Advisory Council (PAC) is developed in each of the three project areas. Parent boards are elected to represent parent concerns in each of the areas. Capacity building activities that will enable parents to become involved in the planning, implementation and evaluation of our programs are provided at multiple training sessions during the year. Representatives of the local project areas attend State PAC meetings and trainings. Parents on the boards conduct interviews with other parents in the program and complete a comprehensive evaluation of the program. For more information on any of our services, please contact: Frances Mannino Corse Director of Migrant Programs Fm.corse@millersville.edu Central Administrative Offices located at Millersville University Pennsylvania Migrant Education Millersville University Box 1002 Millersville, PA Telephone: Fax: Project Manager Frances Mannino Corse fm.corse@millersville.edu Admin Assistant Melissa Williams Melissa.williams@millersville.edu Program Secretary Lissette Colon Lissette.colon@millersville.edu Technical Specialist Marc Martin marc.martin@millersville.edu Data Entry Specialist Sandy Odenwalt sandy.odenwalt@millersville.edu Agricultural Liaison Edward Herrmann eherrmann@millersville.edu *Recruit.Coordinator Judith Lopez Judy2563@yahoo.com *Recruitment Coordinator located at BCIU

30 PDE Migrant Education Program Toolkit 30 of 45 Field Offices and Key Contacts: The Lehigh Valley (Lehigh and Northampton Counties) Project Area 2 Lehigh Valley Field Office Team Leader Isabel Caraballo, , icaraballo@beth.k12.pa.us Pennsylvania Migrant Education 1815 Main Street Bethlehem, PA Telephone: Fax: Lancaster County Project Area 4 Pennsylvania Migrant Education Millersville University Project Manager Frances Mannino Corse, , fm.corse@millersville.edu Box 1002 Millersville, PA Telephone: Fax: Berks County Project Area 5 Berks County Field Office Team Leader Sergio Mery, , smery@yahoo.com Pennsylvania Migrant Education BCIU P.O. Box Reading, PA Telephone: Fax:

31 PDE Migrant Education Program Toolkit 31 of 45 Project Area 6 Central Susquehanna Intermediate Unit Potter, Tioga, Bradford, Susquehanna, Wayne, Lycoming Sullivan, Wyoming, Lackawanna, Pike, Luzerne, Monroe, Carbon, Schuylkill, Columbia, Montour, Northumberland, Snyder and Union Counties Central Susquehanna Intermediate Unit 16 Northeast Migrant Education Program PO Box 213 Lewisburg PA Telephone: , ext Fax: PURPOSE AND GOAL The Central Susquehanna Intermediate Unit Northeast Migrant Education Program is designed to help migratory children remain in their grade level and reach their full potential, despite the challenges presented by their migratory lifestyle. Supplemental educational services are provided to eligible students in a variety of ways throughout the 19 counties that Project Area 6 serves. These counties include: Bradford, Carbon, Columbia, Lackawanna, Luzerne, Lycoming, Monroe, Montour, Northumberland, Pike, Potter, Schuylkill, Snyder, Sullivan, Susquehanna, Tioga, Union, Wayne and Wyoming. EDUCATIONAL AND INSTRUCTIONAL SERVICES The Central Susquehanna Intermediate Unit Northeast Migrant Education Program offers the following supplemental educational services: STUDENT SUPPORT SERVICES Staffs who are highly trained advocates on behalf of migrant students provide educational support and assistance. These may be offered in groups, small groups or on an individual basis. These staff provides the main link between student and families with schools and community agencies. PRESCHOOL PROGRAMS Staff works with families of preschool children ages 3 to 5 to place migrant children in early childhood programs like Head Start, Early Intervention, Keystone Star Day Care facilities or Pre-K Counts programs. If a preschool child is not able to attend a program, school readiness learning programs will be provided in the home to parent and child.

32 PDE Migrant Education Program Toolkit 32 of 45 SUMMER SCHOOL PROGRAMS Summer programs are provided in a variety of models including campus programs that are classroom based and operate a minimum of four weeks for 100 hours of instruction. These programs provide math and reading academics through a whole language approach that is connected to a main theme. Mini-campus programs are provided to students in more rural areas and operated for a week during the summer. Other students are served with summer in-home learning activities. AFTER-SCHOOL TUTORIALS These programs are provided to high school students who are in need of supplemental educational services. The students are provided with home work and graduation project assistance. Student support staff encourages younger children to participate in 21 st Century, EAP or other district programs to get the assistance they need. IN-HOME SUPPORT These services are provided to students who cannot attend summer programs or are not able to participate in other district/agency programs. In-Home support provided math and reading academic support, RIF s materials, parent involvement interaction and sometimes field trip opportunities. STUDENT LEADERSHIP Students who are in secondary school are invited to participate in a number of leadership programs. These range from local 4-H, diversity institutes, pre-college visits in partnership with Thaddeus Stevens College, Misericordia University, Bloomsburg University and Marywood University. Many students participate in the Second Mile Program. CAMP (COLLEGE ASSISTANCE MIGRANT PROGRAM) Offers migrant students financial and academic aid to attend Penn State University. These students receive individual guidance and support during their first year on campus. WELCOME CENTER Will be established in Hazleton at the Migrant Education Field Office. This center will house an e-plaza center and offer adult ESL and support to new members of the community in Luzerne County and Hazleton. This field office has made over 300 referrals to community agencies. OUT OF SCHOOL YOUTH These students who are not attending and have not graduated from high school are offered help finding ESL, Adult Basic Education and GED classes that are located within their communities. They are provided with support and information to re-connect them with some form of supplemental educational services. For the summer seasonal labor camp youth, on site ESL classes are provided. SPECIAL GRANTS The CSIU Northeast Migrant Education Program has secured several mini grants to build partnerships with the local communities. Local business donations have also been secured from companies like, Dial Inc., Wal-Mart, Barnes and Nobles bookstores. Community groups and churches also provide support for the program.

33 PDE Migrant Education Program Toolkit 33 of 45 These grants and partnerships help the program expand its services to the migrant families. HEALTH SERVICES The CSIU Northeast Migrant Education Program provided health referrals and information to students and families through a number of health care partnerships that include; Geisinger Health Systems, Keystone Migrant Health, the Leahey Clinic at the University of Scranton and the State Health Department. Students and families receive physicals, immunizations some routine health care and medications. NUTRITIONAL SERVICES The CSIU Northeast Migrant Education program participates in the Summer Food Service Program, offering nutritious meals and a snack to students attending campusbased summer programs. The program ensures that it does not discriminate in its programs, activities or employment based on race, color, national origin, sex, age, disability, sex orientation, religion, ancestry or other legally protected classification. PARENT INVOLVEMENT The migrant program has had a long history of including parents in the planning, implementation and evaluation of its services. Local parent committees are elected and serve on local and state boards. Some local parents have been selected to attend the National Migrant Education Conference held each year. Parents are guided in the rights and responsibilities for a child to receive an education. They are encouraged to participate in their child s school parent meetings and opportunities. For more information on any of our services, please contact: Sue A. Stetler, Program Manager, Migrant Education & ESL Services Central Susquehanna Intermediate Unit 16 PO Box 213, Lewisburg, PA Telephone: , ext sstetler@csiu.org Satellite Office and Key Staff: Hazleton Migrant Field Office 100 W. Broad Street, Suite # 117 Hazleton, Pa Telephone: Fax: Student Support Specialist Coordinators: Barbara H. Budda, Lackawanna County Sandra Medina Lopez, Luzerne County Recruitment Coordinator: Anthony DeRemer

34 PDE Migrant Education Program Toolkit 34 of 45 Project Area 7 Northwest Tri-County Intermediate Unit Erie, Warren, McKean, Crawford, Venango, Mercer, Lawrence, Beaver and Butler Counties Northwest Tri-County Intermediate Unit 5 Migrant Education Program 252 Waterford Street Edinboro, PA Telephone: or Fax: PURPOSE AND GOAL The Northwest Tri-County Intermediate Unit Migrant Education Program offers supplemental educational services to the children of migrant agricultural workers throughout western Pennsylvania. The primary goal of the Migrant Education Program is to ensure that all migrant students reach challenging academic standards and graduate with a high school diploma(or complete a GED) that prepares them for responsible citizenship, further learning and productive employment. EDUCATIONAL AND INSTUCTIONAL SERVICES STUDENT SUPPORT SPECIALISTS Highly trained staff who advocate on behalf of migrant students. They are an important link between migrant families, schools and community agencies. They refer students to existing extended day and tutoring programs, GED agencies and pre-school programs. SUMMER SCHOOL PROGRAM Students in grades 4 through 8 are given the opportunity to attend the Bayfront Center for Maritime Studies located by Presque Isle Bay in Erie. The students receive daily language arts and math lessons, social studies, ESL support, as well as computer and technological assistance. They also will have experiences with: working on a sail boat, learning navigational skills, sailing, canoeing, library visits, artwork and field trips. IN-HOME SUPPORT These services are provided to students who are not able to participate in district/agency programs. Teachers and aides travel as a team throughout our region. They visit

35 PDE Migrant Education Program Toolkit 35 of 45 migrant families at their homes to provide reading and math lessons to the children, RIF materials and parent involvement interaction. STUDENT LEADERSHIP Programs are provided through partnerships with colleges and universities to give migrant students exposure to campus life and to encourage them to prepare for higher educational opportunities. CAMP (COLLEGE ASSISTANCE MIGRANT PROGRAM) Offers migrant students financial and academic aid to attend Penn State University. CAMP students receive individual guidance and support to insure academic success for future career opportunities. OUT OF SCHOOL YOUTH Students who are not attending and have not graduated from high school. They are offered help in finding ESL, Adult Basic Education and GED classes that are located within their communities. We also provide HEP (High School Equivalency Program) information. HEALTH SERVICES The Northwest Migrant Education Program provides health referrals and information to students and families. NUTRITIONAL SERVICES The NWTCIU 5 Migrant Education Program participates in the Summer Food Service Program which offers nutritious meals to students attending campus-based summer programs. The program ensures that it does not discriminate in programs, activities or employment based on race, color, national origin, sex, age, disability, sex orientation, religion, ancestry or other legally protected classification. PARENT INVOLVEMENT Project Area 7 has an active Parent Involvement Committee. Migrant parents are involved in the planning, implementation and evaluation of the program. All parents are invited to participate in the educational meetings that are planned by the Parent Involvement Coordinator and the local Parent Advisory Council. We have invited them to some of the staff meetings so their voices are heard and opinions are taken into consideration on a regular basis. Parents are guided in the rights and responsibilities for a child to receive an education. They are encouraged to participate in their child s school parent meetings and opportunities. For more information on any of our services, please contact: Della Gentile Project Manager 252 Waterford Street Edinboro, PA Telephone: or della_gentile@iu5.org

36 PDE Migrant Education Program Toolkit 36 of 45 Project Areas 8 and 9 York, Adams, Cumberland, Perry, Dauphin, Lebanon, Franklin, Fulton, Juniata, Mifflin, Huntingdon, Centre, Clinton, Blair, Bedford, Somerset, Cambria, Clearfield, Cameron, Elk, Forest, Jefferson, Clarion, Armstrong, Allegheny, Washington, Greene, Fayette, Westmoreland, Indiana Counties Lincoln Intermediate Unit 12 Migrant and ESL Programs 65 Billerbeck Street P.O. Box 70 New Oxford, PA Telephone: Fax: PURPOSE AND GOAL The Lincoln Intermediate Unit 12 Migrant Education and ESL Programs (LIUMEP), provide supplemental education for children of migratory farm workers in 30 counties in central Pennsylvania. Because children of migrant farm workers move frequently to accommodate harvest demands, they fall behind their non-migrant peers: developmentally, socially and educationally. Our goal is to help migrant children experience success: to ensure that all enrolled migrant students receive educational services necessary to develop to their fullest potential. Our vision is to promote lifelong learners and productive citizens for our world community. EDUCATIONAL AND INSTRUCTIONAL SERVICES The LIU Migrant Education Programs provide the following educational services: STUDENT SUPPORT SPECIALIST Advocate for migrant students attending public schools in our 30 county area. Supplemental educational assistance may be offered in small groups or individual instruction outside of school hours. These staff members are the key contacts for instructional services in our K-12 programs. CONTRACTED DAY CARE/PRESCHOOL PROGRAMS LIUMEP contracts with existing services within various communities to provide quality childcare via registered Family and Group Day Care Homes and licensed Preschool Centers for eligible children, temporarily residing in regions of sparse migrant population. PRESCHOOL CENTERS Adams County Opportunity Center, licensed by the PA Department of Public Welfare, serves children ages 3-5 in a seasonal program that operates full time July-August * near Bendersville, PA. The Center provides a developmentally appropriate, interactive environment that promotes social, emotional, physical, language and cognitive

37 PDE Migrant Education Program Toolkit 37 of 45 development. Monthly evening family activities and home visits promote interaction and understanding between home and school environments pending funding. SUMMER SCHOOL PROGRAM Is a campus-based school, designed for migrant children, ages 4 to 21. This program exists in Adams, Franklin, Dauphin, Juniata, York and Lebanon counties. Summer programs promote academic achievement, English language acquisition, self concept, cultural sensitivity and explore career opportunities and life skills. Most summer programs operate for a minimum of four weeks or 120 hours of instructional time. AFTER-SCHOOL TUTORIALS Are designed for migrant students in K-12 th grade. These programs offer supplemental educational support through the assistance of high school peer tutors, community volunteer tutors and local college student partnership tutors. Please note that often other PDE partners, such as 21 st Century programs or EAP programming, is/are teamed with MEP to provide these services outside of regular school time. IN-HOME SUPPORT Is provided to families who cannot attend our campus-based programs or who live in rural areas which do not support large scale programming. In- Home support also focuses on the development of skills within the domains of language arts (reading, writing, speaking and listening) as well as mathematics and related content area subjects. Families are invited to take part in program wide activities, such as field trips and educational experiences for secondary education. STUDENT LEADERSHIP Programs are provided through partnership with colleges and universities to give migrant students exposure to campus life and to encourage them to prepare for higher educational opportunities. Middle and High School students are invited to participate in leadership activities at Close Up for New Americans, Thaddeus Stevens College, Gettysburg College, Messiah College, Dickinson College, Penn State University, New York University and new for 2008, Misericordia University. CAMP (COLLEGE ASSISTANCE MIGRANT PROGRAM) Offers migrant students financial and academic aid to attend Penn State University. CAMP students receive individual guidance and support to insure academic success for future career opportunities. PARENT CENTER/E-PLAZAS/ESL ADULT CLASSES LIUMEP Parent Center in Gettysburg and Chambersburg offers e-plaza programs in collaboration with the Department of Foreign Relations of Mexico and other organizations. Adult ESL instruction is offered to migrant parents in conjunction with computer education. This plaza is for the community to obtain educational services through the computer laboratory with access to Internet, counseling and other resources.

38 PDE Migrant Education Program Toolkit 38 of 45 TITLE III PROFESSIONAL DEVELOPMENT Supplements services in the areas of ESL, Even Start and Migrant Education. This grant serves school districts and agencies in the provision of quality staff training for those who teach or work with English Language Learners. **This is not offered via MEP, but via LIU and as part of our overall mission to service English language learners. TRANSLATION SERVICES Translation and interpretation services are available to our community and schools. In many cases, fees are charged for this service due to legal requirements for local school districts. For information or requests, contact the LIU 12 Central office at Services are available in the following languages: Spanish, Arabic, Egyptian, Mandarin Chinese, Vietnamese, Serb-Croatian, Russian and German. **This is not offered via MEP, but via LIU and as part of our overall mission to service English language learners. SPECIAL GRANTS The Lincoln Intermediate Unit Migrant and ESL Programs have historically been a leader with innovative grants and programs, often serving as prototypes for national initiatives. Project Adelante ( ), Migrant Even Start ( ), the PA Refugee Student Grants (2001, 2002), Adams County Arts Council STAR Grants ( ), Juniata 21 st Century Grant ( ),Title III Staff Development Grant (2002-present ) and 21 st Century Community Learning Grant ( ) are our most recent ventures. These grants represent community partnerships and expanded services to students and their families within the Commonwealth. HEALTH SERVICES LIUMEP provides health referrals and information through various health care partnerships such as Mission of Mercy, State Health Department, Wellspan and Keystone Migrant Health. Services offered via these agencies include physicals, immunizations, routine health care and medications. NUTRITIONAL SERVICES LIUMEP participate in the Child and Adult Care Food Program and the Summer Food Service Program, offering nutritious meals and snacks to students attending directly operated centers and campus-based summer programs. LIUMEP does not discriminate in programs, activities or employment based on race, color, national origin, sex, age, disability, sex orientation, religion, ancestry, union membership or other legally protected classification. OUT OF SCHOOL YOUTH Are students whoa re not attending and have not graduated from high school. The following services may be offered to them: help finding GED or Adult Basic Education classes, provide information about attending High School Equivalency Program (HEP), help finding possible job training programs, RIF books and ESL classes in camps. ENGLISH AS A SECOND LANGUAGE (ESL) Is available to school districts on a contractual basis. Migrant children, whose primary language is not English, are screened for their English language proficiency upon public school enrollment. Children who are designated as English Language Learners receive

39 PDE Migrant Education Program Toolkit 39 of 45 ESL instruction during the school day with specific focus on acquiring English in the four domains of listening, speaking, reading and writing. This is not offered via MEP, but via LIU and as part of our overall mission to service English language learners. PARENT INVOLVEMENT Parent involvement is an essential component of the LIUMEP. Parents are involved in the planning, implementation and evaluation of our programs. Local parent committees are elected and these officials often serve on state and national Migrant Education Parent committees. La Paloma (The Homing Pigeon) is a quarterly newsletter published with funding from the Pennsylvania Department of Education and the LIUMEP. It highlights events, issues and accomplishments of the migrant families in our program. LIUMEP is strongly committed to the employment of current and former migrant parents in all areas of program operation. For more information on any of our services, please contact: Dr. Suzanne Benchoff, Director, Migrant and ESL Services Lincoln Intermediate Unit Billerbeck Street, PO Box 70 New Oxford, PA Telephone: SEBenchoff@iu12.org Satellite Offices and Key Contacts: Adams County Student Support Specialist: Marilyn Springsted, , ext mospringsted@iu12.org Recruiters/Community Liaisons: Elvira Rios, , ext. 2290, erios@iu12.org Adriana Vazquez de Macias, , ext. 2280, avazquez@iu12.org Minerva Aviles, MHS - Recruitment Coordinator/OSY & Transportation Coordinator , ext. 2270, maviles@iu12.org Jorge C. Perez Rico - Student Support Specialist/Parent Coordinator , ext. 2340, jcperez-rico@iu12.org Janis Ball - Data Specialist , ext. 2300, jlball@iu12.org Dauphin County Student Support Specialist: Jamie Lebo, , jmlebo@iu12.org Recruiter/Community Liaison: Angel Leon (717) , amleon@iu12.org Franklin County Student Support Specialist: Eric Mandell, (717) , ermandell@iu12.org Recruiter/Community Liaison: Carmen Leon, , cmleon@iu12.org

40 PDE Migrant Education Program Toolkit 40 of 45 Lebanon County Student Support Specialist: Karen Gonzalez, , Recruiter/Community Liaison: Donelia Rojas, , Western Region Student Support Specialist Assistant: Susan Williams Recruitment Coordinator: Minerva Aviles, ext. 2270, York County Student Support Specialist: Kim Brett, , Recruiters/Community Liaisons: Angel Leon, , Adriana Vazquez de Macias, , ext. 2280

41 PDE Migrant Education Program Toolkit 41 of 45 Pennsylvania Migrant Education 333 Market Street - 5th Floor, Harrisburg PA Telephone: Fax: This form is to determine if your children (ages 3-21) may qualify for the Pennsylvania Migrant Education Program and the free educational services we offer. We will contact you based on your responses. Name of Parent/Guardian(s): Names of Child(ren): Telephone: Address: 1. When did you move into the School District? 2. Do you currently work or have you ever worked in agricultural jobs such as vegetable, fruit or mushroom picking/processing, tree planting, greenhouse or nursery, meat packing/processing or similar types of work? Yes No If you are a parent or guardian who has worked in a temporary or seasonal agricultural-related related employment within the last three years and who has lived in the school district for less than three years, your children may qualify for free supportive educational services such as home/school support, After-school/Saturday/Summer Programs and Pre- College activities that will assist them with their educational needs. Please call your project area for additional information.