Approval of February 16, 2016 minutes prepared by Sue Obremski: Updates to the February Meeting Minutes were made and minutes were approved.

Transcription

1 Woman of Quail Creek Executive Board Meeting February 16 Called to order: - Carol Mutter, President of The Women of Quail Creek, called the meeting to order at 10:00am on February 16, Membership: Carol Mutter President Present Diane Quinn 1 st VP Present Patti Giannasi 2 nd VP Absent Peggy McGee 3 rd VP Present Sue Obremski Secretary Present Nancy Wilson Treasurer Present Janice Pell Programs Present Sandi Beach Events Present Fashion Show Chair TBD Pam Rodgers Baby Shower Present Pat Neel Scholarship Absent Approval of February 16, 2016 minutes prepared by Sue Obremski: Updates to the February Meeting Minutes were made and minutes were approved. Reports: Baby Shower Report (attachment 1) presented by Pam Rodgers Diane Quinn will speak to her husband, Unit Rep Lead, to inquire if the Unit Reps are agreeable to have a challenge between units to raise funds for the Baby Shower. TO DO: Diane Quinn check with Husband for Units Reps opinion for a unit challenge Scholarship Report (will be attached in April Minutes) presented by Pat Neel Discussed the final interviews that took place between the committee and the final applicants. Carol Mutter will be notifying the two winners. The winners will be present at the April 25 TWOQC Program. It was recommended and accepted that flowers be presented to the two winners at the April program. TO DO: Buy Flowers for the April program Events Report Sandi Beach Reported: - Sandy requested suggestions for a title to the June luncheon. - The final decision for the title is Russian Adventure.

2 - Peggy McGee gave 2 Russian recipes for lunch to the cooking staff to consider serving. - Tickets for the June luncheon will go on sale at the May 23 rd program. Luncheon tickets will be $ It was discussed that the Wounded Warrior group would like to speak to the TWOQC about a March 2017 Western show, fund raising event they are having. No one saw any problem with that once they give us more firm information we will finalize how we will assist in their promotion of the event. Website & Social Media Report (attachment 2) Marianne Cobarrrubias Publicity Report (attachment 3) presented by Diane Quinn 5 articles submitted for Quail Creek Crossing paper for February deadline 4 articles are anticipated for March 26 th deadline. It was discussed and thought to be a good idea to announce in What s Happening the TWOQC program to remind woman. Discussed and agreed a full article before the event for the Quail Creek Crossing newspaper and more pictures of the event for the Quail Creek Crossing newspaper after the event. Membership Report presented by Carol Mutter for Patti Giannasi who is on vacation There were 83 members at last month s program. Community Relations Report (attachment 4) by Peggy McGee Peggy reported that the Fun Run wasn t as well attended in the past years, and not sure why. Discussed way to promote the Pink Shirts and it was discussed promote selling them Sept with Breast Cancer awareness month being October may be a good time to promote them. There are 4 zoo trip tickets still available and those will be open to the general public in Quail Creek to purchase. The available tickets for purchase will be posted in What s Happening. TWOQC donated to the American Heart Association in the past and it was proposed we donate this year. It was voted that TWOQC will donate $ to the American Heart Association. Secretary Report presented by Sue Obremski February minutes accepted with minor changes. Treasurer Report (attachment 5) presented by Nancy Wilson It was discussed and agreed to move the monies for the T shirt sales to General Account from Charity Account. It will be effective 3/15. Janice Pell moved the motion and 2 nd by Diane Quinn. The bank raised our transactions to 200 without any charge. Programs Report (attachment 6) presented by Janice Pell

3 For the July 25 meeting Diane Quinn s daughter will present. She will be presenting on Coffee making. It was suggested that we give her an apron as a thank you, there was some concern we will not have any left. Sue Obremski volunteered to make one for Diane s daughter. As we get closer to July it will be finalized what direction we will go. TO DO: Sue Obremski possibly make apron for Diane s Daughter as a Thank you. For the Zoo trip there will be two busses, the Baby Shower Bottles will be passed and the two busses will compete to see which buss raises the most. Old Business: The new member tea set for Carol house for March 24 th, 2:30-4:00. Everyone agreed. Clothing Drive for Veterans; it will the end of October exact date will be determined later. o The Fall Craft Fair TWOQC will sell Aprons for YOTO and Tote bags can also be sold at the Fall Craft fair for 2016 Scholarships. o Liz (YOTO) our funds are good to be designated to a female. TWOQC Survey will have a survey committee. In the Friday Newsletter there will be a request for 3 volunteers from the membership and 1-2 from the board to be the committee to review and recommend back to the board how to conduct the survey and the questions in the survey. o The board will review the current list of questions and have any suggestions to Carol Mutter by 3/25 and that input will be given to the committee. TO DO: The Board to review the Survey questions and suggestions back to Carol Mutter by 3/25. New Business: Spring Craft Fair TWOQC will be selling aprons. o 9:45 to noon - Peggy Brown and Karen Petzel o Noon to two Rena Craine and Pat Neel o Two to Four Nancy Wilson and Peggy McGee The new format for the minutes was reviewed and was agreed to continue with the new format. Diane Quinn suggested that any to dos be highlighted so the board memebers can easily see the agreed to dos. The Parking Lot spreadsheet will have 2 tabs OPEN and CLOSED. Sunshine Report Judy Hayes is still in the hospital. The Benefits Concert for Scholarship Fund Raising March PM a room is requested from 1 until 5. Room to be seat up for up to 400. Rent for the room will be 10% of ticket sales. Next Board Meeting: April 12 th

4 Attachments: 1 Read me a Story 2016 TWOQC Baby Shower for Military Moms Saturday June 25, 2016; 12:00 pm; Air National Guard, Tucson Chairperson: Pamela Rodgers; ANG Contact: Barbara Gavre Totals to date: 30 Moms; 12 Military Moms/18 Military Dads (as of 3/7/16) Balance on Acct: $ approx. ($ ck/cash collected at 2/29 Bottle Pass during regular TWOQC meeting.) A pledge of $ has been given by the QCVGC. Ted Schalinski contacted me Sat 3/5 with news. A photo op of the check presentation has been scheduled for April 4, 2016 before the next Baby Shower meeting. Collection boxes have been placed at the Madera Clubhouse and on Pam Rodgers front porch. Anza Fitness Center will be placed in April. Concerns about available space at the Fitness Center have been raised by Cindy Mahle. These are being worked out. Latest meeting was Monday March 7, 2016 at the Kino Conference Center. Planning going forward was discussed. Future fund raising opportunities, publicity outlets, decorations, cakes, raffles were touched upon. Future meetings are as follows: (All on Monday at 11:00, Kino Conference Center.) April 4; May 2; May 16; May 30; June 13; June 20.

5 Attachments: 2 The Women of Quail Creek March 8, 2016 Website and Social Media Report to the Board Marianne Cobarrubias, Webmaster & Social Media Chair WEBSITE Updates as of January 29: SIDE BAR (under the Nav Bar) 1. Follow us on Facebook. The Facebook link to TWOQC s Facebook page will take members and other website viewers directly to the club s Facebook page. It is identified by TWOQC s Facebook page banner. (4th item under the Quail Logo) 2. Search field. This field allows a viewer or member to search our website for a page or event by a single word or phrase. (5th item under the Quail Logo) 3. Search by date for archived FMM. Archived Friday Morning Message pages are easy to find by clicking Older Posts at the bottom of each page but it is tedious and time-consuming going page by page by page. This new feature offers a calendar where members can scroll to the exact or guesstimated month, then clicking on each highlighted Friday date to find the archive they are looking for. (6th item under the Quail Logo) 4. Location map (Google). With the Madera clubhouse address, all TWOQC followers around the U.S. and beyond can see where we are located in beautiful southern Arizona. (Visitors must click address to activate map. Seventh item under the Quail Logo.) Updates as of February 5: SIDE BAR The Gallery. The Gallery feature displays a photo gallery in slideshow format highlighting a future, current or past event. The current Gallery photos feature the upcoming Reid Park Zoo field trip. (2nd item under the Quail Logo) Updates as of February 12: SIDE BAR The Milestone. The Milestone feature displays a countdown to a specific date. When the event falls within the current month, the countdown will change to how many days are left to a milestone (or event, in our case). This feature will be removed when not in use, and re-added when appropriate and as needed. This was a test after seeing how it actually works, it appears that setting a milestone date in this feature is probably (3rd item under the Quail Logo) more useful when counting down days rather than months. Updates beginning February 26: NAVIGATION BAR Photos & Videos. The mega folders section of Photos & Videos was becoming very long, clunky and cumbersome as displayed in the Nav Bar. The events/ meetings/programs photos and videos were taking up nearly 50% of the website space. Options: move to a free space location or upgrade to the next level of website space (creating unnecessary costs to the club). Page 2 of 2 3/8/2016 Website & Social Media Report to the Board Marianne Cobarrubias

6 TWOQC already has a free Google account - best option was to utilize the free, unlimited space available in Google Photos. There is now one Photos & Videos tab in the Nav Bar. This page contains a list of folder links, chronological by date with the most recent at top. There is a short instructional intro at the bottom of that page to assist with viewing, navigating through, and downloading photos & videos. As of March 5th, nearly 100% of the photos and videos have been moved from the website to TWOQC s Google Photos account. I m still adding a few insignificant photos to different photo albums however all primary photos and videos are in their respective folder. Updates beginning February 28: Histories page Joy O Farrell. A page was added to honor TWOQC s founder and first president. SOCIAL MEDIA: FACEBOOK Ongoing updates Social media pages become dead and viewer visits drop if activity is not kept up-to-date, especially those related to a business or organization. Posts on TWOQC s Facebook page reach a slightly different audience, so the posts (or announcements) where we promote a program/event or provide a recap of an event are edited to that specific audience. Most recent posts: March 2 YOTO aprons on sale February 21 Fashion Show accomplishments recap January 25 Thank you video to past president January 16 upcoming Baby Shower announcement January 16 Fashion Show update January 5 Fashion Show video update January 4 Thermal Totes sell out! January 1 Peggy thanks all: great year of projects December 21 Fashion Show ticket sales (thanks) December 21 Genesis donations: thank you December 21 Donations for Vets: thank you December 17 Fashion Show video announcement December 12 Totes sale for Scholarships December 6 Holiday Totes sale December 5 Fashion Show ticket sale December 5 Holiday Totes sale December 5 Cookbook sales update December 5 Food Bank thank you December 5 QCVGA thank you December 3 Thermal Totes sale

7 Attachments: 3 The Women of Quail Creek 1st Vice President, Publicity 3/8/16 Report to the Board Five articles with photos were submitted for publication in the Quail Creek Crossing for the February deadline (to be published mid-march): TWOQC Nearing Scholarship Award Decision Fashion Show and Luncheon Raise Over $7000 to Benefit Cancer Research TWOQC Help Support Continental School Are you going to the Zoo with TWOQC? Donations Needed for Military Families Baby Shower Articles that are anticipated to be submitted for the March 26 deadline: Voice for the Animals Addresses TWOQC (Jed Dodds program review) Baby Shower donations needed Preview of April program (Cheri s Prickly Pears) Scholarship Committee to present winners at April program Please suggest articles or What s Happening Announcements that are needed.

8 Attachments: 4 3 rd Vice President Community Relations March 8, 2016 Spring Festival have 72 aprons to sell on March 12. Sold 28 at February 29 meeting. All colors have sold almost equally well. All proceeds to Youth on Their Own (YOTO). Tour of NG Facility 9 ladies thoroughly enjoyed the tour which included a ride in a flight simulator. Will ask NG if they will do it again after this year s shower. Fun Run we were the only group mentioned by name twice as being a sponsor. The first time may have had something to do with the fact that I came in first for my age group! Polo shirts more shirts ordered. Keeping my fingers crossed that they will be here by the 25 th so the ladies will have them in time for the zoo trip. Benefit Concert #1 met with the rep from the Sahuarita Educational Enrichment Foundation (SEEF) last week to discuss a possible joint benefit for scholarships. It would be held October 8 at Sahuarita HS. Gatekeepers has agreed to the benefit and prefers an afternoon concert. Pat Neel and I will meet again with SEEF rep after this meeting. They want to push sponsorships. Might be problematic for us if we don t have 501(3) (c) status. Carol will look for volunteers to investigate that. Cost is $400 to apply. Benefit Concert #2 March 5, 2017 at Madera. Amber Norgaard and Sabra will present. They wanted $400 for a 90 minute concert. I countered with $250 for a 75 minute concert. Waiting for an answer. Zoo Trip need preliminary count by March 14 and final by March 21 for meals. Announcement for FMM re last day to buy tickets and last day to get refund? Bus needs to be paid in final by March 14. Food Bank Collection set for April 25 meeting donations table in the hallway near the bar. American Heart Association for the past few years we have made a $250 donation to the local chapter of the American Heart Association during February since heart disease is the #1 cause of death in women. Should we do it again this year?

9 Attachments: 5 THE WOMEN OF QUAIL CREEK FASHION SHOW/LUNCHEON BENEFITTING THE AMERICAN CANCER SOCIETY FASHIONS BY ROSE'S FEBRUARY 12, 2016 Income Expense @$25 $ @$ @$ Donations Total $ Luncheon: 304@$12 $ Service Fee Tax Postage $ Balance $ DONATION MADE TO AMERICAN CANCER SOCIETY ON FEBRUARY 16 $

10 Attachments: 6 PROGRAM COMMITTEE REPORT MARCH 2016 July 25 6:30 p.m.: Anna Perreira from Yellow Brick Coffee will be our new presenter. She will do a presentation about the process of roasting coffee beans to make that perfect cup of coffee and share her experiences traveling to coffee farms where her beans are harvested. Anna will bring samples for the attendees and give us a discount on items for door prizes. She will not charge us for her presentation. Perhaps we might present her with one of our aprons. March 28 Field Trip: Buses will leave at 9:00 sharp and return by 4:00 P.M. Attendees should arrive by 8:15 to get checked in. Ladies can purchase tickets (raffle style tickets) for $5 that can be exchanged for either Margaritas or wine at lunch. Will need to have change, perhaps $25 for each bus. Peggy McGee, Joan Hays, Janice Pell and Nancy Wilson will check in people, sell drink tickets and be bus monitors. Upon arrival at the zoo, Bus 1 group will do the behind the Scenes tour starting at 10:00 while Bus 2 group has free time to explore. Maps of the zoo will be given to attendees. Will try to see if we can get the maps prior to trip so we can hand them out on the bus. Bus 2 will begin the tour at 11:00. Meals will buffet style. After lunch, there will be free to visit the gift shop and/or explore the zoo, etc. Attendees will be told what time to return to buses by the bus monitors. March 2017 Field Trip: Peggy McGee is working on arranging a Sonoita winery trip with a catered lunch. Four options for a $15 all-inclusive meal would be Lasagna, taco bar, potato bar or sandwich bar. The committee will visit the winery on April 4.