DAVIESS COUNTY BOARD OF EDUCATION MAY 17, 2012 BOARD MEETING

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1 BOARD MEETING MINUTES The mission of Daviess County Public Schools is to prepare students to succeed for life by meeting the individual needs of students, ensuring quality instruction, and developing a learning community. DAVIESS COUNTY BOARD OF EDUCATION RECORD OF BOARD PROCEEDINGS (MINUTES) The Daviess County Board of Education met pursuant to notice in Owensboro, KY on May 17, 2012 at 6:00 p. m. for a regular meeting. The meeting was held at the Daviess County Board of Education office in Owensboro, KY. Daviess County Board of Education members are: Mr. Frank G. Riney, III, Chairperson, Mrs. Dianne B. Mackey, Vice-Chairperson, Ms. Merritt Bates-Thomas, Mr. P. Mike Clark and Randall E. King, M.D. #441 CALL TO ORDER #442 ROLL CALL #443 MOMENT OF SILENCE #444 COMMUNICATIONS #445 PROPOSED AMENDMENTS TO THE AGENDA #446 SUPERINTENDENT S REPORT I. CALL TO ORDER Mr. Frank Riney, Chairperson, called the meeting to order. II. ROLL CALL All Board members were present. Mr. Mike Gray, Interim Superintendent, Ms. Jacinta Porter, Board Attorney and Peggy Inklebarger, Recording Secretary, were also present. III. MOMENT OF SILENCE The Board observed a moment of silence. IV. COMMUNICATIONS There were no communications from the Board. V. PROPOSED AMENDMENTS TO THE AGENDA There were no proposed amendments to the agenda. VI. SUPERINTENDENT S REMARKS VI-A. Superintendent s Report Mr. Gray welcomed everyone to the meeting and updated the Board on current activities. PAGE 245

2 VI-B. Recognition of Duke TIP Grand Recognition Board members and Interim Superintendent Mike Gray presented a token of appreciation to Jackson Morris. Jackson has been invited to attend the special recognition program at Duke University. He is among only three percent of all participants in the talent search to qualify for that honor. VI-C. Recognition of Governor s School for the Arts The Governor s School for the Arts is sponsored by the Kentucky Center for the Arts, and the Education, Arts and Humanities Cabinet. This program provides intensive instruction for talented high school students in the areas of dance, drama, instrumental and vocal music, creative writing, architecture and visual arts. The Board recognized the following students and presented them with a token of congratulations: Shelby Miller, Joe Miller, Brooke Harris and Cassie Payne. VI-D. Recognition of Governor s Scholars Program The Governor s Scholars Program is a five-week, residential summer program for Kentucky s most outstanding students as they complete their junior year of high school. This program provides academic and leadership growth in a challenging, non-traditional experience that balances a strong liberal arts program with a full co-curricular and residential life experience. The Board presented a token of appreciation to the students who were selected as alternates and selected to attend the 2012 Governor s Scholars Program. VI-E. Recognition of Kayla Patterson First place in state JKG Public Speaking Competition. Beacon Central High School competed in the Career Development Conference sponsored by Jobs for Kentucky Graduates on May 2 in Lexington. Ms. Kayla Patterson received a $3,000 Spencerian College Scholarship Award. Kayla shared her speech with the Board. Interim Superintendent Mike Gray and Board of Education members presented Ms. Patterson with a token of appreciation. #447 PUBLIC COMMENT VII. PUBLIC COMMENT There was no public comment. PAGE 246

3 #448 APPROVED TREASURER S REPORT VIII. REPORTS VIII-A. TREASURER S REPORT Matt Robbins presented the Treasurer s Report with a balance in cash and securities on April 30, 2012 of $19,334, GF Fund Balance - April 1, 2012 $20,540, Total Receipts $4,779, Total Available for Expenditures $25,320, Total Expenditures $5,985, GF Fund Balance - April 30, 2012 $19,334, The Treasurer s report passed with a motion by Dr. Randy King and a second by Mr. Mike Clark. All Board members voted in favor of the motion. #449 APPROVED CONSENT AGENDA IX. CONSENT AGENDA Mr. Frank Riney, Chairperson of the Daviess County Board of Education, entertained a motion to approve the consent agenda. Mr. Mike Clark made a motion to approve the consent agenda and Ms. Merritt Bates-Thomas seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark Consent Agenda Items are outlined below: IX-A. Consider Approval of New Positions/Reductions/Open Positions/Reclassifications/Eliminated Positions 1) The position of Public Relations Assistant is being eliminated due to the reduction in district resources and reallocation of personnel to accommodate need. IX-B. Consider Approval of Leaves of Absence Daviess County Board of Education policy requires employees who are requesting a leave of absence to make a written request. The Board approved the following Leaves of Absence: Name/Type of Leave Position and School/Department Brenda Fister, Instructional Assistant, Apollo High Effective Date 04/09/12-05/02/12 PAGE 247

4 Joshua Henry, Elissa Johnson, Robin Jones, Cornelia Matthews, Special Education Instructor, Burns Middle Food Service Manager, DCHS Instructional Asst. Deer Park Elementary High School Instructor, AHS 04/23/12-05/07/12 04/11/12-04/26/12 04/10/12-04/25/12 04/09/12-05/21/12 Cornelia Matthews, High School Instructor, AHS Tracy Mayes, Bus Monitor, Transportation Dept. Doug Moore, Middle School Instructor, College View Peggy O Neal, Special Education Instructor, Deer Park Paula Payne, Non- Qualified Denise Pearson, Shirley Pierce, Erica Shelby, Lynsie Williams, Lynsie Williams, Leave Without Pay Shannon McDonough, Non- Qualified Rosemary Miller Leave Without Pay Elementary Food Service Assistant, Daviess County Middle Special Education Instructor, Daviess County Middle School Account Clerk, Central Office Daviess County High School Instructor Primary Teacher, Deer Park Elementary Primary Teacher, Deer Park Elementary Instructional Assistant, Tamarack Elementary Elementary Teacher Highland Elementary 04/09/12-04/30/12 02/29/12-4/23/12 04/09/12-04/23/12 04/09/12-04/25/12 02/28/12-04/11/12 03/21/12-04/12/12 02/01/12-04/16/12 03/14/12 05/21/12 01/17/12-04/17/12 04/17/12-05/08/12 02/27/12-08/07/ /27/12-08/06/12 PAGE 248

5 Kathy Wilkey, Food Service Assistant, CVMS Daniel Hopkins, Bus Monitor, Leave Without Pay Transportation Department Lori Lynn, Special Education Instructor, Burns Elementary Herschel Crowe, Bus Driver, Transportation Department Brenda Fister, Instructional Assistant, Apollo High School Donna Hodksins, Bus Driver, Transportation Department Erin Johnson, Special Education Instructor, CVMS Joshua Henry, Exceptional Child Instructor, Burns Carol Jackson, Middle Custodian, Tamarack Elementary Tracy Mayes, Bus Monitor, Transportation Department Kris Weise, Instructional Assistant, Sorgho Elementary 04/26/12-05/07/12 04/25/12-07/09/12 03/05/12-08/06/12 04/25/12-08/08/12 04/09/12-08/08/12 04/30/12-08/08/12 03/06/12-08/06/12 04/25/12-05/11/12 04/27/12-05/14/12 02/29/12-05/04/12 05/11/12-08/08/12 IX-C. Consider Approval of Emergency Certificates for Teachers and Substitute Teachers Approved the following Full-Time Emergency Certificates: None Emergency Substitute Teachers: Christianne Elder Karen Mahoney Lauren Stone IX-D. Consider Approval of Out-of-State Overnight Field Trips Approved the following out of state overnight field trips: 1) DCHS Boys Basketball will attend basketball camp in Jackson, TN, June 18-22, 2012 PAGE 249

6 2) AHS TSA will attend the National Technology Student Conference and Competition in Nashville, TN, June 21-25, ) Meadow Lands 5 th Grade class will go to Washington, DC, March 20-23, 2013 IX-E. Consider Approval of School Fundraisers Approved fundraisers for the following schools: Whitesville Elementary School, Apollo High School and Daviess County High School. IX-F. Consider Approval of the April 24, 2012 Board Meeting Minutes The Board met on April 24, 2012 for a special meeting of the Daviess County Board of Education. All Board members were present except Ms. Dianne Mackey. This was a special meeting due to a change in date. Approved the April 24, 2012 Board Meeting Minutes IX-G. Consider Approval of the May 1, 2012 Board Meeting Minutes The Board met in regular session on May 1, 2012 for a regular Board luncheon. The meeting was held at Deer Park Elementary School. All Board members were present. Approved the May 1, 2012 Board Minutes. IX-H. Consider Approval of the School Activity Fund Budgets Kentucky school accounting guidelines require that the local board approve all school activity fund budgets for the coming year. Approved the School Activity Fund Budgets. IX-I. Consider Approval of the Contract with Daviess County Fiscal Court to Transport Parochial Students for the School Year The contract with Fiscal Court to transport parochial school students is reviewed and presented annually to the Board for approval. The State Department of Transportation provides funding to Fiscal Court that reimburses DCBE for transporting these students to and from school on DCBE buses. Reimbursement rates are calculated through Agreed Upon Procedures performed by an independent CPA firm and applied on a per student basis. The contract will be sent to Daviess County Fiscal Court for their PAGE 250

7 review and approval upon approval by the Board. Approved the contract with Fiscal Court. IX-J. Consider Approval of the District Technology Plan The district technology plan is required annually and serves as a comprehensive guide to achieve technology support and integration goals for all DCPS schools. It is reviewed by KDE officials and typically approved by the Commissioner of Education in June of each year. Board approval indicates awareness of specific goals, strategies and necessary resources associated with the overall technology program in the district The Board approved the District Technology Plan. IX-K. Consider Approval of the Amended School Calendar The Board approved the Amended School Calendar. #450 APPROVED BILLS X. ACTION ITEMS X-A. Consider Approval of Bills Mr. Matt Robbins recommended the Board approve the bills as follows: Payroll $8,035, General Fund $2,137, Special Revenue Fund $298, Construction Fund $74, Debt Service Fund $648, Food Service Fund $270, After School Program Fund $15, Fiscal Agent Fund $1, Warrant Total $11,481, Mrs. Dianne Mackey moved to approve the recommendation and Ms. Merritt Bates-Thomas seconded. Board members Mackey, Bates-Thomas, King and Clark voted in favor of the motion. Board member Riney disqualified. PAGE 251

8 #451 APPROVED SALARY SCHEDULES X-B. Consider Approval of Salary Schedules The salary schedules include an approximate 1.5% step/experience increase for all certified and support personnel who qualify and 1% pay increase for all employees. Mr. Matt Robbins recommended the Board approve the Salary Schedules. Ms. Merritt Bates-Thomas moved to approve the recommendation and Mr. Mike Clark seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark #452 APPROVED TENTATIVE WORKING BUDGET X-C. Consider Approval of Tentative Working Budget The tentative working budget must be approved and submitted to the Kentucky Department of Education by May 31, Mr. Matt Robbins recommended the approval of the budget. Dr. Randy King moved to approve the recommendation and Ms. Merritt Bates-Thomas seconded. Voting in favor of the motion: All Board Members. #453 APPROVED BID #12-5 (COPY PAPER) X-D. CONSIDER APPROVAL OF BID #12-05 (COPY PAPER) Bid #12-05 (Copy Paper) was opened on Tuesday, May 1, Bids were mailed to five vendors and five bids were received for evaluation. This bid covers the estimated amount of copy paper needed for the first half of the school year. Mr. Matt Robbins recommended awarding the bid to Xpedx as they were the low bidder. Ms. Merritt Bates-Thomas moved to approve the recommendation and Dr. Randy King seconded. Voting yes: Mackey, Riney, Bates-Thomas, King and Clark #454 APPROVED ELEARNING LEASE X-E. CONSIDER APPROVAL OF ELEARNING LEASE Each year we enter into a new 4-year lease for the incoming high school freshman class. This resolution allows the staff to execute with Sun Trust Equipment Finance & Leasing Corporation the necessary lease documents. Lenovo (IBM) was previously approved by the Board as the vendor. This lease is a vital component of the district technology plan, PAGE 252

9 impacting the teaching and learning process on a daily basis (AHS & DCHS). The particular device in this year s lease (Lenovo X220) has been chosen with improved performance, reliability and software compatibility (instruction, curriculum and assessment) as the major factors. The lease amount is $298, (AP) Mr. Matt Robbins recommended the Board approve the elearning Lease as presented. #455 APPROVED RBS DESIGN GROUP FOR ARCHITECTURAL SERVICES RELATED TO DISTRICT FACILITIES PLAN Dr. Randy King moved to approve the recommendation and Mrs. Dianne Mackey seconded. All Board members present voted in favor of the motion. X-F. CONSIDER APPROVAL OF RBS DESIGN GROUP FOR ARCHITECTURAL SERVICES RELATED TO DISTRICT FACILITIES PLAN Mike Ranney from RBS has consulted with Collignon & Nunley (now known as Hafer and Associates) on the last three elementary school projects for DCPS. The work performed by Mike has created a level of trust to complete this task with the same professionalism demonstrated throughout the other projects. Jeanie Cannon works with RBS, specializing in the facility planning process, and her work has received rave reviews from Frankfort. Mr. David Humphrey recommended the Board approve RBS Design Group for architectural services related to District Facilities Plan. Mr. Mike Clark made a motion to approve the recommendation and Merritt Bates-Thomas seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark #456 DISCUSSION ITEMS #457 INFORMATION ITEMS XI. DISCUSSION ITEMS There were no discussion items. XII. INFORMATION ITEMS XII-A. Personnel Report The personnel report is a written report of all personnel actions taken by the Superintendent since the last regular monthly board meeting. PAGE 253

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19 XII-B. Construction Report David Humphrey, Director of Maintenance, Buildings and Grounds, updated the Board on current construction projects. XII-C. Report of Field Trips This is a written report of field trips. Cost is covered by approved school travel budgets, fundraisers, and parent support. 1) AHS Girls Basketball will attend team camp at Transylvania University in Lexington, KY, June 9-11, ) DCHS Cheerleaders will attend cheerleader s clinic in Lexington, KY, July 15-18, 2012 XII-D. Report of Grants Received 1) $75,000 Engineering Pipeline 2) $4,000 Biomedical Sciences Grant 3) $56,236 Title I, Part A (increase in allocation) 4) $36,844 Title III, LEP 5) $773,872 Family Resource 6) $ (1,653) Gifted & Talented (decrease in allocation) XII-E. First Reading of Revision to Policy # (Tuition) Policy # (Tuition) is being revised to clarify and refine the current language to match our present intention for the policy and related procedure. XII-F. Review of Revision to Procedure #09.11 AP.2 (Transfer/Tuition Guidelines) Procedure #09.11 AP.2 (Tuition/Transfer Guidelines) is being revised to clarify and refine the language to match our present intention for the procedure and related policy. #458 CLOSED SESSION XIII. CLOSED SESSION In accordance with KRS , Section (1) (c) and Section (1) (f), Mr. Frank Riney, Board Chair, entertained a motion to enter into closed session for the purpose of discussing proposed or pending litigation and for the purpose of holding discussions which might lead to the appointment, discipline, or dismissal of an individual employee. Ms. Merritt Bates-Thomas made a motion to enter into closed session and Mrs. Dianne Mackey seconded. Voting yes: Riney, Mackey, Bates-Thomas, Dr. King and Clark. PAGE 263

20 #459 RETURN TO OPEN XIV. RETURN TO OPEN Ms. Merritt Bates-Thomas moved to return to open session and Mr. Mike Clark seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark #460 ADJOURN XV. ADJOURN Ms. Merritt Bates-Thomas moved to adjourn and Dr. Randy King seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark Respectfully submitted, Mr. Frank Riney, Board Chairperson Mr. Mike Gray, Superintendent, Board Secretary PAGE 264