83 rd VIRGINIA STATE CONFERENCE NAACP CONVENTION 2018 ADVANCE REGISTRATION PACKAGE

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1 October 26-28, 2018 Renaissance Hotel 425 Water Street Portsmouth, VA

2 ABOUT THE NAACP The National Association for the Advancement of Colored People (NAACP) is the nation s oldest civil rights organization. In existence for more than a century, the NAACP is responsible for a number of victories in the struggle for justice and equality. The Association continues to be in the forefront in promoting and fostering issues and ideas aimed at eliminating the economic, healthcare, educational and technological disparities in our communities. The Virginia State Conference Convention provides an opportunity to interact with civil rights thought leaders and to demonstrate a shared commitment to advancing civil and human rights for all persons. ABOUT THE VIRGINIA STATE CONFERENCE NAACP The Virginia State Conference NAACP (VSC NAACP) Convention is regarded as the event of the year for those engaged in civil rights advocacy and ensuring equality for all Americans. Through the annual convention, the VSC NAACP creates a dialogue on civil rights advocacy issues and establishes policies and programs of action for the upcoming year. Each year hundreds of members, civil rights leaders, volunteers, policy makers and corporate sponsors meet at the convention to share models for advocacy and strengthening communities. Many partners return each year, understanding and progressively gaining from this worthwhile event. GAME Sponsoring an event or workshop will provide the opportunity to interact with thought and opinion leaders, civil rights activists and other influential members of the community! 2

3 Welcome from the VSC NAACP President Greetings! Kevin L. Chandler It is a pleasure to welcome our delegates, members and friends to our 83 rd Virginia State Conference NAACP Convention being held in the great city of Portsmouth, the Coast Guard City, which is the home of the historic Naval Shipyard Museum. It has been an honor to serve as your President this past year, and I look forward to seeing you in Portsmouth. This year s theme, Enough! All or Nothing, speaks for itself. In a time where we continually see challenges in equality and justice in our communities, we are convening here in Portsmouth, with this clarion call, Enough! All or Nothing which will push forward our agenda of insuring the rights all persons. We come in determined pursuit of the NAACP Mission to ensure the political, educational, social and economic equality of rights of all persons and to eliminate racial hatred and racial discrimination. We are launching a voter empowerment campaign in preparation for the 2018 midterm elections and will continue this effort through the 2020 election cycle. The workshops and sessions at this convention are specifically designed to outline programs of action to maximize productivity and voter registration. These efforts should also help with insuring that our community is accurately represented in the 2020 Census. Thank you for your continued involvement in the struggle for the rights of all people. Sincerely Kevin L. Chandler Kevin L. Chandler, President Virginia State Conference NAACP 3

4 Dear Convention Partners, Thank you for your support of the Virginia State Conference NAACP Convention. The Convention provides an opportunity to recommit to safe guarding political, social and economic equality. As a partner of the Convention, we know that you share our vision of making the American Dream true for all people. Recognized as the event of the year for establishing and advancing the civil rights agenda, the Convention provides an excellent opportunity to broadly highlight your commitment to this shared vision. We are grateful to our partners who help us bring together some of the state s leading thought leaders, community advocates, political leaders, members of the corporate community and those interested in civil and human rights, to advance dialogue on a broad range of advocacy and social justice issues. Whether you have been a partner of the Convention for many years or you are a new partner this year, we thank you for helping us to host this important event. We simply could not do it without you. We look forward to welcoming you to Portsmouth, one of the most exciting cities in Virginia. The Convention will benefit from the rich cultural diversity of the city, ensuring that our message of equality reaches a global audience. Again, thank you for your support and we look forward to another year. James Boyd James Boyd President NAACP Portsmouth 4

5 CONVENTION ATTENDANCE The Virginia State Conference Annual Convention is attended primarily by NAACP members. In addition, it attracts established business professions, civil rights activists, families, youth and a growing cohort of young professions. THEME NAACP: ENOUGH! ALL OR NOTHING This year s theme, Enough! All or Nothing, speaks for itself. In a time where we continually see challenges in equality and justice in our communities, this clarion call will push forward our agenda of pursuing the rights of all persons. We look forward to seeing all of you in Portsmouth, and to your continued involvement in the struggle to insure the rights of all people. NAACP VISION STATEMENT The vision of the National Association for the Advancement of Colored People is to ensure a society in which all individuals have equal rights and there is no racial hatred or racial discrimination. NAACP MISSION STATEMENT The mission of the National Association for the Advancement of Colored People is to ensure the political, educational, social and economic equality of rights of all persons and to eliminate racial hatred and racial discrimination. 5

6 VOLUNTEER AT THE 2018 VSC NAACP CONVENTION Volunteers are needed October 25-28, 2018, for the 83 rd VSC NAACP Annual Convention in Portsmouth, Virginia. Hundreds of attendees are expected. With your help, we will be positioned to greet them with a GRAND welcome. Your responsibility, as a volunteer, will be most important in ensuring that the attendees have a great experience and take back home wonderful memories of the convention and Portsmouth! Volunteers should be knowledgeable about the community and able to answer general questions which visitors may have. Volunteer orientation sessions will be held prior to the convention. Volunteer Areas Airport and Hotel Volunteers will be assigned to the airport and hotel. You will help coordinate transportation to hotel, to airport, hotel registration and provide answers to general questions. This is the first time airport volunteers have been requested. If we do not have enough volunteers, we will not move forward with this area of work. Registration, Session and Meal Functions Volunteers are needed to assist in the monitoring and direction of lines at registration, the sessions, meal functions and registration of attendees. Friday, October 26, :00am 6:00pm Saturday, October 27, :00am 6:00pm Sunday, October 28, :00am 12:00pm Kit Assembly Volunteers are needed to help with the stuffing of kits on Thursday, October 25, Time and place to be determined. Volunteers should be able to lift heavy boxes. You are encouraged to wear comfortable clothing and shoes. us at: Volunteer.Enough18@gmail.com to volunteer! 6

7 The Renaissance Hotel Where charming local history meets modern comfort! 425 Water Street Portsmouth, Virginia WELCOME TO PORTSMOUTH! We are excited that this year s convention is coming to our hometown, but we are more excited about the opportunity to host you, our fellow freedom fighters, as we craft our vision and focus together. So again, we hope you plan to join us in October! LOGISTICAL INFORMATION The Renaissance Hotel is ideally located in the heart of the historic district, wowing guests with impressive views of the Elizabeth River, best enjoyed from one of the immaculatelyappointed guest rooms. This waterfront hotel is proud to provide expert personnel who can recommend the top local restaurants, sightseeing attractions and museums in the area! Location: Renaissance Hotel, 425 Water Street, Portsmouth, Virginia Hotel Contact Information: or Check-In 4:00pm Check-Out 12 Noon Group Code VSC NAACP Group Rate $ per night *Rate does not include applicable taxes and fees On-line Reservation YOU DO NOT WANT TO MISS THIS CONVENTION! 7

8 NAACP: ENOUGH! ALL OR NOTHING GAME CHANGERS FOR THE 21 ST CENTURY Economic Sustainability * Education * Health * Public Safety Criminal Justice * Voting Rights * Political Representation Increasing Youth and Young Adult Engagement SESSIONS AND FORUMS Hall of Presidents Provide ideas to assist branch presidents in staying focused while creating and communicating visionary ideas to members The Situation Room Step-by-Step instructional process to equip community with necessary tools to prevent tragedies from occuring and how to address them when they do Focus Tracks Informative material designed to identify the roles of the branch officers and to maximize positive productivity of committee chairs Advocacy Empowerment Models for creating community-based initiatives will be discussed No Justice, No Peace Specific strategies explored for protest use and Rally Cry rehearsal Bridging the Gap Outline of resources available from the National and State Office From entertainment to world-class restaurants to motivational speakers in the civil rights and political community, this year s convention will not disappoint! We encourage delegates to explore options to Take to the Streets in a series of Direct Action Opportunities! SPEAKERS AND PRESENTERS Speakers will include national, state and locally-elected officials and well-known civil rights activists and pioneers! 8

9 REGISTRATION INSTRUCTIONS The following instructions are to assist units and attendees with completing the Convention Registration Form. All completed forms (original copies) must be signed by the President and Secretary and forwarded to the State Office with all monies owed. Payment can be made by check or money order. Your convention registration material mailed to the state office must be post marked no later than October 5, Please mail package to Virginia State Conference NAACP/Registration, P. O. Box 27212, Richmond, VA Any registration request received after the deadline will be treated as ON-SITE. All registrations received after October 5, 2018, will be considered ON-SITE. Youth and College registration should be sent directly to: NAACP VaYCD State Conference Registration, P.O. Box 614, Sandston, VA **REFUND POLICY** NO refunds will be distributed during the annual Convention. All approved refunds will be returned within 4-6 weeks following the Convention. For your refund request to be considered, it must be presented in writing and mailed to VSC NAACP, P. O. Box 27212, Richmond, VA post-marked no later than November 5 th, **CANCELLATION POLICY** Written cancellation requests in advance of the convention must be postmarked by October 14, 2018, and mailed to the VSC NAACP post office box for consideration on an individual basis. REGISTRATION DEADLINE: OCTOBER 5,

10 P l e a s e R e t u r n T h i s Pa g e 83 rd VIRGINIA STATE CONFERENCE NAACP CONVENTION Section I CONTACT INFORMATION (Please provide the name and contact information of party responsible for advance registration package pickup.) Name Unit name 2018 Advance Registration Form Last name First name MI Unit# Address City/state/Zip Telephone no. Fax no. address Section II ADVANCE REGISTRATION Advance Adult Registration Package $ Advance Youth Registration Package $ Registration Fee ($310) includes: MEMBERSHIP LUNCHEON Friday, October 26, 2018 SATURDAY BREAKFAST Saturday, October 27, 2018 LEADERSHIP LUNCHEON Saturday, October 27, 2018 FREEDOM FUND BANQUET Saturday, October 27, 2018 PRAYER BREAKFAST/MEMORIAL SERVICE Sunday, October 28, 2018 Total Number of Packages Total Amount of Remittance $ (Tickets must be picked up at Convention) A La Carte Advance Registration Prices Registration Fee Advance Adult Price $ x $150.00= Advance Youth Price $25.00 x $25.00= MEMBERSHIP LUNCHEON Friday, October 26, 2018 Regular Price $45.00 x45.00 = SATURDAY BREAKFAST Saturday, October 27, 2018 Regular Price $35.00 _ x = LEADERSHIP LUNCHEON Saturday, October 27, 2018 Regular Price $45.00 x = Youth Regular Price $30.00 x = FREEDOM FUND BANQUET Saturday, October 27, 2018 Adult Regular Price $80.00 Youth Regular Price $55.00 x = x = PRAYER BREAKFAST/MEMORIAL SERVICE Sunday, October 28, 2018 Adult Regular Price $35.00 _ x = Youth Regular Price $15.00 _ x = Total Number of Adult of Tickets Total Amount of Remittance $ Total Number of Youth Tickets Total Amount of Remittance $ Adults - make checks and/or money orders payable to the VSC NAACP and mail with order form (Postmarked by October 5, 2018) to: Virginia State Conference NAACP/Registration, P. O. Box 27212, Richmond, VA YCD-make checks and/or money orders payable to NAACP VaYCD and mail with order form (Postmarked by October 5, 2017) to: VaYCD State Conference Registration, P. O. Box 614, Sandston, VA Please contact the State Office with any questions at Total package cost $390.00, a savings of $

11 Section III ON-SITE REGISTRATION On-Site Adult Registration Package $ On-Site Youth Registration Package $ On-Site Registration Form (No Discount When Registering On-Site) A La Carte On-Site Registration Prices On-Site Registration Fee ($390) includes: MEMBERSHIP LUNCHEON Friday, October 26, 2018 SATURDAY BREAKFAST Saturday, October 27, 2018 LEADERSHIP LUNCHEON Saturday, October 27, 2018 FREEDOM FUND BANQUET Saturday, October 27, 2018 PRAYER BREAKFAST/MEMORIAL SERVICE Sunday, October 28, 2018 Total Number of Packages Total Amount of Remittance $ On-Site Registration Fee On-Site Adult Price $ x $150.00= On-Site Youth Price $25.00 x $25.00= MEMBERSHIP LUNCHEON Friday, October 26, 2018 Regular Price $45.00 x = SATURDAY BREAKFAST Saturday, October 27, 2018 Regular Price $35.00 _ x = LEADERSHIP LUNCHEON Saturday, October 27, 2018 Regular Price $45.00 x = Youth Regular Price $35.00 x = FREEDOM FUND BANQUET Saturday, October 27, 2018 Adult Regular Price $80.00 Youth Regular Price $35.00 x = x = PRAYER BREAKFAST/MEMORIAL SERVICE Sunday, October 28, 2018 Adult Regular Price $35.00 _ x = Youth Regular Price $15.00 _ x = Total Number of Adult of Tickets Total Amount of Remittance $ Total Number of Youth Tickets Total Amount of Remittance $ *Credit Cards will be accepted for payment on October 26-28, 2018 * No discount for On-Site registration *Forms postmarked after October 5, 2018, are considered On-Site 11

12 P l e a s e R e t u r n T h i s Pa g e 83 rd VIRGINIA STATE CONFERENCE NAACP CONVENTION Adult Convention Participants Section IV Convention Participants: Delegates/Alternates/Observers Unit # Unit Name: Delegates: Delegates Name Alternates: Alternate Name Observers: Observers Name Unit President s name (typed or printed): Unit President s signature: Unit Secretary s name (typed or printed): Unit Secretary s signature: Contact phone number: Contact address: 12

13 P l e a s e R e t u r n T h i s Pa g e 83 rd VIRGINIA STATE CONFERENCE NAACP CONVENTION Section IV Convention Participants YCD Convention Participants Delegates: Unit # Unit Name: Delegates Name Alternates: Alternate Name Observers: Observers Name Unit President s name (typed or printed): Unit President s signature: Unit Secretary s name (typed or printed): Unit Secretary s signature: Contact phone number: Contact address: 13

14 KING & QUEEN CONTEST RALLY This Contest generates funds to assist the Virginia State Conference in carrying out its aims and objectives. The VSC NAACP has adopted the following guidelines for the Freedom Fund Contest: Branches must reach and exceed $2, assessment payment for the year to qualify.* The branch must purchase a Freedom Fund Ticket for its contestant. The Contestant must be at the convention on Friday by 1:00 P.M. for rehearsal The Freedom Fund monies submitted for the contestant by the branch must be in the office no later than October 5, The Biographical information for the contestant must be submitted using the enclosed form. Your contestant form is due back by October 5, 2018 Prizes and Awards WINNER A full weekend, free at the 2019 convention, room reservation included. A $ gift, roses, large trophy and crowned Virginia State Conference King or Queen for the upcoming year. 1 st Runner Up A large trophy, two (2 )banquet tickets to the 2019 convention and $ A large trophy, 1 banquet ticket and $ nd Runner Up 3 rd Runner up Medium Trophy, 1 banquet ticket and $50.00 *Unit has to have fully paid their $2, assessment by October 1, Any amount raised by the contestant, above the assessment will be considered for the contest. 14

15 King & Queen Contest Biographical Sketch Please fill out the information below for your King and/or Queen. No additional information will be needed. NAACP Unit Total Freedom Fund Monies submitted (excluding the $2, Assessment) $ (Only the money raised above the $2, assessment is considered for the contest) Name: Address: Name of Church: Church Activities: Occupation: Education: Hobbies: Family Members: Please return this form by October 5, 2018 to VSC NAACP, P. O. Box 27212, Richmond VA 23261; a copy to KimberlyWimbish@gmail.com. If you have not held your fund-raising activity by October 1, 2018,, please call the VSC NAACP State Office ( ) and to let them know when it will be held. There is a possibility that your contestant s name may not appear in the journal, if we receive the information too late. Please do not write below the line. For office use only. Date received payment: Amount Received: Verified by: 15

16 MEMORIAL ROLL CALL Please list the names of members who transitioned from earth to eternity since November 1, They will be memorialized during the 2018 Virginia State Conference Convention. Branch President Phone Name Date of Passing Branch Position or Title Held (optional) Please return this form by October 5, 2018 to VSC NAACP, P. O. Box 27212, Richmond VA and a copy to kimberlywimbish@gmail.com. PLEASE RETURN THIS PAGE BY October 5,

17 Souvenir Journal Ad Unit/Company: Contact Persons Name: Address: City/County: State: Zip: Telephone: Mark (X) Ad Size Full Page Ad $ (color) Full Page Ad Half Page Ad Half Page Ad Quarter Page Ad $ (black & white) $ (color) $ (black & white) $75.00 (black & white only) Please submit your camera ready ad as a.jpg,.pdf,.bmp or original software creation file type by the October 5, 2018, deadline to No ads will be received after this date. No ads will be printed without payment. Check should be made payable to the VSC NAACP and sent with order form (Postmarked by October 5, 2018) to: Virginia State Conference NAACP, P. O. Box 27212, Richmond, VA Thanks for your continued support. Please Return This Page 17

18 YOUR BRANCH OR UNIT AD HERE FULL-PAGE COLOR AD w/branch Name, Number and NAACP LOGO for $ Submit your form by October 5, 2018, to Mail check and copy of form to VSC NAACP, P. O. Box 27212, Richmond, VA

19 VENDOR APLICATION October 26-27, 2018 NAME: SIGNATURE: COMPANY: ADDRESS: CITY: STATE: ZIP: Description of Products to be Sold or Displayed: Exhibit Space is $ Includes 1 table and 2 chairs (The exhibit space does not include meals) Extra Table Add $50.00 per table Yes No Electric Service Needed? Yes, I need electricity Add $25.00 No, I do not need electricity Meal Cost Additional $ per/person. (Includes Saturday 10/27 Breakfast and Leadership Lunch; Sunday10/28 Breakfast ) Make check payable to: Virginia State Conference NAACP or VSC NAACP P.O. Box Richmond, VA Vendors POC: Kimberly Wimbish. (please a copy of your vendor application to kimberlywimbish@gmail.com; and send a copy with your payment to VSC NAACP. Convention Location: The Renaissance Hotel 425 Water Street Portsmouth, VA or

20 NAACP YOUTH & COLLEGE DIVISION 2018 CONVENTION AWARDS The mission of this year s awards competition is to recognize and reward exemplary youth activism in the civil rights arena. Each applicant is asked to demonstrate their level of activity, All award submissions must be submitted electronically as a single portable document file (pdf). This will ensure the committee can access and properly review your submission. You can submit your supporting materials as a single portable document file (pdf) via to vaycdnaacp.org no later than close of business October 5, Materials submitted via mail, fax or hard copy will not be accepted or considered. AWARD CATAGORIES People to People: This award is given to the college chapter or youth council that has, over the last year, displayed the most community and human interest impact. This can include involvement, such as leading rallies, volunteering, attending town halls, and many other activities that positively affect and advance the community. Fundraising: This award is given to the college chapter or youth council that has hosted the most outstanding fundraising events this year. "On Your Way": This award is given to the college chapter or youth council that has showed the greatest effort to improve overall as a unit. For example, a unit may develop ways to attract quality members in order to get in compliance or work harder to attend all of the quarterly meetings. President to President: This award is given to a college chapter or youth council president that has displayed outstanding leadership ability during his or her term. This individual is organized, trustworthy, and meticulous, keeping in mind the duties of his or her position and performing them based on the needs of the unit and community. Surprise: The last award is given to the college chapter or youth council that has displayed the most enthusiasm and involvement in this year's NAACP Virginia State Convention. This unit is not only present physically but is mentally present and actively participating in workshops and other parts of the convention. Many of the Youth Units and College Chapters may not be in compliance with the State and National requirements. However, this awards ceremony will allow for everyone to participate as a gesture to build the morale of our division and serve as an incentive to our Units and Chapters to become more involved in our overall Mission. 20

21 INSTRUCTIONS TO UNITS FOR SUBMITTING RESOLUTIONS THE RESOLUTIONS PROCESS A resolution submitted to the NAACP Resolutions Committee is a formal request of the NAACP s Annual Convention to change the programs or policies of the NAACP. The resolution should be clear, concise, and specific. The substance should be well researched and must have been approved by a majority vote of the sponsoring Unit. Resolutions having been approved by this method must be signed by the unit President and the unit Secretary and transmitted to the President and Chief Executive Officer of the NAACP at the National office by May 1 in order to be considered by the Resolutions Committee. Only resolutions which are recommended for concurrence by the Resolutions Committee will be put to discussion and a vote during the Legislative Session of the NAACP s Annual Convention. The Committee will review and may alter any resolution received in this process, in order to ensure that it comports with the Constitution and Bylaws and that the substance is new. Resolutions adopted by the delegates at Convention must be submitted to the Board of Directors for ratification at their October Board meeting. Resolutions submitted for consideration by the Resolutions Committee become the province of the committee and are subject to recommendations or referral as the Committee deems necessary. Resolutions which are approved by the Resolutions Committee, the delegates at the Legislative Session of the Convention and the Board of Directors become official NAACP policies or programs. The adopted resolutions are published in The Crisis magazine. SUBMITTING A RESOLUTION Submission deadline: All resolutions must be received (not postmarked) in the Virginia State Office by October 5, Units are encouraged to submit early to ensure receipt and proper review. ing resolutions: Units are requested to a copy of their resolution to the state office to ensure accurate duplication. This is an administrative request only. The resolution must still be submitted by United States mail, FedEx or UPS with the original signatures of the Unit President and Secretary in order to be considered by the Resolutions Committee. In other words, each resolution must be submitted in hard copy. Organizational priorities: Units submitting resolutions are encouraged to carefully review the NAACP website for information on existing policy and current organizational priorities. Newness: Pursuant to Article IX, Section 9b(1) A (iv), on page 21, of the Constitution of the NAACP. The Resolutions Committee shall be responsible for determining, for each proposed resolution, whether it meets the criteria of newness or material modification of existing resolutions. Resolutions must have national significance to be considered by the Resolutions Committee and the National Convention. Required Signatures: Attached letters or cover letters are not accepted as substitutes for signed resolutions. The resolution itself must be signed. The president and secretary's signature must appear on the resolution. No other signatures are accepted (i.e. 1st vice president, assistant secretary, etc.). Adopted date: Please include on the resolution the date it was adopted by the general membership of the Unit. A resolution can only be submitted after a favorable vote at a 21

22 regular legislative meeting of a Branch, Youth Council, Junior Youth Council, College or High School Chapter, Prison Branch or State Conference. Resolutions regarding the Constitution: Issues pertaining to the Constitution of the NAACP cannot properly come before the Resolutions Committee. Those issues must go before the National Board of Directors. Resolutions regarding Bylaws: Changes to the State/State Area Conference Y&C Division Guidelines cannot properly come before the Resolutions Committee. Those issues must go before the National Board of Directors. Support/Evidence: When drafting resolutions, prior resolutions and statistical evidence supporting the Unit's position can be researched and attached. This supporting documentation does not have to be a part of the actual resolution. It can be included in your submission packet to bolster the case for adoption of the resolution. Such information will be considered by the Resolutions Committee; however, it will not be submitted to the Convention. Reaffirming prior resolutions: If a prior resolution exists, specifically state that you are seeking reaffirmation of existing policy and why or articulate any new issues. Please identify the previous resolution by title and date of adoption. Good standing: Only Resolutions submitted by Units in good standing will be considered by the Committee. A Unit in good standing, pursuant to Article III, Section 3 et.al., of the Bylaws for Units, must have the required minimum membership. Branches must have a minimum of fifty (50) members, prison branches twenty-five (25) members, youth Units twenty-five (25) members, and State Conferences must have a minimum of six (6) adult and six (6) youth Units above these minimum membership requirements to be considered in good standing. Units must have filed their 2017 Year End Financial Report. DRAFTING RESOLUTIONS Resolutions should be clear, concise, and specific. The substance should be well researched and reflect the majority view and interests of the sponsoring Unit. Units submitting resolutions are encouraged to carefully review the NAACP website for information on existing policy and organizational priorities. While it is important for the Association to offer opinions on a wide range of issues, resolutions submitted for consideration during this process should call for some action on the part of the NAACP. All resolutions must have a common format. Each resolution has three parts: the heading, the perambulatory ( whereas ) clauses and the operative ( resolved ) clauses. The resolution is one long sentence with commas and semi-colons throughout the resolution, and a period only at the very end. Attached to these instructions is a sample resolution for NAACP Units to use as a guide when drafting resolutions. The sample is a resolution presented in 2000 by the Boston Branch. Please note that it includes places for proper signatures and the date the Unit adopted the resolution. It is important to include a contact telephone number. Headings The heading for all resolutions should read as follows: Subject: The Topic of the Resolution Sponsored by: [XYZ Unit, State Conference] 22

23 Preambulatory ( Whereas ) Clauses The purposes of the preamble are to outline the history of the problem, to show that the topic is a proper one for the National Convention to address, and to show the need for a solution. Preambulatory clauses can and should cite precedents as well as previous resolutions. The preamble should also specifically refer to factual situations or incidents. The preamble may also include appeals to the common sense or humanitarian instincts of convention delegates with references to basic NAACP principles. The importance of the preamble depends on the question under consideration. In some cases, the preamble is merely a formality. However, the preamble is still critical, because it provides the frame through which the problem is viewed. This having been said, the preamble or whereas clauses should be limited to the extent necessary to point out the importance of the subject of the resolution. More than one page of preamble is generally considered overkill, particularly when the resolve clause is limited to one or two sentences. Operative ( Therefore be it Resolved ) Clauses The solution in a resolution is presented in operative or resolved clauses. These clauses must recommend, urge, condemn, or request certain actions, or propose a favorable or unfavorable position regarding an existing situation. Each operative clause calls for a specific action. The action may be as general as the Association s denouncement of a certain person or event or the Association s call for legislative action; or as specific as the Association s call for economic sanctions on a business or state. Operative clauses are the heart of the resolution - they recommend the actions the delegates to a convention want the Association to take. They are fully debatable and amendable, and will sometimes go through a series of revisions before reaching final form. Operative clauses incite an action, condemn, recommend a shift in policy, et cetera. Appendix: Sample Verbs to use in Operative Clauses Accepts Emphasizes Reaffirms Affirms Encourages Recommends Approves Endorses Reminds Authorizes Expresses its appreciation Regrets Calls Expresses its hope Requests Calls upon Further invites Resolves Condemns Further proclaims Solemnly affirms Congratulates Further recommends Strongly condemns Confirms Further reminds Supports Considers Further requests Trusts Declares accordingly Further resolves Takes note of Deplores Have resolved Urges Draws attention Notes Proclaims 23

24 SAMPLE RESOLUTION Discriminatory Sub-prime and Predatory Lending Practices Sponsored By: Boston, MA Branch Date Adopted: October 5, 2017 WHEREAS, sub-prime lending, where loans are extended to people with impaired credit, is a growing segment of the mortgage market; and WHEREAS, sub-prime loans serve a function; the objective of the financial institutions should be to help applicants rehabilitate their credit, not to expand the sub-prime market; and WHEREAS, such loans are increasingly targeted to African Americans, elderly and female heads of households; and WHEREAS, such loans are characterized by high interest rates, excessive and unnecessary fees and costs, balloon payments, pre-payment penalties, unnecessary costs for credit life, accident or health insurance, and repeated re-financing or flipping of the loan; and WHEREAS, discriminatory and predatory lending practices are widespread throughout neighborhoods of color and serve to deny people of color access to mainstream credit; and WHEREAS, credit discrimination and predatory lending practices destroy the financial well being of its victims, as well as the financial well being of the entire community. THEREFORE, BE IT RESOLVED that the National Association for the Advancement of Colored People stands opposed to the discriminatory practices associated with sub-prime and predatory lending in the United States of America and will work through the local, state and federal legislative process to make sure that such practices will be prohibited; and THEREFORE, BE IT FINALLY RESOLVED that the NAACP will urge all of its Units to work to identify and assist victims of predatory lending practices, following NAACP procedures, and take action necessary to expose and halt those who engage in discriminatory and unfair lending and credit practices in our communities. Unit President s name (typed or printed): Unit President s signature: Unit Secretary s name (typed or printed): Unit Secretary s signature: Contact phone number: Contact address: 24

25 Virginia State Convention NAACP Resolution Subject: Sponsored By Branch: Date Adopted: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, THEREFORE, BE IT RESOLVED THEREFORE, BE IT FINALLY RESOLVED. Unit President s name (typed or printed): Unit President s signature: Unit Secretary s name (typed or printed): Unit Secretary s signature: Contact phone number: Contact address: 25

26 October 26 28, 2018 The Renaissance Hotel 425 Water Street Portsmouth, VA Thank you for supporting the Virginia State Conference NAACP Convention! 26