Speed Skating Canada 126th Annual General Meeting University of Ottawa, Ottawa, Ontario Saturday June 22 nd, 2013 Draft Minutes

Transcription

1 Saturday June 22 nd, :30hrs Speed Skating Canada 126th Annual General Meeting University of Ottawa, Ottawa, Ontario Saturday June 22 nd, 2013 Draft Minutes In Attendance: SSC Board of Directors: Marie Claire Rouleau, Tony Main (Treasurer), Susan Auch (Director), Jim Elliott (Director), Jim Allison (Director), Michelle Cassoni (Director), David Gilday (Director), Jean-Francois Monette (Athlete Director) SSC Branches: Blair Carbert (ASSA), John MacLennan (ASSA), David McQuaid (BCSSA), Christina Acton (BCSSA), Caroline Slegers-Boyd (MSSA), Trevis Boyd (MSSA), Ray Harris (SSNB), Paul Loparco (SSNB), Sharon Karn (NLSSA), Pam Dunbar (NTASSA), Amy Scott (SSNA), John Maurice (NSSA), Don Galloway (NSSA), David Stewart (OSSA), Sarah Leslie (OSSA), Carl Hill (OSSA), Jacky Shoebridge (OSSA), Graham Wilkins (OSSA), Cindy VanLierop (OSSA), Rob Binns (SSPEI), Gordon Rogers (SSPEI), Andre Beaulieu (FPVQ), Robert Dubreuil (FPVQ), Maryse Poudrier (FPVQ), Robert Bourassa (FPVQ), Frederic Tremblay (FPVQ), Denis Leclerc (FPVQ), Steven Krueger (SASSA), Tim Comfort (SASSA), Shawn MacLennan (SASSA), Malcolm Taggart (YASSA). SSC Committee Chairs: Gregg Planert (HPCLT), Andrew Lahey (HPCST), Ted Houghton (ODC), Sandra Chenard (CDC), Kathy Elliott (CMDC), Mike Rivet (CoachDC), Dennis Duggan (LTPADWG), Sean Maw (SIMEC) SSC Staff: Ian Moss (Ottawa), Mark Mathies (Ottawa), Mariamanda Espinoza (Ottawa), Pier Martin (Ottawa), Lindsay Macedo (Ottawa), Hannah Juneau (Ottawa), Dawn Currie (Ottawa), Sara Perron (Ottawa Intern), Lisa Paglierello (Ottawa Intern), Sean Ireland (Calgary), Scott Stefani (Calgary), Mike Marshall (Calgary), Janice Dawson (Calgary), Yves Hamelin (Montreal), Stephane Bronsard (Montreal), Robert Tremblay (Quebec City), Todd Landon (Halifax), Dave Morrison (Vancouver). Guests:

2 Ian Dalling (Sport Canada), Lynda Murch (OOOC), Catherine Humeny (OOOC), Shawn Holman (Olympic Oval Calgary), Jean R. Dupre (Quebec), Laurie Murchison, Tom Conley (USSS). 1. Call to order The President, Marie-Claire Rouleau, called the meeting to order at 13h Presidents Welcome Marie-Claire welcomed the delegates and guests to the Speed Skating Canada 126 th AGM in Ottawa Marie-Claire introduced herself as the Chair of the Board, and then introduced the SSC Board of Directors: Tony Main, David Gilday, Susan Auch, Michelle Casoni, Jim Elliott, Jim Allison, Jean Francois Monette (Athlete Director) Marie-Claire introduced the Committee Chairs: Gregg Planert (High Performance Committee Long Track), Andrew Lahey (High Performance Committee Short Track), Ted Houghton (Officials Development Committee), Sandra Chenard (Competitions Development Committee), Kathy Elliott (Club and Membership Development Committee), Mike Rivet (Coaching Development Committee), Dennis Duggan (Long Term Participant Athlete Development Working Group), Glenn Holmes (Awards Committee) ABSENT. Ian introduced the National Office Staff: Ian Moss Chief Executive Officer, Patricia Brennan Director, Finance and Administration (Absent), Mark Mathies Executive Director, Sport, Mariamanda Espinoza Finance and Administration Assistant, Pier Martin Marketing Coordinator, Aline Lafrèniere Communications, Lindsay Macedo Administrative Assistant, Hannah Juneau Manager, Special Projects, Dawn Currie SSC Special Projects, Sara Christine Perron SSC Student Intern, Lisa Paglierello SSC Student Intern CALGARY OFFICE: Sean Ireland Long Track Program Director, Scott Stefani Long Track Program Coordinator (Absent); Mike Marshall Regional Development Mentor, Janice Dawson Manager of Domestic Programs MONTREAL OFFICE: Yves Hamelin Short Track Program Director, Jennifer Cottin Short Track Program Coordinator (Absent), Stéphane Bronsard - Bureau national des événements de patinage de vitesse QUEBEC: Robert Tremblay

3 HALIFAX: Todd Landon Canadian Sport Centre Atlantic Coach / Regional Development Mentor RICHMOND: David Morrison Coach / Regional Development Mentor Marie-Claire introduces special guests: Lynda Murch Organizing Committee Calgary, Catherine Humeny Organizing Committee Calgary, Shawn Holman Olympic Oval, Tom Conley US Speedskating Protective Equipment Task Group Representative, Laurie Murchison SSC Governance Committee 3. In Memoriam Marie Claire requested a moment of silence for members who passed away during the last season: Barry Krieck (BCSSA) Mark Collier (NWTSSA) Denise Grenier (FPVQ 4. Roll call of Delegates Ian Moss presented the delegates and asked for a show of hands. A total of 29 voting delegates and 25 proxies were held for a total of 54 votes. Voting cards were handed out accordingly. It is confirmed that a quorum is present as 50% of total votes is 27 votes, and 66% of total votes is 36 votes. Branch Allowable Votes Name Votes Proxies Alberta Amateur Blair Carbert 1 2 Speed Skating 5 Association John MacLennan 1 1 British Columbia David McQuaid Speed Skating Association Christina Acton 1 2 Caroline Slegers-Boyd Manitoba Speed Skating Association Trevis Boyd 1 0 Speed Skate New Ray Harris Brunswick Paul Loparco 1 1 Newfoundland and Labrador Speed 1 Sharon Karn 1 0 Skating Association Northwest Territories Amateur Speed Skating Association 3 Pam Dunbar 1 2 Speed Skate Nova Amy Scott (Executive 3 Scotia Director) 1 2 Nunavut Speed 2 John Maurice 1 0

4 Skating Association Ontario Speed Skating Association Speed Skating Prince Edward Island Fédération Patinage de Vitesse de Quebec 5. Approval of the SSC 126 th AGM Agenda: Marie Claire Rouleau presented the Agenda to the delegates, and asked for any additions. Hearing none, Marie Claire called for a motion to approve the SSC 126 th AGM Agenda as presented: Motion: John Maurice (NSSA), Seconder: Maryse Poudrier (FPVQ) 6. Approval of the SSC 125 th AGM Draft Minutes: Don Galloway 1 0 David Stewart 1 1 Sarah Leslie 0 0 Carl Hill 1 1 Jacky Shoebridge 1 1 Graham Wilkins 1 0 Cindy VanLierop 0 0 Rob Binns 1 0 Gordon Rogers 1 0 André Beaulieau 1 2 Robert Dubreuil 1 2 Maryse Poudrier 1 1 Robert Bourassa 1 1 Frederic Tremblay 0 0 Denis Leclerc 1 2 Steven Krueger Saskatchewan 1 1 Amateur Speed 4 Tim Comfort 1 0 Skating Association Shawn MacLennan 1 0 Yukon Amateur Speed Malcolm Taggart Skating Association TOTAL VOTES Marie-Claire Rouleau noted the draft minutes of the SSC 125 th Annual General Meeting in the delegates packages. Asking for additions or corrections, corrections were identified as follows: The listing of the OSSA President in attendance should indicate Graham Wilkins, not Dave Stewart. Hearing no more corrections, Marie Claire called for a motion to accept the SSC 125 th AGM draft minutes with noted corrections: Motion: Graham Wilkins (OSSA), Seconder: Andre Beaulieu (FPVQ)

5 7. Reports Marie-Claire addressed each of the reports that were distributed in the delegate s package. President Report Motion: To receive the President s Report as distributed. Moved by: Dave Stewart (OSSA) and seconded by John Maurice (NSSA) National Office Report Motion: A motion of thanks to the Staff and particularly to the Management Team from Marie-Claire for the report and to accept the report as submitted. Moved: Malcolm Taggert (YASSA) and seconded by Pam Dunbar (NWTSSA) SSC Committee Reports HPCST HPCLT Note by Gregg Planert that the North American Championships are being run in January 2014 Competition Development Committee Officials Development Committee Coaching Development Committee Club and Membership Development Committee Motion: To receive all the reports as distributed Moved: Gordon Rogers (PEISSA) and seconded by Carolyn Slegers-Boyd(MSSA) Branch Reports AASSA BCSSA MSSA SSNB NL and LB NWTSSA SSNS NSSA John Maurice thanked everyone for their ongoing support. OSSA Dave Stewart commented that OSSA has had a successful year, particularly with LTPAD implementation. As well, Dave highlighted the many changes to the OSSA Board this year. PEISSA Rob Binns thanked Board, Staff and Committees for their tireless work FPVQ Andre Beaulieu also reported that FPVQ had a successful 2012 season, particularly in respect to improvements to their competition circuits and networks.

6 SK YK Questions/Discussion: MSSA asked if they can forward any questions regarding Branch reports, given that some were only submitted the day of the AGM. Motion: To accept the reports as distributed. Moved by: Denis Leclerc (FPVQ) and Seconded by Dave McQuaid (BCSSA) Organizing Committee Calgary Report Katherine Humeny comments on the Report and noted that the Club Corner program implemented this year has been a real success, and that OOOC is looking to expand the program next year. SSC clubs can fundraise by selling World Cup tickets and will receive 50% of tickets sales in return. Motion: To accept the report as distributed. Moved: Maryse Poudier (FPVQ) and seconded by Pan Dunbar (NWTSSA) In final discussions regarding the Report presentations, it was suggested that it would be good in future AGM s to provide time for Branch Presidents to discuss topics of value amongst themselves; for instance, it would be ideal for Provinces to share information on their competition structures and challenges. 8. Elections Motion to designate Ian Moss as the Elections Monitor Moved by : Dave MacQuad (BCSSA) and seconded by : Dave Stewart (OSSA) Motion to designate Catherine Humeny and Lynda Murch as Scrutineers for the Election Moved by Ray Harris (SSNB) and seconded by Pam Dunbar (NWTSSA) ELECTION RESULTS: Director at Large - Jim Elliott (2 year term) By acclamation Director at Large - David Gilday By acclamation Director at Large - Jean R. Dupre By acclamation Tony Main Treasurer By acclamation High Performance Committee - Long Track Derrick Auch (3 year term) By acclamation High Performance Committee - Short Track Annie Perreault (3 year term) By acclamation Ian Moss asked for acclaimed directors to Declare Conflict of Interest

7 Declaration of Conflict Jim Elliott: Wife is chair of CMDC, son works at the Calgary Oval David Gilday: Son (Michael) is part of the Short Track National Team Tony Main: none Jean R. Dupre: none Mark Mathies noted that Gaetan Boucher has being appointed to the High Performance Committee Short Track to complete the term of Tom Overend. 9. Presentation of the Audited Financial Statements The audited financial statement and supporting information was presented to the delegates by Tony Main (Treasurer). The PowerPoint presentation is attached to these minutes as Appendix 1. Tony thanked the Branch Presidents for their continued support. Motion to receive the Audited Financial Statement as presented Moved by Ray Harris (SSNB) and seconded by Pam Dunbar (NWTSSA)

8 10. Presentation of the SSC Budget Tony Main presented the Board approved 2013/14 SSC Budget to the membership for approval. Tony fielded questions as follows: Is there a policy at the SSC Board to put money back into the contingency fund? Yes, but first SSC needs to build an annual surplus in the budget. Sponsorship money needs to be used for specific marketing support? SSC always includes an element of servicing cost in the sponsorship contracts. WAS SSC s increase in budgets over the past 4 yrs mostly attributed to sponsorship (versus government funds) was that mostly sponsorship? Yes, but for 2013/14, the Board has indicated sponsorship funds based upon currently signed agreements SSC will continue to work to attract further sponsorship the budget will not change but the financial statements will reflect the changes. Reserve Fund what is a comfortable number? SSC s goal is to have a one year operating reserve. SSC Investments update they have been removed from AEGON account and put into a GIC s, as we were paying a significant management fee for the funds in the AEGON account. Motion to receive the SSC 2013/14 budget: Andre Bouileau (FPVQ)/Jackie Shoebridge (OSSA) Carried 11. Recommendation and Approval of Auditors for Motion to appoint McCay and Duff & Company as SSC auditors for the financial year. Moved: Blair Carbert (AASSA), Seconded by Shawn MacLellan (SASSA) 12 Presentation of Rule Changes A summary of the primary decisions from the rules workshop was presented by Ted Houghton. This is for information purposes as this was approved by the Branch representatives at the rules workshop. Rules Summary Rule # A2-201 B1-200 B2-200 B4-604 B4-700 Opposed Approved Carried

9 B4-901 B5-203 As Amended B5-301 As Amended D As Amended ODC Standards Operating Procedures As Amended Housekeeping Page 151 Housekeeping Page 153 Motion to accept the report by Ted Houghton for the rule changes approved at the rules workshop. Moved by Jackie Shoebridge (OSSA) and seconded by Amy Scott (NSSSA) 13 SSC Business Items By Law Jim Elliott noted that the Governance Committee will have a call with SSC athlete reps in September to make them aware of the proposed bylaw changes. Jim will work with JF Monette to ensure that all bylaw changes are presented in both official languages. Jim proposes to the membership that SSC call a Special General Meeting in the fall to approve the bylaw changes all changes will be distributed in advance. Once approved, SSC will then need to send the revised bylaws to Industry Canada for final approval. SSC Strategic Plan Motion to accept the SSC Strategic Plan for (as presented) Moved by: Pam Dunbar (NTASSA) and Seconded by Ray Harris (SSNB) 14 Recognition Acknowledgement of Branch Presidents retiring from their posts: Graham Wilkins - OSSA Roger Zilowsky - NLSSA Jim Allison - BCSSA Laine Klassen - YASSA

10 Committee Members and Chairs retiring from their posts: Tom Overend Craig Dutton SSC Directors who are retiring from the Board: Michelle Casoni Motion of appreciation for members leaving: Moved by Robert Dubreuil (FPVQ), Seconded by Carolyn Boyd (MSSA) 15 Announcement Marie-Claire announced the future site and dates of the Annual General Meeting: 2014 AGM Ottawa June (last weekend) Motion of thanks for the following individuals and organizations: Local sponsor, John Sands, John Sands and Associate Inc Major Sponsors, Intact, Usana, Apogee, Samsung, Sports Skater representatives, Philippe Riopel, and Muncef Ouardi National Office staff Olympic Oval, OOOC Sport Canada, Gloucester Concordes, Sandra Chenard and her team COC AGM delegates, skaters, coaches, etc. Motion of thanks to individuals and organizations. Moved by Ted Houghton (ODC),Seconded by Robert Bourassa (FPVQ) 16 Adjournment Marie-Claire Rouleau adjourned the meeting at 14h50PM