CACCN Board of Directors

Transcription

1 CACCN Board of Directors APPROVED MINUTES Tuesday, January 20, :00 am to 07:00 pm EST Board Teleconference Attending: Cecilia St. George-Hyslop, Pam Cybulski, Kate Mahon,, Tricia Bray,, Christine Halfkenny-Zellas 1. Welcome Cecilia welcomed all Board members to the meeting. 2. Agenda Time allocations 2.1. The agenda was reviewed and time limits allotted to each section 3. Approval of January 20, 2009 Agenda Website report moved to the end of the meeting Added Economic Situation and what this means to CACCN to the agenda To approve the agenda of the January 20, 2009 Teleconference Kate Mahon Pam Cybulski As noted above 4. Review and Approval of September 25-26, 2008 F2F Minutes 4.1. Section 12.2 Extra sentence at the end of the paragraph to be removed 4.2. Section 17 Question re: back up unit: External hard drive for backing up all files / database on a weekly basis. Information is saved to DVD on a weekly basis DVD s are stored in the storage unit Each month, the CACCN President receives a DVD with all files / database.

2 To approve the minutes of the September 25-26, 2008 F2F Minutes Tricia Bray As noted 5. Treasurers Report Balance Operating Account: $ 36, GIC / Mutual Funds: Canada Trust: $ 30, CIBC: $ 267, o GIC coming due January 23, 2009 / February 26, 2009 o CIBC will rates prior to renewal 5.3. Review of expenses between 2007 and 2008 shows we are on par with last year This does not include special projects such as BizZone, Communication Boards, etc To approve the Treasurers Report as submitted Kate Mahon Tricia Bray 6. Secretary s Report - Pamela Cybulski 6.1. Not a lot of questions from members 6.2. Christmas cards were a success they were inexpensive and very nice To approve the Secretary s Report as submitted Tricia Bray

3 7. Publications Report - Kate Mahon 7.1. Dynamics Journal Spring 2009 Deadline January 26, 2009 o Guest Editorial received. This was changed to Letter to the Editor. o Board will be sent the Letter to the Editor to review / provide feedback o Journal will be issued mid-february 2009 and will include: Call for Task Force 2010 Twin and Win Award Deadline updates The Journal is short on articles Summer Issue will include the membership survey. Kate and Pam to work on this together. To approve the Publications Report as submitted Pam Cybulski 8. Membership Recruitment & Retention Report - Pam Cybulski 8.1. Communication Boards We have issued 44 new/replacement boards this year Membership January members Membership January members Increase from January 2008 to members Toronto would like 10 additional boards Some of the large hospitals in Toronto do not have boards in place Empty boards need replacement hospital liaisons chapters were contacted One more round of boards should be ordered 25 boards and 25 sets of decals October 2008 increased chapter payout to $ / member Student membership fee trial project - $ / member Two year membership fee trial project - $ / member 6 people so far Interest in new chapters: Thunder Bay, Hamilton, Newfoundland, Kingston Recruitment Awards - $ off conference registration like what RNAO is doing to discuss at Spring BOD F2F 8.2. Membership Numbers are up now, but will fall a bit over the next quarter based on historical data Hoping to see increased membership via communication boards

4 Membership applications sent to Boards now have a notation on them to determine where the membership came from. To approve the Membership Report as submitted Pam Cybulski 9. Awards and Sponsorship Report - Tricia Bray 9.1. Awards 3M Editorial Award sponsorship ($250.00) has ended no reasons given Edwards has been contacted re: picking up the additional $ award no response has been received Will contact GE Healthcare regarding sponsoring or CACCN could take this on Smiths Award two applicants so far Spacelabs Innovative Project Award No applicants received by January 15, 2009 deadline Deadline extended to March 1, 2009 BOD members are asked to talk it up with their Chapters, colleagues, etc Awards Committee Gwen Thompson and Kellie Lackie are currently on the committee, looking for someone from Central Region Most of the work will be completed in June May consider moving all awards to June 1 deadline Dynamics Donation $1,000 - look at creating a Dynamics Speaker Fund 9.2. Corporate Sponsorship Nothing to report To approve the Awards and Sponsorship Report as submitted Kate Mahon

5 10. Certification Update - Pam Cybulski Nothing new to report CNA Awards at Dynamics to be discussed with Leslie Ann Paltry Names to be drawn ahead of time and reported at the Awards Ceremony To approve the Certification Report as submitted Kate Mahon 11. Partnership Updates CICF (Joanne) Nothing to report WFCCN (Tricia) Has been in contact with Bernice Nothing much to report Bernice would like to teleconference with Cecilia / Tricia CCDT (Teddie) Contacts provided are incorrect ISMP (Teddie) Nothing to report CCCF (Cecilia) Conference was well attended Interdisciplinary team is working well, but information tends to go back to the main committee and ends up diluted ICU Collaborative (Kate) Kate spoke with Tracy in Montreal regarding their journal columns Tracy indicated they would definitely be continuing and would provide on time Haven t submitted a column in the last 2 Journals Kate sent Tracy an asking her to call CNA (Cecilia) Working session June 12, 2009 ACC Board representatives Impressions of Position Statement/Policy requested s from CNA do not send to all Board members, Cecilia will pass along anything pertinent

6 To accept the Partnership Reports, as submitted. Kate Mahon 12. Chapter Updates British Columbia (Tricia Bray) BC had a relaunch Brenda Morgan attended Are holding meetings at adult CC sites to entice adult members Moving along well Calgary (Tricia Bray) Held meet/greet Raffled off a basket Held Dinner meetings where Dynamics presenters came and discussed their experience February 2 final plans for their conference Greater Edmonton () November workshop was a success Have a new President: Ellen Riel Planning for their spring conference Saskatchewan () Two day spring conference / AGM Working to fill vacancies on board Looking for information on Policy/Procedures. (Bylaws?) Manitoba () No response received following Chapter inquiry London () Sent s to Chapter President Have not received a response Heard Brenda Morgan was the new president Montreal () Things are going well Haven t done a lot since Dynamics Ottawa (Pam Cybulski) 87 active members

7 Quarterly reports just sent in Things are not going well Pam tried to contact the President by phone, but she was not available Pam ed and requested the President contact her no response yet Toronto (Pam Cybulski) 302 members Seems to be rallying after last year s issues Leslie Graham has stepped down from the executive Sandra Goldsworthy has requested a move to the Ottawa chapter Good planning committee for Evolutions Holding 2 educational sessions Said don t be surprised if we are Chapter of the Year again New Brunswick (Kate Mahon) Kate spoke at the NB CC Experience in October It was really well attended Structure is starting to come together Nova Scotia (Kate Mahon) Doing really well now Have had two meetings Held an educational event with teleconferencing Education Day planned for May Kate is encouraging them to apply for the $ Chapter funding To accept the Chapter Reports, as submitted. Pam Cybulski 13. Position Statements Cecilia has contacted Patricia Hynes to inquire if she would be interested in working on updating the position statements No response has been received to date 14. Standards Have had two teleconferences thus far Standards revisions have been assigned to each member

8 Work is happening Long discussion at the last meeting about the philosophy of the standards, structure of the unit and geography Question is: Should these areas be included at all when compared to current standards (paragraph 1 of the publication) There are industry standards of how the unit is structured perhaps we should stay out of it OR put this together as a position statement rather than in the publication To move the structure of the unit from the Standards publication and put in place as a position statement to be developed To accept the Standards report, as submitted. Kate Mahon Note: Kate had a previous commitment and left the meeting at 6:30 pm 15. Website Updates Website Phase II Met with Kevin Jackson of BizZone on November 5, 2008 regarding Phase II We have been trying since December 1, 2008 to obtain answers from him regarding the status of Phase II He finally ed on January 19, 2009 to advise Phase II is complete and the following just needs testing Banner Ad Software Polling CEU quizzes Discussion Board In addition we are still waiting for the following to be completed:

9 Validate button moved to assist members when using the online processing Remove Chapter access in WebPortalOne to the Members Only area Needs information on the historical documentation and data libraries French Translation The translation is more expensive than we anticipated Really need to review the information Discussion on the French translation quotes is deferred to Board Spring F2F Website Photos We still need photos Teddie is sending photos from her hospital CEU s The last journal had a few articles for CEU s Will write up questions in February for the website Members Only Area how to access BizZone has set this up so the website will check the database nightly Will remove those whose membership have expired Will reactive any members who renewed after their grace period ended Will add any new member will generate password and it direct We need to ensure the database and the website are working perfectly in tune before we launch this To accept the Website report, as submitted. Pam Cybulski 16. Dynamics Updates Montreal Profit should be around $ 125, ,000 based on the banking statements Waiting for two cheques to come in and then we will be able to close out the accounts and roll the credit card over to Dynamics Fredericton Brenda, Cecilia, Habiba and Christine met in Fredericton to do some planning Had a great two days with lots of exciting events/activities Edmonton Not too much new

10 Have one Planning Committee member thus far Teddie indicates others are planning to be on the committee, they just haven t sent their information yet London Nothing to report at this time To accept the Dynamics Reports, as submitted. Tricia Bray 17. Website Updates Office Issues Nothing too major happening Photocopier has been under repair again Website Chapter Sections Calgary, Greater Edmonton, Toronto, London, Montreal are up to date Ottawa is in process New Brunswick and Nova Scotia no updates London has their own website now linked from their chapter page Silver Anniversary Chapter Challenge Four requests received for funding - Toronto, Manitoba, New Brunswick and Saskatchewan Notice has been sent four times regarding the funding available Reports from Chapters The following chapters are up to date with Q1, Q2 and Q3 reports: Calgary, Manitoba, Montreal, New Brunswick, Nova Scotia, Saskatchewan and Toronto Chapter Bylaws/Constitution The majority of Chapters have provided their bylaws/constitutions. Some are looking for the information; some are unsure if they have bylaws/constitutions They can move to adopt National s if they wish Job Links Budgeted April 08 to March 09 = $ 10,000 Revenue - Current Revenue $ 13, Spring Face to Face Invitations to be issued to Jeremy Giles, Accountant and Kevin Jackson, BizZone to attend the meetings at predetermined times Jeremy to provide financial updates

11 Kevin to provide website updates and training on modules Please provide arrival/departure times for accommodation/dinner reservations Will complete room bookings/etc at the Hilton London Frequently Asked Questions on Website Should this be reinstated? Information is available all over the website on individual pages, so not really needed BOD Nominations for Terms Three board members are coming to the end of their first term Joanne, Tricia and Teddie Will send nomination packages for completion Further discussion at BOD F2F in March re: succession planning, etc. To accept the National Office Report, as submitted. Tricia Bray 18. Roundtable Discussion Cardinal Health Summary Statement Cardinal Health revised the contract this week Before we thought we had to pay out the funds and then invoice; this has been changed we will receive 30% of the funds up front we then invoice for the balance, then they will pay in full Cecilia to review contract and then sign Letter to be sent to Carol Bentley s manager, acknowledging her role in advocating on behalf of CACCN to be included in this program Summary statement to be revised and submitted via to BOD members for approval CNA Meeting with Leslie Paltry Further discussion will take place at BOD F2F in March We will decide at that time what we want to say and then proceed with a request for a teleconference CACCN Gift Certificates Deferred to BOD F2F in March Board Member Terms Bylaw Section 2.1 Election of Officers Deferred to BOD F2F in March

12 To accept the Round Table Discussion and Deferments. Tricia Bray 19. Motion to Adjourn Meeting To accept the Adjourn the Meeting at 07:10 pm EST MEETING ADJOURNED at 07:10 pm EST NEXT MEETING: BOD Spring F2F March 26 27, 2009 Hilton London