2014 ANNUAL GENERAL MEETING May 3, 2014 Edmonton, Alberta. Minutes

Transcription

1 2014 ANNUAL GENERAL MEETING May 3, 2014 Edmonton, Alberta Minutes WELCOME As Chair, Sharon Dingle welcomed the members attending the Skate Canada: Alberta-NWT/Nunavut Annual General Meeting. She noted that the Annual General Meeting was being live streamed over the internet and welcomed those viewing through live streaming. Sharon Dingle provided an overview of the Association s membership. In alignment with the Annual Convention and General Meeting s theme of My Sport, My Dream, Sharon Dingle recognized the continued importance of volunteers in a variety of capacities throughout the Section to helping skaters achieve their dreams. A list of Clubs with delegates present at the meeting was read and their representatives acknowledged. The Board of Directors, Committee and Sub-Committee Chairs, Region Representatives and Section Office were introduced by Sharon Dingle. Sharon Dingle highlighted initiatives associated with each of the Section s four pillars: Athlete Development, Human Resource Development, Organization Development and Partner Development. The successes of athletes, coaches, and officials who represented the Section nationally and internationally in were recognized. She also reported that the Section Athlete Endowment Fund has grown to $100, CALL TO ORDER The Chair called the meeting to order at 1:30 p.m. 2. READING OF NOTICE OF MEETING The Chair read the Notice of Meeting. 3. REPORTS AS TO QUORUM Delegates 44 Proxies 41 Total Registered Votes 85 Observers 29 1

2 That the observers be allowed a voice in the proceedings of the meeting. Bonnie Smyl 4. CHANGES TO THE AGENDA The Chair added Skate Canada Elections to the agenda following Skate Canada Amendments. To approve the agenda as amended. Chantelle Portz Anita Kohnen 5. MINUTES OF THE PREVIOUS MEETING That the minutes of May 4, 2013 be approved as presented. Kristen Belcourt Appendix A: Minutes of 2013 Annual General Meeting as approved 6. FINANCIAL STATEMENTS Krista Sellers, Secretary/Treasurer, presented the Audited Financial Statements for the year ending March 31, That the Audited Financial Statements be accepted as presented for the year ending March 31, Bonnie Smyl Heather Glazier Appendix B: Audited Financial Statements as approved 7. APPROVAL OF AUDITORS FOR Krista Sellers, the Secretary/Treasurer, advised the membership that the Section intended to continue with Colin Presizniuk & Associates as auditors. 2

3 That Colin Presizniuk & Associates are approved as the Auditors for Skate Canada: Alberta-NWT/Nunavut for the fiscal year. Krista Sellers Chantelle Portz 8. APPROVAL OF REPORTS The reports submitted by the committees were included in the Annual Report. The following presentations were made: Rhonda Tanton on behalf of the Membership Committee, Holly Henderson on behalf of the Athlete Development Committee, Chantelle Portz on behalf of the Coaching Committee, Kristen Belcourt on behalf of the Events Committee, Donna Moses on behalf of the Officials Coordinating Committee, Anita Kohnen on behalf of the Regions Committee, Lyndsey Ford on behalf of the Skating Programs Committee, and Donna Moses on behalf of the Awards Committee. That the Annual Reports be approved as presented. Kristen Belcourt Anita Kohnen Appendix C: Annual Report as approved 9. CONFIRMATION OF ACTIONS TAKEN BY THE BOARD OF DIRECTORS That the actions taken by the Board of Directors of Skate Canada Alberta- NWT/ Nunavut be approved as presented. Bonnie Smyl Appendix D: Actions of the Board of Directors as approved 10. ELECTION OF OFFICERS In accordance with the Skate Canada: Alberta-NWT/Nunavut Bylaws, Article 11.6, nominations were called for the election of officers. Nominations closed on April 5, Nominating Committee Chair, Kathy Kopelchuk, advised the delegates as to the election procedures and declared that all candidates had followed the correct processes VICE CHAIR (EVEN YEARS) The following individual was nominated for the position: Joyce McCoy 3

4 Joyce McCoy was elected by acclamation SECRETARY/TREASURER The following individual was nominated for the position: Krista Sellers Krista Sellers was elected by acclamation OFFICIALS COORDINATING COMMITTEE CHAIR There were no nominations received for this position. It has been posted as a casual vacancy COACHING REPRESENTATIVE The following individual was acclaimed as Coaching Representative amongst the Skate Canada: Alberta-NWT/Nunavut coaching members in good standing: Chantelle Portz 10.5 For the year, the officers of the Skate Canada: Alberta-NWT/Nunavut Board of Directors are: Chair - Sharon Dingle Vice Chair (even years) - Joyce McCoy Vice Chair (odd years) - Donna Moses Secretary/Treasurer - Krista Sellers Officials Coordinating Committee Chair - Vacant Skating Programs Committee Chair - Lyndsey Ford Events Committee Chair - Kristen Belcourt Regions Committee Chair - Anita Kohnen Regions Committee Vice Chair - Doug Pettapiece Coaching Representative - Chantelle Portz 10.6 PAST CHAIR Kathy Kopelchuk remains as Past Chair APPOINTMENTS For the year, the following individuals were appointed to the Board of Directors: Athlete Development Committee Chair - Don Zeman Athlete Representative - Dallas Daniel 4

5 That the Executive Members, Elected Directors, Appointments to the Board and Elected Coaching Representative be approved. Gitti Heske Nenette Legaspi 10.8 REGION REPRESENTATIVES The Region Representatives for the year were elected from within their Regions as per Skate Canada Rule 1503(7) (a) (iv), which states that regional representation, if applicable, shall be elected by a majority of votes in each Region. The Region Representatives are: Calgary Central Edmonton Northeast Northwest Northwest Territories Peace South Jeff Kimoto Susan Nolan-Blair Doug Pettapiece Michelle Schneider Marilyn Roach Elizabeth du Plessis Tanya Whipple 11. BYLAWS Sharon Dingle advised that over the past few months, the Skate Canada: Alberta-NWT/Nunavut Bylaws Committee reviewed the Association Bylaws. On March 4, 2014 the Skate Canada: Alberta- NWT/Nunavut Board of Directors reviewed and approved the proposed amendments to the Skate Canada: Alberta-NWT/Nunavut Association Bylaws. In accordance with the Association s Bylaws, the proposed amendments were distributed to all member clubs twenty-one days prior to the Association s Annual General Meeting. Sharon Dingle reviewed the proposed amendments to the bylaws. That the members of Skate Canada: Alberta-Northwest Territories/Nunavut Association approve, by special resolution at the Association Annual General Meeting on May 3, 2014, the proposed amendments to the Association Bylaws. Anita Kohnen Appendix E: Amendments to Skate Canada: Alberta-NWT/Nunavut Bylaws as approved 12. SKATE CANADA ADDRESS The address by the President of Skate Canada was presented by Sharon Dingle. 5

6 13. REVIEW OF SKATE CANADA AMENDMENTS Sharon Dingle provided an overview of proposed Skate Canada bylaw amendments that would be voted on at the Skate Canada Annual General Meeting to be held in Quebec City, Quebec on May 31, These changes are proposed to align Skate Canada with Corporations Canada s Not-for-profit Corporations Act. The rationales for the amendments were reviewed by Sharon Dingle, and the Section was supportive of the amendments. Appendix F: Proposed Skate Canada Bylaw Amendments 14. SKATE CANADA ELECTIONS Sharon Dingle provided an overview of the national election process for the elections to be held at the 2014 Skate Canada Annual General Meeting. Clubs were encouraged to submit proxy forms so that the Section maximizes its voting potential. 15. AWARDING OF COMPETITIONS Kristen Belcourt, Events Committee Chair, presented the locations of the awarded competitions for the year: Skate Canada: Alberta-NWT/Nunavut Sectional Championships November 6-9, 2014 Calgary Region (Calgary, AB) Skate Canada: Alberta-NWT/Nunavut STARSkate Championships March 6-8, 2015 Thorncliffe Greenview Ice Skating Club (Calgary, AB) It was noted that Skate Canada has recommended two pattern dances to be skated in the Pre-Juvenile event at the 2014 Skate Canada: Alberta-NWT/Nunavut Sectional Championships. The dances to be skated are the Willow Waltz and the Fiesta Tango. The 2014 Skate Canada: Alberta-NWT/Nunavut Annual General Meeting will be held in Red Deer on May 2, NEW BUSINESS Sharon Dingle thanked all volunteers for their support and commitment to the association. She encouraged delegates to extend invitations to their club members to consider volunteering for the Section. 6

7 17. ADJOURNMENT The meeting was adjourned at 2:45 p.m. by Rhonda Tanton. Minutes approved by: Sharon Dingle Chair, Skate Canada: Alberta-NWT/Nunavut 7