SASKATCHEWAN CYCLING ASSOCIATION BYLAWS

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1 1) Article 1 GENERAL Name - The name of SCA shall be the Saskatchewan Cycling Association (SCA) a) Definitions In this by-law and all other by-laws of the SCA, unless the context otherwise requires: i) "Act" means The Non-profit Corporations Act, 1995, including the Regulations made pursuant to the Act, and any statute or regulations that may be substituted, as amended from time to time; ii) "articles" means the original or restated articles of incorporation, articles of amendment, amalgamation, continuance, reorganization, arrangement or revival of the SCA; iii) "board" means the board of directors of the SCA and "director" means a member of the board; iv) "by-law" means this by-law and any other by-laws of the SCA as amended and which are, from time to time, in force and effect; v) "meeting of members" includes an annual meeting of members or a special meeting of members; "special meeting of members" includes a meeting of any class or classes of members and a special meeting of all members entitled to vote at an annual meeting of members; vi) "ordinary resolution" means a resolution passed by a majority (for example more than 50%) of the votes cast on that resolution; vii) "proposal" means a proposal submitted by a member of the SCA that meets the requirements of section 127 (Member Proposals) of the Act; viii) Regulations" means the regulations made under the Act, as amended, restated or in effect from time to time; and ix) "special resolution" means a resolution passed by a majority of not less than two-thirds (2/3) of the votes cast on that resolution. x) written notice means notice which is hand-delivered or provided by mail, fax, electronic mail or courier to the address of record of the individual, Director, Officer, or Member, as applicable. b) Interpretation In the interpretation of this by-law, words in the singular include the plural and vice-versa, words in one gender include all genders, and "person" includes an individual, body corporate, partnership, trust and unincorporated organization. Other than as specified in 2(a) above, words and expressions defined in the Act have the same meanings when used in these by-laws. c) Execution of Documents Deeds, transfers, assignments, contracts, obligations and other instruments in writing requiring execution by the SCA may be signed by any two (2) of its officers or directors. In addition, the board may from time to time direct the manner in which and the person or persons by whom a particular document or type of document shall be executed. Any person authorized to sign any document may affix the corporate seal (if any) to the document. Any signing officer may certify 1

2 a copy of any instrument, resolution, by-law or other document of the SCA to be a true copy thereof. 2

3 d) Financial Year End The financial year end of the SCA shall be determined by the board of directors. e) Banking Arrangements The banking business of the SCA shall be transacted at such bank, trust company or other firm or SCA carrying on a banking business in Canada or elsewhere as the board of directors may designate, appoint or authorize from time to time by resolution. The banking business or any part of it shall be transacted by an officer or officers of the SCA and/or other persons as the board of directors may by resolution from time to time designate, direct or authorize. f) Annual Financial Statements SCA may, instead of sending copies of the annual financial statements and other documents referred to in subsection 142 (Annual Financial Statements) of the Act to the members, publish a notice to its members stating that the annual financial statements and documents provided in subsection 142(a) are available at the registered office of the SCA and on the SCA website. Any member may, on request, obtain a copy free of charge at the registered office or by prepaid mail. Comment [rm1]: TO allow for website distribution 2) Article 2 PURPOSE The purpose of the SCA is to: a) To promote and manage competitive cycling in Saskatchewan; b) To promote and encourage recreational and utilitarian cycling in Saskatchewan; c) To defend and protect the rights of its members; d) To promote safe cycling; e) To represent Saskatchewan and where applicable, administer the directives of: i) the Canadian Cycling Association (CCA); ii) Union Cycliste Internationale (UCI); iii) and other international cycling federations to whom the SCA and CCA are affiliated; f) To work co-operatively with other community groups, agencies, and organizations (public, private, and professional) having similar objectives and which in any way contribute to the aims of the SCA; g) To seek support and assistance from people and organizations interested sharing SCA goals; h) To make, maintain and consider rules consistent with those set out by recognized national and international governing bodies for the governance of the sport of cycling within Saskatchewan; and i) To raise, use, invest and reinvest money to support the activities of the SCA. 3) Article 3 MEMBERSHIP Members: a) Member clubs are those clubs and/or organizations that support the objectives of the SCA and which have paid their affiliation fees; b) Individual members are persons who support the objectives of the Association and who, except for honorary members, pay the Association membership fee; 3

4 c) Admission of Members No individual or organization will be admitted as a Member of the SCA unless: i) the candidate member has made an application for membership in a manner prescribed by the SCA; ii) the candidate member has paid dues as prescribed by the Board; iii) the candidate member agrees to uphold and comply with the SCA s By-laws, policies, procedures, rules and regulations; and iv) the candidate member meets any other condition of membership determined by the Board d) Membership Fees and Duration i) Year Unless otherwise determined by the Board, the membership year of the SCA will be from January 1st until December 31st of a calendar year. ii) Fees - Affiliation fees for clubs and organizations and individual membership fees shall be determined by the Board of Directors. Affiliation fees for club/organizations and individual membership fees shall be determined by the Board of Directors. Annual membership fee changes of greater than 25% in any given year shall be presented as a motion to be considered at the Association's Annual General Meeting. iii) Duration Membership duration is accorded on an annual basis and Members will re-apply for membership annually. e) Transfer Membership in the SCA is non-transferable. f) Termination Membership in the SCA will terminate immediately upon: i) the expiration of the Member s annual membership, unless renewed in accordance with these By- laws; ii) dissolution of the SCA; iii) the Member s death or dissolution; or iv) by Ordinary Resolution of the Board or of the Members at a duly called meeting, provided notice is given and the Member is provided with reasons and the opportunity to be heard as set out in the SCA s Dispute Resolution Policies and Procedures. Notice will set out the reasons for termination of membership and the member receiving the notice will be entitled to submit a written submission opposing the termination. g) Resignation i) A Member may not resign from the SCA when the Member is subject to disciplinary investigation or action of the SCA; ii) a Member may resign by giving written notice to the SCA if the Member is not subject to the terms of clause g(i); h) Arrears A Member will be expelled from the SCA for failing to pay membership dues or monies owed to the SCA by the deadline dates prescribed by the SCA. i) Discipline In addition to expulsion for failure to pay membership dues, a Member may be disciplined in accordance with the SCA s policies and procedures relating to the discipline of Members. j) Dues Payable Any dues, subscriptions, or other monies owed to the SCA by suspended or expelled Members will remain due. Comment [rm2]: Ref to Dispute Res 4

5 k) Membership Privileges: i) An individual member attending any Annual, General or Special Meeting may cast one vote; ii) An individual member may assign by proxy their vote to the club listed on their license. Such votes may be cast by the attending clrub president or another club member; iii) A club president may designate the assigned proxy votes to a licensed member of their club to cast the votes they have been assigned; iv) Honorary members may attend Meetings and participate in general discussion. They shall have a vote; v) All members are entitled to other privileges as designated by the Board of Directors; vi) Employees of the SCA may not hold an executive position or have voting privileges. l) Good Standing A Member will be in good standing provided that the Member: i) has not ceased to be a Member; ii) has not been suspended or expelled from membership, or had other membership restrictions or sanctions imposed; iii) has completed and remitted all documents as required by the SCA; iv) has complied with the By-laws, policies, and rules of the SCA; v) is not subject to a disciplinary investigation or action by the SCA, or if subject to disciplinary action previously, has fulfilled all terms and conditions of such disciplinary action to the satisfaction of the Board; and vi) has paid all required membership dues. m) Cease to be in Good Standing - Members that cease to be in good standing, as determined by the Board or a disciplinary panel, will not be entitled to vote at meetings of the Members or be entitled to the benefits and privileges of membership until such time as the Board is satisfied that the Member has met the definition of good standing. n) Renewal - if renewal of membership is not received by January 1 of the current year, the member club will automatically cease to be a member of the Association and must apply as a new members o) Expelled - the Board of Directors may expel a member or any affiliated club or organization if expulsion is in the best interest of the SCA, the member, or in accordance to the Canadian Cycling Association's by-laws, or racing rules governing conduct. Where a member is to be expelled, the individual or affiliated club and organization affected shall be provided with an opportunity to be heard by the Board. The expelled member or affiliated club/organization shall be notified in writing of their rights to a hearing as set out in the SCA s Dispute Resolution Policies and Procedures. 4) Article 4 MEETINGS OF MEMBERS General Meetings a) Annual General Meeting i) The SCA will hold an Annual General Meeting of Members at such date, time and place as determined by the Board within four months from the end of the fiscal year. Notice of the meeting must be given to the membership at least 30 days before the meeting; 5

6 ii) The annual general meeting shall review the past activities of the SCA and set the SCA's policy for the next year; iii) Any Member, upon request, will be provided, not less than Seven (7) days before the Annual General Meeting, with a copy of the approved financial statements and auditor s report thereon. b) Special General Meeting i) A Special General Meeting of the SCA may be called by the President as and when he/she considers it necessary. ii) A Special General Meeting of the Members may be called at any time by Ordinary Resolution of the Board or upon the written requisition of ten percent (10%) or more of the Members for any purpose connected with the affairs of the SCA that does not fall within the exceptions listed in the Act or is otherwise inconsistent with the Act, within twenty-one (21) days from the date of the deposit of the requisition. c) Participation by Electronic Means Any person entitled to attend a meeting of Members may participate in the meeting by telephonic or electronic means that permits all participants to communicate adequately with each other during the meeting. The SCA shall use reasonable efforts to make such means available. A person so participating in a meeting is deemed to be present at the meeting. The Directors or Members, as the case may be, may determine that the meeting be held entirely by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting. d) Notice of Meeting- Written or electronic notice of the date of a meeting of the Members will be given to all Members in good standing, Directors, and the Auditor at least fifteen (15) days and not more than fifty (50) days prior to the date of the meeting. Notice will contain a reminder of the right to vote by proxy, a proposed agenda, reasonable information to permit Members to make informed decisions regarding the business of the meeting, information regarding Director nominees, and the text of any resolutions to be voted upon. e) Waiver of Notice Any person who is entitled to notice of a meeting of the Members may waive notice, and attendance of the person at the meeting is a waiver of notice of the meeting, unless the person attends the meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting was not lawfully called in accordance with these By-laws. f) Member Proposal New Business - No other item of business will be included in the notice of the meeting of the Members unless notice in writing of such other item of business has been submitted to the Board sixty (60) days prior to the meeting of the Members in accordance with procedures as approved by the Board. Copies of all such proposals together with copies of any amendments thereto then proposed by the Board and copies of all resolutions put forward by the Board shall be sent to all Members with the agenda and the notice calling an Annual General Meeting. 6

7 g) Quorum General Meetings Fifteen (15) Members present will constitute a quorum. If a quorum is present at the opening of a meeting of the Members, the Members present may proceed with the business of the meeting, even if a quorum is not present throughout the meeting; h) Absence of Quorum If within thirty (30) minutes from the time appointed for a meeting of the Members a quorum is not present, the meeting, if convened on the requisition of Members under the Act, shall be terminated; however, in any other case it shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within thirty (30) minutes from the time appointed for the meeting, the Members present shall constitute a quorum; i) Chair The President of the SCA, or in the President s absence a Director, shall preside as chair of all Member meetings; j) Adjournment The chair of any general meeting may with the consent of a majority of the Members present at the meeting adjourn the meeting from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment takes place; k) Persons Entitled to be Present The only persons entitled to be present at a meeting of members shall be those entitled to vote at the meeting, the directors and the public accountant of the Corporation and such other persons who are entitled or required under any provision of the Act, articles or by-laws of the Corporation to be present at the meeting. Any other person may be admitted only on the invitation of the chair of the meeting or by resolution of the members; l) Votes to Govern - At all meetings of the board, every question shall be decided by a majority of the votes cast on the question. In case of an equality of votes, the chair of the meeting in addition to an original vote shall have a second or casting vote; m) Voting at Meetings of Members- Each member shall be entitled to receive notice of, attend and vote at all meetings of the members of the Corporation; n) Record Date The record date will determine the list of Members who are eligible to vote at a meeting of the Members. The date will be seven (7) days prior to the meeting; o) Proxy Voting Members may vote by proxy if: i) the Member notified SCA in writing at least seven (7) days prior to the meeting of the Members of an appointment of a proxy holder; ii) the proxy is received by the SCA not less than 48 hours prior to the start of the meeting; iii) the proxy is in a form specified and approved by the SCA; iv) the proxy clearly states the date of the specific meeting; and v) the proxy clearly states to whom the proxy is given. p) Maximum Number of Proxies No Member will hold more than five (5) proxy votes. q) Voting by Mail or Electronic Means A voting Member may vote by mail, telephonic or electronic means if the votes are in accordance with the voting procedures adopted by the Board and disclosed to the Members. Any telephonic or electronic voting procedure(s) adopted 7

8 by the Board will provide that votes be verified as having been made by the Member entitled to vote. r) Voting Procedure Voting on resolutions or proposals, other than the election of Directors, will be held by means specified by the Board; except upon the demand, by at least ten (10) of Members, for a secret ballot prior to the vote being held. s) Ordinary Resolution - Except as otherwise provided in these By-laws or the Act, resolutions will be passed by Ordinary Resolution. t) Written Resolution A resolution signed by all the Members entitled to vote on that resolution at a meeting of the Members is as valid as if it had been passed at a meeting of the Members u) Agenda The agenda for the Annual General Meeting will at a minimum include: i) call to order; ii) establishment of quorum; iii) approval of the agenda; iv) approval of minutes of the previous Annual General Meeting; v) receive and consider financial statements of the SCA, together with the report of Auditors thereon; vi) appointment of Auditors; vii) additional business as specified in the meeting notice; viii) election of new Directors; and ix) adjournment. v) Scrutineers At the beginning of each meeting, the Board may appoint one or more scrutineers who will be responsible for ensuring that votes of Members are properly cast and counted. 5) Article 5 DIRECTORS Composition of the Board a) Directors The Board will consist of seven (7) Directors (President, Secretary, Treasurer and four (4) Directors at large); b) Officers- the Executive Director, President, Secretary and Treasurer will serve as Officers; c) President the president shall be responsible for implementing the strategic plans and policies of the SCA. The president shall, subject to the authority of the board, have: i) general supervision of the affairs of the SCA; ii) preside at meetings of the Board, the annual general and extraordinary meetings of the SCA; iii) be the official representative of the SCA with Cycling Canada; iv) oversee the Executive Director; and v) perform such other duties as may from time to time be established by the Board; d) Secretary - the Secretary will be responsible: i) for the documentation of all amendments to the SCA s By- laws; ii) ensuring that all official documents and records of the SCA are properly kept; iii) cause to be recorded the minutes of all meetings; 8

9 iv) cause to be prepared and submitted to each meeting of the Board or Members, as applicable, and other meetings a report of all activities since the previous meeting of the Board or Members as applicable or other meetings; and v) perform such other duties as may from time to time be established by the Board; e) Treasurer- The Treasurer will, subject to the powers and duties of the Board: i) cause to be maintained proper accounting records as required by the Act; ii) supervise the management and the disbursement of funds of the SCA; iii) when required will provide the Board with an account of financial transactions and the financial position of the SCA, iv) oversee the preparation by the Executive Director of annual budgets and periodic reports to the Board; v) perform such other duties as may from time to time be established by the Board f) Election of Directors i) Eligibility To be eligible for election as a Director, an individual must: (1) be eighteen (18) years of age or older; (2) be a Member of the SCA; (3) have the power under law to contract; (4) have not been declared incapable by a court in Canada or in another country; and (5) not have the status of bankrupt. g) Call for Nominations Not less than nine (9) months after the previous Annual General Meeting, the Nominating Committee will issue a Call for Nominations using any means of communication. The Call of Nominations will state the method which the nominations are to be made, the requirements for the position, and the deadline for submission which will be no earlier than forty-five (45) after the date of the Call of Nominations. h) Nomination - Any nomination of an individual for election as a Director will: i) include consent of the nominee; ii) be in the form required by the SCA; and iii) be submitted to the registered office of the SCA twenty-one (21) days prior to the Annual General Meeting; iv) The timeline for nominations may be extended by Ordinary Resolution of the Board; i) Election Directors will be elected at each Annual General Meeting; i) Elections will be decided by majority vote of the Members in accordance with the following: (1) One Valid Nomination Winner declared by acclamation; (2) Two or More Valid Nominations The nominee(s) receiving the greatest number of votes will be elected. In the case of a tie, the nominee receiving the fewest votes will be deleted from the list of nominees and a second vote will be conducted. If there continues to be a tie and more nominees than positions, the nominee receiving the fewest votes will be deleted from the list of nominees until there remains the appropriate number of nominees for the position(s) or until a winner is declared. If there continues to be a tie then the winner(s) will be declared by Ordinary Resolution of the Board; 9

10 j) Terms - Directors will serve: i) terms of two years, to a maximum of three (3) consecutive terms; ii) will hold office until their successors have been duly elected in accordance with these Bylaws, unless they resign, are removed from or vacate their office; iii) the President and two (2) Directors at large will have open elections in years ending in an odd number; iv) the Secretary, Treasurer two (2) Directors at large will have open elections in years ending in an even number; k) Resignation - A Director may resign from the Board at any time by notifying the Board, and will become effective when the notice is received by the Secretary or at the time specified in the notice, whichever is later. A resigning Director will continue to be subject to any sanctions or consequences resulting from an ongoing disciplinary investigation or action; l) Vacate Office - The office of any Director will be vacated automatically if: i) the Director resigns; ii) at the discretion of the Board and without reasonable excuse, the Director is absent from three (3) consecutive meetings of the Board; iii) the Director is found to be incapable of managing property by a court or under Saskatchewan law; iv) the Director is found by a court to be of unsound mind; v) the Director becomes bankrupt or suspends payment of debts or compounds with creditors or makes an authorized assignment in bankruptcy or is declared insolvent; or vi) the Director dies. m) Removal Director may be removed by Special Resolution of the Members at an Annual General Meeting or Extraordinary General Meeting provided the Director has been given reasonable written notice of, and the opportunity to be present and to be heard at, such a meeting. n) Vacancy on the Board Where the position of a Director becomes vacant for whatever reason and there is still a quorum of Directors, the Board may appoint a qualified individual to fill the vacancy for a term expiring not later than the close of the next Annual General Meeting. The total number of Directors so appointed may not exceed one-third of the number of Directors elected at the previous Annual General Meeting. o) No Invalidity No act or proceeding of the Board is invalid by reason only if the being less than the prescribed number of Directors in office. p) Meetings of the Board i) Call of Meeting A meeting of the Board will be held at any time and place as determined by the President, or by written requisition of at least two (2) Directors; ii) Chair The President or the President s designee will be the chair of all Board meetings. In the absence of the President, or if the meeting of the Board was not called by the President, an interim chair for the meeting will be selected by the attending Directors. iii) Notice Written notice, served other than by mail, of meetings of the Board will be given to all Directors at least seven (7) days prior to the scheduled meeting. Notice served by mail 10

11 will be sent at least fourteen (14) days prior to the meeting. No notice of a meeting of the Board is required if all Directors waive notice, or if those absent consent to the meeting being held in their absence. If a quorum of Directors is present, each newly elected or appointed Board may, without notice, hold its first meeting immediately following the Annual General Meeting of the SCA. iv) Board Meeting With New Directors For a first meeting of the Board held immediately following the election of Directors at a meeting of the Members, or for a meeting of the Board at which a Director is appointed to fill a vacancy on the Board, it is not necessary to give notice of the meeting to the newly elected or appointed Director(s). v) Number of Meetings The Board will hold at least four (4) meetings per year. vi) Quorum Board Meetings At any meeting of the Board, quorum will be a majority of Directors. vii) Participation/Holding by Electronic Means Directors may participate in the meeting by telephonic or electronic means that permits all participants to communicate adequately with each other during the meeting. A Director so participating in a meeting is deemed to be present at the meeting. The Directors may determine that the meeting be held entirely by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting. viii) Voting Each Director is entitled to one vote. Voting will be by a show of hands, written, or orally unless a majority of Directors present request a secret ballot. Resolutions will be passed upon a majority of the votes being in favour of the resolution. In the event of a tie, the Chair of the meeting shall vote a second time to decide the issue. ix) No Alternate Directors - No person shall act for an absent Director at a meeting of directors. x) Written Resolutions - A resolution in writing signed by all the Directors is as valid as if it had been passed at a meeting of the Board. xi) In-Camera Meetings The Board may, by Ordinary Resolution, consider business in-camera if the business deals with: (1) discipline of any Director, Officer or Member or Registrant; (2) expulsion or suspension of any person from any office of the SCA, or of any organization from membership in the SCA; (3) recruitment and employment of personnel; (4) acquisition of property or other contractual arrangements; or (5) preparation or planning for the presentation of a competitive bid, quote, or similar activity. xii) Closed Meetings Meetings of the Board will be closed to Members, and the public except by invitation of the Board. The Executive Director of the SCA will have a standing invitation to meetings of the Board but will be asked to leave the meeting when business is being conducted in-camera or when matters involving the Executive Director are being discussed. q) Duties of Directors i) Standard of Care Every Director will: 11

12 7) Article 7 Committees Composition 12 (1) act honestly and in good faith with a view to the best interests of the SCA; and (2) exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. ii) Powers of the Board - Except as otherwise provided in the Act or these By-laws, the Board has the powers of the SCA and may delegate any of its powers, duties, and functions. (1) Empowered The Board is empowered, including but not limited to: (a) make policies and procedures or manage the affairs of the SCA in accordance with the Act and these By-laws; (b) make policies and procedures relating to the discipline of Members and Registrants, and have the authority to discipline Members in accordance with such policies and procedures; (c) make policies and procedures relating to the management of disputes within the SCA and deal with disputes in accordance with such policies and procedures; (d) employ or engage under contract such persons as it deems necessary to carry out the work of the SCA; (e) determine registration procedures, membership dues, and determine other registration requirements; (f) enable the SCA to receive donations and benefits for the purpose of furthering the objects and purposes of the SCA; (g) make expenditures for the purpose of furthering the objects and purposes of the SCA; (h) borrow money upon the credit of the SCA as it deems necessary in accordance with these By- laws; and (i) perform any other duties from time to time as may be in the best interests of the SCA. 6) Article 6 Officers Composition The Officers will be comprised of the Executive Director, President, Secretary, Treasurer, and other Officers appointed by the Board from time to time. a) Chief Executive Officer - The Executive Director is the chief executive officer of the SCA and will be responsible for the daily management and supervision of the operations of the SCA. b) Delegation of Duties At the discretion of the Officer and with approval by Ordinary Resolution of the Board, any Officer may delegate any duties of that office to appropriate staff or committee of the SCA. c) Removal An Officer may be removed by Special Resolution at a meeting of the Board or of the Members, provided the Officer has been given notice of and the opportunity to be present and to be heard at the meeting where such Special Resolution is put to a vote. If the Officer is removed by the Members and if he or she is also a Director, his or her position as a Director will automatically and simultaneously be terminated.

13 a) Appointment of Committees - The Board may appoint such committees as it deems necessary for managing the affairs of the SCA, may appoint members of committees or provide for the election of members of committees, may prescribe the duties and terms of reference of committees and may, in accordance with the Act and the By-laws, delegate to any Committee any of its powers, duties, and functions. Any such committee may formulate its own rules of procedure, subject to such regulations or directions as the board may from time to time make. b) Standing and Special Committees The Board may create such standing and special committees as required. Any such committee shall limit its activities to the purpose or purposes for which it is appointed, and shall have no powers except those specifically conferred by a resolution of the Board. Unless specifically designated as a standing committee, any special committee so created must be created for a specified time period only. Upon completion of the earlier of the specified time period or the task for which it was appointed, a special committee shall be automatically dissolved. c) Standing Committees The Standing Committees of the SCA are: i) Coach Development Committee ii) Athlete Development Committee iii) Officials Committee iv) Events Committee v) Finance, and Administration Committee d) Sub-Committees Subject to the Board approval, the Standing and Special Committees may establish sub-committees to achieve its purpose. The Sub-Committees will be governed by the same rules and regulations set out in 7(a)(b); e) Removal - The Board may remove any member of any Committee or Sub-Committee for reasons deemed necessary by the Board at their discretion; f) Debts No Committee will have the authority to incur debts in the name of the SCA. 8) Article 8 FINANCE AND MANAGEMENT a) Fiscal Year Unless otherwise determined by the Board, the fiscal year of the SCA will be from January 1st until December 31 st ; b) Bank - The banking business of the SCA will be conducted at such financial institution as the Board may determine; c) Auditors - At each Annual General Meeting the Members will appoint an auditor to audit the books, accounts and records of the SCA in accordance with the Act. The auditor will hold office until the next Annual General Meeting. The auditor may be removed by an ordinary resolution of the Members. The auditor will not be an employee, Officer, or Director of the SCA and must be permitted to conduct an audit or review engagement of the SCA under the Act. Subject to the Act, the Members, or the Board if authorized to do so by the Members, shall fix the remuneration of the auditors; d) Annual Financial Statements The Directors will approve financial statements (evidenced by signature of one or more Directors) of the SCA of the last fiscal year of the SCA but not more 13

14 than six (6) months before the Annual General Meeting and present the approved financial statements before the Members at every Annual General Meeting. A copy of the Annual Financial Statements will be provided to any Member requesting a copy of the Financial Statements not less than seven (7) days before the Annual General Meeting. The Financial Statements will include: i) the financial statements; ii) the auditor s report; and iii) any further information respecting the financial position of the SCA. e) Books and Records - The necessary books and records of the SCA required by these By-laws or by the Act will be necessarily and properly kept. f) Signing Authority Contracts, agreements, deeds, leases, mortgages, charges, conveyances, transfers and assignments of property, leases and discharges for the payment of money or other obligations, conveyances, transfers and assignments of shares, stocks, bonds, debentures, or other securities, agencies, powers of attorney, instruments of proxy, voting certificates, returns, documents, reports, or any other instruments in writing to be executed by the SCA will be executed by at least two (2) of the Officers or other individuals, as designated by the Board. In addition, the Board may direct a manner in which the person or persons by whom any particular instrument or class of instruments may or will be signed. g) Property - The SCA may acquire, lease, sell, or otherwise dispose of securities, lands, buildings, or other property, or any right or interest therein, for such consideration and upon such terms and conditions as the Board may determine. h) Conflict of Interest A Director, Officer or member of a Committee who has an interest, or who may be perceived as having an interest, in a proposed contract or transaction with the SCA will disclose fully and promptly the nature and extent of such interest to the Board or Committee, as the case may be, will refrain from voting or speaking in debate on such contract or transaction, will refrain from influencing the decision on such contract or transaction, and will otherwise comply with the requirements of the Act regarding conflict of interest and the SCA s Conflict of Interest Policy. 9) Article 9 AMENDMENT OF BY-LAWS a) Amendment These By-laws may only be amended, revised, repealed or added to by: i) Bylaw amendments will be submitted to the Members at the next meeting of Members and the voting Members may confirm, reject or amend the By-laws by Ordinary Resolution; or ii) in the absence of an Ordinary Resolution of the Board, by a Special Resolution of the Members. b) Effective Date By-law amendments are effective from the date of the resolution of the Directors unless rejected or amended by the voting Members at a meeting of the Members. 14

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