STATE OF CALIFORNIA, COUNTY OF SISKIYOU BOARD OF SUPERVISORS MINUTES, SEPTEMBER 26, 2017

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1 STATE OF CALIFORNIA, COUNTY OF SISKIYOU BOARD OF SUPERVISORS MINUTES, SEPTEMBER 26, 2017 The Honorable Board of Supervisors of Siskiyou County, California, met in special session this 26 th day of September 2017; there being present Supervisors Lisa L. Nixon, Brandon Criss, Michael N. Kobseff and Ed Valenzuela, County Administrator Terry Barber, Assistant County Counsel Natalie Reed, and County Clerk and ex-officio Clerk of the Board of Supervisors Colleen Setzer by Deputy County Clerk Wendy Winningham. The meeting was called to order by Chair Kobseff. Pursuant to AB23, the Clerk announced that the Board members receive no additional compensation for sitting as members of the Siskiyou County Flood Control and Water Conservation District, Siskiyou Power Authority, County Service Areas #3, #4 and #5, In Home Supportive Services Public Authority and the Airport Land Use Commission. Supervisor Criss led in the salute to the flag of the United States of America. Supervisor Ray A. Haupt was present at 9:07a.m. CLOSED SESSION - Conference with legal counsel, existing litigation pursuant to Government Code (d)(1), one case, conference with legal counsel, anticipated litigation pursuant to Government Code , significant exposure to litigation pursuant to Government Code (d)(2), two cases, commenced at 9:01a.m., concluded at 10:08a.m., with no action taken. REPORT ON CLOSED SESSION Assistant County Counsel Natalie Reed announced that closed session concluded at 10:08a.m., with no reportable action taken. CONSENT AGENDA Approved. It was moved by Supervisor Haupt, seconded by Supervisor Nixon and unanimously carried, that the following consent agenda is approved, and the Chair and/or clerk authorized to execute/record any necessary documents: COUNTY ADMINISTRATOR Adopt Resolution honoring Lorene Miller as Lake Shastina Citizen of the Year COUNTY ADMINISTRATOR Adopt Resolution honoring Noah Starks as the Gazelle 2017 Citizen of the Year. COUNTY ADMINISTRATOR Approve first addendum to contract with Questys Solutions (QSI) for the purchase and installation of the Contract Management Module. COUNTY CLERK Approve extension to agreement with MuniCode, extending the term through May 31, 2020 and adding additional services/fees as outlined in the addendum to the agreement. HEALTH AND HUMAN SERVICES - PUBLIC HEALTH DIVISION Approve Acceptance of Allocation from California Department of Public Health Prop 99 and Prop 56 allocation for FY 2017/2021; authorize the Public Health Director to sign all documents; authorize the County Auditor to establish the budget as outlined in the agreement. VOLUME 74 ~ 441 ~ September 26, 2017

2 CONSENT AGENDA (continued) HEALTH AND HUMAN SERVICES - PUBLIC HEALTH DIVISION Authorize Personnel to hire Robert Jones at Step 3 of the Correctional Nurse salary range, effective August 27, NATURAL RESOURCES Approve letter to Secretary of the Interior Ryan Zinke regarding potential removal of the Klamath River dams and associated impacts to the County. NATURAL RESOURCES Approve press release informing the public of the County s engagement in the Klamath River dams process and informing of upcoming public forum opportunities. PUBLIC WORKS Approve request to hire Ulysses McKeown at Step 3 of the Deputy Director of General Services salary range, effective October 9, PRESENTATIONS FROM THE PUBLIC Quartz Valley resident John Menke voiced concerns regarding potential delays from the California Department of Fish and Wildlife related to efforts to repair irrigation and stock water access to his property from Mill Creek. Yreka YMCA Executive Director Scott Eastman provided an update regarding efforts to improve the Yreka YMCA infrastructure and requested a letter of support from the Board of Supervisors with regard to funding opportunities for the project. Chair Kobseff requested that the County Administrator s Office work with Mr. Eastman in order for a letter of support to come before the Board at the October 3, 2017 Board meeting. Audience member Kim Glasgow spoke in support of local citizens/members of the public becoming plaintiffs in US Tax Court proceedings. PUBLIC HEARINGS - COUNTY ADMINISTRATOR - Public hearing to consider adoption of the Adopted FY 17/18 budgets, including an overview of budget principles, General Fund recap, General Fund Analysis and Non-General Fund Analysis. Adopted FY 17/18 Budgets approved as presented/modified. This was the time set for a public hearing to consider adoption of the Adopted FY 17/18 budget, including an overview of budget principles, General Fund recap, General Fund analysis and Non-General Fund Analysis. Chair Kobseff opened the public hearing for all entities that the Board sits as. County Administrator Terry Barber and Fiscal Administrator Emily Coulter presented a 35-page powerpoint presentation, including a recap of the FY 17/18 budget principles that were applied during the budget process and shared concerns that the County s General Fund is living outside of its means, with a projected fund balance of $0 at the end of FY 17/18 (June 30, 2018) which would require the use of Provisions for any increases in expenditures. Ms. Barber shared concerns that the current budget process is inefficient and time consuming with a focus on the General Fund while other County funds are in need of analysis and further discussion at a later time. Brief discussion followed between members of the Board and Ms. Barber regarding the anticipated zero balance at the end of FY 17/18 and the approximate $1.7 million rollover from FY 16/17. VOLUME 74 ~ 442 ~ September 26, 2017

3 Continuing the powerpoint, Ms. Barber summarized goals set for the Adopted Budget, including the funding of Provisions (set at $500,000), Conflict Counsel and various contributions to others. Ms. Barber shared concerns regarding the expected decrease in Power Authority revenues in 2020 and the increasing costs associated with unfunded liabilities, pensions, Other Post-Employment Benefits (OPEB), health insurance and pending Cost of Living Adjustments (COLAs). Ms. Barber summarized various costs and revenue impacts to the budget, (i.e. increased General Fund labor costs, loss of Secure Rural Schools funding and reduced Probation and Inmate Health costs) and advised of the need for strategic planning concerning the future allocation of resources in order for the County to weather the approaching financial storm (i.e. increasing CalPERS costs, significant decrease in Power Authority revenues after power generation contract expiration in 2020 and growing unfunded liability costs). Further discussion followed, including Auditor-Controller Jennie Ebejer and Public Works Director Scott Waite regarding the lack of Secure Rural Schools (SRS) funding in the current budget, the need to communicate the negative impacts associated with removal of SRS funding on the County s roads and school systems and the need for a future agenda item to discuss those negative impacts further (and including members of school districts and local cities). Ms. Barber continued the powerpoint, including a summary of the approximately $500,000 utilized from Provisions in FY 16/17, various infrastructure investment/deferred maintenance included in the budget, vehicle/equipment requests that were not approved in the budget, estimated labor costs for FY 17/18, the anticipated five-year time frame for CalPERS to ramp up their costs and a summary of increasing retiree health insurance costs. Supervisor Kobseff suggested development of a letter to the CalPERS Board explaining the negative impacts of the ramp up in rates on the County. Discussion followed regarding efforts being made by a Compensation Review Committee, made up of County employees and managers, to review and provide recommendations concerning the County s benefits package for new hires, possible benefits to recruitment and retention efforts and the future impact of increasing California minimum wage on future budgets. Continuing the powerpoint, Ms. Barber summarized various estimated reserve funding for FYs 16/17 and 17/18, including Gold Theft Trust monies. Discussion followed regarding the use of the interest earned on Gold Theft Insurance set-aside and Gold Theft Trust to fund Library and Museum activities, estimated annual Siskiyou Power Authority/hydroelectric revenues, the efforts being made to research a new hydroelectric power contract and estimated facility maintenance/repair costs. Ms. Barber summarized various strategies to weather the upcoming financial storm, including proactive steps being taken by the Board (i.e. pre-funding OPEB and pension costs, increasing various reserves), ongoing brainstorming sessions to develop various long- and short-term strategies to cut expenses and increase revenues and the need to further discuss priorities versus resources (for example Code Enforcement needs, cannabis moratorium, new Jail facility, etc.). Supervisor Haupt requested a report/analysis regarding the historical number of unfilled/vacant positions within County departments. VOLUME 74 ~ 443 ~ September 26, 2017

4 Ms. Barber provided summarized various questions/responses (to/from employees) to a health benefits survey developed and conducted by the County s Compensation Review Committee, including possible use of high deductible with decreased coverage/premiums and possible use of a Health Savings Account (HSA). Brief discussion followed regarding the need for additional information from the survey (i.e. demographics/statistics). In response to Chair Kobseff, Deputy County Clerk Wendy Winningham advised that the Clerk s Office had not received any correspondence related to the budget hearing. There were no public comments received. FIXED ASSET REQUESTS Ms. Barber provided an overview of various Personnel requests, advising of changes and additions made to Fixed Assets since Recommended budget, including a decrease in funding for a slurry seal project at the Scott Valley Airport and reduced funding for security fencing and a tractor at the Siskiyou County Airport. Discussion followed, including Transportation Manager Melissa Cummins and Mr. Waite, regarding the recommended funding reductions for Scott Valley and Siskiyou airports, grant funding timelines, the landing fees at those airports and the process by which certain projects are depicted during the budget process. Supervisor Haupt shared concerns that larger aircraft (i.e. DC10s) cannot land at the Siskiyou County Airport due to the lack of security fencing. Supervisor Kobseff spoke in support of utilizing funding from Provisions to fund the security fencing project and to fund temporary bathrooms to replace those located at the Siskiyou County Airport. In response to Supervisor Nixon, Ms. Cummins advised that the existing bathrooms cannot be torn down without action from the Federal Aviation Administration (FAA). Ms. Barber advised that each Fixed Asset request would need action to approve or deny, including the reduction in funding for the Siskiyou County Airport security fencing. Supervisor Valenzuela spoke in support of a future agenda item to discuss the need to fund infrastructure at the County s various airports. Siskiyou County Airport - Approve reduction of security fencing purchase, in the amount of $20,000. Request denied, funding in the amount of $20,000 from Provisions to be used. It was moved by Supervisor Kobseff, seconded by Supervisor Haupt and unanimously carried to deny the request to decrease funding for the Siskiyou County Airport security fencing, in the amount of $20,000 and to authorize the use of Provisions funding in the same amount. Road Department - Approve increase of $32,500 for purchase of one paint truck chassis approved at Recommended Budget. Approved (increased from $77,500 to $110,000 total). VOLUME 74 ~ 444 ~ September 26, 2017

5 FIXED ASSET REQUESTS (continued) Ms. Barber provided an overview of the request to increase the amount for the purchase of a paint truck chassis, in the amount of $32,500 (from $77,500 to $110,000 total) for the Road Department. It was moved by Supervisor Valenzuela, seconded by Supervisor Nixon and unanimously carried to approve the following Fixed Asset requests: Emergency Services - Approve request to purchase one Switch for EOC generator, in the amount of $35,000. County Service Area #3 - Approve purchase of two Autopulse units, in the amount of $26,000. Scott Valley Airport - Approve reduction of slurry seal purchase, in the amount of $9,000. STAGE - Approve purchase of two bus shelters and associated site improvements, in the amount of $20,798. Siskiyou County Airport - Approve reduction of tractor with attachments purchase, in the amount of $34,000. PERSONNEL REQUESTS Following an overview of various Health and Human Services Personnel requests, it was moved by Supervisor Valenzuela, seconded by Supervisor Criss and unanimously carried to approve the following, effective October 8, 2017: Health and Human Services Public Health Division - Approve request to adjust salary range for Staff Services Analyst II, position number 2SSA07 from Range 42 to 45. Health and Human Services - Social Services Division Approve request to adjust salary range for four Staff Services Analyst II, position numbers 2SSA04, 2SSA09, 2SSA03 and 2SSA01 from Range 42 to 45. Approve request to delete Legal Secretary, position LSEC27,.5 FTE and create Senior Legal Secretary, position number LSEC27,.5 FTE. Approve request to delete Legal Secretary, position number LSEC20, 1.0 FTE and create Senior Legal Secretary, position number LSEC20, 1.0 FTE. Health and Human Services Behavioral Health Division - Approve request to delete one Driver position number DRIV03, 1.0 FTE. Following an overview of the Public Works Personnel requests from Ms. Barber and brief discussion regarding the Happy Camp STAGE route, it was moved by Supervisor Nixon, seconded by Supervisor Valenzuela and unanimously carried to approve the following, effective October 8, 2017: Public Works - STAGE Approve request to delete Heavy Equipment Mechanic, position number HEME10, 1.0 FTE. Approve request to increase Bus Driver, position number BUSD08, from.875 FTE to 1.0 FTE. Approve request to create one Transportation Services Analyst II position, 1.0 FTE. VOLUME 74 ~ 445 ~ September 26, 2017

6 PERSONNEL REQUESTS - (continued) Following an overview of the County Administrator Personnel requests and discussion regarding the difference between freezing and creating an Assistant County Administrator position, it was moved by Supervisor Valenzuela, seconded by Supervisor Criss and unanimously carried to approve the following, effective October 8, 2017: County Administrative Officer - Approve request to create/unfreeze Assistant County Administrator position, 1.0 FTE and delete Management Analyst II, position number 2MAN03, 1.0 FTE. Following an overview of the various Probation Personnel requests, it was moved by Supervisor Haupt, seconded Supervisor Valenzuela and unanimously carried to approve the following, effective October 8, 2017: Probation Approve request to delete Juvenile Hall Superintendent, position number JHMG01, 1.0 FTE. Approve request to delete two Senior Juvenile Correctional Officers, position numbers SGRC01 and SGRC02, 2.1 FTE. Approve request to create Supervising Probation Officer position, 1.0 FTE. Approve request to create Deputy Probation Officer II position, 1.0 FTE. Following an overview of the Office of Emergency Services (OES) Personnel request and lengthy discussion, including Assistant County Fire Warden Ron Bravo, Sheriff Jon Lopey and Health and Human Services Director Stacey Cryer, regarding the OES position s duties/responsibilities and the negative impacts to the County s budget and resource pool associated with the lack of Federal/State financial assistance during certain emergency situations (i.e. wildfire season), it was moved by Supervisor Criss, seconded Supervisor Nixon and unanimously carried to approve the following, effective October 8, 2017: Health and Human Services Agency - Office of Emergency Services - Approve request to adjust salary range for Staff Services Analyst, position number 2SSA10, from Range 42 to 45. Supervisors Kobseff and Criss requested research/review into a possible ordinance to require the Federal Government to reimburse the County for services provided during local emergencies, including information regarding Shasta County s work on the subject. Ms. Barber provided an overview of the County Counsel Personnel requests, recommending that the original request to freeze County Counsel position for a year be modified to freeze the positon from July 1, 2017 to October 8, 2017 and then fund the position from October 8, 2017 through June 30, 2018, utilizing Provisions. Ms. Barber advised of the need for additional discussion regarding County Counsel position in the future. It was moved by Supervisor Valenzuela, seconded by Supervisor Nixon and unanimously carried to approve the following: County Counsel Approve request to freeze Deputy County Counsel Natural Resources, position number DCNR01, 1.0 FTE, to December 3, Approve request to freeze County Counsel, position number COCO01, 1.0 FTE, from July 1, 2017 to October 8, 2017 and fund from Provisions, from October 8, 2017 through June 30, VOLUME 74 ~ 446 ~ September 26, 2017

7 Auditor-Controller - Approve reduction of Payroll budget, in the amount of $45,000. Ms. Barber provided an overview, advising that the Auditor s Office was able to provide budget savings by reducing the Payroll budget resulting from four long- and short-term vacancies. Following discussion regarding the vacancies and recruitment efforts by the department to fill them, it was moved by Supervisor Valenzuela, seconded by Supervisor Criss and unanimously carried to approve request to reduce Payroll budget, in the amount of $45,000. Ms. Barber continued the powerpoint, including an overview of unfunded liabilities, pension and OPEB costs for various County departments, advising that the infrastructure to per-fund liabilities was being put into place and that funding was not recommended at this time. Discussion followed regarding the ability to utilize pre-funded dollars toward OPEB and pension liabilities which could free up operational funding, the current status of the County s pension obligation bond and the need to develop funding strategies/policies prior to pre-funding various unfunded liabilities costs. CONTRIBUTION TO OTHERS Following an overview of the previously approved contributions to others and those being recommended for funding in Adopted budget by Ms. Barber, it was moved by Supervisor Valenzuela, seconded by Supervisor Nixon and unanimously carried to approve the following: County Library Branches - Contribution in the amount of $2,000 each branch for a total in the amount of $24,000. Family Resource Centers - Contribution in the amount of $2,000 each for a total in the amount of $20,000. Discussion followed regarding previously authorized payment to the Mt. Shasta Fire Protection District, in the amount of $500 annually, for their emergency response/service at Lake Siskiyou, the need to further review/discuss the County s priorities with regard to contributions to other agencies/entities and prior Boards actions taken with regard to funding local ambulance services. SALARY ORDINANCES - Discussion, direction and possible action re request to approve the salary ordinances for FY 17/18 Adopted Budget. Approved. It was moved by Supervisor Haupt, seconded by Supervisor Valenzuela and unanimously carried to approve the salary ordinances for FY 17/18 Adopted Budget. COUNTY ADMINISTRATOR - Discussion, direction and possible action regarding Resolution specifying the amount of appropriation approved in the Adopted Budget, in the amount of $136,593,334. Resolution adopted, in the amount of $136,613,334. Continuing the powerpoint, Ms. Barber provided an overview of the General Fund analysis and Non- General Fund analysis, advising of the projected zero General Fund Assigned Balance at the end of FY 17/18 (June 30, 2018). Ms. Barber advised that the changes made during the Adopted budget hearing, including funding the County Counsel position and the use of Provisions funding for the Siskiyou County Airport security fencing project, changed the Adopted Budget amount to $136,613,334. VOLUME 74 ~ 447 ~ September 26, 2017

8 COUNTY ADMINISTRATOR (continued) It was moved by Supervisor Valenzuela, seconded by Supervisor Haupt and unanimously carried to approve the Adopted Budget as presented and amended and adopt Resolution specifying the amount of appropriation approved in the Adopted Budget, in the amount of $136,613,334. There being no public comments, the public hearing was declared closed for all entities that the Board sits as. COUNTY COUNSEL - Discussion, direction and possible action re Resolution memorializing the existing County policy that certification or adoption of environmental documents is undertaken at the level of the associated project approval. Resolution adopted. Assistant County Counsel Natalie Reed provided an overview of the request, advising that the resolution memorializes prior County action and policy with regard to certification or adoption of environmental documents. Ms. Reed addressed issues brought up in correspondence that the Board received from local resident Anne Marsh, advising that appeals of Planning Commission action are de novo (starting from the beginning/anew) and that adoption of an ordinance is not the only process by which the Board can adopt guidelines related to California Environmental Quality Act (CEQA) approvals. Ms. Reed recommended that the Resolution be amended to reference Resolution Nos. 443, Book 9 and 249, Book 11, which were adopted by the Board previously and that constitute the County s local CEQA guidelines. Following brief discussion between members of the Board and Ms. Reed regarding the Siskiyou County Planning Commission s approval/certification of various projects and interpretation of the County s local CEQA guidelines and County Code, it was moved by Supervisor Nixon, seconded by Supervisor Haupt and unanimously carried to adopt Resolution memorializing the existing County policy that certification or adoption of environmental documents is undertaken at the level of the associated project approval, adding the verbiage: (Resolutions Nos. 443, Book 9 and 249, Book 11) to the third paragraph. COUNTY COUNSEL - Discussion, direction and possible action re Resolution regarding the application of Resolution to Variance and Use Permit appeals, identifying sections of Resolution No as setting forth the appeal procedures for Variance and Use Permits. Resolution adopted. Assistant County Counsel Natalie Reed provided an overview of the request, advising that the resolution would clarify the intended use of previously adopted Resolution for appeals of Variances and Use Permits. It was moved by Supervisor Nixon, seconded by Supervisor Haupt and unanimously carried to adopt Resolution regarding the application of Resolution to Variance and Use Permit appeals. MINUTE APPROVAL - Reconsideration of April 18, Approved with changes. Following an overview of the request from Deputy County Clerk Wendy Winningham, it was moved by Supervisor Nixon, seconded by Supervisor Haupt and unanimously carried to reconsider and approve the April 18, 2017 with the following corrections: April 18, 2017, Volume 74, page 326 Corrected from: VOLUME 74 ~ 448 ~ September 26, 2017

9 MINUTE APPROVAL (continued) Corrected to: HEALTH AND HUMAN SERVICES - PUBLIC HEALTH DIVISION Approve application to the California Department of Public Health for the Childhood Lead Poisoning Prevention contract, in an amount not to exceed $359,636 per fiscal year, for the term July 1, 2017 through June 30, 2020 and authorize the Chair to sign STD213 once application is approved by California Department of Public Health and authorize the Auditor to establish budget appropriations per grant guidelines. HEALTH AND HUMAN SERVICES - PUBLIC HEALTH DIVISION Approve application between California Department of Public Health (CDPH) and Siskiyou County Health and Human Services Public Health Division and Community Development Department Environmental Health Division and authorize the Chair to sign STD213 once the application is approved by CDPH and authorize the Auditor to establish budget appropriations per grant guidelines. ADJOURNMENT - There being no further business to come before the Board of Supervisors, the meeting was adjourned. ATTEST: COLLEEN SETZER, COUNTY CLERK Michael N. Kobseff, Chair By: Deputy VOLUME 74 ~ 449 ~ September 26, 2017