Staff present were: Interim City Manager Bob Jean, City Clerk Susan Matthew, City Attorney Rod Kaseguma.

Transcription

1 CITY OF NEWPORT HILLS Regular Meeting of the City Council Convened Mayor Tom Drummond Presiding Thursday, October 27,1994 Hazelwood Elementary School 1. CALL TO ORDER Mayor Drummond called the meeting to order at 7:00 p.m. 2. ROLL CALUFLAG SALUTE Upon roll call by the City Clerk, all Councilmembers were present. Staff present were: Interim City Manager Bob Jean, City Clerk Susan Matthew, City Attorney Rod Kaseguma. 3. APPROVAL OF MINUTES Mofion: By Councilmember Todd, seconded by Councilmember Morgan, to continue approval of the minutes of the Regular Meeting of October 13, 1994, to the next Regular Meeting of November 7, The motion passed unanimously, PRESENTATIONS/COMMENDA TlONS - None. 5. PUBLIC COMMENTS - None. 6. COUNCIL COMMENTS Councilmember Lee discussed her attendance at the Surface Water Management conference along with Charlie Wittenberg. 7. APPROVAL OF AGENDA Mofion: By Councilmember Todd, seconded by Councilmember Lee, to approve the agenda as submitted. The agenda was amended to continue ltem 16, Discussion of GMA/Comprehensive Plan continued to the Study Session of November 14, 1994, and Item No. 22, Fall Equipment Needs, to the November 3, 1994 Budget Workshop; and to add consideration of a contract with Mike Mulcahy under City Manager's Report, as ltem 23.A. The motion to approve the agenda, as amended, passed unanimously, 7-0.

2 CONSENT AGENDA Motion: By Councilmember Todd, seconded by Councilmember Putter, to approve the consent agenda in its entirety. The motion passed unanimously, 7-0, to: 8. Approve payment of claims through October 27, 1994, Check Nos. 427 through 437 in the total amount of $9, from the Interim Budget, and Check Nos. 376, 423, 424 and 425, and 438 through 455 in the total amount of $15, from the 1994 Budget, and payment of payroll through October 15, 1994, Check No. 375 and Nos. 410 through 422, in the total amount of $18, Authorize interim award performance bonus to the City Manager. 10. Adopt Resolution No.64 establishing Parks and Trail Plan Committee. 11. Pass Resolution No. 57 adopting King County Rules for Use of Facilities by reference as Park Rules of the City of Newport Hills. 12. Confirm appointment of Tim Sullivan as the Prosecuting Attorney for the City of Newport Hills through December, ORDINANCES, RESOLUTIONS AND MOVONS 13. Resolution regarding provision of fire services by King County Fire District #25. Motion: By Councilmember Todd, seconded by Councilmember Putter, to approve a Resolution authorizing execution of an agreement with King County Fire District #25 regarding fire services. City Attorney Rod Kaseguma discussed the two contracts pertaining to the provision of Fire Services: One with King County Fire District #25 for 1995 services; one with the City of Bellevue for 1996 services. Also before Council is a third contract in draft form between the District and the City of Bellevue providing the framework under which the contracts with the City of Newport Hills can go forward. The contracts between Bellevue and the District and between Bellevue and Newport Hills are in the final review stage and should be available within the next week. Mr. Kaseguma recommended the Council delay consideration of the contracts until all three are in final form. Councilmember Todd withdrew his motion to approve the Resolution. Motion: By Councilmember Todd, seconded by Councilmember Putter, to continue consideration of ltem 13, the contract with King County Fire District #25, and ltem 14, the contract with the City of Bellevue, to the November 7 meeting of the Council.

3 ~ctober 27, Page 3 The motion passed unanimously, Continued to November 7, Revisions to Clearing and Grading Ordinance. Motion: By Councilmember Morgan, seconded by Councilmember Ordinance No. 57, relating to enforcement provisions for the City's grading regulations; amending Exhibit A to Ordinance No. 37. Bob Jean reported that regulations are currently in place in the Surface Water Management Ordinance and the Surface Water Design Manual which relate to erosion control measures, and speak to the concerns of Council in relation to the Clearing and Grading Ordinance. It was clarified that the ordinance before Council was an amendment of the "Enforcement" ordinance to establish penalties for violations of the Clearing & Grading and the Surface Water Management regulations. The motion to pass Ordinance No. 57 carried unanimously, Continued to November 14, Presentation of Preliminary Budget for Interim City Manager Bob Jean presented the 1995 preliminary budget document to Council, as required by law. He noted a special budget workshop of the Council scheduled for November 3rd, with the first of two public hearings on the budget scheduled for November 7. The final public hearing and adoption is scheduled for Monday, December 5, Mr. Jean stated that the proposed budget meets most of the program objectives as well as the financial objectives set by Council in the Spring. In fact, the budget is better than forecasted and anticipates the City will be debt free by the end of 1995, with an excess of one million dollars in reserves. He cautioned, however, that the strength of the city's financial position at this time is due to some one-time-only circumstances which have decreased expenditures (police services; storm-drainage and street maintenance) and increased revenues (transfer of assets from the fire district; revenue from the County diverted funds). The five-year plan needs to address the fact that revenues will decrease and expenditures will increase. Mr. Jean noted that with approval of the Mulcahy contract, a five year plan should be ready for Council review by mid-november, but at any rate not later than the December 5th public hearing, Full copies of the budget document are available to the public at a cost of $2.00 each; a summary version of the document will be provided to the public at no charge.

4 October 27, Page 4 There was Council interest in scheduling a "Budget 101" discussion with Bob Jean to discuss the theories and rationale behind a budget document. This was scheduled for Wednesday, November 9th, at 4:00 p.m. at City Hall. In addition, Bob Jean encouraged any Council with specific comments or concerns to contact Diana Harmon to schedule a separate meeting. 18. SCHOOL /NIPACT FEES Councilmember Lee shared a conversation she had with lssaquah School District Board member Mary Scott who represents the south end of the District, and was assured that the needs City of Newport Hills will be addressed. However, Councilmember Lee suggested that the Council retain an annual sunset clause in any succeeding ordinances to provide Council an opportunity to reconsider its support on an annual basis. Deputy Mayor Todd discussed his continuing efforts to identify the needs of the south end schools in the hope that future negotiations with the School District will succeed in creating a visible connection between the revenue going to the school district from the City, and the actual capital needs of the south-district schools. Councilmember Putter mentioned that consideration of the adoption of impact fees for schools is again before the City Council of Bellevue; however, it is not likely the measure will pass. 19. Citizen Awards and Recognitions Deputy Mayor Todd and Interim City Manager Bob Jean reviewed a recommended process for award and recognition of service to the city and the community by citizen volunteers, board and commission members, and others who may provide service to the community other than through the City. Awards conferred may be a thank you letter from the Mayor, a Certificate of Appreciation signed by the Council, or, in the case of extraordinary contribution by an individual, an Appreciation Award Plaque. Council expressed support of the process recommended and Counci~member Todd, working with Diana Harmon, will identify individuals who will be presented Certificates of Appreciation at regular council meetings over the next few months. 20. City Manager Recruitment Process lnterim City Manager Bob Jean reviewed with Council a proposed job announcement, brochure, and a revised timeline for the City Manager recruitment process. Discussion centered on the "assessment center" approach to the recruitment process. Bob Jean suggested that the assessment panel consist of one individual nominated by the Council from the community, two city managers from the area, and one individual

5 with a human-resources background. Although it was recommended that the assessment panel narrow the candidate list of eight, to three or four for Council interviews, it would be the Council's prerogative to interview more if warranted. It was concluded that the assessment center approach will provide the Council more information, rather than less, and that the actual number of candidates to be interviewed by the Council would be left open. A correction to the timeline was noted and Bob Jean clarified that background verification will occur during the period February 7-20; that part of that background check will be a visit by the Council to the Candidate's community; and, that any offer made prior to the background verification will be tentative. Councilmembers Dulcich and Todd questioned the first-year salary range advertised; this item will be addressed in relation to the budget discussions next week. Further discussion of the City Manager Recruitment process will continue to the November 7 Regular Meeting, with advertisement to begin following the November 8th election. 21. Community Development Report Bob Jean reported that the County is now on notice and the City will have an opportunity to review the sale of any surplus property within the City Limits of Newport Hills. The tremendous service provided by County Roads and Puget Power during the recent windstorm was acknowledged. Bob Jean announced that Jennifer Dunn's office is coordinating a roundtable discussion tentatively set for December 8th, on the Lakemont Connector and the Coal Creek EIS. Representatives of the Feds, the State, the County and the communities of Bellevue, Renton and Newport Hills, will be invited to participate. 22. Fall Equipment Needs - Continued to November 3rd Budget Workshop. 23. City Manager's Report Council Photographs have been scheduled for 6:00 p.m., November 7th, just prior to the start of the regular meeting to be held at the Freedom Life Center meeting room. Bob Jean noted the CAM charges on the City Hall lease will be approximately $700 instead of the estimated $600/month. John Dulcich acknowledged the charges, including taxes, management fees, utilities and insurance, were extremely high, but we don't have many options at this time.

6 Regular Meeting Minufes Bob Jean announced the agreement tentatively reached between the consodium of King County cities and the County relating to police services. The County has offered a roll-back from the base along with a two year freeze. Councilmember Putter questioned whether the Citv has seen anv increases in costs in other County contracts to offset decreases in the freeze on the police contract. Mr. Jean reported that the Citv!ust received notice of a price increase from the jail with booking fees up 15% and prisoner daytime fees up 10%. k+espwc to a+x&eay w? S O A. Contract for Financial Services with Microflex, Inc. a rn *o 4 m u Motion: By Councilmember Putter, seconded by Councilmember Liddle, to approve the consultant services agreement with Mike Mulcahy, in a form acceptable to the City Attorney. At Councilmember Dulcich's request, Item 2 will be reworded to clarify that payment will not be made in advance of work completed. The motion passed unanimously, MAYOR'S REPORT - None. 25. PUBLIC COMMENT Tim Sullivan, the City's new Prosecuting Attorney, expressed his appreciation of the vote of confidence by the Council and stated that he and his firm are anxious to move forward in developing the City's criminal code and in establishing relationships with the Office of Public Defense and the King County District Court staff. 26. EXECUTIVE SESSION - None. 27. ADJOURNMENT - Mayor Drummond adjourned the Regular Meeting at 8:35 p.m. Submitted by: City Clerk