St. Petersburg City Council BUDGET, FINANCE & TAXATION COMMITTEE AGENDA. Meeting of JANUARY 17, :00 AM City Hall Room 100

Transcription

1 St. Petersburg City Council BUDGET, FINANCE & TAXATION COMMITTEE AGENDA Meeting of JANUARY 17, :00 AM City Hall Room 100 Members & Alternate: Support Staff: Chair James R. Kennedy, Jr.; Vice-Chair Steve Kornell; Councilmembers Wengay M. Newton Sr.; Karl Nurse; and Leslie Curran (alternate). Jennifer Millet, Billindg & Collections & Thomas Hoffman, Finance Department A. Call to Order B. Approval of Agenda C. New Business 1. Selection of New Chair and Vice-Chair. D. Approval of Minutes 1. December 20, 2012 E. New/Deferred Business 1. Quarter Lease Report (Delinquent Rent) (Bruce Grimes) 2. Management Evaluation - Follow up discussion to 10/11/12 meeting (Chair Kennedy) 3. 4th Quarter Grants Update (Wayne Finley) F. Upcoming Meetings Agenda Tentative Issues 1. January 31, 2013 (a) (b) (c) 1st Quarter Lease Report (Bruce Grimes) Resolution authorizing the Mayor or his designee to execute an amendment to the Agency Agreement between ASAP Homeless Services, Inc., and the City of St. Petersburg. (Joshua Johnson) Community Brownfield Fund (Sophia Sorolis)

2 2. February 14, 2013 (a) (b) (c) 1st Quarter Financial Report ( Fritz/ Denise Labrie) Review of funds legally available to borrow against for CIP projects (Fritz/Connors/Wolfe) 1st Quarter Grants Report (Wayne Finley) G. New Business Item Referrals - 1. Referrals (attached) - Review and re-prioritize referral list 2. Discuss possible management evaluations (attached) and ideas to bring forward to the Mayor. H. Adjournment

3 Attached documents for item Selection of New Chair and Vice-Chair.

4 Attached documents for item December 20, 2012

5 CITY OF ST. PETERSBURG Budget, Finance & Taxation Committee Thursday, December 20, 2012 at 8:01 a.m. Present: Chair James R. Kennedy, Jr., Vice-Chair Steve Kornell, Councilmembers Karl Nurse and Wengay M. Newton. Also: Councilmembers Charles Gerdes, William Dudley, Tish Elston, City Administrator; Mark Winn, Chief Assistant City Attorney; Rick Badgley, Assistant City Attorney; Gary Cornwell, Human Resources Director; Vicki Grant, Benefits Manager; Jason Hall, Benefits, Supervisor; Chuck Tobin, Gallagher Benefit Services; Jennifer Millet, Collections Officer Billing & Collections; Thomas Hoffman, City Controller; Bradley Scott, City Auditor and Cathy E. Davis, Deputy City Clerk. Absent: None. Chair Kennedy called the meeting to order with the above persons present. In connection with the approval of the meeting agenda Councilmember Nurse motioned that the agenda be approved as submitted. All were in favor of the motion. In connection with the approval of the December 13 th meeting minutes Councilmember Kornell motioned that the minutes be approved as submitted. All were in favor of the motion. Health Insurance Rates Gary Cornwell, Director of Human Resources, commented briefly regarding health insurance rates for Plan Year Mr. Cornwell noted rates have been low due in part to the success of mitigating rate increase over the last several years by a combination of changing provider networks, plan design changes and switching to a self-funded strategy, and utilization of federal Early Retirement Reimbursement Program funds. Mr. Cornwell also noted that adjustments have been put in place to replenish reserves, when and if United Health Care & Bay Care reaches an agreement. Mr. Cornwell also stated that the city s wellness plan will continue as well as talks concerning an employee clinic and shared with the committee a chart containing a comparison of plan rates to other cities. Mr. Cornwell then introduced Mr. Chuck Tobin, Vice President Gallagher Benefit Services who provided report regarding Health Plan Budget, Funding Analysis, Projections & Contribution Modeling. Mr. Tobin also shared with the committee charts covering the following: Fixed/ Administrative Costs Health Plan Claims Large Claim Data Health Plan Projection 2012 & 2013 Health Plan Redesign Health Plan Redesign Assumptions Plan and Fiscal Year Actual & Projections Fully-Insured vs. Self-Funded Projections Health Plan Contribution Modeling In connection with committee discussion Councilmember Nurse commented in regarding a proposal to establish an employee health clinic and suggested that staff move forward with the idea and have the facility up and running by April. Mr. Cornwell responded that staff has been

6 CITY OF ST. PETERSBURG Budget, Finance & Taxation Committee Meeting Thursday, December 20, 2012 Page 2 working on exploring options with Bayfront Medical Center, and have conducted several meetings regarding the matter. Mr. Cornwell further stated Bayfront will submit a formal proposal in a couple of weeks and noted if discussions are agreeable that the clinic could be up and running around May. Councilmember Newton spoke in support to Councilmember Nurses comments and asked if there was an opportunity to partner with Walgreens. Mr. Cornwell stated it would depend if Walgreens were affiliated with United Health Care and further noted that if the proposal was acceptable that Bayfront has proposed using their urgent care clinics and will offer employee discounts. Mr. Newton also inquired as to the balance of the reserves. Mr. Cornwell stated the reserve balance was approximately $16.3 Million. Councilmember Newton also asked if it were possible to have representatives from Walmart & Walgreens to come in during the open enrollment period and make presentation to employees. Councilmember Newton concluded his comments regarding the increase in deductibles and noted that employees had not received an increase in their wages or cost of living and stated he would be interested in what other cities were doing in terms of incentives offered to off-set increased deductibles and medical costs. Councilmember Kornell commented regarding prescriptions and asked if a generic drug was unavailable if an employee was mandated to purchase a tier 1 drug. Mr. Tobin responded if a generic was not available it is not mandated that they must be used. Mr. Tobin also noted that a lot of brand name drugs over the last couple of years are now generic and that we will see more of this trend in the future. Councilmember Dudley inquired as to the status of the ongoing dispute with United Health Care & Bay Care. Councilmember Gerdes also commented regarding the ongoing issue between United Health Care and Bay Care and expressed his concern regarding the dispute for employees and their families. Mayor Foster commented briefly regarding the status of talks between the two entities and stated if the matter is not resolved by Christmas the city would move forward with a plan to allow employees to switch to a PPO Plan. Chair Kennedy commented that he would like to see an employee clinic up and running as soon as possible and asked if a RFP would be needed. Mr. Cornwell responded that a RFP would not be needed. Councilmember Nurse commented regarding city food purchases and suggested that in terms of wellness and controlling employee health costs that when purchases are made that healthier options be selected. Councilmember Nurse then motioned that the BF&T Committee Accept the Plan Design as presented contingent upon the establishment of an employee wellness clinic. Roll. Call. Ayes. Kennedy. Kornell. Nurse. Nays. Newton. (Motion passed). There being no further business, the meeting was adjourned at 9:26 a.m.

7 Attached documents for item Quarter Lease Report (Delinquent Rent) (Bruce Grimes)

8 / ~11111 IIIIIP tm CITY OF ST. PETERSBURG MEMORANDUM TO: FROM: DATE: SUBJECT: The Honorable James R. Kennedy, Jr., Chair and Members of the Budget, Finance and Taxation Committee Bmce Gdmes, Di,ector, Real Estate & Pmpe,ty Managemen~~ Meeting of November 8, th Quarter Delinquent Lease List In accordance with the Budget, Finance, and Taxation Committee's request, attached is the delinquent lease list for the 4th quarter. cc: Mayor Bill Foster Tish Elston John Wolfe Rick Mussett M BFT Delinquent Lease List cover.doc

9 Quarterly Delinquent Leases List As of October 15, 2012 Criteria: Financial Delinquency > three (3) months in arrears and delinquent amount > $5,000; OR, substantive, non-financial deliverable or condition delinquent > three (3) months Responsible Dept Lease / License Agreement Tenant / Licensee Nature of Delinquency (amounts and/or conditions) Compliance Efforts 1 Downtown Enterprise Facilities L-6520 (LS-121G) Albert Whitted Airport Bay Air Flying Service, Inc.- FBO (Ron Methot) Disputed arrearages. Per April 5 Council resolution, negotiations to settle disputed arrearages were to take place prior to October. On April 19, City Council authorized First Amendment to FBO Agreement. Promissory note of $12,543 has been paid in full. No update on disputed arrearages to report It should be noted that as of October 25th, Bay Air is past due on rent and other fees. Late fees and interest in the amount of $1, have been invoiced and the total amount past due is $59,651.44, the majority of which is from Sept & Oct. 2 Downtown Enterprise Facilities The Pier - Lease Agreement Lost In Time (Retail Operator) Tenant experienced decline in store revenues which impacted business cash flow and ability to pay rent in timely manner. Total deferred rent amount was originally $10,905 and has been paid down to current balance outstanding of $9,181. Tenant is current on rent for new retail location and has paid down the amount of deferred rent included in new lease agreement. URP continues to monitor this situation and is evaluating an appropriate course of action if Tenant fails to make progress with repayment of deferred rent. Delinquent Lease List FINAL Revised.xls Page 1 of 1

10 Attached documents for item Management Evaluation - Follow up discussion to 10/11/12 meeting (Chair Kennedy)

11 BUDGET, FINANCE & TAXATION COMMITTEE POSSIBLE MANAGEMENT EVALUATIONS QUEUE January 17, 2013 Page 1 of 1 TOPIC DATE REFERRED REFERRED BY RETURN DATE STAFF RESPONSIBLE SPECIAL NOTES Fire Department/EMS Nurse Economic Development Review feasibility of take home vehicles (cost analysis) Kornell Newton 10 things we could do immediately in terms of the economy Independent Pension analysis ICS Department Gerdes Danner *Other Possible Management Evaluations to be added. Review of technology Citywide to improve efficiencies and reduce costs to improve the budget long term

12 Attached documents for item 4th Quarter Grants Update (Wayne Finley)

13 Number and Total Amount of Grants & External Funding Awarded 4th Qtr/Year End $50,000, $45,000,000 $40,000, $38,811, Valu ue of Awards $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000, $15,236,894 $29,218, $23,294, $30,543, $24,561, $17,649, $14,467, Num mber of Awards $5,000,000 $4,346, $ Fiscal Year 4TH QTR YTD Award Value Number of Awards 0

14 City of St. Petersburg Grants Awarded FY12 Reporting: Oct 1, Sep 30, 2012 Fiscal Year 2012 Date Resolution Award# Agency Type Funding Agency Program Award 10/1/2011 ORD1033-G federal US Housing and Urban Development CDBG 1,992,593 10/1/2011 ORD1033-G federal US Housing and Urban Development ESG 97,039 10/1/2011 ORD1033-G federal US Housing and Urban Development HOME 1,229,023 10/6/ fed pass through Pinellas Co MPO Central Avene Bus Rapid Transit Enhancement Project 475,000 10/6/ federal Dept of Homeland Security AFG SAFER FY12 1,143,006 10/6/ tbd state FL Dept of Transportation Hwy Contractor Agreement/Pinellas Bayway Relo 148,500 10/20/ N/A fed pass through PC Dept of Health Communities Putting Prevention to Work/Obesity Programming 71,874 10/20/ N/A other/trust for Public LaTrust for Public Lands Fitness Zone Exercise Equipment Donation 50,000 11/3/ tbd fed pass through FL Dept of Transportation Bike 37th Street Trail 540,000 11/3/ tbd fed pass through Pinellas County Sheriff's Dept FY11/12 JAG 190,603 11/3/ tbd fed pass through FL Dept of Children & Families Homeless Prevention and Rapid Rehousing/Amendment 2 392,896 11/14/2011 NO AWARDS NO AWARDS NO AWARDS NO AWARDS NO AWARDS 12/1/2011 NO AWARDS NO AWARDS NO AWARDS NO AWARDS NO AWARDS 12/16/ fed pass through Coordinated Child Care of Pinellas Walter Fuller 21st Century Community Learning Centers FY13 123,842 1/12/ tbd fed pass through Fl Division of Emergency Mgmt Office of Domestic Preparedness FY11 State Homeland Security 281,693 1/19/2012 NO AWARDS NO AWARDS NO AWARDS NO AWARDS NO AWARDS 2/2/ fed pass through Pinellas County Head Start Jordan Park School Phase II 30,000 2/2/ state FL Dept of Transportation District 7 Highway Landscape Maintenance FY12 1,000,000 2/16/ tbd fed pass through Tampa Port Authority FEMA Port Security Cameras 62,641 2/16/ state FL Dept of Transportation Infrastructure and Wharf Repair at the Port of St. Pete/JPA 363,793 2/16/ state pass-through Florida Sports Foundation 2012 International Baseball Tournament 11,000 3/1/2012 NO AWARDS NO AWARDS NO AWARDS NO AWARDS NO AWARDS 3/16/ SWFWMD SWFWMD Sensible Sprinkling Program Phase 6 50,000 3/16/ SWFWMD SWFWMD Toilet Replacement Program Phase 14 50,000 3/27/2012 ORD1033-G tbd other/suntrust SunTrust Bank Mayor's Neighborhood Recognition Program 100,000 4/5/ tbd SWFWMD SWFWMD Boyd Hill Self-Guided Path Tours 2,150 4/19/ fed pass through Pinellas Co MPO Central Avenue BRT Corridor Enhancements 500,000 5/3/ state FL Dept of Transportation District 7 Landscape & Maintenance Supplement 546,000 5/3/ tbd state FL Dept of Transportation FDOT ROW Maintenance Supplement 93,584 5/17/ tbd other/trust for Public LaThe Trust for Public Lands Fitness Zone Outdoor Fitness Equipment 50,000 6/7/ fed pass through Fl Dept of Agriculture FY12 Summer Food Program 434,809 6/7/ fed pass through National Recreation & Park Association Support of Summer Food Program 40,000 6/7/ fed pass through FL Dept of Transportation 30th Ave N Bicycle Facility Project/LAP 290,000 6/21/ fed pass through FL Dept of Transportation SR 682 (Pinellas Bayway Trail) - Phase II/LAP 290,000 6/21/ other/ccc Coordinated Child Care of Pinellas TASCO Digital Audio, Digital Video, and Teen Fashion Overlay 11,285 6/21/ state FL Fish & Wildlife Conservation CommisonFBIP/Boat Ramp Improvements at Maximo Park 200,000 7/26/ state pass-through Pinellas Education Foundation Mentor Recruitment and Advocacy 58,000 8/2/ H federal DOT/FAA Rehabilitate Taxiway A-1; Construct South Apron 867,830 8/16/ federal HUD Supplement for Emergency Solutions Grant 54,584 8/16/ other/americas PromiseAmerica's Promise Alliance 100 Best Communities for Youth 2,500 8/16/ state Fl Dept of State/Historical Resources Pioneer Park Educational Signs 10,000 9/6/ fed pass through Fl Dept of Agriculture Summer Food 12 supplement 80,000 9/6/ federal DOE Biosolids/Renewable Energy Plant Project 2,500,000 9/13/2012 Cleanup federal Fl Dept of Agriculture Summer Food 12 supplement 15,000 9/20/ fed pass through Pinellas County Health Department CityTrails & BlueWays promotional materials 18,090 TOTALS Awards 41 Award Value 14,467,335 FED & Fed Pass Through} Federal 8 $7,899,075 COMBINED FOR TOTALS} Federal Pass Through 16 $3,821,488 81% Other 5 $213,785 1% State 9 $2,430,877 17% SWFWMD 3 $102,150 1% TOTAL 41 $14,467, %

15 Attached documents for item January 31, 2013

16 Attached documents for item February 14, 2013

17 Attached documents for item Referrals (attached) - Review and re-prioritize referral list

18 BUDGET, FINANCE & TAXATION COMMITTEE PENDING / CONTINUING REFERRALS January 17, 2013 Page 1 of 1 TOPIC DATE REFERRED REFERRED BY RETURN DATE STAFF RESPONSIBLE SPECIAL NOTES 4 th Quarter Lease Report Council Grimes Report Management Evaluation Discussion-Follow up to meeting Council Chair Kennedy Continue discussion of potential management evaluations suggested at meeting. 4 th Quarter Grants Update Preset Council Finley Report 1 st Quarter Lease Report (Bruce Grimes) Preset Council Grimes Report Resolution authorization to execute an amendment 12/18/12 Johnson Johnson Resolution authorizing the Mayor or his designee to execute an amendment to the Agency Agreement between ASAP Homeless Services, Inc., and the City of St. Petersburg. Community Brownfield Fund Danner Sophia Sorolis Review of funds that are legally available to borrow against for CIP projects Council Fritz, Wolfe & Connors Creation of a Community Brownfield Fund as an economic development tool to accept funds for brownfield mitigation on smaller contaminated sites in the City. Finance and Legal provide a list containing funds that are legally available to borrow against. Mike Connors provides a list of potential CIP projects that if completed early would result in cost savings.

19 BUDGET, FINANCE & TAXATION COMMITTEE WEEKI WACHEE QUEUE January 17, 2013 Page 1 of 1 TOPIC DATE REFERRED REFERRED BY RETURN DATE STAFF RESPONSIBLE SPECIAL NOTES Off-road bicycle trail in North St. Pete Mirror Lake Shuffle Board Club (maintenance/restaurant) Kennedy Nurse Maximo Park Project Kornell Lighting improvement for Sunset Park Polson Williams Park Project Curran Frank Pierce Center (Bartlett Park) Shade Project Childs Park Shade Project Nurse Newton Childs Park Lake Project Newton

20 Attached documents for item Discuss possible management evaluations (attached) and ideas to bring forward to the Mayor.

21 BUDGET, FINANCE & TAXATION COMMITTEE POSSIBLE MANAGEMENT EVALUATIONS QUEUE January 17, 2013 Page 1 of 1 TOPIC DATE REFERRED REFERRED BY RETURN DATE STAFF RESPONSIBLE SPECIAL NOTES Fire Department/EMS Nurse Economic Development Review feasibility of take home vehicles (cost analysis) Kornell Newton 10 things we could do immediately in terms of the economy Independent Pension analysis ICS Department Gerdes Danner *Other Possible Management Evaluations to be added. Review of technology Citywide to improve efficiencies and reduce costs to improve the budget long term