ONLINE AGENDA INFORMATION

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1 ONLINE AGENDA INFORMATION The online Agenda is not the official Agenda for the EI Cajon City Council, but is posted and published five days prior to the City Council Meeting for the convenience of the public. Changes may be made up to 72 hours prior to the meeting; therefore added or deleted items may not appear on the City's website at this time. The City Council's official Agenda is prepared and posted outside City Council Chambers in the kiosk 72 hours prior to every regular meeting, and 24 hours prior to every special meeting. You may call the City Clerk's Office at (619) for information about any changes to this Agenda. AGENDA BINDER, INCLUDING AGENDA REPORTS, IS AVAILABLE FOR VIEWING AFTER 4:00P.M., THE FRIDAY BEFORE THE COUNCIL MEETING, AT THE EL CAJON BRANCH OF THE PUBLIC LIBRARY, 201 E. DOUGLAS AVENUE, PHONE (619) LIBRARY HOURS: Monday - Thursday 9:30 a.m. - 8:00 p.m., Friday & Saturday 9:30 a.m. 5:00 p.m., and Sunday 12:00-5:00 p.m, SUPPLEMENTAL AGENDA ITEM DOCUMENTS AND/OR MATERIALS RECEIVED AFTER POSTING OF THIS AGENDA, IF ANY, MAY BE VIEWED IN THE CITY CLERK'S OFFICE AT 200 CIVIC CENTER WAY, EL CAJON, MONDAY THROUGH THURSDAY, 7:30 A.M. TO 5:30 P.M. AND ON ALTERNATE FRIDAYS FROM 8:00 A.M. TO 5:00 P.M. FOR A SCHEDULE OF FRIDAY CITY HALL CLOSURES, VISIT OR CALL THE CITY CLERK'S OFFICE AT (619)

2 Bill Wells Mayor Gary Kendrick Mayor Pro Tem CITY OF EL CAJON City Council/Housing Authority/ Successor Agency to the Redevelopment Agency AGENDA Tony Ambrose Councilmember Star Bales Councilmember Bob McClellan Councilmember Douglas Williford City Manager Morgan Foley City Attorney Majed Al-Ghafry Assistant City Manager Belinda Hawley City Clerk September 23, 2014 Honoring and celebrating the people who make El Cajon The Valley of Opportunity

3 September 23, :00 p.m. The Agenda contains a brief general description of each item to be considered and most items have a RECOMMENDATlON from Staff or a Commission, which Council will consider when making a final decision. Copies of written documentation relating to each item of business on the Agenda are on file in the City Clerk's Office and in the Agenda Book next to the podium in the Council Chambers. PLEASE COMPLETE A "REQUEST TO SPEAK" FORM FOR EACH ITEM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK if you wish to speak about an Item on the Agenda or under Public Comment... CALL TO ORDER: Mayor Bill WellS fill ROLL CALL: City Clerk Belinda Hawley PLEDGE OF ALLEGIANCE TO FLAG AND MOMENT OF SILENCE POSTINGS: The City Clerk posted Orders of Adjournment of the September 9, 2014, Meetings and the Agenda of the September 23, 2014, Meeting in accordance to State Law and Council/Authority/Successor Agency to the Redevelopment Agency Policy. 4» PRESENTATIONS: Recreation Enhances Our Community (R.E.C.) Awards.. Community College League of Calif. and Cuyamaca College Nomination for 2014 Distinguished Alumni for Outstanding Achievement and Service fill PROCLAMATION: German American Month/Oktoberfest.. EI Cajon Housing Element Awards PROCLAMATION: National Preparedness Month 4» AGENDA CHANGES: *Backup Information Available - Housing Authority and Successor Agency Items are identified Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -1- September 23,2014 3:00p.m.

4 CONSENT ITEMS: ( ) *1.1 MINUTES OF CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY TO THE EL CAJON REDEVELOPMENT AGENCY MEETINGS RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency approve Minutes of the September 9, 2014 Meetings of the EI Cajon City Council/Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency. 1.2 WARRANTS RECOMMENDATION: That the City Council approve payment of Warrants as submitted by the Finance Department. 1.3 APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL OF ORDINANCES ON AGENDA RECOMMENDATION: That the City Council approve the reading by title and waive the reading in full of all Ordinances on the Agenda. * CALENDAR OF MEETINGS FOR THE CITY COUNCIL/HOUSING AUTHORITY AND SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY (Report: City Clerk) RECOMMENDATION: That the City Council review the proposed 2015 calendar of meetings for the City Council/Housing Authority and Successor Agency to the Former Redevelopment Agency and make appropriate modifications, or accept as presented. Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -2- September 23,2014 3:00 p.m.

5 CONSENT ITEMS: (Continued) *1.5 HOUSING AUTHORITY ANNUAL REPORT (Report: Assistant City Manager/Director Development) FY of Community RECOMMENDATION: That the EI Cajon Housing Authority approve the Annual Report and authorize the Executive Director to transmit it, in a form substantially as presented, to the California Department of Housing and Community Development as required by State law. *1.6 RESOLUTION: AWARD OF BID NO , CITY-OWNED PROPERTY OPEN SPACE WEED ABATEMENT AND DRAINAGE CHANNEL VEGETATION MANAGEMENT (Report: Purchasing Agent) RECOMMENDATION: That the City Council adopt the next RESOLUTION in order awarding the bid to the lowest responsive, responsible bidder, Natures Image, Inc., in the estimated amount of $28, for the first year, with the option to renew for four additional one-year periods. *1.7 FY 2014 SAN DIEGO COUNTY LAW ENFORCEMENT FOUNDATION GRANT (Report: Chief of Police) RECOMMENDATION: That the City Council take the following actions: Authorize the City Manager or designee to accept the 2014 San Diego County Law Enforcement Foundation Grant in the total amount of $1,900.00, and to execute any grant documents and agreements necessary for the receipt and use of these funds; and Appropriate $1, for the 2014 San Diego County Law Enforcement Foundation Grant to purchase a K-9 Training Bite Suit. *1.8 SALE OF SURPLUS PROPERTY (Report: Purchasing Agent) RECOMMENDATION: That the City Council declare the listed property as surplus, in accordance with policy. Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -3- September 23, :00 p.m.

6 CONSENT ITEMS: (Continued) *1.9 PURCHASE OF information TECHNOLOGY EQUiPMENT (Report: Purchasing Agent) RECOMMENDATiON: That the City Council authorize the Purchasing Agent in accordance with Municipal Code C.5 to execute a purchase agreement with Sigmanet, Inc. for the purchase of information technology equipment and installation services in the amount of $232, *1.10 SPECiAL OPERATiON license 941 BROADWAY, SUiTES M ~ N BROADWAY THRiFT, RECOMMENDATION: That the City Council approve the application submitted by Saba Yousif to register a change of ownership of an existing thrift store located at 941 Broadway, Suites M - N. *1.11 RESOLUTION: AWARD OF BID NO. 012~15, INTERSECTION IMPROVEMENTS AT SECOND STREET AND EAST MADISON AVENUE (Report: Purchasing Agent) RECOMMENDATION: That the City Council adopt the next RESOLUTION in order awarding the bid to the lowest responsive, responsible bidder, Crest Equipment, lnc., in the amount of $253, *1.12 SPECIAL OPERATION license - la FiESTA NIGHTCLUB, EAST MAIN STREET RECOMMENDATION: That the City Council approve the application submitted by Edwina and Eloise Foster, to register new ownership of an existing nightclub with live music, dancing and alcohol sales at La Fiesta Nightclub, E. Main Street. (Remainder of this page intentionally left blank) Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -4- September 23, :00p.m.

7 CONSENT ITEMS: (Continued) *1.13 STATE OF CALIFORNIA, CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS - ASSEMBLY BILL 109 FUNDING GRANT EXPENDITURE PLAN (Report: Chief of Police) RECOMMENDATION: That the City Council take the following actions: Authorize the City Manager or designee to accept additional Assembly Bill 109 realignment funds in the amount of $62,066.00, and to execute any documents and agreements necessary for the receipt and use of these funds. " Increase the FY Assembly Bill 109 realignment funds appropriation by $62,066.00, including an increase of $12, for juvenile diversion, and $50, for equipment, to enable front-line law enforcement intervention. *1.14 RESOLUTIONS: APPROVAL OF PLANS AND SPECIFICATIONS FOR THE UPGRADE OF REGULATORY AND WARNING SIGNS 2014, FEDERAL AID PROJECT HSIPL-5211(029), PW3492 / BID NO (Report: Deputy Director of Public Works) RECOMMENDATION: That the City Council adopt the next RESOLUTIONS in order to approve plans and specifications and direct a Notice Inviting Sealed Bids for the Upgrade of Regulatory and Warning Signs 2014, to be opened on November 5, PUBLIC COMMENT: At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today's agenda are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda. 2. WRITTEN COMMUNICATIONS: None Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -5- September 23, :00 p.m.

8 3. PUBLIC HEARINGS: None 4. ADMINISTRATIVE REPORTS: *4.1 FISCAL YEAR 2014/2015 YOUTH LEAGUE UTILITY SUPPORT RECOMMENDATION (Report: Recreation Services Manager) RECOMMENDATION: That the City Council approve the Recreation Council recommendation to provide utility support to eight Executive Member youth leagues. *4.2 RESOLUTIONS: APPROVAL OF PLANS AND SPECIFICATIONS FOR THE MEDIAN IMPROVEMENTS PW3484 / BID NO (Report: Deputy Director of Public Works) RECOMMENDATION: That the City Council adopt the next RESOLUTIONS in order to approve Plans and Specifications, and direct a Notice Inviting Sealed Bids for the Median Improvements, to be opened on November 3, COMMISSION REPORTS: None 6. ACTIVITIES REPORTS OF MAYOR WELLS/COMMENTS SANDAG (San Diego Association of Governments); SANDAG Public Safety Committee; League of California Cities, San Diego Division; Heartland; Fire Training JPA Alternate; Indian Gaming Local Community Benefit Committee. *6.1 COUNCIL ACTIVITIES REPORT/COMMENTS *6.2 LEGISLATIVE REPORT ACTIVITIES REPORTS OF COUNCILMEMBERS 7. MAYOR PRO TEM GARY KENDRICK Heartland Communications JPA; Heartland Fire Training JPA; SANDAG (San Diego Association of Governments) - Alternate; SANDAG Public Safety Committee Alternate. *7.1 COUNCIL ACTIVITIES REPORT/COMMENTS Joint Meeting: EI Cajon City Councill Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -6- September 23,2014 3:00 p.m.

9 ACTIVITIES REPORTS OF COUNCILMEMBERS: (Continued) 8. COUNCILMEMBER TONY AMBROSE Chamber of Commerce - Government Affairs; MTS (Metropolitan Transit System Board) - Alternate; East County Economic Development Council; METRO Commission! Wastewater JPA. *8.1 COUNCIL ACTIVITIES REPORT/COMMENTS 9. COUNCILMEMBER BOB McCLELLAN MTS (Metropolitan Transit System Board); Harry Griffen Park Joint Steering Committee; Heartland Communications JPA - Alternate. *9.1 COUNCIL ACTIVITIES REPORT/COMMENTS 10. COUNCILMEMBER STAR BALES East County Economic Development Council - Alternate; METRO Commission! Wastewater JPA - Alternate; Indian Gaming Local Community Benefit Committee Alternate. *10.1 COUNCIL ACTIVITIES REPORT/COMMENTS 11. JOINT COUNCILMEMBER REPORTS - None 12. GENERAL INFORMATION ITEMS FOR DISCUSSION 13. ORDINANCES: FIRST READING - None Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -7- September 23, :00 p.m.

10 14. ORDINANCES: SECOND READING AND ADOPTION RECOMMENDATION: That Mayor Wells requests the City Clerk to recite the title(s). *14.1 AMENDMENT TO EL CAJON MUNICIPAL CODE ADDRESSING THEFT DETERRENT SECURITY FENCING RECOMMENDATION: That Mayor Wells requests the City Clerk to recite the title. An Ordinance of the City Council of the City of EI Cajon Repealing Section and Adding New Section to Chapter to Title 17 of the EI Cajon Municipal Code MOTION to ADOPT Ordinance amending Section CLOSED SESSIONS: RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency adjourn to Closed Sessions as follows: 15.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - pursuant to paragraph (1) of subdivision (d) of Government Code Section : Name of Case: Minor Tasia R., etc. v. Grossmont Union High School District, City of EI Cajon, et al. United States District Court Case Number: 13CV2874 WQH DHB 15.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - pursuant to paragraph (1) of subdivision (d) of Government Code Section : Name of Case: Miller's Towing, Inc. v. City of EI Cajon San Diego Superior Court Case Number CU-WM-CTL Joint Meeting: EI Cajon City Council! Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -8- September 23, :00 p.m.

11 CLOSED SESSIONS: (Continued) 15.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (3) of subdivision (d) of Government Code Section : Number of potential cases: 1 Facts and Circumstances Known to Potential Plaintiffs: On September 9, 2014, a claim was filed with the City of El Cajon on behalf of Miller's Towing, lnc., a California corporation, Dan Miller, Evelyn Miller, and Richard Andersen, alleging that the claimants were damaged in an amount in excess of $10,000 as a result of the City's decision to remove Miller's Towing, Inc. from the El Cajon Police Department's list of approved tow operators for City-initiated tows. 16. RECONVENE TO OPEN SESSION: City Attorney or Representative reports on actions taken in Closed Session. ADJOURNMENT: The Adjourned Regular Joint Meeting of the El Cajon City Council/EI Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 23rd day of September 2014, is adjourned to Tuesday, October 14, 2014, at 3:00 p.m. GENERAL INFORMATION: The following item is informational and is not discussed unless the Council/Authority brings the items forward for discussion under Item No. 12 of the agenda. *A. RECREATION ENHANCES OUR COMMUNITY (R.E.C.) CAMPAIGN REPORT (Report: Recreation Services Manager) *************** NO EVENING MEETING *************** Joint Meeting: EI Cajon City Council/ Housing Authority/Successor Agency to the EI Cajon Redevelopment Agency -9- September 23, :00 p.m.

12 Upcoming Events in El Cajon City Council Meeting for September 23, 2014 September 24 - Cajon Classic Cruise Car Show theme is a Charger Steve s 200 th Cruise Celebration. This weekly event continues every Wednesday night through October 29, from 5:00 p.m. to 8:00 p.m. on East Main Street, between Magnolia and Claydelle Avenues. The 2014 season is hosted by the Downtown Business Partners. Please visit for all the car show dates and themes, or call (619) September 25 - The El Cajon Farmers Market continues every Thursday. Summer hours are from 4:00 p.m. to 8:00 p.m. at the Prescott Promenade, 201 East Main Street. Visit September 26 - Dinner & a Concert with Caliber playing classic rock dance music at the Prescott Promenade from 6:00 p.m. to 8:00 p.m. This is the last Dinner & a Concert for Have dinner at one of the many fine restaurants in downtown El Cajon or bring a picnic. The Promenade is located at 201 E. Main Street in Downtown El Cajon. For more information, please visit September 26 and October 10 - Alternate Friday closures for El Cajon City offices. Please go to for a full calendar of hours for City offices during September 26, 27, 28 and October 3, 4, 5 is Oktoberfest in El Cajon. Come and experience a real German Oktoberfest in El Cajon put on by the German American Societies of San Diego, Inc. Enjoy authentic German food and music! There is no entry fee for those under age 21 and for active duty military. For those ages 21 and up, the entry fee is $5. This event is located at 1017 S. Mollison Avenue in El Cajon. For information, please visit or call (619) September 27 - The El Cajon Police Department Hosts Prescription Drug Take Back Day from 10:00 a.m. to 2:00 p.m. in the El Cajon Police Station parking lot, located at 100 Civic Center Way. If you have unwanted, unused prescription drugs, please drop them off. For additional drop-off locations, visit October 3 - ALL FORE R.E.C. Golf Tournament at Sycuan Resort kicks off with a shotgun start at 12:00 p.m. The proceeds benefit the El Cajon Recreation Department s scholarship programs, which serve the children of our community. The event is presented by the El Cajon Recreation Department and Crest Kiwanis. For more information, please call (619) or visit October 11 - City of El Cajon Heartland Fire Open House It s free family fun, from 10:00 a.m. to 2:00 p.m., at Fire Station 6, located at 100 East Lexington Avenue. Free safety helmet giveaway (while supplies last), safety displays and more! Call (619) for more information or visit October 14 & 28 - El Cajon City Council Meetings are at 3:00 p.m., and 7:00 p.m. (as needed). Meetings are held in the Council Chamber at 200 Civic Center Way. For more information and to view the full agenda online, please visit Recreation: The Fall City Newsletter and Recreation Guide is now available online and available at local recreation centers! See the latest news of what s happening in our City and all the wonderful programs offered by the City of El Cajon Recreation Department. Check out all of the affordable classes at For more information or to register, call (619)

13 DRAFT MINUTES 1.1 JOINT MEETING OF THE EL CAJON CITY COUNCIL AND REDEVELOPMENT AGENCY TheValley ojopportunity - --.~. ~(>o ~ \.~~ "POrateo. MINUTES CITY OF EL CAJON EL CAJON, CALIFORNIA September 9, 2014 A Regular Joint Meeting of the EI Cajon City Council a Re evel ment Agency of the City of EI Cajon, California held Tuesday, Stem er, 0 4, was called to order by Mayor/Chair Bill Wells at 3:00 R., in t e ouncil h mbers, 200 Civic Center Way, EI Cajon, California. ~al san cclelian Am rose rick Wells Hawley, City Clerk/Secretary Foley, City Attorney/General Counsel Williford, City Manager/Executive Director AI-Ghafry, Assistant City Manager PLEDGE OF ALLEGIANCE TO FLAG led by Mayor Wells and MOMENT OF SILENCE. POSTINGS: The City Clerk posted Orders of Adjournment of the August 12, 2014 meetings and the Agenda of the September 9, 2014, meetings in accordance to State Law and Council/Authority/Successor Agency to the Redevelopment Agency Policy. Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

14 PRESENTATIONS: America on Main Street - Sponsorship Awards.. Proclamation: 50 th Anniversary of Miss EI Cajon Pageant.. Proclamation: Fire Prevention Week, October 5-11, AGENDA CHANGES: None CONSENT ITEMS: ( ) MOTION BY WELLS, SECOND BY McCLELLAN, to APPROVE Consent Items 1.1 to 1.13, with the exception of Item 1.3, as pulled by a member of the public. MOTION CARRIES BY UNANIMOUS VOTE OF T SE RESENT. M RO - Absent) 1.1 Y MEETINGS of t e EI Cajon City Ca Redevelopment arra as submitted by the Finance Department. 1.3 PULLED FOR DISCUSSION 1.4 JULY 22, 2014 AMENDED MINUTES OF CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY TO THE EL CAJON REDEVELOPMENT AGENCY MEETINGS Approve the Amended Minutes of the July 22,2014 meetings to correct the omission of Item 1.4, approving a Special Operation License for the Express Ambulance Company. Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

15 CONSENT ITEMS: (Continued) 1.5 RESOLUTION: CONFLICT OF INTEREST CODE (Report: City Attorney) Adopt RESOLUTION No to approve changes to the designated employee and official positions that are required to be filed under the City's Conflict of Interest Code. 1.6 RESOLUTIONS: ANNUAL INVESTMENT (Report: Director of Finance and Treasurer) POLICY UPDATE Adopt City Council RESOLUTION No , HousingAuthority RESOLUTION No. ECHA-17, and the City of EI Cajon as Successor Agency to the former Redevelopment Agency RESOLUTION No. SA , adopting the City of EI Cajon Investment Policy and delegating investment authority to the~ire~r of Finance I Agency Treasurer. 1.7 APRIL - JUNE 2014 QUARTERL EAS R R'S REPORT (Report: Director of Finance and rasure) 1.8 er n n- e nsive for failure to submit a properly notarized bid bond, and ad p SOL.: ION No to award the bid to the lowest responsive, re pon ible bidder, Bay City Equipment Industries, Inc. dba Bay City Electric Works, 'n the estimated amount of $9, for the first year, with the option to renew for four additional one-year periods. 1.9 RESOLUTION: AWARD OF BID NO , LINEN RENTAL AND LAUNDERING SERVICES (Report: Purchasing Agent) Find the apparent low bidder, Aramark Uniform Services, non-responsive for submitting a conditional bid, and adopt RESOLUTION No to award the bid to the lowest responsive, responsible bidder, Prudential Overall Supply, in the estimated amount of $17, for the first year, with the option to renew for four additional one-year periods. Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m. and 7:00 p.m.

16 CONSENT ITEMS: (Continued) 1.10 RESOLUTION: REJECTION OF BID NO , JOHNSON AVENUE SEWER RELIEF PROJECT (Report: Purchasing Agent) Find the protest submitted by Monteleone & McCrory, LLP on behalf of Colich & Sons, LP to be timely, but without merit, and adopt RESOLUTION No to reject all bids and authorize re-bidding of the project with revised plans and specifications RESOLUTION: APPROVAL OF SIXTH AMENDMENT TO AGREEMENT FOR ADMINISTRATION OF TAXICAB AND OTHER FOR-HIRE VEHICLE REGULATIONS WITH SAN DIEGO METROPOLITAN TRANSIT SYSTEM (MTS) (Report: Assistant City Manager/Director of Community Development) Adopt RESOLUTION No to approve the exte. n regulate taxicabs and other vehicles for-hire within t e Cit of 1.13 REQUEST FOR TEMPORARY SIGNS TO PROMOTE FIRE PREVENTION WEEK AND FIRE OPEN HOUSE ON OCTOBER 11, 2014 (Report: Fire Chief) Approve the temporary use of two banners on Fire Station 6 for the promotion of Fire Prevention Week and the Fire Open House. **************************** Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

17 CONSENT ITEM PULLED FOR DISCUSSION: 1.3 APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL OF ORDINANCES ON AGENDA Approve the reading by title and waive the reading in full of all Ordinances on the Agenda. DISCUSSION Ray Lutz, Citizens Oversight Committee, requested that videotaped City Council meetings be made available for viewing on the Internet, so that members of the public who cannot attend meetings, or do not have access to the EI Cajon broadcast channel, would be able to see the meetings without having to purchase DVDs. He also asked that proposed ordinances be read in full at each meeting, with more discussion, for greater public awareness and understanding. e ordinance is BALES to APPROVE Item 1.3. NANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) PUBLIC COMMENT: Bonnie Price advised that she is part of COPS,the group that delivered a letter to City Hall last week regarding the lease of ECPAC to the Rock Church. She asked that the matter be on the next City Council agenda for discussion, and commented on the agreement that transferred the theater to the City, which stated that the college was guaranteed use of the theater for five days. Frank Tsimboukakis, President of East County Democratic Club, spoke about why he did not think it is a good idea for the City to lease ECPAC to the Rock Church. Joint Meeting: EI CajonCity Council And Redevelopment Agency DRAFTMINUTES September 9, :00 p.m.and 7:00 p.m.

18 PUBLIC COMMENT (Continued) Eric Lund, General Manager, San Diego East County Chamber of Commerce, voiced strong support for the lease of ECPAC to the Rock Church and spoke of the benefits to the community. Richard Graydon stated that he has lived in EI Cajon a long time and has seen the City lose businesses. He is concerned about the parking issues the lease of ECPAC will cause, and wants the theater used for performances. Ray Lutz, Citizens' Oversight Committee, spoke about ECPAC, the Rock Church lease, and the letter he presented to the City last Friday, which he wants placed on the next agenda. He feels the theater would be easy to rent for performances, mentioned some performers from the past, and felt the costs that the Rock Church wiii be charged are too low. Tony Sottile spoke about religious freedom and why he sup Rock Church. 2. WRITTEN COMMUNICATIONS: 'K EL CAJON, LLC. (Report: mm ity Development) RECOMMEND to the former I Ope t e blic earing and receive testimony; Clos th public hearing; THEN Adopt the next Successor Agency RESOLUTION in order to approve the proposed Purchase and Sale Agreement (PSA) between the City of EI Cajon, as Successor Agency to the former EI Cajon Redevelopment Agency and JKC EI Cajon, LLC for the sale of N. Johnson Avenue (APN ) substantially in the form as it is presented at this meeting, with such changes as may be approved by the Executive Director; and Authorize the Executive Director or his designee to execute all documents necessary to implement approved terms and conditions and complete the sale upon approval by the Oversight Board and California Department of Finance. Joint Meeling: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

19 ITEM 3.1 (Continued) DISCUSSION Assistant City Manager AI-Ghafry provided a summary of the Item. Mayor Wells announced the Public Hearing is now Open. No one came forward to speak. MOTION BY McCLELLAN, SECOND BY BALES, to Public Hearing. CLOSE the MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) NANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) (Remainder ofthis page intentionally left blank) Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m. and 7:00 p.m.

20 3.2 CONSIDER ADOPTION OF A TWO TIER APPLICATION AND INVESTIGATION FEE FOR SPECIAL OPERATION LICENSES AND A RENEWAL FEE FOR PAWNBROKER AND SECONDHAND DEALER LICENSES (Report: Planning Manager) RECOMMENDATION: That the City Council: Open the public hearing and receive testimony; Close the public hearing; THEN: Move to adopt the next RESOLUTION in order to approve the special operation license investigation and application fees, a pawnbroker and secondhand dealer license renewal fee, and an adjustment to the miscellaneous fee schedule. DISCUSSION Mayor Wells recused himself from the discussion due to a interest and left the Chambers at 3:55 p.m. cial conflict of Planning Manager Anthony Shute provided a SU&Of IHe Ie Mayor Pro Tern Kendrick announced th P blic H a' is no Open. John Timone IS 0 pose Q~te inc e e, and s,oke about how the cost has increased over th six year sine he s rted b sin in EI Cajon. No one else ca f ard 0 'e. MOTIO Hearing. AN, SECOND BY BALES to CLOSE the Public MO ION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent; WELLS - Disqualified) MOTION BY McCLELLAN, SECOND BY BALES, to ADOPT RESOLUTION NO to Approve the special operation license investigation and application fees, a pawnbroker and secondhand dealer license renewal fee, and an adjustment to the miscellaneous fee schedule. MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent; WELLS - Disqualified) MayorWells returned to the Chambers at 4:03 p.m. Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m, and 7:00 p.rn,

21 4. ADMINISTRATIVE REPORTS: 4.1 RESOLUTION: AUTHORIZATION FOR THE EXECUTION OF PROGRAM SUPPLEMENT AGREEMENTS WITH CALTRANS FOR TWO (2) HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) GRANT PROJECTS. (Report: Deputy Director of Public Works) RECOMMENDATION: That the City Council adopt the next RESOLUTION in order to approve Program Supplement Agreement Nos. 050-N and 051-N for two (2) Federal-aid Highway Safety Improvement Program (HSIP) projects. DISCUSSION Mario Sanchez, City Traffic Engineer, provided a description of the program. No one else came forward to speak. MOTION BY McCLELLAN, SECOND BY BAL RESOLUTION NO to Approve Agreement Nos. 050-N and 051-N for tw (2) Safety Improvement Program (HS ) proj ct. MOTION CARRIES TE F TH S PRESENT. (AMBR E - Absent) 4.2 S A SPECIFICATIONS FOR ROJECT PHASE 1 (JASRP-1) RECOMMEND TIO : That the City Council adopt the next RESOLUTIONS in order to appr v e Construction Plans and Specifications for Phase 1 of the Johnson Avenue Sewer Relief Project and direct a Notice Inviting Sealed Bids to be opened on October 28,2014. DISCUSSION Dennis Davies, Deputy Director of Public Works, provided a summary and PowerPoint slide show to demonstrate the revised plan for the project. Discussion ensues among Council and Staff about the specifics of the project and projected timeline. Noone else comes forward to speak. Joint Meeting: EI CajonCity Council And RedevelopmentAgency DRAFT MINUTES September 9, :00 p.m.and 7:00 p.m.

22 ITEM 4.2 (Continued) MOTION BY McCLELLAN, SECOND BY KENDRICK, to ADOPT RESOLUTION NO to Approve the Construction Plans and Specifications for Phase 1 of the Johnson Avenue Sewer Relief Project and RESOLUTION NO to direct a Notice Inviting Sealed Bids to be opened on October 28, MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) 5. COMMISSION REPORTS: None 6. ACTIVITIES REPORTS OF MAYOR WELLS/COMMENTS SANDAG (San Diego Association of Governments' S NDA Public Safety Committee; League of California Cities, San Diego ivisi n; rtl nd; Fire Training JPA - Alternate; Indian Gaming Local Community e. Com itt e. 6.1 Council Activities Report/Com 6.2 NORE IEBerRTS OF COUNCILMEMBERS 7. MAYOR PRO TEM GARY KENDRICK Heartland Communications JPA; Heartland Fire Training JPA; SANDAG (San Diego Association of Governments) - Alternate; SANDAG Public Safety Committee Alternate 7.1 Council Activities Report/Comments (No Report) Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

23 ACTIVITIES REPORTS OF COUNCILMEMBERS (Continued) 8. COUNCILMEMBER TONY AMBROSE Chamber of Commerce - Government Affairs; MTS (Metropolitan Transit System Board) - Alternate; East County Economic Development Council; METRO Commission/ Wastewater JPA. 8.1 Council Activities ReportlComments 9. COUNCILMEMBER BOB McCLELLAN MTS (Metropolitan Transit System Board); Harry Griffen Park Joint Steering Committee; Heartland Communications JPA - Alternate. 9.1 Council Activities ReportlComments REPORT AS STATED. 10. East County Wastewater J Alternate. omments Councilmemb r B les reports on August 25 th she attended the Elks Law Enforcement e and the September 9 th City Council meetings. She explained she lost her father recently, and that the support of family, friends and even strangers, has helped her move on. 11. JOINT COUNCILMEMBER REPORTS: None 12. GENERAL INFORMATION ITEMS FOR DISCUSSION: None 13. ORDINANCES: FIRST READING: None Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

24 14. ORDINANCES: SECOND READING AND ADOPTION RECOMMENDATION: That Mayor Wells requests the City Clerk to recite the title AMENDMENT TO EL CAJON MUNICIPAL CODE SECTION ADDRESSING ALCOHOLIC BEVERAGES - POSSESSION OF OPEN CONTAINERS - LIQUOR STORES AND ADJACENT AREAS The City Clerk recited the title of the Ordinance. An Ordinance of the City Council of the City of EI Cajon Repealing Section of Chapter 9.22 and Adding a New Section to Chapter 9.22 of Title 9 of the EI Cajon Municipal Code MOTION BY McCLELLAN, SECOND BY BALES, to ADOPT ORDINANCE NO amending Municipal Code Section MOTION CARRIES BY UNANIMOUS VOTE OF T SE RESENT. M RO - Absent) 14.2 AMENDMENTS TO T MERCHANDISE AMENDMENT NO. 20 G SECONDHAND ZONING CODE The City Clerk re ite the itles uncil of the City of EI Cajon Repealing Title 17 Ordinance of the City Council of the City of EI Cajon Repealing Section and Adding a New Section to Chapter ; Repealing Section and adding a New Section to Chapter ; Repealing Section and Adding a New Section to Chapter ; Adding a New Section to Chapter ; and Adding a New Chapter ; All to Title 17 of the EI Cajon Municipal Code r: Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m. and 7:00 p.m.

25 ITEM 14.2 (Continued) MOTION BY McCLELLAN, SECOND BY KENDRICK, to ADOPT ORDINANCE NO approving amendments to Title 5 and ORDINANCE NO approving amendments to Title 17 of EI Cajon Municipal Code, addressing secondhand merchandise and alternative lending - Zoning Code Amendment No MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) 15. CLOSED SESSIONS: RECOMMENDATION: That the City Council/Redevelopment Agency adjourn to Closed Session as follows: 15.1 CONFERENCE WITH LEGAL COUNSEL - XIS IN pursuant to paragraph (1) of subdlvislon ( ) 0 Section : ITIGATION vernment Code Names of Cases: Rovelynn Reyes v. s rance Company v. City of EI Cajon San Die as & Electric Company v. City of EI Cajon, et at; Rovelynn Lerillo Reyes; Roumel O. Reyes San Diego Superior Court Case Number: CU-PA-CTL Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

26 15.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section : Name ofcase: City of EI Cajon v. Samuel C. Thornton San Diego Superior Court Case Number: CU-MC-CTL 15.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section : Name of Case: City of EI Cajon v. Scott Yerebeck San Diego Superior Court Case Number: CU-MC-EC 15.4 CONFERENCE WITH LEGAL C Significant exposure to Iitig tio subdivision (d) of G ern ent I~ Sect 0 Number ~ntial a 's:!j. Facts aad,e;r4mst nee Know, t P tenti Plaintiffs: Code violations and the nee a campi a e eaj~r's ve existed in regard to the subject property s neat I a t th CitYJ; first notification letter to the owners of October 1, 0 7. t. Council meeting on June 24, 2008, City staff was directed to lie a No. e of Restriction against the property, begin accrual of civil pen Itie as of June 25, 2008, monitor the property, and bring the matter back to ouncil for resolution of costs and penalties. The Notice of Restriction was filed and recorded with the County on June 25, On May 15, 2009, a Notice of Assessment of Administrative Fee, Civil Penalties and Costs, was sent to the parties. On May 26, 2009, civil penalties of $128,400.00, an administrative fee of $615.00, and personnel costs of $527.51, were assessed, totaling $129, Since the filing of the Notice of Restriction and the assessment of fees, costs and penalties, the owner of the property has died and the family indicates they are in the process of selling the property to a third party. The owners have agreed to correct the violations existing on the property. Joint Meeting: EI CajonCity Council And Redevelopment Agency DRAFT MINUTES September9,2014 3:00 p.m. and 7:00 p.m.

27 15.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section : Name of Case: City of EI Centro; City of EI Cajon, et al. v. David Lanier San Diego Superior Court - Central Case Number: CU-WM-CTL 15.6 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section Name of Case: HSH, Inc., et al. v. City of EI Cajon United States District Court Case Number: 13cv2881 WQH-NLS TE OF THOSE PRESENT. (AMBROSE - Absent) 16. City Attorney 15.1 Directio as given to the City's Legal Counsel, the Law Firm of Daley and Heft, to handle those matters Direction was giv(i)n to the City Attorney's office Direction was given to the City Attorney's office Direction was given to the City Attorney's office in the handling of this matter This case involves a number of cities, but also involves the City of EI Cajon vs. the State of California. Direction was given to the City Attorney's office in the handling of this matter.' 15.6 Information given to the City and no action was taken. ISee additionalcomments from City Attorney Foley in the Minutes for the 7:00 p.m. meeting Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

28 ADJOURNMENT: Mayor Wells adjourned the Regular Joint Meeting of the City Council/Redevelopment Agency held this 9th day of September 2014, at 4:52 p.m. to Tuesday, September 9,2014 at 7:00 p.m. BELINDA A. HAWLEY, CMC City Clerk/Secretary Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

29 JOINT MEETING OF THE EL CAJON CITY COUNCIL AND REDEVELOPMENT AGENCY MINUTES CITY OF EL CAJON EL CAJON, CALIFORNIA September 9, 2014 An Adjourned Regular Joint Meeting of the City Co cil a d of the City of EI Cajon, California, held Tuesday, e order by Mayor/Chair Bill Wells rr at 7:00.., in t e unci! h mbers, 200 Civic Center Way, EI Cajon, California. This ee ing w s ad ourned fr m the Adjourned Regular Joint Meeting hel 3: 0 p.m,~t.u sday Sember, 014, by order of the City Council and Rede nt Ag IDY' ROLL CA L council/a.genc~m81 b rs pent: Council/Agenc ~Je b rs a s t; Mayor Pro Te IVI!9 hair r s nt: Mayor/Chair pr sent: Other Officers re nt: Bales and McClellan Ambrose Kendrick Wells Hawley, City Clerk/Secretary Foley, City Attorney/General Counsel Williford, City Manager/Executive Director AI-Ghafry, Assistant City Manager PLEDGE OF ALLEGIANCE TO FLAG and MOMENT OF SILENCE. (The Courts have concluded that sectarian prayer as part of City Council meetings is not permitted under the Constitution) AGENDA CHANGES: None Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

30 PUBLIC COMMENT: City Attorney Foley made an additional announcement pertaining to a Closed Session Item from the afternoon meeting. Regarding Item 15.5, Existing Litigation involving the City of EI Centro, EI Cajon and other cities, against David Lanier, a lawsuit challenging Senate Bill (SB) 7 and one other bill, the City Council, on MOTION BY KENDRICK, SECOND BY MCCLELLAN, authorized the City to participate in an appeal of the Superior Court decision. It was a 4-0 vote. (AMBROSE - Absent) Steve Goble spoke on the Rock Church lease agreement and noted his dismay over the negative opposition from some citizens in the community. PUBLIC HEARINGS: 100 ESTABLISH A COMPUTER SALES, SERVICE ND AMjNG CENTER WITH REDUCED PARKING - CONDITIO USE RMIT NO (Report: Planning Manager) in order APPROVING nthony Shute provided a summary of the Item. Mayor Wells announced the Public Hearing is now Open. No one came forward to speak. Mayor Pro Tern Kendrick and Mayor Wells spoke in favor of the new business. MOTION BY MCCLELLAN, SECOND BY BALES, to CLOSE the Public Hearing. MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) JointMeeting: EI Cajon City Council And Redevelopment Agency DRAFTMINUTES September 9, :00 p.m.and 7:00 p.m.

31 ITEM 100 (Continued) MOTION BY KENDRICK, SECOND BY MCCLELLAN, to ADOPT RESOLUTION NO Approving Conditional Use Permit No MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) 101 CONSIDER PROPOSED CODE AMENDMENTS TO TITLE 17 ADDRESSING THEFT DETERRENT SECURITY FENCING - ZONING CODE AMENDMENT NO. 428 (Report: Planning Manager) RECOMMENDATION: That the City Council: Open the public hearing and receive testimony; It Close the public hearing; THEN: Move to INTRODUC e nexndina CE in ordrr APPROVING amendments to Title 17 to 1I0w t eterr nt security f n ing in the C-M and M zone. () It If appro ed, th Ma Fr[rdq ests t Cit Cle k 0 recite the title. An Ordi a ce f thb ity Cou c I he City of EI Cajon Repealing t Tge 7 of h ajon Municipal Code DISCUSSION Planning Manager Anthony Shute provided a summary of the Item and responded to questions about placement of the electrified fence. Mayor Wells announced the Public Hearing is now Open. Michael Pate, representing Electric Guard Dog, spoke in support of the project. In response to questions from Council, he reported he is not aware of any problems resulting from the use of the fence. No one else came forward to speak. Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m. and 7:00 p.m.

32 ITEM 101 (Continued) MOTION BY WELLS, SECOND BY MCCLELLAN, to CLOSE the Public Hearing. MOTION CARRIES BY UNANIMOUS VOTE. Mayor Pro Tem Kendrick stated that unfortunately, some people want to steal from others, and that the City Council has an obligation to give citizens and businesses the ability to protect themselves. He supports the proposed amendments. Mayor Wells asked about providing warning signs in the Arabic language, as EI Cajon has a large population of Arabic people. Mayor Pro Tem Kendrick supported the suggestion. City Manager Williford informed that Council may add the requir the Arabic language. ent for signs in MOTION BY MCCLELLAN, SECOND BY LE, to Ordinance, and add the requireme t to pr vl Arabic language. ODUCE the g signs in the MOTION CARR OF TH S PRESENT. (AMBR E - Absent) Section t il of the City of EI Cajon Repealing ding New Section to Chapter I Cajon Municipal Code (Remainder ofthis page intentionally left blank) Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

33 102 APPEAL OF PLANNING COMMISSION'S DECISION DENYING REQUEST TO AMEND ZONING CODE SECTIONS AND , AND FOR AN OFF-SITE DIGITAL BILLBOARD IN THE 0-5 ZONE - ZONING CODE AMENDMENT NO. 419 AND CONDITIONAL USE PERMIT NO (Report: Planning Manager) RECOMMENDATION: That the City Council: Open the public hearing and receive testimony; Close the public hearing; THEN: Move to ADOPT the next RESOLUTIONS in order DENYING the appeal of Zoning Code Amendment No. 419 and Conditional Use Permit No DISCUSSION Councilmember McClellan inquired about offering the appli ant th option to wait for a full Council. City Attorney Foley indicated it' u to ouncil to decide whether to conduct the hearing or offer the option t or a fu I ouncil. Discussion ensued among Council and Staff concerning the following: Zoning of the subject property and development allowed (a maximum of three units per acre); Previous requests for an off-site sign/billboard at the subject property; Concerns of setting precedent by approving the applicant's request. Mayor Wells announced the Public Hearing is now Open. JointMeeting: EI Cajon City Council And Redevelopment Agency DRAFTMINUTES September 9, :00 p.m.and 7:00p.m.

34 ITEM 102 (Continued) The following spoke in favor of denying the appeal: Sandra Yeaman Don Ridgway Phuoc Le Felix Motisi Jon David Peterson Janice Motisi Kathy Spacone Lisa Macon Robert Lewin Bridgette Lewin Wilasinee Valencia Lori Hamilton The following spoke in support of the appeal: David Wick, the appellant Rick Rodriquez, Manager, De La Fuente Diane Kirma No one else came forward MOTIO Public B ALES, to CLOSE the NANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) Council and S urther discussed concerns of precedent setting, property owners' rights and the need to preserve the open space. MOTION BY KENDRICK, SECOND BY BALES, to ADOPT RESOLUTION NO to Deny the appeal of Zoning Code Amendment No. 419 and RESOLUTION NO to Deny Conditional Use Permit No MOTION CARRIES BY UNANIMOUS VOTE OF THOSE PRESENT. (AMBROSE - Absent) Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9, :00 p.m. and 7:00 p.m.

35 ADJOURNMENT: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the City Council and the Redevelopment Agency held 9 th day of September 2014, at 8:50 p.m., to Tuesday, September 23,2014 at 3:00 p.m. BELINDA A. HAWLEY, CMC City Clerk/Secretary Joint Meeting: EI Cajon City Council And Redevelopment Agency DRAFT MINUTES September 9,2014 3:00 p.m. and 7:00 p.m.

36 1.3 APPROVAL OF READING BY TITLE AND WAIVER OF READING OF ORDINANCES ON THIS AGENDA The City Council waives the reading of the full text of every ordinance contained in this agenda and approves the reading of the ordinance title only.

37 1.1:,Ir ml ~gj)1 IIIlUI nltllr.l1 MEETING: Sept. 23, 2014 ITEM NO:_--";;";"-"--_ 1.4 TO: FROM: Mayor Wells, Mayor Pro Tern Kendrick and Councilmembers Ambrose, Bales, and McClellan City Clerk TheValleyofOpportllnity ~~~ (>0 ~ ",0) ~Porate~ SUBJECT: 2015 CALENDAR OF MEETINGS FOR THE CITY COUNCIL/HOUSING AUTHORITY AND SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY RECOMMENDATION: That the City Council review theproposed 2015 calendar of meetings for the City Council/Housing Authority and Successor Agency to the Former Redevelopment Agency and make appropriate modifications, or accept as presented. BACKGROUND: In 1996, Council established a schedule for meetings on the 2 nd and 4 th Tuesdays of the month. The proposed calendar follows the schedule, with the exception that only one meeting will be held in the months of November and December, to accommodate holiday observances. Those meetings are scheduledfor November 10 and December 8. The League of California Cities Annual Conference is scheduled for September 30 through October 2,2015, in San Jose, and is noted on the proposed calendar Holidavs and Observances Jan 1 New Year's Day July 4 Independence Dec 24 & 25 Christmas Day Jan 19 Martin Luther King Sept 7 Labor Day Dec 31 & Jan 1 New Year's Day Observance Feb 16 Presidents' Day Nov 11 Veterans'Day May 25 Memorial Day Nov 26 & 27 Thanksgiving FISCAL IMPACT: None APPROVED BY: ~irnr::?\fi CITY MANAGER

38 2015 City Council Meeting Dates (Draft)!Ja nuary S M T W Th F Sa 1 lg IFebruary S M T W Th F Sa ' :Ma rch S M T W Th F Sa , iapril S M T W Th F Sa HI July ' S M T W Th F Sa I May S M T W Th F Sa August 2015' 8 ' S M T W Th F Sa l ' June : S M T W Th F Sa I September I S M T W Th F Sa ' October 2015 ' 10 S M T W Th F Sa 1 2" November 2015 ' 11 S M T W Th F Sa F 6, December S M T W Th F Sa !, Counc il Meetings (619) City Hall Closed Holidays Annual L.C.C. Conference

39 MEETING: Sept. 23, ITEM NO:_=--- TO: Mayor Wells, Mayor Pro Tem Kendrick Councilmembers Ambrose, Bales,,McClellan TheValley ojopportu1lity ~~~~_ ~ FROM: Assistant City ManagerlDirector of Community Development SUBJECT: HOUSING AUTHORITY ANNUAL REPORT - FY RECOMMENDATION: That the EI Cajon Housing Authority approve the attached Annual Report and authorize the Executive Director to transmit it, in a form substantially as presented, to the California Department of Housing and Community Development as required by State law. BACKGROUND: On March 9,2011, the City Council adopted Resolution No establishing the EI Cajon Housing Authority (Housing Authority) pursuant to California Housing Authorities Law (California Health and Safety Code Sections 34200, et. seq.). In accordance with Health and Safety Code Sections and , the Housing Authority must prepare a complete report of its activities during the previous fiscal year by October 1 st of each year. The annual report must be filed with the City Clerk and submitted to the California Department of Housing and Community Development (HCD). Staff has prepared the Annual Report that provides background on the Housing Authority's formation, assets, budget, and activities from July 1, 2013, through June 30, The Housing Authority has continued to focus on providing affordable housing for low-income households through the continuation of its existing first-time homebuyer program, applying for additional housing funds, identifying possible sites for acquisition/rehabilitation, and working diligently for project completion located at 812 Grossmont Avenue under the Greenovation Program. The Annual Report also demonstrates compliance with the requirements of Health and Safety Code Section , which includes: Providing the minimum amount of housing units affordable to lower income households in housing projects assisted by the housing authority; Establishing base rents pursuant to Federal Section 8 requirements for lower income households; and Establishing maximum rental payments for lower income households pursuant to State and Federal requirements.

40 Housing Authority Agenda Report Annual Report - City of EC Housing Authority September 23, 2014, Agenda Based on existing documentation, the Housing Authority's properties meet all of these requirements, as they align with California Community Redevelopment Law requirements regarding affordable housing with the use of Low and Moderate-Income Housing Funds of the former redevelopment agency. The Annual Report also requires data on termination of tenancies and termination of Section 8 vouchers because of domestic violence in housing authority units, and a brief summary of steps taken by the Housing Authority to address termination of tenancies resulting from domestic violence. Between July 1, 2013, and June 30, 2014, no properties owned by the Housing Authority reported termination of tenancies for victims of domestic violence, nor has the Section 8 Division of the County of San Diego reported any such terminations. FISCAL IMPACT: No impact to the General Fund. Per Health & Safety code (b), the Housing Authority may be required to reimburse HCD for the cost of processing the report under Project/Activity No PREPARED BY: Adriana Castaneda MANAGEMENT ANALYST Attachment: REVIE APPROVED BY: =...,g~z,a Douglas Willifo CITY MANAGER 1. Annual Report - City of El Cajon Housing Authority - FY

41

42 Pursuant to California Health & Safety Code ("HSC") Section 34328, all housing authorities must annually file a report of their activities for the preceding year ("Annual Report") with their respective City or County Clerk and with the California Department of Housing and Community Development ("HCD"). This Annual Report covers all activities of the EI Cajon Housing Authority that occurred during the Fiscal Year , including housing unit compliance with affordability requirements, activities concerning existing debt obligations, as well as land transactions and development. LEGAL AUTHORITY The State legislature allows housing authorities to function as local entities with the primary responsibility of providing housing for very low and low income households. Housing Authorities are distinct, autonomous, legal entities that derive their power from State legislature. Under HSC Section 34200, the law provides the functioning of a local housing authority through a resolution of the local governing body. In the case of the City of EI Cajon ("City"), the City Council of the City of EI Cajon ("City Council") adopted Resolution No on March 9, 2011, to establish the EI Cajon Housing Authority ("Housing Authority") by confirming and finding: (1) that unsanitary or unsafe inhabited dwellings exist in the City; or (2) that there is a shortage safe and sanitary dwellings accommodations in the City available to persons of low income at affordable rents. On January 24, 2012, the EI Cajon Redevelopment Agency("Agency") adopted Resolution No. ECRA-427 to transfer title of the Agency's housing real property assets and loans receivable before February 1, 2012, to the Housing Authority and transfer all remaining housing assets to same entity, including, but not limited to: recorded or unrecorded leases, Deeds of Trust, intangible assets, fixtures and equipment, agreements, contracts, promises to pay, receivables and any/all other unspecified assets. The Housing Authority then adopted Resolution No. ECHA-1 to appoint the officers of the Housing Authority; to accept the Agency's housing real property assets and loans receivable before February 1, 2012; to accept transfer of all remaining housing assets, including, but not limited to: recorded or unrecorded leases, Deeds of Trust, intangible assets, fixtures and equipment, agreements, contracts, promises to pay, receivables and any/all other unspecified assets; and to authorize the Executive Director to pay enforceable obligations, and conduct day to day operations of the Housing Authority. OBJECTIVES OF THE HOUSING AUTHORITY Historically, the primary role of housing authorities has been to interact with the Department of Housing and Urban Development ("HUD") on behalf of their communities, and to function as the administrator of "Section 8" funds, as defined bysection 8 of the United States Housing Act of A housing authority's function under Section 8 entails determining applicants' eligibility to receive Section 8 assistance, maintain a waiting list of eligible participants, contracting with property owners and ensuring that contracted rent prices are reasonable. However, a housing authority also serves to meet the affordable housing needs of a wider range of residents than Section 8 alone. Unlike the former Agency, the Housing Authority is able to own and operate housing developments, subject to Article XXXIV of the California Constitution ("Article 34") limitations, which alleviates the need to find prospective owners or operators for the units created. If political support permits, the Housing Authority is able to utilize eminent domain as a tool by which to assemble land for housing developments without the need to document blighting conditions. The Housing Authority's future goals and objectives are to: Increase, improve or preserve housing stock available to low and very low income residents; Rehabilitate multi-family properties that exhibit unsafe or unhealthy characteristics; Increase the affordability of housing for low and very low income residents; Reduce overcrowding conditions in multi-family units; 1

43 e Fulfill obligations to produce and maintain affordable housing units pursuant to HSC Section et. seq., with housing assets transferred from the Agency; and e, Generate ongoing revenues to achieve Housing Authority self-sustainability. CONTENTS OF THE HOUSING AUTHORITY'S ANNUAL REPORT This Annual Report has been developed to address the following requirements: To provide a complete report of activities during FY , including: any bond issuances; loans or finance agreements that the Housing Authority has entered into; and properties acquired, sold, developed, rehabilitated, or leased; To prove compliance with the requirements of HSC Section such as the minimum amount of housing units affordable to lower income in projects assisted by the Housing Authority, and establish base rents and/or maximum rental payments for lower income households; and To document any domestic violence tenancy terminations or Section 8 voucher terminations as required by HSC Section HOUSING AUTHORITY DEBT OBLIGATIONS Pursuant to HSC Section , the Housing Authority must provide a complete report of its activities taken during the prior fiscal year, which includes bonds, loans and financing agreements for multifamily rental projects. The Housing Authority was activated on March 9, 2011, and has not yet issued any bonds. Any future financing for the acquisition, construction, rehabilitation, or development of multi-family housing through the issuance of bonds, construction loans, mortgage loans, and/or financing agreements will be documented and provided in subsequent Annual Reports. LAND TRANSACTIONS AND DEVELOPMENT ACTIVITIES HSC Section also requires that all prior year's activities be recorded, which include not only debt obligations but activities related to the development, rehabilitation, or finance of housing projects, including: purchase, sale, lease, ownership, operation, or management of housing projects assisted by the Housing Authority; conveyance of surplus lands to a developer for permitted purposes; and establishment of a special trust fund or account funded with bond-loan issuance proceeds or developer fees. During FY , the Housing Authority undertook the following land transactions or development activities: Not applicable Not applicable 2nd Amendment A Second Amendment to Affordable Housing Agreement was approved on March 11, 2014, to amend the conditions of sale of property and provide an extension of time for development. Executed May 5, Grossmont Avenue Affordable Housing Agreement Property acquired under the Greenovation Program, by James & Marcia Miller, dba Bay Kitchen & Bath Remodelers. Under Construction 09/06/2013 HOUSING AUTHORITY ASSETS Housing Authority assets include, but are not limited to: real property, recorded or unrecorded leases, Deeds of Trust, intangible assets, fixtures and equipment, agreements, contracts, promises to pay, receivables, transfers, and any/all other unspecified assets. All Real Property Assets owned and transferred to the Housing Authority are shown on Table 1-8 and a summary of all Loans Receivable are shown on Table i-c. 2

44 HOUSING UNIT COMPLIANCE As set forth by HSC Sections and , housing authorities are required to: To prove compliance with the requirements of HSC Section such as the minimum number of housing units affordable to lower income households in projects assisted by the Housing Authority and establish base rents and/or maximum rental payments for lower income households; Lower-income households are defined as a household with income not greater than 80% of the Median Income established by the U. S Department of Housing & Urban Development; and To document any domestic violence tenancy terminations or Section 8 voucher terminations as required by Health and Safety Code Section The following subsections provide a summary of the Housing Authority's progress toward the requirements listed above. HOUSING UNITAFFORDABILITY REQUIREMENT Pursuant to HSC Section , not less than 20 percent of the units assisted by the Housing Authority, or 15 percent in targeted areas-, as defined by Section 103(b) (12) (A) of Title 26 of the United States Code, must be affordableto persons of low income. Of that percentage, not less than one-half must be available to persons of verylow income, if the housing development is financed by bonds", Nevertheless, the power to finance, own, build, and/or operate a housing development allows the Housing Authority to take on a more active role in the creation and maintenance of housing for low income families. Table 1-0 provides a summary of the multi-family real estate assets owned or managed by the Housing Authority, and the breakdown of the current income levels that the units fall within, where known. Table 1-0 shows how the current affordability mix of the Housing Authority's projects meet established requirements within HSC Section , or the requirements of the funding sources at the time the assistance was provided. 1 CAHealth & Safety Code Section (c)(i)(a) 2 CA Health & Safety Code Section (2)(A) 3

45 EICajon SeniorTowers, L. P 180 Ballantyne Street During the FY , the Housing Authority issued one (1) first time homebuyer loan at the Wisconsin Cottages, with Low & Moderate Income Housing Asset Funds. Table l-e provides a summary of the single family real estate asset assisted by the Housing Authority during this reporting fiscal year, and the breakdown of the current income level that the unit falls within. BASE & MAXIMUM RENTS HSC Section establishes a set of guidelines to determine the base and maximum rents that a housing authority can charge for units reserved for lower income households. According to HSC Section , "rental payments shall not exceed the amount derived by multiplying 30 percent times 50 percent of the median adjusted gross income for the area, adjusted for family size, as determined pursuant to Section 8 of the United States Housing Act of 1937 (42 U. S. C. Sec. 1437f)." The Housing Authority does not currently have an adopted schedule of base rental payments; however, the following table provides a calculation of the maximum rental payments that the Housing Authority can charge for lower income household units. The Housing Authority monitors to ensure compliance of rental payments charged for its housing units and will make necessaryadjustments to bring any rental payments that exceed the listed amounts in Table 2 into compliance. :~ Q~~f;fYing M~~ Rent < QuahlYing Max Rent < - Income limit,,39% )(",,50% "V Income timit 30~ ~ 70%~ H&S Code (b)(2) H&S Code 5OO52.5(b)(3) H&S Code 5OO52.5(b)(4) $53,150 $28 $939 1 Studio $28,900 $723 $46,250 $:1,156 $63,750 $:1,594 $60,700 $38 $:1,032 2 One $33,050 $826 $52,900 $:1,323 $72,900 $1,823 $68,300 $49 $1,354 3 Two $37,150 $929 $59,500 $1,468 $82,000 $2,050 $75,900 $60 $:1,969 4 Three $41,300 $1,033 $66,100 $1,653 $91,100 $2,278 $81,950 $76 $2,398 5 Four $44,600 $1,115 $71,400 $:1,785 $98,400 $2,460 $68,050 $87 $2,758 6 Five $47,900 $1,198 $76,700 $1,918 $105,700 $2,643 DOMESTIC VIOLENCE State law requires that a housing authority annually report data related to domestic violence incidents in units owned or operated bythe housing authority. Specifically, the report must include data on the following: Data on termination of tenancy and/or Section 8 vouchers' of victims of domestic violence in housing authority units. Summary of steps taken by the housing authority to address any termination of tenancies and/or Section 8 vouchers of victims of domestic violence. Between July 1, 2013, and the end of the reporting year on June 30, 2014, no properties owned by the Housing Authority reported termination of any tenancies for victims of domestic violence. In addition, the Section 8 Division for the County of San Diego did not report any terminations of Section 8 vouchers of victims of domestic violence in EI 3 The HousingAuthority required 15% of the units in the EICajon Senior Tower Apartments be reslricted to very-low income households through the sale of 146Ballantyne. and recording of a Notice of Affordability Restrictionson Transferof Property. 4

46 Cajon during the reporting period. In the future, information on any terminations of this kind will be limited to a summary of the number and non-specific information to protect the privacy of the parties involved. FINANCIAL STATEMENT/BUDGET Table 3 presents the revenues and expenditures within the Housing Authority's actual budget for FY as well asthe estimated budget for FY Source: Cityof EIGaJon, Revenue & Expenditure Status Reports FiscalYear & City of EIGaJon AdoptedAnnualBudgetFiscalYear FUTURE OF EL CAJON HOUSING AUTHORITY ACTIVITIES Future Housing Authority activities to meet goals and objectives will be directed to undertaking activities that meet HSC and supplementary/leveraged funding regulatory requirements, maximize existing and new financial resources for the continued production of affordable housing for low-income households, generate ongoing revenues through affordable housing production to ensure Housing Authority self-sustainability, improve the quality of affordable housing stock in EI Cajon, and eliminate conditions that lead to blight in affordable housing developments in EI Cajon. Specific activities that are anticipated or may be contemplated during FY include: Multi-Family Affordable Housing Production: staff has been working with a consultant to identify potential multi-family properties for acquisition, preservation, production, and restriction of affordable housing units. In addition, the Building Division has been collaborating with the Housing Authority to identify dilapidated multi-family properties that have struggled in the past to bring properties up to the City's Health & Safety Code. Completion of the Greenovation Program: in May 2013, the Borrower acquired a substandard property under the program's objectives for acquisition and substantial rehabilitation, and the property will likely transfer to the Housing Authority to meet affordable housing production goals. This project is expected to be complete in March Leveraging of calhome Funds: the City of EI Cajon applied for $634,000 in CalHome Program grant funds from the California Department of Housing & Community Development in June 2014, and is awaiting response. If CalHome Funds are awarded, the HousingAuthority and City will leverage these funds with existing or new LMIHAF and HOME Funds to help approximately 10 low-income households purchase their first home under the American Dream or California Dream First-Time Homebuyer Program. 5

47 Acquisition/New Development: challenges associated with market competition for existing multi-family properties may continue to cause the Housing Authority to refocus affordable housing production through the development of new housing. Revenue Generation: revenue generation will be essential for the Housing Authority into the future and will be limited to the preservation of current outstanding Housing Authority Assets, collection of Loans Receivable, and generation of lease revenues through the acquisition of property. Current revenue and asset limitations, along with current market conditions, will be the greatest challenge for the Housing Authority in its quest for the production of affordable housing units and achievement of self-sustainability. As federal, state and local programs are being cut, downsized and dismantled, there are fewer subsidies and financial resources available to make low-income projects economically feasible. This trend of diminishing resources will cause the Housing Authority to become very strategic and deliberate in the types of projects for which it chooses to participate, or it must seek other viable alternatives to preserve or build housing that is affordable to all segments of society and not just low-income households. 6

48 ! citi Q"j~f)~jj~t~,t";m:p..! i HEl,.,E!\ftlJ Uir-IGt:Ur i I EC! U Llf:A I i crrv t'l J:'p'l{ i I 1m 18 Aifr. Sf I..../ 1~1tJlI' 1m Ciltj)lo.J ill'.il--jlr~ MEETING: 09/23/2014 ITEM NO: 1.6 TO: FROM: Mayor Wells, Mayor Pro Tern Kendrick Councilmembers Ambrose, Bales, McClellan Purchasing Agent TheValley ojopportllnity ~C'o.. ~C)i; 'f"porateu SUBJECT: Award of Bid No , City-Owned Property Open Space Weed Abatement and Drainage Channel Vegetation Management RECOMMENDATION: Thatthe City Council adopt the next resolution awarding the bid to the lowest responsive, responsible bidder, Natures Image Inc., in the estimated amount of$28, for the first year, with the option to renew for four additional oneyear periods. BACKGROUND: On June 24,2014, the City Council approved contracting for cityowned property Open Space Weed Abatement and Drainage Channel Vegetation Management at various City locations. This project will provide maintenance on cityowned open space and drainage channels throughout the year. This includes abatement of trash, rubbish and debris. This also includes weed abatement using methods such as cutting, mowing and trimming to leave the plant root structure intact to stabilize the soil and prevent erosion. Maintenance will follow the most current standards and regulations. Twenty-seven prospective bidders obtained bid packages and four responses were received and opened at 2:00 p.m. on August 20, The bidders provided unit pricing for estimated annual quantities. Payments will be made to the contractor based upon actual quantities performed at the unit price bid. Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder, Natures Image Inc., in the estimated amount of$28, The lowest bidis 53%below the engineer's estimate of$60, and the contractor has provided satisfactory service to the City in the past. The summary of bids is attached and complete proposals are on file in Purchasing.

49 FISCAL IMPACT: Sufficient funds are available for this contract in Public Works Parks Operations and Public Works Wastewater Operations. PREPARED BY: Dede Porter PURCHASING AGENT APPROVED BY: a~~~~ e ~~0?~ Douglas WilliforH CITY MANAGER

50 BID SUMMARY-BID NO BIDDER Natures Image, Inc. (Lake Forest) Aztec Landscaping, Inc. (Lemon Grove) Ciro's Landscaping, Inc. (Escondido) A.B. Hashmi, Inc. (San Diego) BID AMOUNT $ 28,206.13* $51, $66, $771, * RECOMMEND AWARD ENGINEER'S ESTIMATE $60,000.00

51 RESOLUTION NO. --=.M: RESOLUTION AWARDING BID FOR OPEN SPACE WEED ABATEMENT AND DRAINAGE CHANNEL VEGETATION MANAGEMENT (Bid No ) WHEREAS, bids for the Open Space Weed Abatement and Drainage Channel Vegetation Management project were publicly opened on August 20, 2014; and WHEREAS, four (4) responses were received; and WHEREAS, the bidders provided unit pricing for estimated annual quantities, and payments will be made to the contractor based upon actual quantities performed at the unit price bid; WHEREAS, Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder; and WHEREAS, the City Council believes it to be in the best interests of the City to award the contract to the lowest responsive, responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. The City Council does hereby reject all other bids and proposals except that herein mentioned, and awards the bid for the Open Space Weed Abatement and Drainage Channel Vegetation Management project to: Natures Image, Inc. in the estimated amount of $28, for the first year, with the option to renew for four (4) additional one-year periods. 2. The Mayor and City Clerk are authorized and directed to execute a contract with Natures Image, Inc. for said project on behalf of the City of EI Cajon. 9/23114 (Item 1.6) Bid Open Space Weed Abate & Drain Ch Veg Mgmt awd

52 til: I~ IEIJ Ig I. MEETING: Sept 23, ITEM NO:--,,-,-,~ TO: FROM: Mayor Wells, Mayor Pro Tem Kendrick, Councilmembers Ambrose, Bales, McClellan Chief of Police Jim Redman ~Th:!:!lleyojOpportullity SUBJECT: FY2014 San Diego County Law Enforcement Foundation Grant RECOMMENDATION: That the City Council takes the following action: 1. Authorize the City Manager or designee to accept the 2014 SanDiego County Law Enforcement Foundation Grant in the total amount of $1,900 and to execute any grantdocuments andagreements necessaryfor the receiptanduse ofthesefunds; and 2. Appropriate $1,900 for the 2014 San Diego County Law Enforcement Foundation Grant to purchase a K-9 Training Bite Suit. BACKGROUND: Each year the San Diego County Law Enforcement Foundation (SDCLEF) awards grants to local law enforcement agencies for the purchase of equipment which might not otherwise be acquired. This year the Police Departmenthas been awardedfunding for the purchase of a K-9 training bite suit. The suit will be allocated to the Police Department's K-9 team, and will allow for more realistic training scenarios for the dogs and handlers due to the increased flexibility in movement this suit allows for the agitator. FISCAL IMPACT: The grant for $1,900 will be budgeted in the fund for Fiscal Year , Y: JimRe an CHIEF OF POLICE APPROVED BY: _~_~{'J Douglas Williford CITY MANAGER

53 MEETING: 09/23/2014 ITEM NO:---' TheValley ojoppol'tunity TO: FROM: Mayor Wells, Mayor Pro Tern Kendrick Councilmembers Ambrose, Bales, McClellan Purchasing Agent SUBJECT: Sale ofsurplus Property RECOMMENDATION: That the City Council declare the listed property as surplus in accordance with policy. BACKGROUND: In accordance with Municipal Code , departments shall submit to the purchasing agent reports showing supplies and equipment that are no longer used, or have become obsolete or worn out. The Deputy Director of Public Works has submitted a report for the attached items. The items listed are recommended for disposal as City surplus equipment. These items will be auctioned by Fischer Auction Company at their next regularly scheduled auction. FISCAL IMPACT: There is one-time revenue resulting from the sale of such items. Funds will be deposited back in the original funding source used to purchase the equipment. PREPARED BY: REVIEWED B :, APPROVED BY: Cia /jz tq Dede Porter PURCHASING AGENT ~~~~ Th>Ui~WiIIifor CITY MANAGER

54 8/5/2014 City of EI Cajon Vehicle and Equipment Surplus Inventory City's Asset No. Unit No. Year Make Assigl1ed to License VIN# Ford Taurus Building E FALP52U2VA Ford Taurus Building E FALP52UXVG Ford Taurus Building FAFP52U6WG Ford Crown Vic Patrol FAFP71W66X Ford Crown Vic-K9 Patrol K FAFP71W97X Ford CrownVic Patrol FAFP71W26X Ford Crown Vic Patrol FABP7BVXAX Ford Crown Vic Patrol FAFP71W16X Ford Crown Vic Patrol FABP7BV8BX Foret Crown Vic Patrol FAFP71 WX6X Ford Crown Vic Patrol FABP7BV1BX Ford Five Hundred Adrnlnlstratlon/Chle FAHP24187G Ford Crown Vic Traffic FAFP71W33X Ford Crown Vic Patrol FAFP71W86X Ford Crown Vic Patrol FAFP71W36X Dodge Mini Van SOU Van E B4FK45KXLR Chevrolet1500 Silverdo extended t investigations 1GCEC19V21E Ford Windstar Passenger Van Investigations 2FMZA50421BB ChevroletImpala Investigations 2G1WG5EK4B ChevroletImpala Investigations 2G1WC58R Ford F450 Ambulance <0> EMS FOXE45P260A Ford E450 Ambulance <0> EMS FOXE45P560A Pierce pumper Spare <0> Supression E P1CA02G3LAOO GMCSonoma Engineering E GTCS14XOW K518627

55 f:!: Chevrolet Lumina Engineering G1WL52M8V Ford F250 PU Street Maint FTPF27LOXKA Ford F100 PiCKUp Street Maint FTPF17L01NB Wacker RSS800 Roller Street Maint Lazer Z 60" turf Mower Parks EQUIPMENT 20- OLD USED UGHTBARS ON PAlET Signature of Fleet Manager Signature of Deputy Director ~~2 ~~ -- /' Date: Date: ~'7-/Y g-fq-p+

56 MEETING: 09/23/ ITEM NO: ~ _ TheValley ojoppql"tnnity TO: FROM: SUBJECT: Mayor Wells, Mayor Pro Tern Kendrick Councilmembers Ambrose, Bales, McClellan Purchasing Agent Purchase of Information Technology Equipment RECOMMENDATION: That the City Council authorize the PurchasingAgent in accordance with Municipal Code C.5 to execute a purchase agreementwith Sigmanet, Inc. for the purchase of information technology equipment and installation services in the amount of $232, BACKGROUND: On June 24, 2014, the City Council approved the Information Technology (IT) Replacement budget. The Police Department's IT Replacement budget includes replacement of wireless networking equipment, data center servers and switches and associated services to install and configure the equipment. In addition, network switches, a network controller, and additional wireless access points will be added to the Public Safety Center data center as budgeted in the State Citizens Options for Public Safety (COPS) grant fund. The Chief of Police has submitted the attached memorandum dated September 11, 2014, with justification to make this purchase utilizing Sigmanet, Inc. and the California Multiple Award Schedule (CMAS) Contractpricing. The requesthasbeenreviewed by Purchasingand determinedto be in the best interest of the City. Sigmanet, Inc. was awarded CMAS Contract # C. The contractincludes a provisionfor other government agencies to purchase under the contract. Municipal Code O.(C)(3) authorizes the City to acquire equipment in cooperation with another governmental agency. The CMAS contract pricing provides an 18% to 61% discount from list price. Purchasing, in concurrence with the Chiefof Police, recommends this purchase be made from Sigmanet, Inc. because it is in the best interest of the City. FISCAL IMPACT: Sufficient funds are available in the Fiscal Year Police Department-IT Replacement, and State Citizens Options for Public Safety (COPS) grantbudgets. PREPARED BY: REVIEWEDB APPROVED BY: Dede Porter PURCHASING AGENT Jim Red an CHIEF OF POLICE Douglas Willifor CITY MANAGER

57 CITY OF EL CAJON POLICE DEPARTMENT MEMORANDUM DATE: TO: VIA: FROM: SEPTEMBER 11, 2014 DEDE PORTER PURCHASING AGENT JIM REDMAN CHIEF OF POUCE SARADIAZ INFORMATION SERVICES MANAGER SUBJECT: REQUEST FOR PURCHASE OF CISCO EQUIPMENT THROUGH SIGMANET CORPORATION, PURCHASE REQ # In conjunction with Requisition #299450, the police department is requesting the procurement of Cisco wireless networking equipment, data center servers and switches, and associated services to install and configure the equipment through SigmaNet Inc. In an effort to ensure equipment reliability in support of 24 hour Police operations, the Police Department sets an expected usable life for all information technology. For Fiscal Year , replacement is planned for the servers supporting all law enforcement operations for the department. This equipment was purchased in 2011 and has reached its expected usable life. Additionally, two network switches, a wireless network controller, and additional wireless access points are being added to the Public Safety Center (PSC) data center to provide additional redundancy, reliability, and improved performance for applications hosted in the data center. This effort is budgeted for Fiscal Year as part of the State Citizens Options for Public Safety (COPS) grant fund. The department standardized on Cisco networking equipment in 2011 when it redesigned its network. All current routers, switches, and access points in the PSC are Cisco Committed to a Safe & Secure Community through, Service, Mutual Cooperation and Respect

58 equipment. The purchase will enhance existing capabilities for secure wireless networking, as well as simplify and standardized networking equipment in the PSC data center. This project also transitions the department's servers from individual server devices to Cisco's Unified Computing Systems, which incorporates server and switch technology into a single platform for improved performance and streamlined administration of the servers. The Police Department first used SigmaNet Inc. for equipment and services when designing the data infrastructure of the PSC in Since that time, the City of EI Cajon has purchased $83,157 in equipment through Sigma Net Inc. They provided services to design and implement the network and infrastructure at the PSC and are familiar with our current environment and business requirements. SigmaNet Inc. is the current reseller for the maintenance contracts for all current City of EI Cajon Cisco equipment. In preparation for this project, SigmaNet Inc. partnered with Cisco Technical Support to review our current environment, our business requirements, and challenges for the PSC data center. Cisco and SigmaNet Inc. created a design that minimizes points of failures and greatly improves our capacity and performance of our private virtualized environment while maximizing the use of existing equipment to minimize costs and administration. SigmaNet Inc. then negotiated pricing with Cisco under California Multiple Award Services (CMAS) Contract # C that is up to 61% below list price. This purchase includes both hardware and services. Budgeted funding sources are: in Activity/Accounts: (IT Replacement - Hardware) - $167, and (COPS - Hardware) - $64, which totals $232, P roiec. t Spendi InQ. mei UdiJnQ equipmen t,services, taxes, shi Ippmq,. and main. tenance IS: Project BUdgeted Total Cost Server Replacement (IT Replacement) $179,000 $167, Top of Rack Switchers (COPS) $ 33,000 $ 32, Building Wireless (COPS) $ 50,000 $ 32, Total $262,000 $232, For these reasons, the Police Department desires to continue working with SigmaNet Inc. for the data center and wireless access controller projects, and believes it is in the City's best interest to do so. Jim Red an CHIEF OF POLICE Committed to a Safe & Secure Community through, Service, Mutual Cooperation and Respect

59 BUSINESS NAME: CITYOFEL CAJON APPLICATION FOR SPECIAL OPERATION LICENSE (Please type or print in ink. Iliegible applications will be returned) 'P>lonclLL'Cttj"'(; ~ BUSINESS ADDRESS: q I I~V{)Ct(; «.1' S-t.: ~ BUSINESS PHONE: (k(q I It'-\l\.- In ~l' \ CIVIC CENTER WAY ElCAJON,CA t1 Q2oz1 'FAX NUMBER: DESCRIPTION OF BUSINESS OR SERVICE PERFORM ED: _----L.k..!...:..,}-,...!.-_~~~.::--.1h(IfJ _ EL CAJON LOCATION (If different from above): _ NEW BUSINESS D CHANGE LOCATION 0 ~ NEW OWNER.J2l""" ~. I -J \0<2<2 CaUe \Iexdp ctt. :Jt-' Iff Let ~e~/ (0 QiOl4!1 PAST CRIMINAL RECORD OF ALL PERSONS FINANCIALLY INTERESTED IN THE BUSINESS (IF NONE SO STATE): i\\ov\.e PRINT YOUR NAME I «ej'\"pl,-:11!)\.l.:k.q acknowledge receipt ofa copy of Chapter 5,16 of the EI Cajon Municipal Code. I understand that ali applicants must be fingerprinted by the Police Department and employees of businesses listed in Section of the Municipal Code must secure work permits from the Police Department. I understand that no license will be issued until approved by the City Council. (Ref:ECMC ; ) I DECLAREUNDER PENALTY OF PERJURY THATTHESTATEMENTS MADEHEREIN ARECORRECT AND TRUETO THEBESTOFMYKNOWLEDGE ANDBELIEF. EXECUTED ATEL CAJON CALIFORNIA, ON THIS ~'!'- ;j ' i, / DAYOF SIGNED _~~/~31-~$:t<u~,./Z::::::::=- / ~ _ DONOTWRITE BELOW FOR OFFICE USE ONLY DATE INITIAL 11. POLICE TOW ~ 12. CLOSE Ou.~, ~ DATE FORWARDED TO POLICE DEPT. POLICE DEPT. RECOMMENDATION o APPROVAL 0 DENIAL COMMUNITY DEVELOPMENT DEPT. RECOMMENDATION o APPROVAL 0 DENIAL CITY MANAGER RECOMMENDATION ~PPROVAL ' 0 DENIAL 19. FORTUNETELLER CITY COUNCIL ACTION o APPROVAL 0 DENIAL 10. ALC-TOB FREE DNCE~ 20. CARD ROOM FT-24-12

60 cri YOF EL CAJON. APPLICATION FOR SPECIAL OPERATION LICENSE (Pleasetype or print In ink. Illegible applications will be returned) 200 CIVIC CENTER WAY EL CAJON, CA BUSINESS NAME: BUSINESS ADDRESS: qit\ fbv)ctdujc~ S-i-e Lt.-A) t-(c.r~oh) (d q'loii BUSINESS PHONE:rC--,(Of ) It\\ \{... \0 ll1-.fax NUMBER: " ~ '~n\(e DESCRIPTION OF BUSINESS OR SERVICE PERFORMED:.'\h(IfJ ~ ".:I - EL CAJON LOCATION (If differentfrom above): _ NEW BUSINESS 0 CHANGE LOCATION 0 NAMES ANDADDRESSES 0lf ALL PERSONS FINANGIALLY INTERESTED IN THE BUSINESS: ~ C~rA H( YO/;t.~it. PAST CRIMINAL RECORD OF ALLPERSONS FINANCIALLY INTERESTED INTHE BUSINESS (IF NONE SO STATE): PRINT YOUR NAME ts\(o(tcllllctt)"'(~.\- NoVlf.- I 8o\\.C.,,-:1 $\;JiX acknowledge receipt of-a copy of Chapter 5.16 of the EI Cajon Municipal Code. I understand that all applicants must be fingerprinted by the Police Department and employees of businesses listed in Section of the Municipal Code must secure work.. permits from the Police Department.I understand that no license will be issued until approved by the City Council. (Ref:ECMC ; ) I DECLARE UNDER PENALTY OFPERJURYTHATTHE STATEMENTS MADEHEREIN ARECORRECT AND TRUETOTHEBESTOFMYKNOWLEDGE ANDBELIEF. EXECUTED AT ELCAJON CALIFORNIA, ONTHIS }--\;!'-- ~.--I' DAY OF. i,} SIGNED ~~ v DONOTWRITE BELOW FOROFFICEUSEONLY DATE INITIAL 1. ESCORT SVC 11. POLICE TOW 2. JUNKYARD 12.CLOSE OUT DATE FORWARDED TO POLICE DEPT. POLICE DEPT. RECOMMENDATION ~ APPROVAL 0 DENIAL COMMUNITY DEVELOPMENT DEPT. RECOMMENDATION o APPROVAL 0 DENIAL CITY MANAGER RECOMMENDATION o APPROVAL ' 0 DENIAL CITY COUNCIL ACTION o APPROVAL 0 DENIAL 3. MASSAGE PARLOR 13.AMBULANCE 4. MDSE'COUPON SLS 14.ARCADE 5. PAWNBROKER 15. POOLROOM 6. PRVT PATROL SVC 16.CABARET 7. SECOND HAND ~ 17.PUBLIC DANCE 8. SWAP MEET OPER 18.SOUND TRUCK 9. VEHICLE FOR HIRE 19.FORTUNETELLER 10.ALC-TOB FREE DNCE 20. CARD ROOM FT-24-12

61 CITY OF EL CAJON APPLICATION FOR SPECIAL OJSERATION LICENSE (Please type or print in ink. Illegible applications will be returned) 200 CIVIC CENTER WAY EL CAJON, CA qco l l FAX NUMBER: : '---.'1h(,fl. ~ EL CAJON LOCATION (If differentfrom above): _ NEW BUSINESS 0 CHANGE LOCATION 0 ~ NEW OWNER12!""" NAMES ANDADDRESSES 0tf ALL PERSONS FINANCIALLY INTERESTED INTHE BUSINESS: <r~ra HI '-1oIJ~~i;t PAST CRIMINAL RECORD OFALLPERSONS FINANCIALLY INTERESTED INTHE BUSINESS (IFNONE SOSTATE): PRINT YOUR NAME NoVlt: I ';o\'\."f\ '-1 u\l~.q acknowledge receipt of-a copy of Chapter 5.16 of the EI Cajon Municipal Code. I understand that all applica;rt's must be fingerprinted by the Police Department and employees of businesses listed in Section of the Municipal Code must secure work.. permits from the Police Department. I understand that no license will be issued until approved by the City Council. (Ref:ECMC ; ) I DECLARE UNDER PENALTY OFPERJURYTHATTHESTATEMENTS MADEHEREIN ARECORRECT AND TRUETOTHE BEST OFMYKNOWLEDGE ANDBELIEF. EXECUTED AT ELCAJON CALIFORNIA, ONTHIS ~!..- -:-f_. ---i.. ~jyof, SIGNED ~~ DONOTWRITE BELOW.., AD:; I FOROFFICE USE ONLY DATE INITIAL 1. ESCORT SVC 11. POLICE TOW 2. JUNKYARD 12. CLOSE OUT DATE FORWARDED TO POLICE DEPT. POLICE DEPT. RECOMMENDATION o APPROVAL 0 DENIAL CO]*fMUNITY DEVELOPMENT DEPT. RECOMMEjj'JP.~1J9N [1f APPROVAL 0 DENIAL ~ I CITY MANAGER RECOMMENDATION o APPROVAL. 0 DENIAL CITY COUNCILA010N o APPROVAL 0 DENIAL 3. MASSAGE PARLOR 13.AMBULANCE 4. MDSECOUPON SLS 14. ARCADE 5. PAWNBROKER 15. POOLROOM 6. PRVT PATROL SVC 16. CABARET 7. SECOND HAND K- 17. PUBLIC DANCE 8. SWAP MEET OPER 18. SOUND TRUCK 9. VEHICLE FOR HIRE 19. FORTUNETELLER 10. ALC-TOB FREE DNCE 20. CARD ROOM FT-24-12

62 1''''cit;''Qi~;k''D~t~''St'~~p'''1 l HE,Ct!YJP OFFICE OF! : (,J I" rolr:"'tt : r::'1 f [-"fy, lj_~t\t\ i I ct, vj-~jon CIJ, I ~.! IUlq SfP - q A 1 ~ i :: ~ 10: Sb ; :.. lhlt ~I lei Cgjlj IIItIJ RillIlJr-'t!; MEETING: 09/23/2014 ITEM NO: 1.11 TO: FROM: Mayor Wells, Mayor Pro Tern Kendrick Councilmembers Ambrose, Bales, McClellan Purchasing Agent TheValley ojoppol'tunity SUBJECT: Award ofbid No , Intersection Improvements at Second Street and East Madison Avenue RECOMMENDATION: That the City Council adopt the next resolution in order awarding the bid to the lowest responsive, responsible bidder, Crest Equipment, Inc., in the amount of $253, BACKGROUND: On July 22, 2014, the City Council approved a project to widen East Madison Avenue west of Second Street, and install protected left-turn phasing, new left turn lanes, traffic signal relocation, asphalt pavement, curb, gutter, sidewalk, and driveways. Forty-five prospective bidders obtained bid packages and seven responses were received and opened at 2:00 p.m. on August 26, Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder, Crest Equipment, Inc., in the amount of $253, The lowest bid is 2% lower than the engineer's estimate of$259, The summary of bids is attached and complete proposals are on file in Purchasing. FISCAL IMPACT: Sufficient funds are available for this project in the Public Works-Capital Improvement Program for Fiscal Year , funded with TransNet (EL30) funds. No General Fund monies will be used for this project. PREPARED BY: CfJ /ifftl2g Dede Porter PURCHASING AGENT REVIEWEDB0 APPROVEP BY: ~,~ ouga;williford CITY MANAGER

63 RESOLUTION NO. -14 RESOLUTION AWARDING BID FOR INTERSECTION IMPROVEMENTS AT SECOND STREET AND EAST MADISON AVENUE (Bid No ) WHEREAS, bids for Intersection Improvements at Second Avenue and East Madison Avenue were publicly opened on August 26,2014; and WHEREAS, seven (7) responses were received; and WHEREAS, Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder; and WHEREAS, the City Council believes it to be in the best interests of the City to award the contract to the lowest responsive, responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. The City Council does hereby award the bid for Intersection Improvements at Second Avenue and East Madison Avenue to: in an amount not to exceed $253, Crest Equipment, Inc. 2. The Mayor and City Clerk are authorized and directed to execute a contract for said project on behalf of the City of EI Cajon. 09/23/14 (Item 1.11) Intersection Improvements 2 nd & E MadisonBid awd

64 CITY OF EL CAJON APPLICATION for SPECIAL OPERATION LICENSE (Please type or print in ink. I1iegible applications will be returned) CIVIC CENTER WAY EL CAJON, CA {? EL CAJON LOCATION (If different from above): _ NEW BUSINESS D CHANGE LOCATION D NEW OWNER.JZf' NAMES AND ADDRESSES OF ALL PERSONS FINANCIALLY INTERESTED IN THE BUSINESS: l d[lv"n~ M. Fosw. /fs-98' V)~f.J.tfAe.z RJJ )AaI Di <;10,cA 7:J..J16 i/ojsv V fosferf i It II /', I,,7., t «PAST CR,INAL RECORD OF ALLPERSONS FINANCIALLY INTERESTED IN THE BUSIN~SS (IF NONE SO STATE): N~v FOROFFICEUSE ONLY DATE FORWARDED TO POLICE DEPT. POLICE DEPT. RECOMMENDATION o APPROVAL 0 DENIAL COMMUNITY DEVELOPMENT DEPT. RECOMMENDATION o APPROVAL 0 DENIAL CITY MANAGER RECOMMENDATION ~PROVAL. 0 DENIAL DATE 7/7-?}; 7/-t,'3fl c l INITIAL 11. POLICE TOW 12. CLOSE OUT 13. AMBULANCE 14. ARCADE 15. POOLROOM 16. CABARET 17. PUBLIC DANCE 18. SOUND TRUCK 19. FORTUNETELLER CITYCOUNCIL ACTION o APPROVAL 0 DENIAL 10. ALC-TOB FREE DNCE~ 20. CARD ROOM FT-24-12

65 CITY OF EL CAJON SUPPLEMENTAL APPLICATION TO CON1J(jCT.A:PUBLIC DANCE AND/OR CABARET CIRCLE CLASS OF LIC~NSE BEING BC D 'EF (See reverse :for explal}.a~ion) '. _:,,',',', '. ".. Compl~t~':a.di~~~~gi~~'diw~~~i~~~,,'qfpr~nris~s',',~n.4,~ho~ng Wnlensions of floor space for dancing; an entrances and exits and means ofcominwrlcationwlth other premises; all adjoining occupancies. State ifbasement, second floor, ground floor, etc. If the dance floor area is less than 400 square feet it willrequire special,apprqvalj;>y,:citycoupcil....".. --,. ".-.."... ".'. -.,..::.:.,"..,,.., ";.' ~. I hereby declare under penalty of perjury that the foregoing is true and correct to the best of my ~;jt and belief. Execntedat ~l Cajon, California on this If l,)~ day of0'uj..-l ' FT Signature and itle

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67 Realist 5'$'3 PF' t:j~ Realist Map tor Located At 633" emainsi 1:1 Cajon, CA ian Diego County It, nu~q..,,~ r J='RA-fVKAJE.LLfE j TNc-. [~ 11\ 1;;7;:; 'PI!C(;:5,il6,.." f~/)- I-Olf