GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS , AGENDA Wednesday, January 6, 2010

Transcription

1 ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Vicki L. Johnson, President Donna Stout, Clerk Glendale, AZ Kevin Clayborn Ian Hugh Pam Reicks Tel Fax SUPERINTENDENT Dr. Jennifer Johnson ORGANIZATIONAL MEETING GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS , NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED AGENDA Wednesday, January 6, 2010 ADMINISTRATIVE CENTER 7:30 P.M. FOLLOWED BY BOARD ROOM REGULAR MEETING PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION I.G. OF THE AGENDA I. ORGANIZATIONAL MEETING A. Call to order The meeting was called to order at. B. Roll call C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Organization of Governing Board for 2010 In compliance with ARS , each Governing Board member shall receive written notice of the organizational meeting three days in advance. Members were so notified. At this time, election of President and Clerk for 2010 is appropriate. The presiding President shall call for nominations and a vote. 1. Election of President Results of vote: 2. Election of Clerk Results of vote: The newly elected President and Clerk shall assume their respective positions and the meeting will continue. Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Metrocenter Academy

2 GOVERNING BOARD AGENDA January 6, 2010 Page 2 REGULAR MEETING E. Adoption of agenda - Policy Ref. 2048A Adoption of the agenda as the order of business is requested. Motion Second Vote F. Special Recognitions 1. Presentation of Achievement Above All award to Independence High School teacher Diane VanDyke. 2. Presentation of Achievement Above All award to Independence High School student Brenda Puga. 3. Presentation of Certificate of Achievement to Independence High School s Varsity Football team. Gary Buer, coach. 4. Presentation of Achievement Above All award to Independence High School support staff employee Jose Brambila. G. Public participation at board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. II. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A. through *H. as consent agenda items. *A. Approval of minutes Policy Ref (Enclosure) It is requested that the Governing Board approve the minutes of the meeting held on December 2, *B. Ratification of vouchers Policy Ref (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 11/30/09 446, ,373, , /07/09 1,058, N/A 30, /15/09 1,085, ,327, , Approval is requested for the vouchers listed on the enclosure.

3 GOVERNING BOARD AGENDA January 6, 2010 Page 3 *C. Purchase orders Policy Ref (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure. *D. Authorization for Executive Session Policy Ref It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS Notices of this meeting as required by ARS were posted. Reference: Executive Session agenda is included. *E. Bid return Policy Ref (Enclosure) It is requested that the Governing Board approve the recommendation on the following bid return: 1. Bid Drainage/Plumbing Services Award to Deer Valley Plumbing Contractors (low bid submitted). 2. RFQ Risk Construction and Construction Services Selection Committee's initial screening ranked firms it deemed to be most qualified to provide the Risk services for future projects. They are: #1 McCarthy, #2 D.L. Withers, #3 Concord, #4 Jokake. *F. Professional visit Policy Ref It is requested that the Governing Board approve the following professional visits: National Title I Conference Where: Washington, DC When: January 20-24, 2010 Persons involved: Matt Belden (T); Brian Fitzgerald, Jennifer Mattingly (W) Purpose: Learn new and innovative strategies for Title I. Cost to Title I funds: Lodging = $970; meals = $708; registration = $1,465; transportation = $ ACTEaz (Association of Career & Technical Education Arizona) Mid-Winter Leadership Conference Where: Prescott, AZ When: January 21-22, 2010 Person involved: Stephen Weltsch (DO) Purpose: Attend statewide local directors leadership training and Arizona Department of Education update forum. Cost to CTE Basic grant: Lodging = $115; meals = $60; registration = $260; transportation = $90 3. Annual AzATA (Arizona Athletic Trainers Association) Winter Meeting Where: Phoenix, AZ When: January 23-24, 2010 Persons involved: Whitney Lee (A), Emelie Fitch (G), James Imhoff (I), Jon Foster (W) Purpose: Required to maintain certification and professional growth. No cost to local or district funds.

4 GOVERNING BOARD AGENDA January 6, 2010 Page 4 Professional visits (continued) 4. DECA Sports & Entertainment Marketing Conference Where: Orlando, FL When: February 3-7, 2010 Persons involved: Ava DeGeorge, Kim Niemi (I) Purpose: Learn about marketing careers, network with professionals, complete marketing project for Universal Studios. Cost to CTE Basic grant: Registration = $600; substitutes = $ Inclusion Works Conference Where: Austin, TX When: February 10-13, 2010 Persons involved: Erin Golden (DO); Sally Harrison, Allison Mattingly, Rebecca Morgan-Vega (A); David Daoust, Jeff Huelster, Jackie Parmeley, Chris Schultz, Tanya Soto (C); Brooke Goldman, Pilar Vazquez (G); Brenda Baker, Marita Callaway, Ginger Marich (GW); Stephanie Kurrus, Jennifer Perry, Nora Roy (I); Tim Clark, Kim Dismuke, Tealai Gonella, Craig Mussi, Eric Scafone, Jenna Serafini (MV); Melissa Carlson, Diane D Agostino, Tiffany Graff, Nicole Martin, Michelle Reed, Joni Williams (S); John Carreon, Bob Falk, Lauren Kelly (T); Ty Bauer, Brett Irwin, Brooke Obad, Linda Parrott, Jeri Shranko (W) Purpose: Inclusion teaching strategies for students receiving special education services. Cost to Title I funds: Lodging = $9,995; meals = $5,545; registration = $7,400; substitutes = $8,100; transportation = $14, st Annual FEA (Future Educators Association) Conference Where: San Antonio, TX When: February 12-14, 2010 Person involved: Julie Stockwell (GW) Purpose: Attend FEA National Conference with students. Cost to CTE funds: Substitute = $200 Cost to West-MEC funds: Lodging = $450; meals = $100; registration = $135; transportation = $ Professional Learning Communities at Work Summit Where: Phoenix, AZ When: February 23-26, 2010 Person involved: Daniel Jordan (G) Purpose: Develop a capacity for building a professional learning community. Cost to Title I funds: Registration = $689; substitutes = $ International Reading Association s 55 th Annual Convention Where: Chicago, IL When: April 25-28, 2010 Persons involved: Tami Strege (DO), Melissa Wood (A), Jennifer Wright (C), Julie Thompson (G), Jennifer Reilly (GW), Mark Gaspar (I), Melanie Allen (MV), Sally Doocey (S), Demetria Graham (T), Charity Aguilera (W) Purpose: To gain professional development in literacy coaching strategies. Cost to Title I funds: Lodging = $3,406; meals = $2,360; registration = $3,680; substitutes = $2,250

5 GOVERNING BOARD AGENDA January 6, 2010 Page 5 *G. Student trip Policy Ref It is requested that the Governing Board approve the following student trips: 1. IHS DECA Where: Orlando, FL When: February 3-7, 2010 Persons involved: 16 students and 2 chaperones Arrangements: Transportation by commercial carrier leaving on 2/3 at 6:00 a.m. and returning on 2/7 at 6:00 p.m. Purpose: Attend DECA Sports & Entertainment Marketing Conference to hear and meet experts in the marketing field, participate in leadership activities and write a research report. Students will miss 3 days of school. Cost to CTE Basic grant: Substitutes = $ GWHS Education Professions Where: San Antonio, TX When: February 12-14, 2010 Persons involved: 6 students and 1 chaperone Arrangements: Transportation by commercial carrier leaving on 2/12 at 6:00 a.m. and returning on 2/14 at 6:00 p.m. Purpose: Attend annual FEA (Future Educators Association) conference. Students will miss 1 day of school. Cost to CTE funds: Substitute = $100 Cost to West-MEC funds: Lodging = $900; transportation = $1, GHS Student Council Where: Los Angeles, CA When: February 13-14, 2010 Persons involved: 37 students and 6 chaperones Arrangements: Transportation by commercial carrier leaving on 2/13 at 11:00 a.m. and returning on 2/14 at 10:00 p.m. Purpose: Attend Universal Studios Educational and Recreational program to learn new and innovative techniques for assemblies. No loss of school days. 4. AHS Key Club Where: Vanderwagen, NM When: February 13-15, 2010 Persons involved: 20 students and 2 chaperones Arrangements: Transportation by commercial carrier leaving on 2/13 at 8:00 a.m. and returning on 2/15 at 7:00 p.m. Purpose: Leadership training camp for Key Club students. No loss of school days.

6 GOVERNING BOARD AGENDA January 6, 2010 Page 6 Student trips (continued) 5. AHS Student Council Where: Los Angeles/San Francisco, CA When: March 13-15, 2010 Persons involved: 38 students and 8 chaperones Arrangements: Transportation by commercial carrier leaving on 3/13 at 12:00 a.m. and returning on 3/15 at 8:00 p.m. Purpose: Team building. No loss of school days. 6. GHS Choir Where: Anaheim, CA When: March 14-16, 2010 Persons involved: 50 students and 5 chaperones Arrangements: Transportation by commercial carrier leaving on 3/14 at 9:00 a.m. and returning on 3/16 at 6:00 a.m. Purpose: Participate in Disney Magic Music Days Vocal Performance workshops. No loss of school days. 7. GHS Life Skills Where: Anaheim, CA When: May 2-5, 2010 Persons involved: 12 students and 2 chaperones Arrangements: Transportation by district vehicle (to and from airport) and commercial carrier leaving on 5/2 at (time TBD) and returning on 5/5 at (time TBD). Purpose: Students will plan trip using goals based on either the State Standards or the Life Skills curriculum. Information and experiences from the trip will be utilized to complete a variety of reading, writing and workplace goals. Students will miss 3 days of school. Cost to food cart funds: Substitutes = $300; transportation = $110 *H. Personnel 1. Administrative a. Leave of absence Policy Ref (Enclosure) The following administrators are requesting a leave of absence: GHS - Deborah Jordan, Principal Effective 1/4/10 WHS - Carol Lippert, Principal Effective 1/7/10 b. Early retirement Policy Ref A (Enclosure) The following administrative employee is requesting early retirement. (Appropriate Recognition will be accorded at a future meeting of the Governing Board.): DO - Phyllis Gendreau, Curriculum Coordinator Effective 1/8/10 2. Certificated a. Revised contract It is requested that the Governing Board approve the following contract revision: GHS - Edward Perkins, 3/5 Math extended through 5/27/10

7 GOVERNING BOARD AGENDA January 6, 2010 Page 7 Certificated (continued) b. Leave of absence Policy Ref (Enclosure) The following teachers are requesting a leave of absence: NA - Todd Ockenfels, Special Ed Effective 12/1/09 SHS - Candice Stephens, Art Effective 3/25/10 THS - Angela Schneider, ELL Effective 2/11/10 c. Employment release The following teacher s employment has ended: MVHS - Edward A. Grace, Social Studies Effective 11/27/09 (deceased) 3. Support Staff a. Employment Policy Ref The following support staff employees are recommended for employment and are assigned for the school year as listed: AHS - Tina Robles, Cafeteria Assistant Effective11/17/09 Susan Tuzik, Cafeteria Assistant Effective 11/17/09 CHS - Earl Cabral, Parking Lot Attendant Effective 11/23/09 Marco Castellanos, Ed Services Tech Effective 11/23/09 Alexandra Gallardo, ELL Aide Effective 11/9/09 Christopher Porrino, Custodian Effective 12/1/09 Kelly Spencer, Parking Lot Attendant Effective 11/23/09 GHS - Robert Branson, Parking Lot Attendant Effective 11/17/09 MVHS - Michael Rabat, Special Ed Aide Effective 12/7/09 SHS - Rod Buchanan, Maintenance III - Night Lead Effective 12/1/09 Bethany Marshall, ELL Aide Effective 11/13/09 Daniel Poffinbarger, Special Ed Aide Effective 11/30/09 Ilija Stjepanovic, Cafeteria Assistant Effective 11/30/09 THS - Megan Gates, Clerical Aide Effective 12/4/09 Joseph Monje, Cafeteria Assistant Effective 11/17/09 WHS - Renan Espinoza, Parking Lot Attendant Effective 12/1/09 Mark Ruiz, Parking Lot Attendant Effective 12/1/09 Nicole Sellers, Clerical Aide Effective 11/30/09 b. Reclassifications Policy Ref It is requested that the Governing Board approve the following contract revisions: AHS - Donna Bielecki, from Attendance Secretary to Credentials Secretary Effective 1/4/10 CHS - Tamie Clark, from Secretary III at AHS to Career Center Specialist Effective 12/7/09 DO - Maria Hernandez from Accounts Payable Clerk to Payroll Clerk Effective 1/4/10 c. Leave of absence Policy Ref B (Enclosure) The following Support Staff employees are requesting a leave of absence: IHS - Diana M. Montes, Custodian Effective 12/8/09 MVHS - Peggy Sierra, Administrative Assistant to the Principal Effective 12/17/09 Daniel Wood, Title I Aide Effective 1/4/10

8 GOVERNING BOARD AGENDA January 6, 2010 Page 8 Support Staff (continued) d. Resignation (Enclosure) It is requested that the Governing Board accept the following resignations: AHS - Brenda S. Carpenter, Special Ed Aide Effective 12/17/09 Jenna Evans, Title I Aide Effective 12/18/09 GHS - Kevin Wyrick, Special Ed Aide Effective 12/17/09 MVHS - Pauline Griffin, Cafeteria Assistant Effective 12/4/09 NA - Daniel Murdaugh, Special Ed Aide Effective 1/15/10 SHS - Jacqueline Carney, Cafeteria Assistant Effective 11/20/09 WHS - Cindy Galvan, Receptionist Effective 12/18/09 Debbie Gilliland, School Nurse Effective 12/7/09 e. Termination of employment Policy Ref (Enclosure) Termination of employment for the following Support Staff employees is recommended: AHS - Alice Anderson, Custodian Effective 12/2/09 Sonia Othon, Cafeteria Assistant Effective 12/4/09 RECOMMENDATION: That the Governing Board approve the recommendations for Consent agenda items II. *A through II. *H. Motion Second Vote III. NEW BUSINESS A. Statement of Assurance Teacher Evaluation System Status ARS A, ARS (Enclosure) Local Governing Boards must submit evidence to the State Board of Education that the evaluation system originally approved by the Board continues to meet all requirements set forth in ARS (modifications are considered part of the original document). RECOMMENDATION: That the Governing Board authorize the Board President, or designee, to sign the Statement of Assurance to be submitted to the Arizona Department of Education. Motion Second Vote

9 GOVERNING BOARD AGENDA January 6, 2010 Page 9 NEW BUSINESS (continued) B. Sole Source Procurement Infinite Campus Software, Products and Service (Enclosure) In compliance with School Procurement Rule R , a contract may be awarded for services without competition if the Governing Board determines that there is only one source for this required item. Infinite Campus was purchased 4 years ago through a thorough bid process. The district chose Infinite Campus as the student information system. This included attendance, gradebook, IEPs, state reporting, phone and messaging, training and data reporting. There would be a large expense involved in both resources and work hours required to move off of this system. After review, Infinite Campus Inc. is the only Arizona distributor of the Infinite Campus student information system, software and services. RECOMMENDATION: That the Governing Board approve Infinite Campus Inc. as the sole source for the Infinite Campus software, products and services. Motion Second Vote C. Sole Source Procurement Opscan Scanner Scantools Software Scantron (Enclosure) In compliance with School Procurement Rule R , a contract may be awarded for services without competition if the Governing Board determines that there is only one source for this required item. The district IT department already uses an Opscan 8 high speed scanner for processing district multiple choice and performance based testing results. With the increase in the amount of semester multiple choice testing and the need to scan tests for the Galileo system, the district needs to purchase an additional Opscan 8 scanner. The IT department needs to continue to use the same high speed scanner and software in order to maintain the same efficiency in processing testing. After review, Scantron is the only manufacturer and provider of Opscan 8 high speed scanners and the software that supports the Opscan scanners. RECOMMENDATION: That the Governing Board approve Scantron as the sole source for the Opscan scanners, software and service. Motion Second Vote IV. INFORMATION AND REPORTS A. Suspension reports (Enclosure) B. Financial reports (Enclosure) C. Bid specifications (Enclosure) 1. RFP Benefit Consultant 2. RFP Audit Services 3. Bid Heating Ventilation and Air Conditioning Supplies 4. RFP Procurement Card Services 5. RFP Group Dental Insurance 6. RFP Internet Service

10 GOVERNING BOARD AGENDA January 6, 2010 Page 10 INFORMATION AND REPORTS (continued) D. Race to the Top report (Enclosure) E. Assessment Literacy presentation F. Safety Teams report G. Authorization for Principals, District Office Administrators and Superintendent to present information. H. Board comments RECOMMENDATION: It is requested that the Governing Board accept the Information and Reports as presented. Motion Second Vote V. FUTURE MEETINGS AND DATES TO REMEMBER Jan 14 Future Freshman Night - All schools Jan 18 Martin L. King Jr. Day - District office and all schools closed Jan 20 Regular meeting - Administrative Center/Board Room 7:30 p.m. Jan 23 Study Session - District office 8:00 a.m. Feb 3 Regular meeting - Administrative Center/Board Room 7:30 p.m. Feb 12 4 th session ends - Metro Academy Feb 15 Presidents Day - District office and all schools closed Feb th break - Metro Academy Feb 17 Regular meeting - Administrative Center/Board Room 7:30 p.m. Feb 22 5 th session begins - Metro Academy Feb 23 AIMS Writing Feb 24 AIMS Reading VI. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS ) Executive Sessions require the confidentiality of the participants. The information discussed in Executive Session cannot be, and is prohibited from being, subjects of discussion outside this Executive Session, with the exception of what is reported in the general meeting. Board members are also reminded that they cannot state how he or she intends to vote or the action he or she intends to take on a subject that is discussed in the Executive Session. A. Call to order B. Minutes Review the minutes of the Executive Sessions held on September 23, 2009 and December 2, C. Student discipline matters ARS Hear recommendations for long-term suspensions at Greenway, Independence and Sunnyslope High Schools. D. Negotiations pursuant to ARS (A)(5) 1. Receive update on negotiations.

11 GOVERNING BOARD AGENDA January 6, 2010 Page 11 CONVENE INTO EXECUTIVE SESSION (continued) E. Discussion/consideration of confidential information pursuant to ARS (2) 1. Receipt of confidential matters subsequent to the posting of the agenda. VII. RECONVENE INTO PUBLIC MEETING VIII. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE SESSION (Each item will be identified and voted on separately.) IX. ADJOURNMENT The meeting adjourned at.