SUPERINTENDENT GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS ,

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RECOGNITION RECEPTION BOARD PATIO GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.

1 RECOGNITION RECEPTION BOARD PATIO GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS , NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED AGENDA Wednesday, November 6, 2013 REGULAR MEETING BOARD ROOM 7:00 P.M. 7:30 P.M. PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION I.F. OF THE AGENDA I. REGULAR MEETING A. Call to order The meeting was called to order at. B. Roll call ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Patty Kennedy, President Don DeBusk, Clerk Glendale, AZ Rick Fields Vicki L. Johnson Pam Reicks Tel Fax SUPERINTENDENT Eugene E. Dudo C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Adoption of agenda Policy Ref. B-1700 Adoption of the agenda as the order of business is requested. Motion Second Vote E. Special recognitions 1. Presentation of Achievement Above All award to Independence High School teacher, Michael Walton. 2. Presentation of Achievement Above All award to Independence High School student, Emily Franco. 3. Presentation of Certificate of Achievement to Independence High School s Cross Country Team, Anthony Groseta and Jerry Hermann, coaches. 4. Presentation of Achievement Above All award to Independence High School support staff employee, Amy Bojorquez. 5. Presentation of Volunteer Recognition award to Independence High School volunteer, Teresa Cromer. Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Metrocenter Academy

2 GOVERNING BOARD AGENDA November 6, 2013 Page 2 F. Public participation at Board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. II. CONSENT ITEMS *A. Approval of minutes Policy Ref. B-2100 (Enclosure) It is requested that the Governing Board approve the minutes of the meeting held on October 16, *B. Ratification of vouchers Policy Ref. D-2950 (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 10/14/ , ,677, , /21/ , N/A 12, /28/ , ,668, , Approval is requested for the vouchers listed on the enclosure. *C. Purchase orders Policy Ref. D-2500 (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure. *D. Authorization for Executive Session Policy Ref. B-1550 It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS Notices of this meeting as required by ARS were posted. Reference: Executive session agenda is included. *E. Acceptance of gifts Policy Ref. K-0850 It is requested that the Governing Board accept the following gift: 1. Donation of a twenty-four foot, tandem axle, enclosed trailer to Sunnyslope High School s Band program.

3 GOVERNING BOARD AGENDA November 6, 2013 Page 3 *F Professional visits Policy Ref. G-3000 It is requested that the Governing Board approve the following professional visits: 1. Adobe Training Where: Tempe, AZ When: November 11-15, 2013 Person involved: Kim Mesquita (DO) Purpose: Expand skills with Adobe software Cost to Indirect funds: Transportation = $94; Registration = $1, Arizona Library Association (AZLA) Annual Conference Where: Scottsdale, AZ When: November 14-15, 2013 Persons involved: Jodie Donner (I); Patricia Jimenez (S); Demetria Graham (T) Purpose: Conference presenters and professional development in literacy and technology Cost to Title I funds: Transportation = $337; Registration = $330; Substitute = $ Flight Team Training/Crisis Response Training Where: Glendale, AZ When: November 20-22, 2013 Persons involved: Tish Jefferson (C); Lyndsey Adams, Sharon Krawl (GW); Barbara Lynch (I); Geri Gardner (MV); Laura Sewell (S); Laura Ilardo (T); Sophia Stephenson (W) Purpose: Training for crisis response, strategies Cost to Desegregation funds: Registration = $2, Annual Arizona School Personnel Administrators Association (ASPAA) Fall Conference Where: Prescott, AZ When: November 20-22, 2013 Person involved: Tom Hernandez (DO) Purpose: Gain information on current trends that affect human resources Cost to Indirect funds: Transportation = $80; Registration = $350; Lodging = $ Project Management Fundamentals Where: Phoenix, AZ When: December 2-6, 2013 Person involved: Jordan Beveridge (DO) Purpose: Gain knowledge of project management techniques and standards Cost to Indirect funds: Registration = $2, Association for Career & Technical Education (ACTE) CareerTech Vision 2013 Where: Las Vegas, NV When: December 3-7, 2013 Persons involved: Judy Carpenter, Andy Kuntz (A); Joe Offi (G); Buck Nelson (W); Maryellen Coburn, Amanda Shively (DO) Purpose: Annual conference for professional development & common core integration Cost to CTE funds: Transportation = $1,800; Registration = $2,550; Meals = $1,320; Lodging = $3,240; Substitutes = $1,200

4 GOVERNING BOARD AGENDA November 6, 2013 Page 4 Professional visit (continued) 7. Arizona School Boards Association (ASBA) 56 th Annual Conference Where: Phoenix, AZ When: December 12-13, 2013 Persons involved: Don DeBusk, Vicki Johnson, Patty Kennedy, Eugene Dudo (DO) Purpose: To represent the Glendale Union High School District at the annual conference Cost to District funds: Registration = $1,240 *G. Student trips Policy Ref. I-6500 It is requested that the Governing Board approve the following student trips: 1. WHS Distributive Education Clubs of America (DECA) Where: Phoenix, AZ When: November 22-23, 2013 Persons involved: 40 students and 4 chaperones Arrangements: District bus leaving on 11/22/13, 6:30 am returning 11/23/13, 10:30 pm Purpose: Attend annual conference and sponsor is a presenter Cost to CTE funds: Transportation = $1,170; Registration = $3,700; Substitute = $100 Cost to Club funds: Lodging = $1, AHS Distributive Education Clubs of America (DECA) Where: New York, NY When: November 19-24, 2013 Persons involved: 12 students and 2 chaperones Arrangements: Commercial carrier leaving11/19/13, 10 pm returning 11/24/13, 6 pm Purpose: Attend conference regarding marketing, finance, hospitality, and merchandising Students will miss 3 days of school Cost to Club/CTE funds: Transportation = $5,100/$425; Registration = $2,640/$220; Lodging = $4,540/$860; Substitute = $ THS Student Council Where: Tucson, AZ When: January 23-25, 2014 Persons involved: 12 students and 2 chaperones Arrangements: Commercial carrier leaving 1/23/14, 2:30 pm returning 1/25/14, 3 pm Purpose: Arizona Association of Student Councils State Conference Students will miss 1 day of school Cost to Club funds: Transportation = $237; Registration = $1,170; Substitute = $ THS NJROTC Where: Waddell, AZ When: March 7-8, 2014 Persons involved: 40 students and 4 chaperones Arrangements: District bus leaving 3/7/14, 3 pm returning 3/8/14, 1 pm Purpose: Orienteering Leadership campout No loss of school time Cost to Club funds: Transportation = $136

5 GOVERNING BOARD AGENDA November 6, 2013 Page 5 *H. Personnel 1. Administrative a. Resignation Policy Ref. G-5900 (Enclosure) It is requested that the Governing Board accept the following resignation: DO - James Frandrup, Bond Construction Supervisor Effective 11/1/13 2. Certified a. Leave of absence Policy Ref. G-3450 (Enclosure) IHS - Bart Bondeson, English Effective 10/17/13 b. Resignation Policy Ref. G5900 (Enclosure) GHS Janet Anderson, Science Effective 10/31/13 3. Support Staff a. Employment Policy Ref. G-7650 The following employees are recommended for employment and are assigned for the school year as listed: CHS - Carl Long, Maintenance I Effective 7/22/13 DO - Erik Arvizu, Bus Aide Effective 10/3/13 GHS - Anabel Villabolos Fernandez, Cafeteria Assistant Effective 10/14/13 WHS - Luisa Banos Barreiro, Attendance Assistant Effective 7/22/13 b. Leave of absence Policy Ref. G-7650 (Enclosure) The following employees are requesting a leave of absence: SHS - Mercedes Meza, Attendance Assistant Effective 11/27/13 WHS - David Lyons, Custodian Effective 10/14/13 c. Resignation Policy Ref. G-9200 (Enclosure) It is requested that the Governing Board accept the following resignations: GHS - Jessica Gonzales, Special Ed Aide Effective 10/18/13 IHS - Adelita Lara, Cafeteria Assistant Effective 10/23/13 MVHS - Rafael Meraz, Custodian Effective 10/11/13 SHS - Chanz Post, Cafeteria Assistant Effective 11/4/13 RECOMMENDATION: That the Governing Board approves the recommendations for Consent agenda items II. *A through II. *H. Motion Second Vote

6 GOVERNING BOARD AGENDA November 6, 2013 Page 6 III. NEW BUSINESS A. Appointment of Evaluation Officers for the Issuance of Preliminary Notice of Inadequate Classroom Performance Under ARS , it is appropriate for the Governing Board to appoint evaluation officers to issue Preliminary Notices of Inadequate Classroom Performance to certificated personnel. In all cases in which an evaluation officer of the Governing Board issues a Preliminary Notice of Inadequate Classroom Performance, the officer shall report its issuance to the Governing Board within five school days. RECOMMENDATION: That the Governing Board appoints Brian Capistran, Associate Superintendent and Tom Hernandez, Administrator of Human Resources, as the evaluation officers to issue Preliminary Notices of Inadequate Classroom Performance to certificated personnel. Motion Second Vote B. ASBA Policy Revisions for Fiscal Management, Support Service, and Facilities Development (Enclosures) ASBA has recommended housekeeping changes to match statutes and updating legal and cross references for the following board polices dealing with fiscal management, and support services: D-0300 Budget Planning, Preparation, And Schedules D-0550 Budget Hearings and Reviews / Adoption Process D-1950 Credit Cards (Credit Cards and/or Procurement Cards) D-2300 Financial Reports and Statements D-2750 Bidding / Purchasing Procedures D-3100 Salary Deductions D-3350 School Properties Disposition E-4500 Data / Records Retention The group of policy changes were presented to DAC on October 28, 2013, and approved for presentation to the Governing Board for a single reading. RECOMMENDATION: That the Governing Board approve the revisions to policies D-0300, D-0550, D-1950, D-2300, D-2750, D-3100, D-3350, and E Motion Second Vote C. Valley Schools Employee Benefits Trust (VSEBT) Membership Agreement. Legal Ref. ARS , and (Enclosure) The district may engage VSEBT as its benefits consultant and consider accessing benefit programs and related services available to VESBT members. A membership agreement is required. RECOMMENDATION: It is requested that the Governing Board authorize Louis Wiegand, Chief Financial Officer to complete and execute the VSEBT membership agreement and accept the proposed benefits consultant services. Motion Second Vote

7 GOVERNING BOARD AGENDA November 6, 2013 Page 7 IV. INFORMATION AND REPORTS A. Suspension reports (Enclosure) B. Financial reports (Enclosure) RECOMMENDATION: It is requested that the Governing Board accept the Information and Reports as presented. Motion Second Vote V. CURRENT EVENTS A. Authorization for Principals, District Administrators & Superintendent to present information B. Board comments RECOMMENDATION: It is requested that the Governing Board accept the Current Events as presented. Motion Second Vote FUTURE MEETINGS AND DATES TO REMEMBER Nov. 7 2 nd session ends Metro Academy Nov nd break Metro Academy Nov 11 Veterans Day holiday District office and all schools closed Nov 12 3 rd session begins Metro Academy Nov 19 Honors & Advanced Placement Information Night Moon Valley Auditorium 6:30 pm Nov 20 AAA recognition reception - MVHS Administrative Center/Board patio 7:00 pm Regular meeting Administrative Center/Board room 7:30 pm Nov Thanksgiving recess District office and all schools closed Dec 4 Continuous Improvement Report Apollo High School 5:00 p.m. Regular meeting Administrative Center/Board room 7:30 p.m. Dec 17 Metro Academy Graduation Cortez Auditorium 7:30 p.m. Dec 18 AAA recognition reception - SHS Administrative Center/Board patio 7:00 p.m. Regular meeting Administrative Center/Board room 7:30 p.m. Dec 23-Jan 3 Winter recess District office and all schools closed

8 GOVERNING BOARD AGENDA November 6, 2013 Page 8 VI. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS ) Executive sessions require the confidentiality of the participants. The information discussed in executive session cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of what is reported in the general meeting. Board members are also reminded that they cannot state how he or she intends to vote or the action he or she intends to take on a subject that is discussed in the executive session. A. Call to order B. Minutes Review the minutes of the executive session held on October 16, C. Student discipline matters ARS Hear recommendations for long-term suspensions at Moon Valley and Thunderbird High Schools. D. Discussion/consideration of confidential information pursuant to ARS (2) 1. Receipt of confidential matters subsequent to the posting of the agenda. VII. RECONVENE INTO PUBLIC MEETING VIII. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE SESSION (Each item will be identified and voted on separately.) IX. ADJOURNMENT The meeting adjourned at.

GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS ,

GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS , ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Patty Kennedy, President Don DeBusk, Clerk Glendale, AZ 85301-1661 Rick Fields Vicki L. Johnson Pam Reicks Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT