AGENDA (Order of agenda items subject to change)

Transcription

1 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ 8:30 am Continental Breakfast 8:45 am Session Begins 10:00 am Break 11:00 am Break GOVERNING BOARD OFFSITE MEETING THURSDAY, JUNE 19, :30 am SRP Call Center 3735 E. Combs Road (SE Corner of Schnepf and Combs) Conference Room AGENDA (Order of agenda items subject to change) 1. Team building activity 2. Presentation of summary reports for all departments and school sites 3. Student Achievement District Data Grades K-2 - DIBELS Grades 3-6 Gifted - AIMS Grades K-12 Special Education AIMS Next Steps 11:15 am 4. District Priority Map Review Focus Areas 11:45 12:30 pm Lunch 1:15 pm Break 5. Maximizing Technology - Current Reality 6. Maximizing Technology Activity 7. Discussion and development of operating protocols for Governing Board Communication Minutes HR Consent Agenda Forms Site Liaisons for Bonding Capacity

2 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance REGULAR BOARD MEETING WEDNESDAY, JUNE 11, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Drive) Multi Purpose Room AGENDA (Order of agenda items subject to change) 5. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 6. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting May 14, 2014 B. Business and Finance i. Student Activities Financial Statement May, 2014 ii. Expense Vouchers # 5046 $ 163, # 5048 $ 70, # 5047 $ 117, # 5049 $ 216, iii. Payroll Vouchers # 54 $ # 58 $ 2.05 # 55 $ 1,964, # 59 $ 111, # 56 $ 270, # 60 $ 244, # 57 $ 76, iv. Intergovernmental Agreements v. Bid Request(s) a. Recommendation for Proposal Preparations for Purchase/Adoption of Textbooks and Supplemental Materials and Services for Special Education Math Curriculum for Kindergarten through 8 th Grades vi. Bid Approval(s) vii. Purchases viii. Recommendation for Purchasing Contract Renewals, Sole Source, and Adopted Items (list available for viewing at District Office) ix. Annual Establishment of the following bank accounts at Wells Fargo Bank, designating authorized signers: Dr. Gayle A. Blanchard, Superintendent, Dr. Margaret P. Rogers, Assistant Superintendent, Mrs. Karla Slovitsky, Director of Business Services, and Mrs. Patty Myers, Account Clerk (Revolving Account only) a. Revolving Account b. Student Activities Accounts c. Food Service Account

3 d. Clearing Account e. Auxiliary Account x. Annual authorization of signing of vouchers between meetings. This approval allows district account to be paid in a timely manner and avoid late fee charges xi. Annual Designation of Student Activities Treasurer a. Mrs. Karla Slovitsky, Director of Business Services is recommended to continue as the designated Student Activities Treasurer xii. Combined Resolution Affecting County Treasurer Transactions for Fiscal Year (Annual) a. Authorizing Pinal County Treasurer to invest and re-invest any surplus funds for the fiscal year b. Authorizing Pinal County Treasurer to provide warrant information on a daily basis to the servicing bank for fiscal year c. Authorizing Dr. Gayle A. Blanchard, Superintendent and Mrs. Karla Slovitsky, Director of Business Services as the authorized persons from the J.O. Combs Unified School District to request Pinal County Treasurer to wire funds from the district account on the district s behalf xiii. Gifts and Donations xiv. a. Donation of one (1) violin from Mr. Earl Kimbell to the District valued at $200. Overnight and/or Out-of-State Travel Request a. AASC Summer Leadership Camp, Camp Pine Summit, Prescott, AZ, Combs High School Student Government, Gr. 9-12, July 11-15, 2014 b. Wilson Trainer Development, June 25-27, 2014, Boston, MA, Cassandra Bates, Academic Coach (funded through Title I Grant) c. FCCLA State Leadership Camp, Camp Pine Summit, Prescott, AZ, Combs High School FCCLA students, Gr , September 11-13, 2014 C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions a. Preschool Program Facilitator; 3-4 year old program (funded through Community Education) b. Preschool Activity Leader; 3-4 year old program (funded through Community Education) c. Preschool Activity Leader Assistant; 3-4 year old program (funded through Community Education) d. School Social Worker (Grant Funded) ii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment iii. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment iv. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment 7. Propose the District Expenditure Budget Discussion / Motion 8. Resolution of the J.O. Combs Unified School District Adopting a One-time Vacation Buy Back Program in Conjunction with the Transition to the Delayed Payroll System - Discussion / Motion 9. Instructional Materials Review: Combs High School English Language Arts Department Discussion / Information Proposition 301 Performance Based Pay Plan Discussion / Motion 11. Call for Executive Session pursuant to A.R.S A(1) for the Purpose of Reviewing the Superintendent s Performance Goals Reconvene from Executive Session 12. Discussion or Possible Action Regarding Superintendent s Performance Goals for Discussion / Motion 13. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

4 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, MAY 14, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) Reception for Retirees and Staff Excellence Award Recipients 5:15-6:00 p.m. J.O. Combs Middle School Multi Purpose Room 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Staff Recognition Retirees and Staff Excellence Award Recipients B. Student of the Month C. Focus on Students / Programs Rural-Metro Water Safety Poster Contest Winners 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments/concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting April 9, 2014 ii. Special Board Meeting April 23, 2014 B. Business and Finance i. Student Activities Financial Statement April, 2014 ii. Expense Vouchers # 5041 $ 336, # 5044 $ 247, # 5042 $ 99, # 5045 $ 78, # 5043 $ 52, iii. Payroll Vouchers # 45 $ 518, # 50 $ 1, # 46 $ 237, # 51 $ 534, # 47 $ 1, # 52 $ 273, # 48 $ 266, # 53 $ 1, # 49 $ 519,747.14

5 iv. Intergovernmental Agreements a. Direct Service Agreement between Vail Unified S.D. and J.O. Combs Unified S.D. for the SAIS Outreach Program b. Lease Amendment Pinal Gila Community Child Services, Inc. / Head Start Program v. Bid Request(s) a. Recommendation for Approval to Issue a Request for Proposal for Photographer/Student Portrait Vendor for Elementary and Middle School Students and Elementary Yearbook Vendor vi. Bid Approval(s) a. Recommendation for Award Proposal for Social Studies Textbooks for Adoption - 8 th Grade b. Recommendation for Award Proposal for Math Textbooks for Adoption - 7 th and 8 th Grades and Recommendation for Rejection of Award of Math Textbooks for Adoption for 9 th - 12 th Grades vii. Purchases viii. Gifts and Donations ix. Overnight and/or Out-of-State Travel Request a. Crisis Prevention Institute (CPI) Training, June 24-27, 2014, San Bernadino, CA, John Romain, Combs Middle School Special Education Teacher b. Combs High School Culture Club/Foreign Language, March 12-20, 2016, Italy and Spain c. Combs High School, University of Arizona Volleyball Camp, July 18-20, 2014, Tucson, AZ d. Combs High School Football, Arizona High School Coaches Camp, July 6-11, 2014, Show Low, AZ e. Combs High School Dance/Drama Officers, Leadership Camp, July 8-11, 2014, Camp Shadow Pines, Heber, AZ C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment iii. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment, Renewal of Employment for iv. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment Revised Budget #2 Discussion / Motion J.O. Combs Working Conditions Survey Results Information/Discussion 11. Recommendation for Day Care Program for 3 and 4 Year Olds Discussion / Motion 12. Instructional Materials Review: Combs High School CTE-Child Development, Working with Young Children, 7 th Edition Information / Discussion 13. Combs High School Professional Development, Proposed Schedule for Discussion / Motion 14. Arizona School Board Association (ASBA) Delegate Assembly/Political Agenda Submission of Proposed Issues for FY 2015 Discussion / Motion 15. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

6 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ SPECIAL BOARD MEETING WEDNESDAY, APRIL 23, :00 P.M. J.O. Combs District Office 301 East Combs Road (Corner of Combs and Gantzel) Conference Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes - None B. Business and Finance - None C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment - includes recommendation for Principal at Simonton Elementary for iii. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment iv. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment 6. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

7 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, APRIL 9, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Drive) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Focus on Students / Programs Preschool Program C. Staff Recognition D. Volunteer of the Month 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting March 5, 2014 B. Business and Finance i. Student Activities Financial Statement March, 2014 ii. Third Quarter Budget and Expenditure Report for iii. Expense Vouchers # 5036 $ 245, # 5039 $ 44, # 5037 $ 134, # 5040 $ 68, # 5038 $ 78, iv. Payroll Vouchers # 41 $ 534, # 43 $ 529, # 42 $ 255, # 44 $ 166, v. Intergovernmental Agreements a. Arizona Center for Law in the Public Interest (ACLPI) b. Data Processing Service Program Agreement 2014/2015 between Pinal County School Districts and the Office of the Pinal County School Superintendent c. Intergovernmental Agreement Carl D. Perkins FY d. Mesa Unified School District and J.O. Combs Unified School District IGA for Distance Learning and Related Services

8 vi. Bid Request(s) a. Recommendation for approval to issue and release a Request for Proposal for Instrument Rental Vendor vii. Bid Approval(s) a. Recommendation for Award Proposal for Student Planners and Agendas Combs Traditional Academy, Ellsworth Elementary, Harmon Elementary, Ranch Elementary, Simonton Elementary, J.O. Combs Middle School, Combs High School viii. Purchases ix. Gifts and Donations x. Over Night and/or Out-of-State Travel Request a. Combs High School Varsity Baseball Tournament, April 3-4, 2014, Goodyear Ball Park, Goodyear, AZ - Ratify C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions a. Mail Courier/Records Retention Clerk ii. Certificated and Support Staff Renewal of Employment for iii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment iv. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment vi. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment 9. Initial Placement Salary Schedules, Classroom Site Fund and Education Value for Advanced Degrees for Discussion / Motion Certificated Initial Stepless Salary Schedule Certificated Non-Teaching Stepless Salary Schedule Supplemental (Extra Duty Schedule) Exempt Support Staff Salary Schedule Support Staff Salary Schedule Technology Stepless Salary Schedule Coordinator Salary Schedule Administrative Salary Schedule 10. Employee Medical Insurance Plan for Discussion / Motion 11. J.O. Combs Unified School District Policy Manual, Second Read Discussion / Motion 12. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

9 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, MARCH 5, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Drive) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Focus on Students / Programs Combs Traditional Academy C. Staff Recognition D. Volunteer of the Month 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting February 12, 2014 B. Business and Finance i. Student Activities Financial Statement February, 2014 ii. Expense Voucher # 5033 $ 68, # 5034 $ 151, # 5035 $ 51, iii. Payroll Voucher # 35 $ 988, # 38 $ # 36 $ 508, # 39 $ 533, # 37 $ 3, # 40 $ 257, iv. Intergovernmental Agreements v. Bid Request(s)

10 vi. Bid Approval(s) vii. Purchases viii. Gifts and Donations a. Donation from Pecan Creek South Homeowners Association for planting of 19 fifteen gallon trees, 54 one gallon plants, and 12 five gallon flowering shrubs for the south side of Ellsworth Elementary. b. Donation of three Lenovo ThinkCentre Desktop computers from Better Direct, LLC, total estimated value $ ix. Fee Schedules for a. Kindergarten Prep, Peer Model Preschool, All Day Kindergarten, Kinder Express, Combs Kidz Before and After School Program for Elementary Students, Combs Kidz Camps, Summer School for Elementary and Secondary Students b. Food Service Breakfast and Lunch c. High School and Middle School Athletic/Activity Fees, Transportation Field/Sports Trip Fees and Extra-Curricular Tax Credit Fees d. Elective Course Fees for J.O. Combs Middle and Combs High School e. Community Use of District Facilities x. Overnight and/or Out-of State Travel Request a. National Science Teachers Association National Conference, April 1-6, 2014, Boston, MA, Santa Dunker, Coordinator of Curriculum & Instruction; Debbie Sant, Facilitator of Induction; Melanie Hamburg, Science Teacher; Lindsey Jameson, English Teacher (Funded through Helios Grant) xi. Estimate Excess Capacity for Open Enrollment Acceptance for a. Available for review at District Office C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Administrators and Coordinators Renewal of Employment iii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment iv. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment vi. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment 9. Presentation on Elementary Gifted Program Information / Discussion 10. J.O. Combs Unified School District Policy Manual First Read Information / Discussion 11. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

11 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, FEBRUARY 12, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Focus on Students Ellsworth Elementary C. Staff Recognition D. Volunteer Recognition 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Special Meeting January 22, 2014 B. Business and Finance i. Student Activities Financial Statement January 2014 ii. Second Quarter Budget & Expenditure Report for iii. 100 th Day Report iv. Expense Voucher # 5030 $ 85, # 5031 $ 85, # 5032 $ 240, v. Payroll Voucher # 33 $ 529, # 34 $ 249, vi. Intergovernmental Agreements a. Affiliation Agreement between J.O. Combs Unified School District and IASIS Healthcare Holdings, Inc., general partner of Mountain Vista Medical Center

12 vii. Bid Request(s) a. Student Planners and Agendas Combs Traditional Academy, Ellsworth Elementary, Harmon Elementary, Ranch Elementary, Simonton Elementary, J.O. Combs Middle School, Combs High School b. Textbooks Math 7-12 th grade Social Studies 8 th grade English Language Arts 6-10 th grade viii. Bid Approval(s) ix. Purchases a. Ratification of Sole Source Purchase Math Expressions Professional Development x. Gifts and Donations xi. Overnight and/or Out-of State Travel Request a. Helios STEM Grant Planning Retreat, February 19-21, 2014, Tucson, AZ, Santa Dunker, Director of Curriculum & Instruction; Debbie Sant, Facilitator of Induction (Funded through Helios Grant) b. Journalism Education Association National Convention, April 9-13, 2014, San Diego, CA, Brian Taylor, Journalism Teacher (Funded through Career and Technical Education Grant) C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Stipends iii. Administrative: Resignation, Termination, Transfer, Leave of Absence, Employment iv. Certificated Staff: Resignation, Termination, Transfer, Leave of Absence, Employment v. Support Staff: Resignation, Termination, Transfer, Leave of Absence, Employment vi. Substitute Staff Employment: Resignation, Termination, Transfer, Leave of Absence, Employment 9. Audit of Financial Statement and Supplemental Information for School Year Ending June 30, 2013 Information / Discussion 10. Student Achievement Update, Presentations by Principals Information / Discussion 11. Budget Presentation, Review Results of Staff and Community Survey and Recommendation of Maintenance and Operations Budget Reductions for Discussion / Motion 12. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

13 BUDGET PRESENTATION Governing Board Meeting February 12, 2014

14 Override Reductions = $672, = $710, = $689,852 Total of $2,073,215

15 Ballot Language from 5% Override November 5, 2013 Reinstate competitive middle school sports and continue to develop comprehensive academic programs including fine arts and athletics Continue to provide competitive salary and benefits to recruit and retain highly qualified staff Reduce class sizes

16 2014 Staff Survey items Employee contributes to healthcare costs Reduce support staff employees who deliver services to students and staff Reduce programs (i.e. Fine Arts, Athletics, Technology/P.E. classes) Keep existing salary schedules for all employee groups (salaries remain the same for and will require additional reductions in other areas) Salary reduction for all employee groups Increase salaries for all employee groups (will require additional reductions in other areas) Increase average class sizes (grades 1-12) by 1-2 students (Current Board approved class averages are 30:1 grades 1-6, 33:1 grades 7-12) Furlough day(s) (non-paid holiday)

17 Certified Ranking Results Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Increase Salaries 4 Furloughs (non-paid holidays) 5 Reduce Support Staff 6 Reduce Programs 7 Employees Contribute to Health Care 8 Salary Reductions

18 Support Staff Ranking Results Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Furloughs (non-paid holidays) 4 Increase Salaries 5 Reduce Programs 6 Employees Contribute to Health Care 7 Reduce Support Staff 8 Salary Reductions

19 All Staff Ranking Results Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Furloughs (non-paid holidays) 4 Increase Salaries 5 Reduce Programs 6 Reduce Support Staff 7 Employees Contribute to Health Care 8 Salary Reductions *74% of staff responded to survey

20 Community Survey Items Maintain comprehensive academic programs including fine arts and athletics Continue to provide competitive salary and benefits to recruit and retain highly qualified staff Increase average class size by 1 student (Grades 1-12) Increase average class size by 2 students (Grades 1-12) Governing Board average class sizes 30:1 grades 1-6, 33:1 grades 7-12

21 Community Survey Ranking Results Ranking Results 1 Maintain comprehensive academic programs including fine arts and athletics 2 Continue to provide competitive salary and benefits to recruit and retain highly qualified staff 3 Increase average class size by 1 student* 4 Increase average class size by 2 students* *Governing Board average class sizes 30:1 grades 1-6, 33:1 grades 7-12

22 Comments from Community Survey Fine arts and Athletics can t go, if it does, MANY will leave the district and therefore we will be in even more of a need to reduce! Same goes for teacher/staff salaries Teachers/staff should at least bear/pay 5-10% of the insurance cost as the rest of the other industry employees. Realistic 1 student. What about site average? Are we (JO Combs) offering a valued/equal education as students are receiving in other districts? Staff should pay for part of insurance. Athletics, if removed from MS, can they have an outside option/s.

23 Comments from Community Survey How will classes at individual sites that far surpass district averages be handled? Will there be a site average adhered to? Keep the fine programs that keep some of us here? i.e., BAND, BAND, BAND Award winning. District adjustment slide should include transfer of salaries to community ed. Please make presentation available online to share & provide online version of voting above. As a parent of 2 students in the Band program (one in elementary & one in High School) I feel it is absolutely imperative to continue to fund the Arts program!

24 Financial Considerations to address deficit District Adjustments M&O expenses to other funds Such as Indirect cost, Community Education, MIPS - $192,050 Purchase supplies in bulk - $10,000 Student Growth Student growth from 2013 & $84,000 Capital funds to M&O funds - $175,000 Limits future expenses Class Size Increase average class size per grade level (1-12) 1 Student would be a reduction of 4FTE = $225,000 2 Students would be a reduction of 8FTE = $450,000 Inflation Dollars Supreme court ruled school districts will receive inflation dollars annually once state budget is approved - $137,456

25 Governing Board Request If Inflation dollars are used for raises Employees % Cost per group Prior % $65, % $17, % $6, % $7, % $5, % $5, % $5, $112,773.92

26 Recommendation District Adjustments $202,050 Student Growth $84,000 Capital funds to M&O $175,000 Increase average class size 1 student $225,000 $686,050 This recommendation preserves inflation dollars for tiered raises (contingent upon state funding)

27 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ SPECIAL BOARD MEETING WEDNESDAY, JANUARY 22, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Shelly Hargis 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 6. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting January 8, 2014 B. Business and Finance i. Expense Voucher # 5028 $ 41, # 5029 $ 390, ii. Payroll Voucher # 31 $ 528, # 32 $ 116, iii. Intergovernmental Agreements iv. Bid Request(s) v. Bid Approval(s) a. Recommendation for Approval of Award for the Request for Proposal for Audit Services vi. Purchases vii. Gifts and Donations a. One skeleton with stand for Combs High School, fair market value is $400; donated by Sonia Ochoa viii. Over Night and/or Out-of State Travel Request C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.)

28 i. Job Descriptions ii. Stipends iii. Administrative: Resignations, Transfers, Employment iv. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment vi. Substitute Staff Employment 7. Approval to Use Hearing Officer for Personnel Hearings Discussion / Motion 8. Testing Days and Schedule for State Assessments at Combs High School Discussion / Motion 9. Presentation on Budget Reductions , Review Results of Staff Survey and Discussion of Time Line Information / Discussion 10. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

29 BUDGET PRESENTATION Special Governing Board Meeting January 22, 2014

30 STATE REDUCTIONS TO J. O. COMBS UNIFIED = $380,000 March of = $1,500,000 Elimination of all day kindergarten = $700,000 Soft Capital 80% = $685,567 Soft Capital 100% Unrestricted Capital -50% = $486,898 Soft Capital 85% Unrestricted Capital 40% = $476,559 Unrestricted Capital is referred to as District Additional Assistance Soft Capital is not available Total Reductions since 2008 = $4,229,024

31 INFLATION IMPACT ACTUAL VERSUS INFLATION ADJUSTMENT YEAR ACTUAL INFLATION ADJ. %CHANGE DIFFERENCE FY 2009 $3, $3, % $87.77 FY 2010 $3, $3, % $89.53 FY 2011 $3, $3, % $ FY 2012 $3, $3, % $ FY 2013 $3, $3, % $ FY 2014 $3, $3, % $233.08

32 BALLOT LANGUAGE FROM 2007 Continue to develop comprehensive academic programs including the existing fine arts and athletics Continue to provide competitive salary and benefits to recruit and retain highly qualified staff Maintain Governing Board approved class sizes Maintain the number of support staff to deliver services to students and staff Continue a comprehensive counseling program Continue to improve campus security

33 OVERRIDE REDUCTIONS = $672, = $710, = $689,852 Total of $2,073,215

34 REDUCTIONS Description Reconfiguration K-6, FTE Certified Staff.8 FTE Music/band/orchestra.4 FTE Spanish.4 FTE Dance.6 FTE PE 1 FTE Security guard 1 FTE Teacher on assignment 1 FTE Counselor 1 FTE Custodian 1 FTE District Textbook clerk.5 FTE District Custodian.4 FTE MS Music Teacher.4 FTE Elementary Music Teacher 3 FTE Elementary Deans 2 FTE Custodians Intramural MS Sports.25 FTE Community Ed Coordinator (move expense fund 520).25 FTE Community Ed Secretary (move expense to fund 520)

35 REDUCTIONS Description 1 FTE Human Resource Specialist 1 FTE Technology Specialist.50 FTE Community Ed Coordinator ( move to fund 520).50 FTE Coordinator of Curriculum to Grant Reconfigurations of staff 2 FTE Certified Staff - Gifted 2 FTE Certified Staff - Elementary (attrition) 1 FTE Certified staff - EDP program Replace Psychologist with intern 1 FTE Custodian (CHS & District Wide) 1 FTE Bus Driver (attrition) 1 FTE Parapro - EDP program 1 FTE Buyer (move to fund 570) Close Building 500 at CHS (Utilities savings) Transportation savings - physicals/bus washing Reduce landscaping cost district wide Reduce trash collection 1 day per week at sites District wide supply reductions

36 BALLOT LANGUAGE FROM 5% OVERRIDE NOVEMBER 5, 2013 Reinstate competitive middle school sports and continue to develop comprehensive academic programs including fine arts and athletics Continue to provide competitive salary and benefits to recruit and retain highly qualified staff Reduce class sizes

37 BUDGET PROCESS Input/discussion from Governing Board Requests from January 8, 2014 meeting Identification of priorities from Community Budget Meeting from 2013 Staff Survey Neighboring district s average class sizes Input from staff: Combs Collaboration Committee (CCC) and staff survey Special Governing Board Meeting, January 22 to review data gathered and continue discussion Input from Parent Superintendent Council and hold Community Meeting- January 29 th

38 REQUESTED INFORMATION FOR GOVERNING BOARD FROM PREVIOUS COMMUNITY BUDGET MEETING JANUARY 30, Continue to develop comprehensive academic programs including the existing fine arts and athletics = Continue to provide competitive salary and benefits to recruit and retain highly qualified staff = Maintain Governing Board approved class sizes = Maintain the number of support staff to deliver services to students and staff = Continue a comprehensive counseling program = 8 6. Continue to improve campus security = 6 * Participants = 68

39 CREATION OF 2014 STAFF SURVEY Collaborative approach District/School Leadership Combs Collaboration Committee (CCC) Used similar format from Budget Survey which was created originally by CCC.

40 2014 STAFF SURVEY Anonymous, online survey Administered January 15 th 17 th 362 responses = 74% of all staff Introduction to survey: To cover budgetary shortfalls of $689,852 for (next school year), reductions and/or adjustments are necessary. Using a scale of 1 to 8, please prioritize the budgetary items below with 1=MOST preferred to occur and 8=LEAST preferred to occur. Each ranking may be used only once.

41 2014 STAFF SURVEY ITEMS Employee contributes to healthcare costs Reduce support staff employees who deliver services to students and staff Reduce programs (i.e. Fine Arts, Athletics, Technology/P.E. classes) Keep existing salary schedules for all employee groups (salaries remain the same for and will require additional reductions in other areas) Salary reduction for all employee groups Increase salaries for all employee groups (will require additional reductions in other areas) Increase average class sizes (grades 1-12) by 1-2 students (Current Board approved class averages are 30:1 grades 1-6, 33:1 grades 7-12) Furlough day(s) (non-paid holiday)

42 CERTIFIED RANKING RESULTS Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Increase Salaries 4 Furloughs (non-paid holidays) 5 Reduce Support Staff 6 Reduce Programs 7 Employees Contribute to Health Care 8 Salary Reductions

43 SUPPORT STAFF RANKING RESULTS Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Furloughs (non-paid holidays) 4 Increase Salaries 5 Reduce Programs 6 Employees Contribute to Health Care 7 Reduce Support Staff 8 Salary Reductions

44 ALL STAFF RANKING RESULTS Order Budgetary items 1 Keep Existing Salary Schedule 2 Increase Class Sizes 1-2 students 3 Furloughs (non-paid holidays) 4 Increase Salaries 5 Reduce Programs 6 Reduce Support Staff 7 Employees Contribute to Health Care 8 Salary Reductions *74% of staff responded to survey

45 Q&A FROM STAFF SURVEY Eliminate Reading and Math Coaches Academic Coaches are paid from Title I dollars that do not impact the M&O budget. These dollars cannot be used to reduce the deficit. Write and get more grants, especially Title I Title I funds are based on the number of students who qualify for free or reduced lunches. Make CTA a school-within-a school and combine with Ranch Combining any two schools would create a deficit of classroom space and not allow for the anticipated growth from areas such as Ironwood Crossing or Pima Crossing housing development. Combining CTA and Ranch would create a school size of over 850.

46 Q&A FROM STAFF SURVEY Why was there a specific question on reducing support staff and no other employee group? This question used the specific language from the override ballot. Override dollars are used to hire support staff. I would like to see more fees..special Education fees. In the federal law of IDEA it states that parents of students with disability have the same education afforded to them as non-disabled students-fape. I think that some positions at the district level need to be considered for reduction. Since 2011 the following district positions have been reduced: textbook clerk, part-time custodian, human resource specialist, and technology specialist

47 Q&A FROM STAFF SURVEY Will these reductions affect administration? YES-Any adjustments in salary, furloughs or benefits will impact administrators as well this includes superintendency. Find a way to make Arizona State Retirement System (ASRS) voluntary or reduce the percentage. The Arizona State Retirement System, created in 1953, is a state agency providing retirement benefits, long-term disability benefits and other benefits to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. It is mandated under A.R.S We have gone without raises for a few years. Combs employees received a loyalty stipend in 2011, a tiered loyalty stipend in 2012 and a tiered raise in 2013 *92 comments from staff

48 REQUESTED INFORMATION FROM GOVERNING BOARD CLASSROOM SIZES BY DISTRICT Grade Level ALA Apache Junction Ben Franklin Coolidge Florence Gilbert Happy Valley Higley JO Combs Legacy QCUSD Tempe Elem K aide MS HS *As reported by each District

49 FINANCIAL CONSIDERATIONS TO ADDRESS DEFICIT District Adjustments M&O expenses to other funds Such as Indirect cost, Community Education, MIPS - $192,050 Purchase supplies in bulk - $10,000 Student Growth Student growth from 2013 & $84,000 Inflation Dollars Supreme court ruled school districts will receive inflation dollars annually once state budget is approved - $137,456 Class Size Increase average class size per grade level (1-12) 1 Student would be a reduction of 4FTE = $225,000 2 Students would be a reduction of 8FTE = $450,000 Capital funds to M&O funds - $175,000 Limits future expenses

50 USING DISTRICT ADJUSTMENTS TO ADDRESS DEFICIT MEANS: M&O expenses to other funds Must be able to maintain revenue source for the future Purchase supplies in bulk Maintain storage availability for bulk purchases

51 USING STUDENT GROWTH TO ADDRESS DEFICIT MEANS: Student Growth Not Stable Difficult to predict With growth comes added expenses

52 USING INFLATION DOLLARS TO ADDRESS DEFICIT MEANS: Limited dollars for salaries Extra duty salary schedule will remain funded at 90%

53 INCREASE AVERAGE CLASS SIZE TO ADDRESS DEFICIT MEANS: Current Governing Board class size is Kindergarten 25:1, Grades :1, Grades :1 Average Class size increase by one student Reduction of 4 FTE $225,000 Average Class size increase by two students Reduction of 8 FTE $450,000 *Attrition would address FTE reduction

54 CAPITAL FUNDS TO M&O FUNDS TO ADDRESS DEFICIT MEANS: This will become permanent Limiting future expansion for updating software Limiting future dollars for Instructional materials Limiting future facility maintenance Limits purchasing of transportation fleet

55 FINANCIAL CONSIDERATIONS TO ADDRESS DEFICIT District Adjustments M&O expenses to other funds Such as Indirect cost, Community Education, MIPS - $192,050 Purchase supplies in bulk - $10,000 Student Growth Student growth from 2013 & $84,000 Inflation Dollars Supreme court ruled school districts will receive inflation dollars annually once state budget is approved - $137,456 Class Size Increase average class size per grade level (1-12) 1 Student would be a reduction of 4FTE = $225,000 2 Students would be a reduction of 8FTE = $450,000 Capital funds to M&O funds - $175,000 Limits future expenses

56 QUESTIONS

57 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, JANUARY 8, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Recognition Proclamation for Combs High School B. Focus on Students / Programs Harmon Elementary C. Staff / Volunteer of the Month D. Student of the Month 7. Organizational Meeting Discussion / Motion A. Call to Order B. Election of Governing Board President for Calendar Year 2014 Motion C. Election of Governing Board Clerk for Calendar Year 2014 Motion D. Schedule Regular Board Meetings and Special Board Meetings or Study Sessions for Calendar Year 2014 Motion E. Adjournment Motion 8. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 9. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting December 11, 2013 ii. Special Meeting December 18, 2013 iii. Executive Session December 18, 2013 B. Business and Finance i. Student Activities Financial Statement December 2013 ii. Expense Voucher

58 # 5023 $ 202, # 5026 $ 153, # 5024 $ 142, # 5027 $ 91, # 5025 $ iii. Payroll Voucher # 25 $ 523, # 28 $ 252, # 26 $ 237, # 29 $ 523, # 27 $ 524, # 30 $ 255, iv. Intergovernmental Agreements a. Intergovernmental Agreement by and between East Valley Institute of Technology and Satellite for Provision of Joint Technological Education District Courses for the and School Years v. Bid Request(s) vi. Bid Approval(s) vii. Purchases viii. Gifts and Donations a. D-backs School Challenge, charitable donation from the Arizona Diamondbacks Foundation and the University of Phoenix to Simonton Elementary in the amount of $5,000 for sensory integration room. Application submitted by Dr. Jane Rupard ix. Over Night and/or Out-of State Travel Request C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Stipends iii. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Substitute Staff Employment 10. Update from Arizona School Board Association Conference, Dec th Information / Discussion 11. Approval of Agreement between J.O. Combs Unified School District and Meritage Homes of Arizona, INC for Pima Crossing Development Discussion / Motion 12. Summary of Governing Board Self-Evaluation Information / Discussion 13. Presentation on Budget Reductions and Discussion of Time-Line and Budget Reduction Process for Information / Discussion 14. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

59 Budget Presentation Governing Board Meeting January 8, 2014

60 State Reductions to J. O. Combs Unified = $380,000 March of = $1,500,000 Elimination of all day kindergarten = $700,000 Soft Capital 80% = $685,567 Soft Capital 100% Unrestricted Capital -50% = $486,898 Soft Capital 85% Unrestricted Capital 40% = $476,559 Unrestricted Capital is referred to as District Additional Assistance Soft Capital is not available Total Reductions since 2008 = $4,229,024

61 Ballot Language from 2007 Continue to develop comprehensive academic programs including the existing fine arts and athletics Continue to provide competitive salary and benefits to recruit and retain highly qualified staff Maintain Governing Board approved class sizes Maintain the number of support staff to deliver services to students and staff Continue a comprehensive counseling program Continue to improve campus security

62 Override Reductions = $672, = $710, = $689,852 Total of $2,073,215

63 Reductions Description Reconfiguration K-6, FTE Certified Staff.8 FTE Music/band/orchestra.4 FTE Spanish.4 FTE Dance.6 FTE PE 1 FTE Security guard 1 FTE Teacher on assignment 1 FTE Counselor 1 FTE Custodian 1 FTE District Textbook clerk.5 FTE District Custodian.4 FTE MS Music Teacher.4 FTE Elementary Music Teacher 3 FTE Elementary Deans 2 FTE Custodians Intramural MS Sports.25 FTE Community Ed Coordinator (move expense fund 520).25 FTE Community Ed Secretary (move expense to fund 520)

64 Reductions Description 1 FTE Human Resource Specialist 1 FTE Technology Specialist.50 FTE Community Ed Coordinator ( move to fund 520).50 FTE Coordinator of Curriculum to Grant Reconfigurations of staff 2 FTE Certified Staff - Gifted 2 FTE Certified Staff - Elementary (attrition) 1 FTE Certified staff - EDP program Replace Psychologist with intern 1 FTE Custodian (CHS & District Wide) 1 FTE Bus Driver (attrition) 1 FTE Parapro - EDP program 1 FTE Buyer (move to fund 570) Close Building 500 at CHS (Utilities savings) Transportation savings - physicals/bus washing Reduce landscaping cost district wide Reduce trash collection 1 day per week at sites District wide supply reductions

65 Next Steps Recommendation from District following Input/discussion from Governing Board Input from staff: Combs Collaboration Committee (CCC) and staff survey Special Governing Board Meeting, January 22 to review data gathered and continue discussion Input from Parent Superintendent Council and hold Community Meeting- January 29 th

66 Questions

67 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ SPECIAL BOARD MEETING WEDNESDAY, DECEMBER 18, :30 P.M. J.O. Combs District Office 301 East Combs Road (Corner of Combs and Gantzel) Conference Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Pat Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 6. Governing Board Self Evaluation Information / Discussion / Motion 7. Call for Executive Session pursuant to A.R.S A(1) and (3) for the Purpose of Conducting Superintendent s Evaluation 8. Reconvene from Executive Session for Discussion or Possible Action Regarding Superintendent s Evaluation Discussion / Motion 9. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

68 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, DECEMBER 11, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Focus on Students / Programs Combs Middle School and Combs High School Jazz Bands 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting November 13, 2013 ii. Executive Session November 13, 2013 B. Business and Finance i. Student Activities Financial Statement November 2013 ii. Expense Vouchers # 5018 $ 244, # 5021 $ 69, # 5019 $ 108, # 5022 $ 87, # 5020 $ 194, iii. Payroll Vouchers # 20 $ 1, # 23 $ 990, # 21 $ 519, # 24 $ 527, # 22 $ 230, iv. Intergovernmental Agreements

69 v. Bid Request(s) a. Recommendation for Approval to Issue a Request for Proposal for Audit Services vi. Bid Approval(s) vii. Purchases a. Ratify - Trade-in of Two 84 Passenger Buses to Canyon State Bus Sales and Purchase of a 34 Capacity Bus b. Ratify - Sole Source Purchase of the Junior Achievement of Arizona BizTown Field Trips viii. Gifts and Donations a. Donation of Time and Resources from McCarthy Building Companies to Renovate the Existing Marching Band Practice Field into a Grassy Area b. Donation of Miscellaneous Medical Equipment from Phoenix Union High School District to Combs High School Medical Professions Program (complete list on file at District Office) ix. Over Night and/or Out-of-State Travel Request C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Stipends iii. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Substitute Staff Employment 9. Public Hearing to Revise the FY District Expenditure Budget A. Call to Order B. Public Hearing of the FY Budget Discussion C Budget Revision Discussion / Motion D. Reconvene into Regular Session 10. Combs High School Courses for Discussion / Motion 11. J.O. Combs Middle School Courses for Discussion / Motion 12. Presentation of MyLearningPlan OASYS Evaluation Management System for Certified Staff Information / Discussion 13. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

70 Parent Superintendent Council Meeting Wednesday, November 27, 2013 Combs High School 11:30 am - 1:00 pm Welcome and Introductions Dr. Gayle A. Blanchard, Superintendent CHS Student Presentation FFA students HOSA Medical Professions students Override Update Dr. Gayle A. Blanchard Marketing Mailers Dr. Gayle A. Blanchard ALEKS Presentation Ms. Jess Furman, Math Teacher AP Classes Mrs. Mayberry, Principal SAT/ACT Prep Classes Mrs. Mayberry Jupiter Grades, Video Tour Ms. Santa Dunker, Coordinator of Curriculum and Instruction Student Dress Code Dr. Gayle A. Blanchard CAC s San Tan Campus Ribbon Cutting Ceremony and Campus Preview Thursday, Dec 5, from 5-8 p.m. Future Agenda Items Parent Superintendent Council Meeting Schedule DATE TIME LOCATION Wednesday, November 27, :30 am 1:00 pm Combs High School Wednesday, January 29, :30 am 1:00 pm Simonton Elementary Wednesday February 26, :30 am 1:00 pm Ranch Elementary Wednesday March 26, :30 am 1:00 pm Combs Traditional Academy Wednesday, April 30, :30 am 1:00 pm Combs Middle School

71 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, DECEMBER 11, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent s Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Focus on Students / Programs Combs Middle School and Combs High School Jazz Bands 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting November 13, 2013 ii. Executive Session November 13, 2013 B. Business and Finance i. Student Activities Financial Statement November 2013 ii. Expense Vouchers # 5018 $ 244, # 5021 $ 69, # 5019 $ 108, # 5022 $ 87, # 5020 $ 194, iii. Payroll Vouchers # 20 $ 1, # 23 $ 990, # 21 $ 519, # 24 $ 527, # 22 $ 230, iv. Intergovernmental Agreements

72 v. Bid Request(s) a. Recommendation for Approval to Issue a Request for Proposal for Audit Services vi. Bid Approval(s) vii. Purchases a. Ratify - Trade-in of Two 84 Passenger Buses to Canyon State Bus Sales and Purchase of a 34 Capacity Bus b. Ratify - Sole Source Purchase of the Junior Achievement of Arizona BizTown Field Trips viii. Gifts and Donations a. Donation of Time and Resources from McCarthy Building Companies to Renovate the Existing Marching Band Practice Field into a Grassy Area b. Donation of Miscellaneous Medical Equipment from Phoenix Union High School District to Combs High School Medical Professions Program (complete list on file at District Office) ix. Over Night and/or Out-of-State Travel Request C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Stipends iii. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Substitute Staff Employment 9. Public Hearing to Revise the FY District Expenditure Budget A. Call to Order B. Public Hearing of the FY Budget Discussion C Budget Revision Discussion / Motion D. Reconvene into Regular Session 10. Combs High School Courses for Discussion / Motion 11. J.O. Combs Middle School Courses for Discussion / Motion 12. Presentation of MyLearningPlan OASYS Evaluation Management System for Certified Staff Information / Discussion 13. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

73 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, OCTOBER 2, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent Report Information 6. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Student of the Month B. Staff Recognition C. Volunteer of the Month D. Focus on Students / Programs - Simonton Elementary and Combs Kidz Program 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting September 11, 2013 ii. Executive Session September 11, 2013 B. Business and Finance i. Student Activities Financial Statement September, 2013 ii. Expense Vouchers # 5009 $ 219, # 5010 $ 233, # 5011 $ 66,826.02

74 iii. Payroll Vouchers # 11 $ 524, # 12 $ 229, iv. Intergovernmental Agreements a. IGA Sharing of Special Education Teacher between J.O. Combs Unified School District #44 and Higley Unified School District #60 b. IGA between Paradise Valley Unified School District and J.O. Combs Unified School District c. IGA between East Valley Institute of Technology (EVIT) and Satellite, (J.O. Combs Unified School District #44) for Provision of Joint Technological Education District Courses v. Bid Request(s) vi. Bid Approval(s) / Purchases vii. Gifts and Donations / Grants a. Donation of a set classroom WalkKits from The Walking Classroom Institute to Kimberly Lynch, 5th grade teacher and her class at Ellsworth Elementary School. b. Donation of school supplies from WalMart #4451 in Queen Creek valued at $1303 Over Night and/or viii. Out-of-State Travel Request a. Combs Middle School Orchestra and Band and Combs High School Orchestra and Guitar, Heritage Festival, May 9-11, 2014, Anaheim, California b. Combs High School Band and Choir, Heritage Festival, May 8-11, 2014, Anaheim, California C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Contracts and Stipends iii. Administrative Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment vi. Substitute Staff Employment 9. Policy Second Read Discussion / Motion A. CBCA Delegated Authority B. CBI Evaluation of Superintendent C. DJE Bidding/Purchasing Procedures D. DJE-R Bidding/Purchasing Procedures E. DJE-E Bidding/Purchasing Procedures F. EBC Emergencies G. GBI Staff Participation in Political Activities H. GCFC Professional Staff Certification and Credentialing 10. Student Achievement Action Plans Principals Information / Discussion

75 J.O. Combs Unified School District Annual Financial Report Discussion / Motion 12. Capital Bond and Maintenance and Operations Override Report Information / Discussion 13. Approval of Extra Duty Stipend Schedule for Discussion / Motion 14. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

76 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, SEPTEMBER 11, :30 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Call for Executive Session pursuant to A.R.S (F)(3) to hear pupil disciplinary recommendations of independent hearing officer i. Reconvene into regular session at approximately 6:00 p.m 4. Welcoming of Guests 5. Pledge of Allegiance 6. Superintendent Report Information 7. Recognition Information / Discussion The J.O. Combs Unified School District Governing Board is pleased to recognize student, staff, and volunteer accomplishments and contributions to the District. A. Focus on Students J.O. Combs Middle School B. Staff Recognition C. Volunteer of the Month D. Student of the Month 8. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 9. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting August 14, 2013 B. Business and Finance i. Student Activities Financial Statement August 2013 ii. Expense Vouchers # 5005 $ 204, # 4071 $ 14, # 5006 $ # 4072 $ 750, # 5007 $ 127, # 5008 $ 94,552.82

77 iii. Payroll Vouchers # 6 $ 3, # 7 $ 524, # 8 $ 136, # 9 $ 521, # 10 $ 221, iv. Intergovernmental Agreements a. Intergovernmental Agreement between Pinal Community College District (D.B.A. Central Arizona College) and J.O. Combs Unified School District b. Clinical Agreement between J.O. Combs Unified School District and Desert Blossom Health and Rehabilitation Center Ratify c. Restated and Amended Intergovernmental Agreement and Declaration of Trust with Schools Medical Insurance Trust (SMIT) v. Bid Request(s) vi. Bid Approvals(s) vii. Grants, Gifts and Donations a. Donation of 20 Computers, Lenovo 8807s with Intel Core 2 Duo E Ghz processors, 2 Gigabytes of Ram and 80 Gigabyte hard drives from Banner Ironwood Medical Center viii. Over Night and/or Out-of-State Travel Request a. FCCLA Leadership Camp, Prescott, AZ Combs High School FCCLA Leadership Club (4 students), September 12-14, 2013 b. HOSA Leadership Camp, Prescott, AZ Combs High School HOSA Club (4 students), September 12-14, 2013 c FBLA Leadership Camp, Prescott, AZ Combs High School FBLA Officers (10 students), September 26-28, 2013 d. National FFA Convention, Louisville, KY Combs High School FFA Club, (10-20 students), October 30 November 2, 2013 C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions a. Grants Management Assistant, (grant funded) b. Reading Specialist, (grant funded) c. Department Chair - Secondary d. Leadership Team - Elementary ii. Contracts and Stipends iii. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Substitute Staff Employment 10. Energy Savings Presentation, CLIMATEC Information / Discussion 11. Policy First Read Information / Discussion A. CBCA Delegated Authority B. CBI Evaluation of Superintendent C. DJE Bidding/Purchasing Procedures D. DJE-R Bidding/Purchasing Procedures E. DJE-E Bidding/Purchasing Procedures F. EBC Emergencies G. GBI Staff Participation in Political Activities H. GCFC Professional Staff Certification and Credentialing

78 12. Elementary Gifted Program Presentation Information / Discussion 13. Governing Board Approval of J.O. Combs Unified School District s Parent Organizations for the School Year - Discussion / Motion 14. School Facilities Board Capital Plan Discussion / Motion 15. Discussion and Possible Action to Approve a Superintendent Performance Pay Plan for , as required by A.R.S (40) - Discussion / Motion 16. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

79 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, AUGUST 14, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent Report Information 6. Focus on Students Combs High School 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting July 10, 2013 B. Business and Finance i. Student Activities Financial Statement July 2013 ii. Expense Vouchers # 4066 $ 15, # 5001 $ 96, # 4067 $ 239, # 5002 $ 197, # 4068 $ 39, # 5003 $ 100, # 4069 $ 3, # 5004 $ 69, # 4070 $ 13, iii. Payroll Vouchers # 1 $ 71, # 2 $ 41, # 3 $ 83, # 4 $ 91, # 5 $ 506, iv. Intergovernmental Agreements a. Affiliation Agreement between Maricopa County Community College District for Rio Salado College and Combs Unified School District v. Bid Request(s)

80 vii. Bid Approval viii. Purchases ix. Grants, Gifts and Donations a. Donation of 25 computers from the University of Advancing Technology valued at $6,250 for use in the Combs Traditional Academy computer lab x. Over Night and/or Out-of-State Travel Request a. Utah Shakespeare Festival in Cedar City, UT Combs High School Drama Club (10 students), October 3-6, 2013, Cedar City, UT C. Personnel i. Job Descriptions a. District Maintenance Technician I ii. Contracts and Stipends iii. Administrative Staff: Resignations, Terminations, Transfers, Leaves of Absence, iv. Employment Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment vi. Substitute Staff Employment 9. Qualified Evaluators for Discussion / Motion 10. Consideration and Possible Adoption of Permitting On-Line Charter School Students to Try Out for Interscholastic Athletics and Activities as Defined and Supported by AIA.- Discussion/Motion 11. Student Achievement Data from Spring 2013 Information / Discussion 12. Consider Suspending Governing Board Policy BGB Related to a First and Second Reading of Recommended Adjustments to Board Policies GCJ, GCK, GCO, and GCO-RA Discussion / Motion 13. Adoption of Policies Discussion / Motion GCJ Professional Staff Probationary and Continuing Status GCK Professional Staff Assignments and Transfers GCO Evaluation of Professional Staff Members GCO-RA Evaluation of Professional Staff Members 14. Adoption of District Priority Map and Focus Areas for Discussion / Motion 15. Governing Board School Liaisons for Discussion / Motion 16. Adoption of District Pro Argument for November Override Election Discussion / Motion 17. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

81 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, AUGUST 14, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent Report Information 6. Focus on Students Combs High School 7. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 8. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting July 10, 2013 B. Business and Finance i. Student Activities Financial Statement July 2013 ii. Expense Vouchers # 4066 $ 15, # 5001 $ 96, # 4067 $ 239, # 5002 $ 197, # 4068 $ 39, # 5003 $ 100, # 4069 $ 3, # 5004 $ 69, # 4070 $ 13, iii. Payroll Vouchers # 1 $ 71, # 2 $ 41, # 3 $ 83, # 4 $ 91, # 5 $ 506, iv. Intergovernmental Agreements a. Affiliation Agreement between Maricopa County Community College District for Rio Salado College and Combs Unified School District v. Bid Request(s)

82 vii. Bid Approval viii. Purchases ix. Grants, Gifts and Donations a. Donation of 25 computers from the University of Advancing Technology valued at $6,250 for use in the Combs Traditional Academy computer lab x. Over Night and/or Out-of-State Travel Request a. Utah Shakespeare Festival in Cedar City, UT Combs High School Drama Club (10 students), October 3-6, 2013, Cedar City, UT C. Personnel i. Job Descriptions a. District Maintenance Technician I ii. Contracts and Stipends iii. Administrative Staff: Resignations, Terminations, Transfers, Leaves of Absence, iv. Employment Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment vi. Substitute Staff Employment 9. Qualified Evaluators for Discussion / Motion 10. Consideration and Possible Adoption of Permitting On-Line Charter School Students to Try Out for Interscholastic Athletics and Activities as Defined and Supported by AIA.- Discussion/Motion 11. Student Achievement Data from Spring 2013 Information / Discussion 12. Consider Suspending Governing Board Policy BGB Related to a First and Second Reading of Recommended Adjustments to Board Policies GCJ, GCK, GCO, and GCO-RA Discussion / Motion 13. Adoption of Policies Discussion / Motion GCJ Professional Staff Probationary and Continuing Status GCK Professional Staff Assignments and Transfers GCO Evaluation of Professional Staff Members GCO-RA Evaluation of Professional Staff Members 14. Adoption of District Priority Map and Focus Areas for Discussion / Motion 15. Governing Board School Liaisons for Discussion / Motion 16. Adoption of District Pro Argument for November Override Election Discussion / Motion 17. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

83 J.O. COMBS UNIFIED SCHOOL DISTRICT NO EAST COMBS ROAD, SAN TAN VALLEY, AZ REGULAR BOARD MEETING WEDNESDAY, JULY 10, :00 P.M. J.O. Combs Middle School N. Pecan Creek Drive (Corner of Combs and Pecan Creek Dr.) Multi Purpose Room AGENDA (Order of agenda items subject to change) 1. Call to Order: Governing Board President Patricia J. Pinckard 2. Approval of Meeting Agenda Motion 3. Welcoming of Guests 4. Pledge of Allegiance 5. Superintendent Report Information 6. Citizen s Comments The Governing Board invites the viewpoints of citizens throughout the District under guidelines as presented in Policy BEDH. (Policy BEDH Public Participation at Board Meetings is posted in the Governing Board Room or available at the District Office.) State statutes prohibit the Governing Board from discussing an item that is not on the agenda, but they do listen to compliments / concerns and request that staff follow up on any questions. 7. Approval of Consent Agenda Action Items Discussion / Motion A. Approval of Minutes i. Regular Meeting June 12, 2013 ii. Governing Board Retreat June 24, 2013 iii. Special Board Meeting June 26, 2013 iv. Executive Session June 26, 2013 B. Business and Finance i. Expense Vouchers # 4063 $ 57, # 4064 $ # 4065 $ 483, # 5000 $ 866, ii. Payroll Vouchers # 64 $ 145, # 65 $ 64, # 66 $ 25, iii. Intergovernmental Agreements a. Intergovernmental Agreement for Provision of Services by the Pinal County Recorder and Elections Department iv. Bid Request(s) v. Bid Approval(s)

84 vi. Purchases vii. Gifts and Donations a. Donation of two bulletin boards valued at $150 for Combs High School from Dr. David Savidge Out-of-State Travel Request C. Personnel (A.R.S (A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters.) i. Job Descriptions ii. Stipends iii. Administrative Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment iv. Certificated Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment v. Support Staff: Resignations, Terminations, Transfers, Leaves of Absence, Employment vi. Substitute Staff Employment 8. Policy Second Read Discussion / Motion A. CBI Evaluation of Superintendent B. EBC Emergencies C. JK Student Discipline D. JK-RA Student Discipline E. JK-RB Student Discipline F. JK-EA Student Discipline 9. Public Hearing to Adopt the FY District Expenditure Budget Discussion / Motion A. Call to Order B. Public Hearing of FY Budget Discussion C Budget Adoption Motion D. Adjourn and Reconvene Regular Meeting 10. Discussion and Possible Adoption of Staff Salary Adjustments for Discussion / Motion 11. Adjournment Motion One or more Governing Board members will / may participate by telephonic or video communications. The Governing Board reserves the right to change the order of items on the agenda, unless a specific time is listed on the agenda. The Governing Board reserves the right to move into executive session for legal advice with its attorneys, in person or by telephone, for any item listed on the agenda, pursuant to ARS (A)(3). J.O. Combs Unified School District #44 endeavors to make all public meetings accessible to persons with disabilities. Please call (480) at least 48 hours in advance of the meeting to request an accommodation to attend or participate in the public meeting.

85 Salary Adjustment Presentation Governing Board Meeting July 10, 2013

86 Commitment from the Governing Board and District Administration to consider salary adjustments and review of all salary schedules State approved budget includes: 1.8% increase for inflation to budget limit = $343,617 No additional dollars for Common Core implementation No additional dollars for performance pay Plan will be created for districts to follow in Prop 301 dollars increase $500 for qualified certified staff Included in teacher contracts

87 % Salary increase for all employees Provided Health & Dental insurance for all employees furlough days for all employees Provided Health & Dental insurance for all employees furlough day for all employees Provided Health insurance for all employees Provided a one time 2% stipend for all employees Provided Health insurance for all employees Provided a tiered one time loyalty stipend to returning staff Provided Health insurance for all employees

88 Year Hired Employees Percentage Total Cost Prior % $148, % $41, % $12, % $14, % $10, % $7, $235,692.21