II. Roll Call At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present.

Transcription

1 Santa Rosa Junior College-Associated Student Senate- Regular Agenda Fall 2012 June 11th, :00p.m.-5 p.m. Meeting 1 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. III. Approval of the Agenda At this time the Senate shall review and approve the agenda. IV. Approval of the Minutes At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (O Connell) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Vacant) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziconne) V.P. of Membership and Marketing (Glossop) Other Report VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to form a Election Code and Publicity Code Committee, and to appoint senate members to form its membership. X. Discussion Meeting Protocol and Office Behavior Governance Process Retreat Dates Other Senate Items XI. Announcements XI. Adjournment

2 (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 11th, :00p.m.-5 p.m. Meeting 1 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order: 3:00p.m. At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call: Quorum At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. (Oertel/Edmonds) III. Approval of the Agenda: M/S/C At this time the Senate shall review and approve the agenda. Billy move, Robert Edmonds second IV. Approval of the Minutes: none available At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) - Board meeting tomorrow will send out agenda. Executive V.P. (Edmonds) - Review budget; ideas on ways to spend budget and how we account; a lot of discretionary spending; need a clear understanding of how we spend money. V.P. of Programs (Vacant) V.P. of Santa Rosa (O Connell) - Let s have a fabulous year. V.P. of Petaluma (O Brien) - Has paperwork done wants to turn it in. V.P. of Advocacy (Mendoza) - Excited to be here, meeting with Michelle to start advocacy training. V.P. of Membership and Marketing (Glossop) - Looking forward to learning about the position. V.P. of Organizations (SR) (Oertel) - Look forward to working with you. V.P. of Committees (Vacant) V.P of Sustainability (Vacant) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) Excited, Student Trustee is a separate position, sworn in last week; discussion on parcel tax issue; Board of Trustee Retreat on June 19 th to go more in depth on parcel tax; do we want to pay for a consultant? Wants senators to form a strong opinion on the matter, meeting with Dr. Chong on July 9th Advisor Report(s) (Ethington)(Phifer)(Ziccone) R.Ethington: Handed out contract for key cards, parking permits, ICC and ASP have new glass case to post agendas; has an open door policy; your job is to notice and comment; this is a learning community for you and me; it will have its ups and downs. Other Report - None VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. - NONE (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 11th, :00p.m.-5 p.m. Meeting 1 Bertolini Senate Chambers Santa Rosa Campus Page 1

3 VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. IX New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to form an Election Code and Publicity Committee Code (Oertel/O Connell) and to appoint Robert Edmonds as chair with Monica Mendoza and Billy Oertel as its core members. M/S/C X. Discussion XI. XII. Meeting Protocol and Office Behavior Governance Process Retreat Dates Other Senate Items Announcements - None Adjournment - 4:58p.m. (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 11th, :00p.m.-5 p.m. Meeting 1 Bertolini Senate Chambers Santa Rosa Campus Page 2

4 Santa Rosa Junior College-Associated Student Senate- Regular Agenda Fall 2012 June 25th, :00p.m.-5 p.m. Meeting 2 Call Building, Room 602 Petaluma Campus I. Call to Order At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. III. Approval of the Agenda At this time the Senate shall review and approve the agenda. IV. Approval of the Minutes At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (O Connell) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Vacant) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziconne) V.P. of Membership and Marketing (Glossop) Other Report VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion shall come forward to ratify Michelle Dowling s appointment to the Dean of Student Success and Retention. B. A motion shall come forward to ratify Robert Edmond s appointment to the Chief of Police hiring committee. C. A motion shall come forward to ratify Jessica Jones appointment to the Interim Dean, Business and Professional Studies hiring committee. D. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to approve funds for the Men s Swimming Championship Rings. B. A motion shall come forward to approve funds for the Fall 2012 Greeter Program. X. Discussion Meeting Protocol and Office Behavior Associated Students Senate Budget Presentation- Robert Edmonds and Ann Swasey Retreat Dates Other Senate Items XI. Announcements XI. Adjournment

5 (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 25th, :00p.m.-5 p.m. Meeting 2 Call Building, Room 602 Petaluma Campus I. Call to Order: 4:00p.m. At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call: Quorum At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. III. Approval of the Agenda: M/S/C (Edmonds/Oertel) At this time the Senate shall review and approve the agenda. IV. Approval of the Minutes: M/S/C w/corrections to the following: (Oertel/Edmonds) At this time the Senate shall review the minutes and make additions and deletions as recommended. Minutes #24 add bullet points to X. Discussion -A; Minutes #25 correction to Frenzy and Mystic; Minutes #26 is correct; Minutes #27 correct several typos; Minutes #1 postponed until next meeting July 9 th. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. Robert Edmonds - AS needs to find a way to record meetings via telecom, 2-way interface, etc. for dial ins. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) - Thank you to AS Senate for choosing your committee choices; Official appointment to committees will be on next meeting agenda July 9 th ; Requests that each Senator Jessica your information to be added to your business cards, include your cell phone, etc.; Plan AS Retreat for late July; break up duties for helping with the event/activity, food plan for 2 days (conscientious of allergies), and come up with a budget. Inform Jessica where you want to help; SRT performances started this weekend. Suggestion that AS can go as a Big group to support SRT; Send Jessica your class schedules, has already received Robert O Brien s; this will assist in creating a breakdown when you are free and when you are busy; Thank you to all those who helped with the Foster Kinship Care Program for food, great mustering up of all our energy at the last minute to feed the kids. They (kids) thoroughly enjoyed the program, and we look forward to work closer on this program to help with leadership with the kids and/or to work one-on-one with the kids; Dream Act Vigil 8:00 p.m. to 9:30 p.m. at the Courthouse Square downtown this week Thursday; meet local leaders there if you are interested; Attended a conference on Sustainability at UC Davis last week Tuesday and Wednesday; the focus to figure out the Sustainability Action Plan that is being drafted by two community colleges in California, which will be a template for the 112 community colleges to use on line; the template will be ready to use next month to base their plan on; Chancellors office and Board of Governors will host sustainability action plan drafting questions all around the state; will be training questions available to draft their own plan. Is currently a recommendation not a policy yet; Working on trying to finalize the Calendar of Events, creating a grid for student leaders/advisor and then will be ready to submit to the Graphic Artist; Is currently on a hiring committee; also met with Karen Furukawa, VP of Human Services in regards to students sitting on faculty hiring committees. Previous student petition was submitted for hiring of a particular faculty however the timing was late for the hire. Will bring information update to Senators later. (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 25th, :00p.m.-5 p.m. Meeting 2 Call Building, Room 602 Petaluma Campus Page 1

6 Executive V.P. (Edmonds) - Review of best financial practice in the state; review of the AS Financial Codes - current document has been in the midst of revision, will takes steps to fix completion of document; Encourage Senators to have a presence in the AS office as not many are spending much time currently; Election Code and Publicity Code Committees have not met yet. Billy, Monica and he (Robert, as Chair) have been assigned this committee need to meet with Brian Phifer, Advisor; Appointed to Hiring Committee for District Chief Police position (note: appointment to be ratified by next AS meeting); will address his concerns regarding the agreement with full committee with Karen Furukawa, VP of Human Services; Jessica, Monica, Michelle and he attended MEChA BBQ on Saturday; they were talking a bit on the Education Task Force, which is North Bay Organization Project Task Force to determine the agenda for K-12 or Higher Ed and possible changes in education. V.P. of Programs (Vacant) V.P. of Organizations (SR) (Oertel) -No Report V.P of Organizations (PET) (Vacant) V.P. of Committees (Vacant) V.P. of Membership and Marketing (Glossop) - Will be speaking on AS Membership benefits at the Petaluma Campus (PC) Wednesday at 5:15 and on Santa Rosa Campus (SR) at 12:30; again on July 14 th 4:15 and other dates as they come available; let him know if you would like to come with him on these dates to speak on behalf of AS Benefits; If anyone wants to be on the Membership & Marketing committee, please send him your class schedules to get this committee up and running; New AS Logo underway as well. V.P. of Advocacy (Mendoza) - has conflicting scheduling with Michelle for the North Bay Organizing group, however want to encourage student input for the Education Task Force. V.P. of Santa Rosa (O Connell) - will be working on the student BBQ and looking at possible ways to get more student involvement. V.P. of Petaluma (O Brien) - has been on vacation and this week Thursday leaving to Riverside to attend Puente Leadership Conference. Will be in full force of his position responsibilities as he returns from this conference. V.P of Sustainability (Vacant) Trustee Report (Dowling) - Absent - report read by President Jones: attended Board of Trustee Retreat at Pepperwood; discussion in regards to Dr. Chong, SRJC President s interest to bring forward a parcel tax for the voters and was voted down by the Board of Trustees this day as the consultant fees to run this idea and survey the voters would cost $40,000; suggestions stated to look at other sale taxes. Advisor Report(s) (Ethington)(Phifer)(Ziccone) D. Ziccone, Advisor - Welcome everyone to the Petaluma Campus, and thank you for being here; listen to the Radio Spot inviting all students to the Welcome Center at SRJC. Send students to both Petaluma and Santa Rosa campus Monday through Thursday throughout month of July. So welcome and have a great year! R. Ethington, Advisor - Will be out on vacation beginning next week for 3 weeks. Website work going on now, lots of updates, i.e., AS Book Loan, $13 to $15 change, adding a Plan and Lead Effective Meetings document, Resource document; and a Cheat Sheet on Sturgis; Brian is working on organizational handbook; working on all different forms, Grievance, Event Checklist. ASP Logo needs to work on. Let him know if you need any changes on any particular form, etc.; all received their key cards and parking pass. Other Report - None No objection suspend the rules and move to IX. New Business A. (Jones) VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 25th, :00p.m.-5 p.m. Meeting 2 Call Building, Room 602 Petaluma Campus Page 2

7 A. A motion shall come forward to ratify Michelle Dowling s appointment to the Dean of Student Success and Retention. B. A motion shall come forward to ratify Robert Edmond s appointment to the Chief of Police hiring committee. C. A motion shall come forward to ratify Jessica Jones appointment to the Interim Dean, Business and Professional Studies hiring committee. D. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to approve funds for the Men s Swimming Championship Rings. Postpone until July 9 th, next AS meeting. (Jones) B. A motion shall come forward to approve funds for the Fall 2012 Greeter Program. M/S (O Connell/Mendoza) A motion shall come forward to postpone this motion until July 9 th next AS meeting. (Edmonds/Oertel) M/S/C (1no 5yes) Return to X. Discussion *AS Budget Presentation (Ann/Robert) (Jones) X. Discussion Meeting Protocol and Office Behavior Associated Students Senate Budget Presentation- Robert Edmonds and Ann Swasey Robert Edmonds gave an overview of the current AS Budget (see handout) include Student Rep Fee as it allows for Advocacy purpose outside (external use). Shared the Rep Fee Form to all Senate. Basically covered the AS Budget Breakdown and Procedures to follow. Retreat Dates Other Senate Items XI. Announcements XII. Adjournment - 5:00p.m. (Approved Minutes 7/9/12) Santa Rosa Junior College-Associated Student Senate- MINUTES Fall 2012 June 25th, :00p.m.-5 p.m. Meeting 2 Call Building, Room 602 Petaluma Campus Page 3

8 Santa Rosa Junior College-Associated Student Senate- Regular Agenda Fall 2012 July 9th, :00p.m.-5 p.m. Meeting 3 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. III. Approval of the Agenda At this time the Senate shall review and approve the agenda. IV. Approval of the Minutes At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (O Connell) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Vacant) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziconne) V.P. of Membership and Marketing (Glossop) Other Report VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion shall come forward to ratify Michelle Dowling s appointment to the Dean of Student Success and Retention. B. A motion shall come forward to ratify Robert Edmond s appointment to the Chief of Police hiring committee. C. A motion shall come forward to ratify Jessica Jones appointment to the Interim Dean, Business and Professional Studies hiring committee. D. A motion shall come forward to appoint Courtney Kohler to Vice President of Sustainability. E. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to approve funds for the Men s Swimming Championship Rings. B. A motion shall come forward to approve funds for the Fall 2012 Greeter Program. C. A motion shall come forward to approve funds for the Fall 2012 Associated Students Senate Retreat. X. Discussion Retreat Other Senate Items XI. Announcements XI. Adjournment

9 (Approved Minutes 8/6/12) Santa Rosa Junior College-Associated Student Senate- Regular MINUTES Fall 2012 July 9th, :00p.m.-5 p.m. Meeting 3 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order: 4:01p.m. At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call: Quorum Absent: Glossop/Mendoza At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. III. Approval of the Agenda: M/S/C (O Connell/Oertel) At this time the Senate shall review and approve the agenda. IV. Approval of the Minutes: At this time the Senate shall review the minutes and make additions and deletions as recommended. #1 - M/S/C w/digital attached (Oertel/O Connell) #2 - M/S/C w/correction (Oertel/O Connell) If there is no objection, suspend rules and move to VIII. Unfinished Business A. (Jones) V. Public Comments: NONE At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Repots - Due to lack of meeting time, all Senators please submit by your reports (Jones) to AS President to be applied to the these Minutes. At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. - Minutes approved with VP s Reports to follow later. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (O Connell) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Vacant) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziccone) V.P. of Membership and Marketing (Glossop) Other Report VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion shall come forward to ratify Michelle Dowling s appointment to the (Edmonds/Oertel) Dean of Student Success and Retention Hiring Committee. M/S/C B. A motion shall come forward to ratify Robert Edmond s appointment to the (Oertel/O Connell) Chief of Police hiring committee. M/S/C C. A motion shall come forward to ratify Jessica Jones appointment to the (Edmonds/O Brien) Interim Dean, Business and Professional Studies hiring committee. M/S/C D. A motion shall come forward to appoint Courtney Kohler to Vice President of (O Connell/Oertel) Sustainability. M/S/C Courtney gave a presentation on her knowledge with policy and coursework in sustainability, changes and new opportunity to bring to SRJC; her goals are to work with Fresh-n-Natural as a (Approved Minutes 8/6/12) Santa Rosa Junior College-Associated Student Senate- Regular MINUTES Fall July 9th, :00p.m.-5 p.m. Meeting 3 Bertolini Senate Chambers Santa Rosa Campus Page 1

10 need to get Shone Farm on board with our food service; get Fresh-n-Natural to improve on recycle and composting; recycle each classroom. President Jones will send all senators action taken on recycle information with the District. If there is no objection, suspend rules and move to VIII. Appointments / Disappointments B. (Jones) E. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. A A motion shall come forward to approve funds for the Men s Swimming (Edmonds/Oertel) Championship Rings. M/S Discussion: Jill McCormick introduced Dean Forkum and champion student swimmer. Jill gave a presentation on history and tradition in the Athletics department for receipt of State Championship and ring purchase. Rings cost $285 p/ring x 39 rings = $11,400 for total purchase. Bear Cubs will donate $2925; a request that the AS meet this match of $2925. The remainder $6000 Athletics will be fundraising to have the total amount prior to January Jostens Company has a contract with all community colleges in California including a contract at SRJC, will have to go through them to purchase. Their rings are lifetime guaranteed for free if needed. Jostens also assists Athletics during the year with trophies when needed. Dean Forkum stated the Athletics program is not run by base funding level, much fundraising is done by the department each year; he stated he could commit to 100% Athletic students register for ASP if need be; reminded AS he would like the AS to set up tabling during Athletic games, will meet with AS President on this topic. AS Senate shared concern and needs more time to look into their budget for additional money being requested; with this request, AS will have funded 6% total funding to Athletics Department for this year A motion shall come forward to postpone approval of funds for the Men s (Edmonds/Oertel) Swimming Championship Rings until next AS July 23 rd meeting. M/S/C If there is no objection, suspend rules and move to VII. Appointments / Disappointments D. (Jones) B. A motion shall come forward to approve funds for the Fall 2012 Greeter Program. M/S/C Amend the motion to state: A motion shall come forward to approve (Oertel/O Connell) not to exceed $1200 funds for the Fall 2012 Greeter Program with AS Senate to include 40 volunteer hours. (see Senate Unrestricted Funds Proposal Request # for breakdown/ details). M/S/C IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to approve funds for the Fall 2012 Associated (Oertel/O Connell) Students Senate Retreat. M/S/C Amend the motion to state: A motion shall come forward to approve (O Brien/Oertel) not to exceed $900 for the Fall 2012 Associated Students Senate Retreat. (see Senate Unrestricted Fund Proposal Request for details/breakdown). M/S/C X. Discussion Retreat Other Senate Items XI. Announcements XII. Adjournment: 5:00p.m. (Approved Minutes 8/6/12) Santa Rosa Junior College-Associated Student Senate- Regular MINUTES Fall July 9th, :00p.m.-5 p.m. Meeting 3 Bertolini Senate Chambers Santa Rosa Campus Page 2

11 Santa Rosa Junior College-Associated Student Senate- Regular Agenda Fall 2012 Aug 6th, :00p.m.-5 p.m. Meeting 4 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order At this time the President or Executive Vice President shall call the meeting to order. II. III. IV. Roll Call At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. Approval of the Agenda At this time the Senate shall review and approve the agenda. Approval of the Minutes At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (O Connell) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Kohler) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziconne) V.P. of Membership and Marketing (Glossop) Other Report VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion shall come forward to appoint the following senators to the following college-wide committees: Jessica Jones- Integrated Environmental Planning Committee, Institute for Environmental Education, College Council, Institutional Planning Council, Budget Advisory, Parking and Transportation, Day Under the Oaks Robert Edmonds- Budget Advisory Committee, Parking and Transportation, ITG, Equal Employment, Graduation Speaker Michelle Dowling- Auxiliary Enterprise Committee, College Council, Institutional Planning Committee, District Health and Safety, Multicultural Committee Billy Oertel- Day under the Oaks, International Studies, Basic Skills Joseph Glossop- Equal Employment Opportunity Advisory Committee, Auxiliary Enterprise Monica Mendoza- Basic Skills, Online Committee, International Studies Committee Robert O Brien- District Facilities Planning, Arts and Lectures Courtney Kohler- Institute for Environmental Education, Integrated Environmental Planning Committee B. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. A. A motion shall come forward to approve $ from AS Office Supplies for the Men s Swimming Championship Rings. IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to ratify ASP funds spent from last year s budget. B. A motion shall come forward to approve 200 business cards per senator, up to $ from Rep Fee for senate business cards. C. A motion shall come forward to approve up to $ for the Library Student Greeter Program. D. A motion shall come forward to endorse the following event: Girls Day, Sept 29 th. E. A motion shall come forward to review an article Trusting in Our Future, authored by Jessica M Jones and Robert Edmonds. A motion shall come forward to review the article Trusting in Our Future and create The Trustee/Student Collaborative Action Plan in the AS Advocacy Committee. m/s/c X. Discussion Shone Farm Goal Session XI. Announcements XI. Adjournment

12 Santa Rosa Junior College - Associated Students Senate Fall 2012 Aug 6 th, :00p.m.-5:00p.m. Meeting 4 Bertolini Senate Chambers Santa Rosa Campus I. Call to Order: 3:07p.m. At this time the President or Executive Vice President shall call the meeting to order. II. Roll Call: Quorum At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. (Minutes Approved 8/27/12) III. Approval of Agenda: M/S/C w/additions (O Connell/Kohler) At this time the Senate shall review and approve the agenda (article draft Trusting in Our Future to be added to agenda as an action item under New Business E.) IV. Approval of the Minutes: Mtg.#3 approved M/S/C (Glossop/O Connell) At this time the Senate shall review the minutes and make additions and deletions as recommended. V. Public Comments At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. Robert O Brien - speaking on behalf of MEChA club, Fundraising for the club August 17 th 12:00-10:00p.m. at Taqueria El Pais in Rohnert Park. 20% of the proceeds will go to the Santa Rosa club. VI. Reports At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President Jones - (screen view) Thank you to all who helped with the AS Retreat; hopeful for more training in the upcoming future and thank you to the advisors for their support. Food went well; District Safety - Police Department on accessibility on safety information - Friday meet with VP of District Services and 2 members of the Police force - need to link safety on the front page, in students my cubby and to include Housing, Personal Safety on campus; Carpooling Information - met with Tony Ichsan and Katie Gerber. Alter the transportation survey; met with David Willat to discuss several inconsistencies and not know how program runs; last semester only 8 carpool permits were issued for the regular carpool; Faculty Hiring Committee - Will meet with HR to discuss how the hiring involves students; has it been successful in the past? Prior a student driven petition was submitted to hire a full time person, but was received to late. On the hiring end, and AFA and the Unions what is considered for faculty hiring. Will report back at the next AS meeting; PDA - August 17 th PDA is scheduled to meet. Faculty, staff gather as a training day, professional advancement - put this on your calendars as this year the AS has been invited to attend as well. There will be various workshops throughout the day. Bring our concerns back to the AS. Alert her if you are available; Notify Committee Chairpersons - list has been posted, however, can still add you to committees you are interested in. Will include you in the ; Greeter Table - Thanks to Ann Swasey. If you have tabling stuff let her know, all etc. at both campuses. Hopeful to have enough volunteers at PC as well; Shone Farm - August 8 th leave at 12:20 and return by 3:00; August 9 th meet with Andy from Fresh-n-Natural planning for charges for chili for SID event; August 14 ASP 1:30 next meeting in CSL; August 16 AS Mixer in CSL 1:30-3:00; August 15 AS Goals Session - create goals session; August 16 AS Mixer in CSL 1:00-3:00. Executive VP Edmonds - Publicity Code committee met last week - did not have quorum; need to reschedule another meeting asap; Events - know Your Rights September 17-21, 2012 training - police and others as information sharing as a student; 19 th - North Bay Organization Education Task Force - education on Governor Brown s Tax Initiatives and register voters; Police Chief Hiring Committee - participant committee member - awaiting for final decision to be made; encourage all to get involved; Working on getting 2 more new computers so all senators can have their own on each desk with their own log-on information; He and Jessica have been in discussion in regards to the vacancies on AS. Omar Paz Jr. is interested; look at Rep Fee and other budget information; (Minutes Approved 8/27/12) Santa Rosa Junior College - Associated Students Senate Fall 2012 Aug 6 th, :00p.m.-5:00p.m. Meeting 4 Bertolini Senate Chambers Santa Rosa Campus Page 1

13 will send to get the business cards information for all senators. V.P. of Programs - Vacant V.P. of Organizations (SR) Oertel - (absent) V.P. of Organizations (Pet) - Vacant V.P. of Committees - Vacant V.P. of Membership & Marketing Glossop - as of 7/31 ASP 1,647 members only - 4% of 30,000 students; work on benefits - present to businesses; working on new banner for ASP for both Santa Rosa and Petaluma campuses. V.P. of Advocacy Mendoza - working on City Council event. V.P. of Santa Rosa O Connell - applied and was accepted to USC for spring 2013 and will be working full time this semester. Has currently dropped all classes at SRJC for fall semester - gives her official verbal resignation on the Associated Student Senate for this current year. V.P. of Petaluma O Brien - activities forms for fall 2012 forms have all been submitted for room reservations for all events; COE for upcoming - ed previous instructors to come in to speak to their classes; Norberto Quiroz - will meet next week to discuss events; Secretary for 2 Ad Hoc committees - Publicity and Elections Code and Membership & Marketing; Has 3 businesses interested in ASP PC Coupons; has 10 businesses in mind and will them to have 10 before fall semester begins; Volunteer at Pepperwood Reserves. V.P. of Sustainability Kohler - hot dog report. AS BBQ coming up - organic, etc. and budget friendly. Trustee Report Dowling - annual California Community College Student Trustee Week August 10 and 11 th in San Francisco - see who the student representatives are statewide and policies and different schools; Met with Lt. Willat regarding car pool - ineffectiveness as last year was to approve alternative transportation and to set at greeter table to advertise in fall; Region III August 25 th at College of Marin - who can go? SRJC What s New keep up to date what s posted - SRJC Immigration film 8/9/12 on KQED 10:00p.m; Sarah Laggos, Foundations - increase community outreach, Day Under the Oaks happening on Cinco de Mayo; PDA - Dr. Mary Kay Rudolph, Ricardo Navarrette, Terry Shell and Michelle Dowling - Panel on Student Success Task Force: Increasing Student completion; Completed the Dean of Student Success and Retention Student Services Hiring Committee - the Committee put 1 candidate name forward - TBA Advisor Report(s) (Ethington/Phifer/Ziccone) Phifer - Calendar of Events went to print today - edit the ICC on calendar; Dr. Chong - Color Struck by Donald E. Lacy Jr., play cost $3,000 to put on - will be looking for funding assistance; Barbara Lee is coming here as well. Ethington - web site - construction was updated on website page. Inform him if more is needed; New forms posted for Special Events Application Check List on line; a PDF editable document to be used for this semester and placed in binder at the SAO Front Desk; Thank you all for the Retreat - was very impressive; Constant Contact was IT approved and the requisition has been submitted; Graphic Artist is working on what will be posted, i.e., COE 1 st week of class to be sent out. VII. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion shall come forward to appoint the following senators to the following M/S/C (Edmonds/Oertel) college-wide committees. Amend the motion to state: A motion shall come forward to appoint the following M/S/C (Edmonds/O Brien) senators and students to the following college-wide committees: Jessica Jones - Integrated Environmental Planning Committee, Institute for Environmental Education, College Council, Institutional Planning Council, Budget Advisory, Parking and Transportation, Day Under the Oaks Robert Edmonds - Budget Advisory Committee, Parking and Transportation, ITG, Equal Employment, Graduation Speaker Michelle Dowling - Auxiliary Enterprise Committee, College Council, Institutional Planning Committee, District Health and Safety, Multicultural Committee Billy Oertel - Day Under the Oaks, International Studies, Basic Skills (Minutes Approved 8/27/12) Santa Rosa Junior College - Associated Students Senate Fall 2012 Aug 6 th, :00p.m.-5:00p.m. Meeting 4 Bertolini Senate Chambers Santa Rosa Campus Page 2

14 Joseph Glossop - Equal Employment Opportunity Advisory Committee, Auxiliary Enterprise Monica Mendoza - Basic Skills, Online Committee, International Studies Committee Robert O Brien - District Facilities Planning, Arts and Lectures Courtney Kohler - Institute for Environmental Education, Integrated Environmental Planning Committee. B. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. None VIII. Unfinished Business At this time the Senate shall continue any approved business which has not been previously concluded. A. A motion shall come forward to approve funds for the Men s Swimming Championship Rings. M/S/C Amend the motion to state: A motion shall come forward to approve $350 from AS Office Supplies for the Men s Swimming Championship Rings. M/S/C IX. New Business At this time the Senate shall consider the following new items, additions and deletions may be made under Approval of the Agenda if time sensitive; or as emergency items provided 24 hour notice. A. A motion shall come forward to ratify ASP funds spent from last year s budget. No objection move to IX. New Business B. (Jones) B. A motion shall come forward to approve funds for senate business cards. M/S/C (Oertel/O Brien) Amend the motion to state: A motion shall come forward to approve 200 business cards M/S/C (Edmonds/Glossop) p/senator (all 12 seats/senators), up to $600 from Rep Fee. Discussion: Business cards to be on recycled paper Union made recycled. C. A motion shall come forward to approve funds for Library Student Greeter Program. M/S/C (Kohler/Mendoza) Amend the motion to state: A motion shall come forward to approve up to $400 for M/S/C (O Brien/Kohler) Library Student Greeters Program. D. A motion shall come forward to endorse the following event: Girls Day, Sept 29 th. No objections suspend the rules and move to IX. New Business item E. (Jones) IX.E. A motion shall come forward to review an article Trusting in Our Future by Jessica Jones M/S/C (Mendoza/Oertel) and Robert Edmonds. Amend the motion to state: A motion shall come forward to review an article authorized by Jessica M/S/C Jones and Robert Edmonds as an action item for Trusting in Our Future. (see article hand out for details). Amend the motion to state: A motion may come forward to review the article Trusting in Our Future and create the Trustee/Student Action Plan in the AS Advocacy Committee. M/S/C X. Discussion A. Shone Farm - will send date - leaving at 12:20 B. Goal Session XI. Announcements XII. Adjournment - 4:53p.m. (Minutes Approved 8/27/12) Santa Rosa Junior College - Associated Students Senate Fall 2012 Aug 6 th, :00p.m.-5:00p.m. Meeting 4 Bertolini Senate Chambers Santa Rosa Campus Page 3

15 Santa Rosa Junior College-Associated Student Senate- Special Mtg. 5- Goal Planning Fall 2012 August 15 th, :00a.m.-12 p.m. Center for Student Leadership Santa Rosa Campus AGENDA A. Call to Order: At this time the President or Executive Vice President shall call the meeting to order. B. Roll Call: At this time the Advisor of the Senate shall call the roll and inform the body if a quorum is present. C. Approval of the Agenda: At this time the Senate shall review and approve the agenda. D. Approval of the Minutes: At this time the Senate shall review the minutes and make additions and deletions as recommended. E. Public Comments: At this time members of the public may address the Senate. Those who wish to speak shall provide the Secretary with their name and contact information before speaking; this information shall be noted in the minutes. Public Comments shall be limited to 20 minutes in total, with no more than 5 minutes per speaker. No questions will be entertained at this time. F. At this time members of the Senate may report on their activities. Reports shall be limited to 5 minutes. Clarifying questions will be entertained at this time. President (Jones) V.P. of Advocacy (Mendoza) Executive V.P. (Edmonds) V.P. of Santa Rosa (Vacant) V.P. of Programs (Vacant) V.P. of Petaluma (O Brien) V.P. of Organizations (SR) (Oertel) V.P of Sustainability (Kohler) V.P of Organizations (PET) (Vacant) Trustee Report (Dowling) V.P. of Committees (Vacant) Advisor Report(s) (Ethington)(Phifer)(Ziccone) V.P. of Membership and Marketing (Glossop) Other Report G. Appointments / Disappointments At this time the Senate may Appoint or Disappoint students to/from the Senate, College Wide Committees, Hiring Committees, Ad-Hoc Committees, Internal Committees, Sub-Committees, other bodies within their jurisdiction, and other positions/duties as recommended. When possible such appointments and disappointments shall be noted here. A. A motion may come forward to appoint/disappoint a student(s) from the A.S. Senate. H. Unfinished Business I. New Business a. A motion shall come forward to have a goal planning session for the Academic Year of J. Announcements K. Adjournment

16 (Minutes approved 8/27/12) Santa Rosa Junior College-Associated Student Senate- GOALS MINUTES Special Meeting 5- Goal Planning - Fall 2012 August 15 th, :00a.m.-12 p.m. Center for Student Leadership Santa Rosa Campus AS GOALS Sustainability Rideshare Program Sustainability Template Food Pantry Benefit Program Shone Farm -bus pass program- SAO or Bookstores - we go Sonoma- successful partnership -Create an Alternative transportation plan -Sustainability Action Plan-start in house -partnership with clubs -Research Best practices from other community colleges -storage and logistics use constant contact to inform students on the farm, could we have a 10 box, discounts for ASP, perhaps AS could be a link btwn Auxiliary Enterprise Business Partnerships -businesses around each campus - develop a clear set of values that will be endorsed by the senate to use for bringing businesses on campus and for membership benefits - Commercial and Public and Non-Profit Org Bylaw

17 Benefit Usage Benefit Advertisement -create a survey to check with students to see if they use benefits -have a big printer availability -more creative signage, increase, speak in classes during 1 st wk, come up with a -bullet pt list that student leaders can use to speak in their classes - create a mobile signing up kit - Paypal Account District Advocacy Brown Initiative Strategic Plan need endorsement from senate to have advocacy events for browns initiative, teach in on sept 19 th, yes we can use money to advocate yay or nay - what is important to the student body, pick a focus, how to do effective outreach to current student body and not get distracted by our own agendas, have membership in breakout committees -host student town halls Foster Youth - potential mentorships, ICC connection Resource Center for Undocumented Youth - in light of new legislation, our student pop can benefit from resources, look at city college resource center

18 Student Participation in Board Mtgs -my story project, ask for a reg board item Textbook policy - need more student partic and faculty to advocate for it Faculty Hiring Committees -Have clear agreement on student participation Senate Advocacy Fill all vacant positions - each senator recommend 3 friends to join in some capacity, talking pt in classrooms Intern/Volunteer Program Funding Protocol - collaborate w dept heads and chairs to get students from various disciplines to assist and empower AS, or classified outreach - make sure we are in compliance, how is the money being used, call forth the budget advisory committee Pub Code, Election Code - need to have a clear timeline of when this will be done Student Center Fee 10 dollar cap, money would offset salary to be used on events