SGA STATUTES TITLE II PAGE 1 OF 10

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1 CHAPTER 200. EXECUTIVE CABINET The Executive Cabinet at the University of North Carolina Wilmington, in order to address any and all Executive concerns, adopts Title II. of the General Statutes The Executive Cabinet shall serve as an advisory board to the Student Body President The Executive Cabinet shall meet at the call of the President or the Chief of Staff for a minimum of two meetings per month and shall be chaired by the Chief of Staff The Executive Cabinet shall convene independently of other regular meetings for a minimum of one training session per semester All members of the Executive Cabinet, with the exception of the Student Body President and Student Body Vice President shall be appointed by the Student Body President and approved by two-thirds (2/3) majority vote of the Student Senate The Following Student Government Officers shall be members of the Executive Cabinet a) Student Body President; b) Chief of Staff; c) Student Government Treasurer; d) Director of Diversity and Inclusion; e) Director of Marketing f) Director of Communications, and g) Student Body Vice President, who shall be a non-voting member All members of the Executive Cabinet shall have completed one semester as a full-time UNCW student, and must maintain a current and cumulative grade point average no lower than 2.5 on a 4.0 scale All Executive Cabinet members shall attend all Student Senate Meetings and shall be prepared to give a report at the scheduled time All Executive Cabinet Members must complete a minimum of three (3) approved community service hours per semester. Approval of such hours shall be the responsibility of the Senate President Pro-Tempore Not adhering to any of the requirements or duties listed in this Title of the Statutes shall be considered dereliction of duty and will result in punitive action and may result in impeachment All Executive Cabinet members must serve and record a minimum of six (6) scheduled office hours per week. Five (5) hours of which are required to be spent in the Student Government Office. The other one (1) hour may be completed in the office or alternative location, but still must be recorded. The Student Body President shall serve and record ten (10) hours per a week. Eight (8) hours of which are required to be spent in the Student Government Office. The other two (2) hours may be completed in the office or alternative location, but still must be recorded. CHAPTER 201. STUDENT BODY PRESIDENT The term of the Student Body President shall begin immediately after the administration of the oath of office by a legally elected judge at inauguration. SGA STATUTES TITLE II PAGE 1 OF 10

2 201.2 The Student Body President shall receive a monthly stipend of four-hundred and fifty ($450) dollars for 12 months, starting at end of the spring semester in which they were elected The Student Body President shall adhere to the following duties: a) Meet with the Chancellor, each University Vice Chancellor, and the Dean of Students, and the Faculty and Staff Presidents between the time of their inauguration and the beginning of the fall semester. b) Present a State of the Student Government Association Address before the end of his/her term. c) Attend all UNCW Board of Trustees meetings and be prepared to report on the state of the SGA to the Board of Trustees. d) Attend monthly meetings of the Association of Student Governments (ASG), and shall serve as the delegation leader. If the President cannot attend, he or she must appoint a proxy to attend the ASG Council of Student Body Presidents meeting. e) Shall have weekly meetings with the Student Body Vice President during the summer session of their administration and throughout the year. f) Shall have meetings with advisor(s) twice a month during the summer. These meetings shall be used to update advisor(s) on current progress. g) Attend all involvement carnivals during summer orientations with Student Body Vice President and Chief of Staff. h) Should serve ten (10) office hours a week during the summer. These hours shall be used to start planning and researching how to accomplish their platform. Exceptions will be made for pre-approved vacation time. i) Work with the Chief of Staff to plan the summer retreat for the Executive Cabinet. j) Have regular meetings with all Executive Cabinet members individually, as well as the Vice President of the Student Body and Commissioned Appointees. These meetings shall occur at minimum every other week that class is in session. k) Attend one Residence Hall Tour per semester. These meetings shall be used to speak directly with UNCW on-campus residents to solicit feedback, and provide an opportunity to hear directly from constituents. These events shall be held separate from the Student Senate Meetings, and Executive Cabinet meetings. l) Coordinate and facilitate a monthly joint meeting with Presidents of Association of Campus Entertainment and Residence Hall Association. m) Shall attend media training and serve as the primary contact to speak on behalf of the organization n) Shall serve as the primary contact to speak on behalf of the organization o) Meet at least once per month with the Chancellor to serve as a voice for students over the course of his or her term p) To represent the Student Body in dealings with the Faculty, Administration, UNC Board of Governors and the State of North Carolina; q) To recommend appointments of student representatives to all required University, Faculty, or Administrative level committees at the request of the Chancellor and other personnel r) To serve as ex-officio member to the University of North Carolina Wilmington Board of Trustees; SGA STATUTES TITLE II PAGE 2 OF 10

3 s) To appoint or remove students to the Executive Cabinet; a. Actions must be approved by a two-thirds (2/3) vote of the Student Senate t) To create or dissolve Executive Cabinet positions; a. Actions must be approved by a two-thirds (2/3) vote of the Student Senate u) To create or dissolve subsidiary executive commissions for exploration of pertinent topics; v) To develop a budget for transmission to the Treasurer and Student Senate; w) To serve as the budget signature authority for all executive expense lines; x) To veto any legislation within seven (7) calendar days of passage which he or she feels is unnecessary, improper, unconstitutional, or not in the best interest of the student body or the university; however, this cannot be exercised on bills of reprimand or impeachment y) To determine the validity of recall petitions in accordance with Article X, Section Five (5) of this document as outlined in the Section 4 of this document. z) To direct the Elections Board to conduct a recall election in the event of a valid recall petition for an elected office In collaboration with the office the Chancellor, the Student Body President shall recommend student appointments for any and all Chancellor s, University, or other committee for which student representation is required. CHAPTER 202. CHIEF OF STAFF The term of the Chief of Staff shall be the last ten (10) months of the Student Body President s term The Chief of Staff shall receive a monthly stipend of three hundred ($300) dollars for the length of his or her term The Chief of Staff shall adhere to the following duties: a) Organize and distribute all written communication and other information for the SGA Executive Cabinet b) Coordinate all SGA Student Services needs and preparation between inauguration and the start of the fall semester including but not limited to Seahawk Savings, SafeRides, and Legal Services. c) Serve as a nonvoting member of the Senate Planning Committee. d) Plan a minimum of one Open Forum for the Student Body with attendance of the Student Body President and Student Body Vice President. e) Shall serve as the liaison between the Campus Activities and Involvement Center s Service Area Manager f) Serve as a proxy for the Student Body President when designated. g) Meet individually with each member of the Executive Cabinet a minimum of once per month. h) Assist members of the Executive Cabinet in completion of projects. i) Coordinate and attend all involvement carnivals for SGA during summer orientations with Student Body President and Student Body Vice President. j) Work with the Student Body President to plan the summer retreat for the Executive Cabinet. k) Plan and coordinate the SGA Inauguration Ceremony in the spring semester. l) Shall be responsible for preparing the SGA mailboxes, name tents, and name tags. SGA STATUTES TITLE II PAGE 3 OF 10

4 m) Shall attend media training and serve as a point of contact to speak on behalf of the organization n) Coordinate and attend one Residence Hall Tour per year. These meetings shall be used to speak directly with UNCW on-campus residents to solicit feedback, and provide an opportunity to hear directly from constituents. These events shall be held separate from the Student Senate Meetings, and Executive Cabinet meetings. o) Shall be responsible for the general organization of the SGA office. p) Maintain and update the SGA computers, phone line, and other technology equipment. q) Coordinating all tabling and volunteer events requiring SGA attendance. r) Plan and coordinate all of SGA s involvement activities within UNCW s Homecoming Week s) Promote SGA UNI 101 Workshops and schedule classes t) Shall chair the Campus Outreach Committee CHAPTER 203. STUDENT GOVERNMENT TREASURER The term of the Student Government Treasurer shall be the last ten (10) months of the Student Body President s term The Treasurer shall receive a monthly stipend of four hundred ($400) dollars for the length of his or her term The Treasurer shall adhere to the following duties: a) Prepare and manage the SGA annual budget. b) Serve as Chairperson of the Appropriations Committee. c) Review the use of allocated funds by clubs and organizations and ensure proper use thereof. d) Advise Marketing Liaisons on important events, dates, and relevant financial information. e) Serve on Ad-hoc committees at request of Student Government President, advisers, or other appropriate members of SGA. f) Appoint Vice-Chair of Appropriations to effectively run and manage presentations during Appropriations and SGA Senate meetings The Student Government Treasurer shall serve as advisor to the Student Body President on issues relating to SGA financial policy, procedures, and actions taken by the Executive Committee on Appropriations With permission from the Student Government President, the Student Government Treasurer may act as the budget signatory for Student Government expenses Priority will be given to applicants who have served as Treasurer with a minimum of 1 semester of service on appropriations at the time of confirmation. CHAPTER 204. DIRECTOR OF COMMUNICATIONS The term of the Director of Communications shall be the last nine (9) months of the Student Body President s term The Director of Communications shall receive a monthly stipend of two-hundred ($200) dollars for the length of his or her term The Director of Communications shall adhere to the following duties: SGA STATUTES TITLE II PAGE 4 OF 10

5 a) Shall take minutes during official Senate and Executive Cabinet events, including, but not limited to, all meetings and retreats. b) Shall work in conjunction with the Director of Marketing to post meeting minutes and legislation on the website and to Student Body Vice President, UNCW Archivist, RHA President, The Seahawk Editor in Chief c) Shall work with the SGA Treasurer or Student Body Vice President to recommend and manage any expenditure from the SGA Technology Equipment Budget line as necessary. d) Shall be responsible for managing and organizing electronic archives of SGA documents. e) Manage member electronic permissions. f) Maintain the account. g) Shall produce a video to be shown as an advertisement in Lumina Theatre to update the student body about SGA initiatives. h) Shall build a relationship with the Office of University Relations to communicate what SGA is working on that is worthy of press coverage. i) Shall serve as the Vice Chair of the Marketing Committee. j) Director shall appoint a Senate member to post notifications about Resolutions and all Bills passed by the Senate during meetings on social media. When student organizations receive funding, notify that organization on social media the bill was passed from the SGA social media account. k) Shall post Senate meeting minutes to shared file storage within 24 hours of the concluding Senate meeting. l) Shall work in conjunction with the Student Body Vice President to post student Senate positions CHAPTER 205. DIRECTOR OF DIVERSITY AND INCLUSION The term of the Director of Diversity and Inclusion shall be the last nine (9) months of the Student Body President s term The Director of Diversity and Inclusion shall receive a monthly stipend of two-hundred ($200) dollars for the length of his or her term The Director of Diversity and Inclusion shall adhere to the following duties: a) Shall serve on the Diversity Council or designate a proxy. b) Shall serve as a liaison between SGA and all external diversity initiatives as well as campus entities promoting an inclusive environment by serving on committees relating to campus diversity and inclusion. c) Shall plan and coordinate at least three (3) diversity events per semester. At least two (2) of these events need to be in collaboration with another department or student organization on campus. d) Shall convey to the student body the current status of diversity initiatives and the status of minority enrollment. e) Shall once per semester with the Chief Diversity Officer.. f) Shall meet monthly with designated Student Government advisor. g) Shall chair the Diversity and Inclusion Committee h) An opportunity must be presented each semester to all multicultural student organizations to have a collective meeting to promote relationships, collaborations, and share best practices for all events. SGA STATUTES TITLE II PAGE 5 OF 10

6 206.4 The Director of Diversity and Inclusion shall serve as an advisor to the Student Body President on issues regarding campus diversity and inclusion as well as multicultural student organizations. CHAPTER 206. DIRECTOR OF MARKETING The term of the Director of Marketing shall be the last nine (9) months of the Student Body President s term The Director of Marketing shall receive a monthly stipend of two-hundred ($200) dollars for the length of his or her term The Director of Marketing shall adhere to the following duties: a) Shall be responsible for the advertisement, marketing, and publicity of all SGA events and initiatives by collaborating with those individuals planning said activities. b) Shall coordinate the annual Feel My Teal Basketball game. c) Shall report to whoever is responsible for All Student Organizations on information to be included from SGA. d) Shall compile photos and other information related to the SGA and update the SGA website and social media pages at least once a week a. Post on the Facebook page about bills and resolutions passed within 24 hours of the Senate meeting. Update the social media at least 3 times a week including, but not limited to, all events where SGA is involved. e) Serve as the Webmaster of the SGA, and shall update the website at least once per week. f) Coordinate with the Senate President and Student Government Secretary to upload approved files to the SGA website. g) Shall chair the Marketing Committee h) Shall monitor and coordinate the quality of all existing SGA services, including but not limited to SafeRide, Legal Services, and SGA Bike Pump. i) Shall order all marketing and promotional materials. j) Shall be trained in software language and programing during the summer in all aspects of social media and SGA relevance. k) Shall coordinate with the Director of Diversity and Inclusion, to maintain and update the Humans of the Dub project on Wordpress and all forms of social media The Director of Marketing shall work with the Student Government Treasurer or Student Body President to recommend and manage any expenditure from the SGA marketing or promotional budget lines The Director of Marketing shall serve as an advisor to the Student Body President on issues regarding marketing. CHAPTER 207. CAMPUS LIAISON The Campus Liaison shall serve for a period of nine (9) months and receive a stipend of $1000 from the UNC-System Association of Student Governments SGA STATUTES TITLE II PAGE 6 OF 10

7 207.2 Shall be appointed by the Student Body President and confirmed by a two-thirds (2/3) majority vote of the Student Senate at the start of the Fall Semester Shall adhere to any and all duties outlined in the Association of Student Government Statutes Shall be subject to any punitive actions outlined in the Association of Student Government Statutes Shall sit as an ex-officio non-voting member of the Executive Board Shall chair the Research and Advocacy Committee Campus Liaison may be removed at the discretion of the Student Body President and confirmed by a two-thirds (2/3) majority vote of the Student Senate CHAPTER 208. EXECUTIVE DISCRETIONARY FUND The Executive Discretionary budget line shall be used to fund projects and initiatives deemed appropriate and necessary by the Executive Cabinet All Expenditures from the Executive Discretionary fund shall need to be brought forward for a vote and subject to approval by majority (50% + 1) vote. In the event of a tie, the Student Body President may cast the deciding vote. CHAPTER 209. EXECUTIVE COMMITTEES Governing Council shall: a) Serve to represent, connect and provide services for other student organizations with similar missions and/or student populations that fall under their jurisdiction as stated in the Code of Student Life Section VI-8 b) Consist of Presidents or designated permanent proxies of the Association of Campus Entertainment and the eight established governing bodies: Student Government Association, Inter-Fraternity Council, Panhellenic Council, National Pan-Hellenic Council, Residence Hall Association, Student Media Board, Graduate Student Association, and the Sport Club Council. c) Be convened by the SGA Student Body President Appropriations Committee shall be outlined in General Statutes Chapter 211. CHAPTER 209. APPROPRIATIONS COMMITTEE The Appropriations Committee shall be chaired by the Student Government Treasurer Members of the Appropriations committee shall be appointed by the Student Government Treasurer. The committee must have at least 3 SGA Senators. The majority (50% +1 or greater) of the members of the committee must be non-sga students. Total membership shall not exceed eleven (11) voting members All SGA Senators that are being appointed to the committee must be approved by the Senate with a simple majority (50% +1 or greater). SGA STATUTES TITLE II PAGE 7 OF 10

8 All non-sga Senators that are being appointed to the committee need not be approved by the Senate Student Senators in the Appropriations committee shall satisfy the committee membership requirements outlined in General Statute Chapter 302.3(b) Duties of the Appropriations Committee include: a) Review the SGA budget guidelines on an annual basis. b) Allocate all student fees passing through the SGA to Student Organizations. c) Hear special activity and capital expenditure requests and make recommendations in the form of written legislation to the Student Senate on whether to fund or not fund the activity, or how much of the activity to fund. d) Hear budget requests and make recommendations in the form of written legislation to the SGA on whether to fund or not fund the budget, or how much of the budget to fund The Appropriations committee Vice-Chairperson shall be appointed by the Treasurer and be approved by two-thirds (2/3) vote of the Appropriations committee. Duties of the Appropriations committee Vice-Chairperson shall include: a) Presiding over the Appropriations committee in the absence of the Treasurer. b) Coordinating the budget liaison process. c) Assisting in scheduling all presentations of student organizations. d) Assisting in presenting Appropriations Bills to the Student Senate. e) Reviewing the efficiency of Special Activity and Budget Allocations during the year at the request of the Treasurer. f) Perform any other duties as assigned by the Treasurer The Appropriations committee Secretary shall be appointed by the Treasurer and shall be approved by a two-thirds (2/3) vote of the Appropriations committee. His/her duties shall include, but not be limited to: a) Taking minutes at all Appropriations committee meetings and presentations. b) Publication and distribution of minutes in a timely and organized manner to the appropriate persons and the SGA Dismissal of an Appropriations committee member shall be done with a vote of 2/3 or more of the Appropriations committee members present Dismissal proceedings shall be initiated by the Treasurer or Vice Chair or by a committee member designated by a simple majority of the committee The member in question will be notified at least five university business days before they are to appear before the committee. Committee members will also be notified at least five university business days in advance The member has the right to face those who are accusing him/her. He/she will have the right to appeal the decision to the Student Senate If the member refuses to appear before the Appropriations committee and his/her accusers, then the motion for dismissal must be presented to a session of the Student Senate, where a 2/3 vote may dismiss the committee member. SGA STATUTES TITLE II PAGE 8 OF 10

9 Reasons for dismissal are non-fulfillment of duties as outlined in these bylaws and the SGA constitution, including violation of appropriate SGA attendance policies (SGA Constitution, Article III & VI; SGA Legislative Bylaws) A quorum must be present to conduct business. A quorum shall consist of fifty percent plus one (50% +1) of the total membership, including the Treasurer or Vice Chair, with at least one member from the Student Senate and one non-sga member Minutes of all Appropriations committee meetings will be published and available in the SGA office Meetings of the Appropriations committee may be called by the Treasurer or by a simple majority of the committee in order to consider business other than referred requests or budget presentations All funding requests and budget modification requests reviewed by the Appropriations committee will be presented to the Student Senate in the form of an Appropriations Bill. The Treasurer shall write all Appropriations Bills and submit them to the Student Body Vice President no later than noon on the day the Bill is to be considered by the Student Senate The Appropriations committee reserves the right to call any funded student organization to an Appropriations committee meeting if the organization is found in violation of any SGA financial rules or procedures. Furthermore, the Appropriations committee reserves the right to audit any organization handled by the SGA at any time. The Appropriations committee reserves the right to require organizations to make an oral/written report of activities at any time. Failure of an organization to comply with any of these requests shall result in penalization, and their budget may be revoked. All penalties and remedial action will be imposed at the discretion of the Treasurer. CHAPTER 210. Outreach Committee Shall consist of the Chief of Staff serving as chair, the Freshman Class President serving as Vice-Chair, and members of the Student Senate Shall meet as needed to plan and facilitate outreach efforts Shall coordinate and attend all residence hall tours Shall actively seek the opinions of the student body on all SGA initiatives and directions Conduct a monthly outreach tour to stop at various student organizations to hear student concerns and report on behalf of SGA. CHAPTER 211. Research and Advocacy Committee The Research and Advocacy committee shall be chaired by the Campus Liaison. SGA STATUTES TITLE II PAGE 9 OF 10

10 211.2 Shall meet as needed for the purposes of researching the effects of policies relating to higher education, drafting student opinions on policy making, and exploring ways to better connect the campus SGA to the statewide political landscape Shall be responsible for reporting relevant political issues to the Student Senate during weekly meetings. SGA STATUTES TITLE II PAGE 10 OF 10