MEETING OF THE OSSEO MAPLE GROVE ATHELETIC ASSOCIATION Board of Directors

Transcription

1 February 17 th, 2009 MEETING OF THE OSSEO MAPLE GROVE ATHELETIC ASSOCIATION Board of Directors Call to Order: The meeting was called to order by Tim Murphy, President, at 7:05 p.m. Attending: Tim Murphy, Steve Larson, Mike Parenteau, Ward Wallner, Gloria Jordan, Paul Sperl, Curt Barker, Dave Ditty, Chris Sullivan, Marci Sadler, Gary Fena, Don Myhre, and Steve Kaitz Open Forum: Shaun Keaser interested in Training Directors Position. Secretary s Report: Minutes for the month of January, 2009, meeting were submitted by Mike Parenteau for board review and approval. Motion to approve minutes was made by Marci Sadler Seconded by Gary Fena Treasurers Report: Ward presented a Balance Sheet Report in summary of current bank accounts. Discussed large single items deposits and expenses as approved by Board. OMGAA received a donation from Cargill Corp, on behalf of employees who volunteer time to OMGAA. Tim will write thank you notes to volunteers. Director s Reports: Motion to approve minutes was made by Don Myhre Seconded by Steve Larson IT Director: Don summarized walk in registrations. Total registrations now stand at approximately 700, we are ahead of last years registrations. On-line spirit wear store is nearing completion. May be open by end of February. Senior Traveling and U18 Fastpitch will be added to the on line Registration this week. Equipment Director: Steve reminded League Directors to prepare purchase orders for any equipment. He is ready to move forward with home plate and mound covers for Fernbrook. Fund Rasing Director: Follow up with Golf Event. OMGAA Bingo starts Feb 18 th at Sundance. Bingo proceeds will be designated to General Fund. Tim and Gary will work first night. First official fundraising approval form (Breakfast at Applebee s for Traveling U14) Motion to approve Pancake Breakfast Fund Raiser on behalf of OMGAA U14 Traveling Fastpitch teams.

2 Motioned by Gary Fena Seconded by Steve Larson Greenmill Director of Advertising has approached OMGAA about sponsoring fund raising events. Vice President: Twins Night event will be June 20 th vs Huston Astro s (interleague play) Will be registering for Maple Grove Days and Parade Sr. Traveling Baseball: Motion to approve Jack Anderson as Sr. Babe Ruth Head Coach Motioned by Chris Sullivan Seconded by Steve Kaits Tom Halverson has stepped aside after years o plenty serving as coordinator in various leagues, a plaque will be ordered. Jr. House Baseball: Registration looks close to last year may be down a little. Very good response to volunteers for coordinators positions. Names have been passed on to other league directors. Gloria has selected two new coordinators for Jr. League. Traveling Fastpitch: Registrations are strong, may field three U12. Clinics are being organized with strong outside instructors. Jr. Traveling Baseball: Motion to approve Vince Palyan as 14A Jr. Traveling Coach. Motioned by David Ditty Second by Marci Sadler Sr. House Baseball: Paul will be doing more travel this year than in the past and may call on other directors for additional assistance this season. Paul has arranged for three coordinators, and is still looking for one more. Pres: Scholarship committee is being formed has several volunteers. Tim has signed OMGAA up for BackgroundChecks.com service, and will provide information to League Directors on how to have coaches complete the forms. Background Check Policy will need to be updated. Mike Parenteau will work on this with input from other directors. OLD BUSINESS: None Bench Enclosures: City is making progress on bid negotiations. Contractor is re-working drawings trying to lower the costs. Should have final cost estimates by Friday, may need to redesign slightly. NEW BUSINESS: Fastpitch Summer tryouts are being planned. Motion to appoint Shaun Keaser to the Training Directors Position. Motioned by Mike Parenteau

3 Seconded by Ward Wallner Tim distributed 2009 Field Grids from Park and Rec to League Directors. Directors will coordinate field use and assignments amoung themselves and return information to Park and Rec. Adjournment Motion to adjourn was made by Gloria Jordan Seconded by Gary Fena Motion was approved by voice vote. Meeting adjourned at 9:00 pm Submitted by, Mike Parenteau, OMGAA Secretary April 21 st, :00 pm May 19 th, :00 pm June 16 th, :00 pm July 21 st :00 pm August 18 th, :00 pm September 15 th, :00 pm

4 Feb 24, 2009 VIRTUAL MEETING OF THE OSSEO MAPLE GROVE ATHELTIC ASSOCIATION BOARD OF DIRECTORS A Virtual Meeting of the OMGAA Board of Directors was conducted on February 24, for the sole purpose of approving the following motion: Motioned to approve Fund Raising Event, Summer in the Grove, a Fastpitch Softball Tournament sponsored by OMGAA Traveling Fastpitch to raise funds to offset National Tournament registration and travel expenses. Motioned by Gary Fena Seconded by Mike Parenteau Required Fund Raising Budget and Fund Raising Approval forms have been submitted to the OMGAA Fund Raising Director, and he has recommend approval. By roll call vote, the motion has been approved. 10 Aye votes 0 Nay votes 0 Abstentions 4 Not voting Respectfully submitted, Mike Parenteau, OMGAA Secretary

5 March 13, 2009 VIRTUAL MEETING OF THE OSSEO MAPLE GROVE ATHELTIC ASSOCIATION BOARD OF DIRECTORS A Virtual Meeting of the OMGAA Board of Directors was conducted on March 13, 2009, for the sole purpose of approving the following motion: Moved to approve additional funding for Bench Enclosures at Fernbrook Playfields 3 and 4 in an amount not to exceed $ per field or $16, total expense. Motioned by Mike Parenteau Seconded by Marci Sadler Mike Parenteau, Dave Ditty and others have been working for many months to put dugouts at various fields throughout Maple Grove. There have been numerous delays and bureaucratic red tape beyond anything they thought necessary. The cost of the dugouts has now risen to a point that you see in Mike's motion. In the event that we decide to not move forward, the money that was awarded by the MN Twins will be returned. By roll call vote, the motion has been approved. 8 Aye votes 2 Nay votes 0 Abstentions 4 Not voting Respectfully submitted, Mike Parenteau, OMGAA Secretary