Rosemount Area Hockey Association Board of Directors Meeting Date: March 6, :00 P.M. Location: Rosemount Community Center

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1 Rosemount Area Hockey Association Board of Directors Meeting Date: March 6, :00 P.M. Location: Rosemount Community Center Board Members in attendance: Kyle Anderson Matt Berg Lisa Toll Troy Campbell John DeBettignies MaryAnn Fox Mike Humble Stacy Johnston Chris Kalata Craig Nelson Shaun Nelson Dan Nicklay David Nygaard Andy Proshek Dave Tentis Board Members not in attendance: none Guests: Doug Ebner Kerri Dupuis Cara Marx Troy Crowell Paul Haglund Brad Stepan Matt Larson Jim Bakken Kris Dupuis Meeting Called to order: 7:06 PM by John DeBettignies Prior Meeting Minutes: Motion made by Kyle Anderson to approve the February minutes. Second by Dave Tentis. Motion adopted 11-0 (D. Nygaard, S. Nelson, T. Campbell not present for motion) Non Voting Member / Guest Updates: High school coaches Brad Stepan, Matt Larson High School Varsity ended season with 10 wins High school coaches would like to continue to be included in the process for selecting RAHA traveling coaches. A group has been pulled together to begin discussions on researching the feasibility of an additional sheet of ice. This group includes John DeBettignies, Shaun Nelson, Brad Stepan, Paul Haglund, Rosemount Parks & Rec and others. Some of the proceeds from the NHL Charity game will be committed to this effort.

2 Boosters: Kerri Dupuis. Cara Marx Booster club is in good shape for filling out positions for next year. One more merchandise sale is planned for the Annual Meeting Boosters would like to request additional volunteer hour credits for warm-up coordinator. See motion in New Business. Ice Scheduler: Kris Dupuis Provided breakout of where ice hours were spent this season. Includes hours that teams got on their own and hours that RAHA paid for Shortage of hours was apparent Will need to start planning now for next year s ice. By April, will need criteria and estimated total hours needed for next year. By early June, would like to have further breakout by team. By August, would like to know IP ice requirements. Concession: Tim sent recap for year to John and Chris Arena Manager: Paul Haglund Working with ice schedulers on communication plan for next season. City approved new skate tile to be installed over summer. Accountant: Doug Ebner Fundraising credits received during the off-season will accumulate and be applied to next season s ice bills. Fiscal year ends 5/31. Pull Tabs/Gambling Manager: Troy Crowell Distributed the following to the board on March 5: o February Actual Expenses o March Estimated Expenses o Checkbook Register thru 2/28/2013 o February Bank Statement o Net Profit by Month report About $10,000 over budget in February as a result of a really good January which put us over a tax threshold that will continue through the end of fiscal year. March estimates will be amended to include a $27,000 ice bill. Amended estimates will be distributed to board later this week. Board Member Updates (Committee Reports): President: John DeBettignies Nominations committee for 2013 BOD election: M. Berg (chair), S. Nelson, D. Tentis, A. Proshek

3 Vice President: Matt Berg Will hold off on discussions regarding locking in paid coaches until the April BOD meeting. Operations / Fundraising: Shaun Nelson All chocolate has been sold 18 Pond Skate Sharpening cards have been sold Secretary: Craig Nelson RAHA Scholarship information has been shared with the high school and communicated. Deadline for applications is March 21. Annual meeting will be on March 19 at 6:30PM. RCC auditorium is reserved beginning at 4:00PM for voting. Rosemounthockey.org boxes will be re-assigned following next BOD meeting as board member positions are determined. IT / Website: Chris Kalata 8 shifts open for district tournament for 2.5 hrs each Looking at options for distributing Kwik Trip cards going forward Communications Coordinator: MaryAnn Fox BOD position and committee descriptions need to be sent to MaryAnn. Newsletter. Will be sending out 2 newsletters, one going out soon with team updates and the other will go out after the Annual Meeting. eblast reminder of Annual Meeting will go out just before the meeting. Tournaments Coordinator: Mike Humble Squirt district tournament ready to go. 16 teams will be participating. Some volunteer positions yet to be filled. Girls Coordinator: David Nygaard Girls seasons are wrapping up Eastview voting tonight on whether to move to community based teams Ice scheduling discussions will begin in next couple weeks Coaches / Player Development: Troy Campbell, Stacy Johnston No update Initiation Program: Lisa Toll, Andy Proshek, Stacy Johnston IP Extra was good success. IP seasons are wrapping up. IP Committee will be meeting for a season wrap-up Equipment: Kyle

4 Coordinating with managers on dates/times for jersey and equipment returns. PDA Room ceiling work planned for late March. Evaluating if additional traveling jerseys will need to be ordered for next season. Current Business Troy Campbell shared with the board the Fargo Squirt Tournament Championship experience. Great experience for all the kids, coaches and families. Team received the first place traveling trophy that goes back to the tournament next year. Candidates for the open board positions were ratified. The 8 candidates for the 7 open positions are: Scott Nitti, Freddie Berberena, Jeff Tuccitto, Tony Hekrdle, Kyle Anderson, Troy Campbell, Craig Nelson and MaryAnn Fox Update on by-law modifications to allow for electronic voting of board members. Will continue discussions in coming months to ensure appropriate process is followed in requesting and gaining approval for any modifications. End of year surveys are in the process of being put together and will be distributed as seasons end. Separate surveys will be created for the IP families. SKATE Program. Have had problems coordinating and communicating with the SKATE coordinator through USA Hockey so are considering our own program to recognize RAHA student excellence for our traveling athletes. John finalizing date and in process of securing prizes. Motion made by MaryAnn Fox to approve the gambling actuals for January and to approve the gambling estimates for February as submitted by the gambling manager to the board of directors on February 14, Second by Matt Berg. Motion adopted 13-0 (A. Proshek not present for motion). New Business Motion made by Shaun Nelson to award board of director members, parent head coaches and positions to be determined at a later time, a RAHA credit not to exceed $300 per season. Second Mike Humble. Motion adopted No vote by C. Nelson and D. Tentis. M. Fox abstained. A. Proshek not present for motion. Motion made by Maryann Fox to approve full exemption of volunteer credits for the Booster Club Warm-up Coordinator. Second by Mike Humble. Motion adopted 13-0 (A. Proshek not present for motion) Announcements Next Meeting: April 3 Annual Meeting: March 19, 6:30PM. Voting to begin by 4:30PM. Upcoming Meetings: March 19 (Annual Meeting), April 3, May 1, June 5

5 Motion made by Matt Berg to adjourn meeting. Second by Dan Nicklay. Motion adopted Meeting adjourned at 8:46 PM.