3. DISCLOSURE OF INTEREST AND THE GENERAL NATURE THEREOF. 3.2 Minutes of Previous Meeting at which a member was not in attendance

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1 AGENDA FOR A COMMITTEE OF THE WHOLE MEETING TO BE HELD ON THURSDAY, NOVEMBER 15, 2012 AT THE KENORA DISTRICT SERVICES BOARD ADMINISTRATION OFFICE COMMENCING AT 9:00 A.M. CST 1. CALL TO ORDER 2. APPROVAL OF AGENDA 2.1 Resolution to approve Agenda 3. DISCLOSURE OF INTEREST AND THE GENERAL NATURE THEREOF 3.1 Agenda for Current Meeting The Chair calls for any declaration of pecuniary interest, and the general nature thereof under the Municipal Conflict of Interest Act with respect to the Agenda for this meeting. 3.2 Minutes of Previous Meeting at which a member was not in attendance The Chair calls upon members present for declaration of pecuniary interest, and the general nature thereof under the Municipal Conflict of Interest Act, for minutes of previous meetings at which a member was not in attendance and which had not previously been declared. 4. MINUTES OF PREVIOUS MEETING(S) 4.1 Resolution to approve Minutes of the November 17, 2011 Committee of the Whole Meeting. 5. BUSINESS Budget Meeting Schedule 5.3 Policy Status 6. ADJOURNMENT

2 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole approves the agenda for a meeting of the Committee to be held on Thursday, November 15, 2012 at the Kenora District Services Board Administration office in Dryden commencing at 9:00 a.m. DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

3 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole approves the minutes of the November 17, 2011 meeting of the Committee as presented. DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

4 Committee of the Whole Meeting Thursday, November 17, 2011 at the Kenora District Services Board Administration Office in Dryden Commencing at 8:30 a.m. PRESENT: REGRETS: Phil Vinet, Red Lake; Bill Blower, Lac Seul Unincorporated; Gord Dingman, Machin; Roy Hoffman, Pickle Lake ; Irene Kember, Lake of the Woods South; Jerry O Leary, Sioux Narrows-Nestor Falls; Vic Robinson, Ear Falls; Louis Roussin, Kenora; Barry Baltessen, Lake of the Woods North; Dennis Leney, Sioux Lookout; Brian Collins, Dryden Lee Kenard, Ignace Sarah Campbell, Oxdrift Unincorporated STAFF: GUESTS: Dan McNeill, Chief Administrative Officer; Toni Thurbide, Director of Finance; Kathy Lindholm, Executive Secretary; Adrian De Porto, Director of NW Housing Services; Dianne Apland, Director of NW OW/ELC; Andrew Tickner, Director of NW EMS Ally Dunham, Dryden Observer Mike Ebbling, CKDR, Dryden Mike Aiken, Q104 FM John Thompson, Kenora Daily Miner and News 1. CALL TO ORDER The meeting of the Committee of the Whole was called to order by the Chair at 8:30 a.m. 2. APPROVAL OF AGENDA 2.1 Resolution to Approve the Agenda MOTION NO.: CW Moved by Gord Dingman Seconded by Roy Hoffman RESOLVED THAT the Committee of the Whole approve the agenda for a meeting of the Committee to be held on Thursday, November 17, 2011 at the Kenora District Services Board Administration office in Dryden commencing at 8:30 a.m. CALLED; CARRIED ACTION: File

5 Kenora District Services Board Committee of the Whole Meeting November 17, 2011 Page 2 3. DISCLOSURE OF INTEREST AND THE GENERAL NATURE THEREOF 3.1 Agenda for Current Meeting The Chair called for any declaration of pecuniary interest, and the general nature thereof under the Municipal Conflict of Interest Act with respect to the Agenda for this meeting. No member declared a pecuniary interest with respect to the previous minutes. 3.2 Minutes of a Previous Meeting at which a member was not in attendance The Chair called upon members present for declaration of pecuniary interest, and the general nature thereof under the Municipal Conflict of Interest Act, for minutes of previous meetings at which a member was not in attendance and which had not previously been declared. No member declared a pecuniary interest with respect to the previous minutes. 4. DELEGATIONS / DEPUTATIONS Ruth Bergman Parkview Tenant Association, Kenora Cable TV issue; Harriet Chicago, Phyllis Lockhart, and Angnes Favreau represented the Parkview Tenant Association and submitted a letter on their behalf. 5. MINUTES OF PREVIOUS MEETING 5.1 Resolution to approve Minutes of the February 17, 2011 Committee of the Whole meeting. MOTION NO.: CW Moved by Bill Blower Seconded by Brian Collins RESOLVED THAT the Committee of the Whole approve the minutes of the February 17, 2011 meeting of the Committee as presented. 6. BUSINESS 6.1 Resolution to receive 2012 Draft Budget Report. MOTION NO.: CW Moved by Irene Kember Seconded by Vic Robinson RESOLVED THAT the Board of Directors receive the following Director of Finance report as presented at the November 17, 2011 meeting of the Committee of the Whole, such report is attached as Schedule A : 2012 Draft Budget Report

6 Kenora District Services Board Committee of the Whole Meeting November 17, 2011 Page Resolution to recommend approval. MOTION NO.: CW Moved by Vic Robinson Seconded by Dennis Leney RESOLVED THAT the Committee of the Whole recommend approval of the 2012 budget as presented at the November 17, 2011 Committee of the Whole meeting at a net local cost of $15,033, Resolution to receive report GC MOTION NO.: CW Moved by Barry Baltessen Seconded by Jerry O Leary RESOLVED THAT the Board of Directors receive the following Governance report as presented at the November 17, 2011 meeting of the Committee of the Whole, such report is attached as Schedule A : GC : EMS and Housing Renewal and Financing Policies 6.4 Resolution to recommend the adoption MOTION NO.: CW Moved by Brian Collins Seconded by Irene Kember RESOLVED THAT the Governance Committee recommend the adoption of the Housing and EMS Renewal and Financing Policy and the Committee recommend the incorporation of the 2012 Budget allocation from the Housing Renewal Plan of $950, and the EMS Renewal Plan of $275, Resolution to receive report BR MOTION NO.: CW Moved by Barry Baltessen Seconded by Gord Dingman RESOLVED THAT the Board of Directors receive the following Governance Committee report as presented as the November 17, 2011 meeting of the Committee of the Whole, such report is attached as Schedule A : GC : DOKURA Replacement 6.6 Resolution to initiate service contract MOTION NO.: CW Moved by Irene Kember Seconded by Vic Robinson RESOLVED THAT the Board of Directors initiate service contract with DOKURA to replace Ms. Campbell at the December 15, 2011 regular meeting of the Board.

7 Kenora District Services Board Committee of the Whole Meeting November 17, 2011 Page Resolution to receive report GC MOTION NO.: CW Moved by Dennis Leney Seconded by Gord Dingman RESOLVED THAT the Board of Directors receive the following Governance Report as presented at the November 17, 2011 meeting of the Committee of the Whole, such report is attached as Schedule A : GC : 2012 Meeting Schedule 6.8 Resolution to adopt the meeting schedule. MOTION NO.: CW Moved by Brian Collins Seconded by Jerry O Leary RESOLVED THAT the Board of Directors adopt the meeting schedule at the December 15, 2011 regular meeting of the Board. 7. IN CAMERA 7.1 Convene to In Camera Session Personal Matter 7.2 Resume public meeting 8. CLOSURE Approved by Resolution No. This day of, 2012 Phil Vinet, Chair

8 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole receives the following Director of Finance & Asset Management report as presented at the November 15, 2012 meeting of the Committee, such report is attached as Schedule A: 2013 Draft Budget Report DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

9 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole recommends the 2013 budget at a net local cost of $ be approved at the December 13 th regular meeting of the Board. DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

10 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole receives the following Chief Administrative Officer report as presented at the November 15, 2012 meeting of the Committee of the Whole, such report is attached as Schedule A: 2013 Board of Directors and Governance Meeting Schedule DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

11 REPORT TO COMMITTEE OF THE WHOLE DATE PREPARED: November 2, 2012 PROGRAM: Governance MEETING DATE: November 15, 2012 REPORT NO: PREPARED BY: Dan McNeill SUBJECT: 2013 Board of Directors And Governance Meeting Schedule INTRODUCTION: Under policy, the KDSB must adopt a meeting schedule for the Board of Directors and Governance Committee for the following year. The schedule is posted and made available to the public, the media and our partner municipalities. You will find attached the draft 2013 schedule for these meetings. The proposed dates for the General Board meetings follow the previous year s format and the Governance meetings are each noted as Tentative based on agenda item demand. Dates for the major conferences have been considered and there are no conflicts between those municipal events and the proposed meeting date schedule. Although the Governance Committee meeting dates are marked as Tentative, it was the Board s direction to ensure the committee continued to be the sounding board for major initiatives and policy review. BACKGROUND: COMMENTS: CONCLUSION: RECOMMENDATION(S): To adopt the meeting schedule as proposed at the December 15 th meeting of the Board of Directors. REFERENCE MATERIALS ATTACHED: 2013 Proposed Meeting Schedule. November 7, 2012 Chief Administrative Officer Date

12 2013 Board and Committee Meeting Schedule Tentative Date Board of Directors Governance Committee January 10th 1st meeting (tentative) January 17th February 21st March 21st 1st Board Meeting 2nd Board Meeting 3rd Board Meeting April 4th 2nd meeting (tentative) May 9th June 27th 4th Board Meeting 5th Board Meeting August 8th 3rd meeting (tentative) August 15th September 26th 6th Board Meeting 7th Board Meeting October 31st 4th meeting (tentative) November 13 & 14 COW - Budget (2014) December 12th 8th Board Meeting Notes: KDMA - Annual General Conference February 7-9 OGRA Conference February NOMA AGM - April NOSDA AGM - April 9-11 AMO Conference August 18-21

13 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole recommends the 2013 meeting schedule be adopted at the December 13 th regular meeting of the Board. DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

14 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole receives the following Chief Administrative Officer report as presented at the November 15, 2012 meeting of the Committee of the Whole, such report is attached as Schedule A: Policy Review Update Report DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer

15 Committee of the Whole Meeting Agenda - Policy Review Status Introduction In 2012, the Board considered two critical governance issues standing committees and policy review. Standing Committees There are two committees of the board Governance and Audit. In the fall of 2012, the Audit Committee had not met for over a year. There were a number of contributing factors to this difficulty scheduling, mandated responsibilities assumed by Governance, staff turnover. It was determined after long discussion to maintain the Audit Committee and the committee members recommitted to the mandate. There were some changes to the committee terms of reference to reflect the mandate and required frequency of meetings. The Governance Committee terms of reference, mandate and responsibilities were also reviewed. The terms of reference was revised slightly with only the meeting frequency being changed. The two primary committee obligations were confirmed; a) Review and recommend on significant issues; and; b) Policy Review. Policy Review In 2009, the Board adopted the Strategic Plan(SP). Incorporated into the SP was a directive to move to a Board Governance Model vs. a Board Operations Model. As part of this change, policies were to be revised to be more reflective of this governance philosophy and policies leaning to operations were to be converted to a Directive and then appended to a policy. It has been discovered that these changes are in various stages to that goal

16 After the committee mandate review, the administration had presented a Policy Review Schedule (schedule) to the Board. The schedule was to be a general guideline for the Board, the Governance Committee and the staff for policy management functions. After the schedule was issued, it was discovered that the policy management function had become a little disheveled since early The schedule was prepared using the policies on the Board s website. It was assumed that the website policy directory was accurate. In fact, the website inventory is not quite accurate. There is also a hard copy, corporate record of the policies. This record is accurate and should have been used as the source for the schedule. You will find attached a revised and accurate table/index/listing of the KDSB policies. We will be updating our website and bringing forward a revised review schedule and some recommended policy changes at the Governance Meeting in January NO ACTION REQUIRED

17 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Organization (ORG) ORG-I-01: Rules of Order & Proceedings current current ORG-I-02: Board of Directors - Role, current current Conduct & Responsibilities ORG-I-03: Municipal Conflict of Interest current current ORG-I-04: Board of Directors & Staff current current Protocol ORG-I-05: Board Member Attendance current current ORG-II-01: Board Committees current current ORG-III-01: Appointment of Alternates or current current Temporary Board Members General Administration (GNA) GNA-I-01: Notice Procedures current current GNS-I-02: Customer Service current current change name to AODA Accomodation Communications (COM) COM-I-01: Protocol - Press Releases current current Combine ORG & GNA sections to Governance & Administration (GOA)

18 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Human Resources (HR) current current HR-I-01: Travel and Accommodation - Board Members and Non Staff HR-I-02: Travel and Accommodation - current current Staff HR-I-04: Rules of Conduct current current HR-I-05: Electronic Communications current current HR-I-06: Board of Directors Honoraria current current HR-I-07: Conflict of Interest current current HR-I-08: Cell Phone Use current current Directive HR-I-01 Cell Phone Use current change number to HR-I HR-I-09: Client Confidentiality current current Directive HR-I-02: Client current change number to HR-I Confidentiality HR-II-01: Employment Policy - Hiring current current HR-II-02: Employment Categories current current HR-II-03: Employment Benefits - Non current current Union HR-II-05: Hours of Work, Overtime & current current Breaks - Non-Union HR-II-06: Service Recognition current current HR-II-07: Hiring & Employment of current current Family Members HR-II-08: Attendance missing current HR-II-09: Sympathy, Births & current current Hospitalization HR-II-10: Salary Administration current current HR-II-11: Change of Address current current Directive HR-II-01 fillable pdf sent to Debbie change number to HR-II-11-01

19 HR-II-12: Orientation current current Directive HR-II-02 current change number to HR-II HR-II-13: Termination & Exit Interview current current Directive HR-II-03 current change number to HR-II HR-II-14: Release of Employee Info current current HR-II-15: Reference Letters current current Directive HR-II-04 current change number to HR-II HR-II-16: Workplace Accommodation current current HR-II-17: Early & Safe Return to Work current current Directive HR-II-05 change number to HR-II Appendix FAF-WSIB fillable pdf change number to HR-II Appendix Physical Demands Analysis printable form change number to HR-II Appendix Plan & Progress Report printable form change number to HR-II HR-III-01: Professional Development & current current Education Assistance HR-III-02: Membership - Professional current current /Peer Associations HR-IV-01: Complaints & Grievances current current HR-IV-02: Job Evaluation Plan current current HR-IV-03: Staff Performance Review current current doesn't open in new window HR-IV-04: Sexual Harassment current current HR-IV-05: Employee Personnel/Medical current current Files Directive HR-IV-01 current change number to HR-IV HR-IV-06: Job Descriptions current current Directive HR-IV-02 current

20 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Health and Safety (HSF) HSF-I-01: Roles & Responsibilities current current HSF-I-02: Workplace Harassment current current Directive HSF-I-04 current change number to HSF-I Appendix Incident Reporting Form change number to HSF-I HSF-I-03: Workplace Violence missing current add to website Directive HSF-I-03 current change number to HSF-I Appendix Incident Reporting Form change number to HSF-I Directive HSF-I-02 current change number to HSF-I Appendix Physical Environment change number to HSF-I Assessment Form Directive HSF-I-01 current change number to HSF-I Appendix Workplace Violence change number to HSF-I Risk Assessment Form HSF-I-04: Smoke Free Environment current current HSF-I-05: Use of Scented Products current current HSF-II-01: Protective Clothing, current current Devices & Tools

21 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Financial Services (FNS) FNS-I-01: Petty Cash Funds current current Directive FNS-I-01 current change number to FNS-I FNS-I-02: Reserves & Reserve Funds current current Directive FNS-I-02 current change number to FNS-I Directive FNS-1-03 current change nubmer to FNS-I Directive FNS-I-04 current change number to FNS-I FNS-I-03: Cash and Banking current current Directive FNS-I-05 current change number to FNS-I FNS-I-04: Debt Management current current FNS-I-05: Interest current current FNS-I-06: Investments current current FNS-II-01: Procurement current current FNS-II-02: Disposal of Surplus & current current Obsolete Materials FNS-II-03: Tangible Capital Assets - current current Accounting Treatment Directive FNS-II-03 current change number to FNS-II FNS-III-01: Public Housing Tenant current current Arrears Write Off FNS-III-03: Budgeting current current Directive FNS-III-3 current change number to FNS-III Property Management (PRM) PRM-I-01: Sale of Real Property current current combine into FNS and rename as FNS-III-04

22 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Child Care Services (CCS) Children's Program Section on KDSB Website ELC-1: System Integrity current but no # current update on website ELC-II: Quality Service current but no # current update on website ELC-III: Special needs current but no # current update on website ELC-IV: Cultural Sensitivity current but no # current update on website ELC-V: Community Collaboration current but no # current update on website Policies and Procedures in Quick all policies are update on website to new Links in Administration & still old CCS ELC versions Governance section

23 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Ontario Works (OW) OW-I-01: Quality Service current current OW-I-02: Community Collaboration current current OW-II-01: System Integrity current current OW-II-02: Discretionary Benefits current add to website OW-IV-02: Dental Care rescinded remove from website OW-IV-04: Funerals old version current update on website OW-IV-06: Vision Care rescinded remove from website OW-IV-09: Discretionary Benefits rescinded remove from website OW-IV-18: Travel & Transportation rescinded remove from website OW-II-07: Excess Hydro/Gas Arrears old version current update on website OW-II-08: Victims of Violence old version current update on website OW-II-09:L Emergency Energy Fund old version current update on website OW-II-10: Emergency Rent Fund old version current update on website OW-III-01: Ontario Works Outcomes current current OW-III-02: Employment Activities current current

24 Policy Review as at November 2012 Section Policy on website Policy in Binder Notes/Recommendations Social Housing Services (SH) SH-1-01: Operational Reviews current current SH-I-02: Under-Funded Reserves current current SH-I-03: Client Visit Protocol current current SH-I-04: Appointment to Board posted rescinded remove from website SH-I-05: Ministerial Consent current current SH-I-06: Changes to Provider Mandates old version current update on website SH-I-07: Request for Additional Funding current current SH-I-08: Conflict of Interest old version current update on website SH-II-01: Income Limits current current SH-II-02: Asset Limits current current SH-II-03: Special Status Access Category current current SH-II-04: Eligibility - RGI Units current current SH-II-05: Minumum Age for Srs. Housing current current SH-II-06: Rules for Reporting Change current current SH-II-07: Changing Unsitu Clients current current Change all policies from Social Housing (SH) to Housing Services (HS)

25 Policy Review as at November 2012 Section Policy - website Policy - Binder Notes/Recommendations Land Ambulance (LAS) LAS-I-01: Introduction current current LAS-1-02: Non-Urgent Transfers current current LAS-III-01: Recruitment current current LAS-III-02: Personnel Records current current new policy LAS-III-03: Staff Development current current LAS-III-05: Scheduling current current LAS-III-09: Occupational Health and Safety current current LAS-III-10: Students current current LAS-III-11: Purchasing current current LAS-III-12: ALS Certification current current LAS-III-13: Paramedic Use current current LAS-III-14: Incident Reporting Requirements approval pending? LAS-IV-01: Uniforms current current LAS-IV-02: Personal Health Information current current LAS-IV-03: Facilities current current no approved resolution # LAS-IV-05: Skills Evaluation and Remedial Process current current LAS-IV-06: Investigation (Approval Pending) approval pending? LAS-IV-07: Reporting for Duty draft? LAS-V-01: Radio Communications current current LAS-V-02: Vehicle Equipment current current LAS-V-03: Washing and Deep Cleaning current current LAS-V-04: Accidents Involving an Ambulance current current LAS-V-05: Vehicle Maintenance current current LAS-V-06: Vehicle Electronic Tachograph current current LAS-V-07: Vehicle Operation current current LAS-V-08: Vehicle Security current current LAS-V-09: Airport Safety current current LAS-V-10: Service Commintment current current LAS-V-11: Light Rescue current current

26 LAS-V-12: Special Events Coverage current current LAS-V-13: Contingency Plan cur current LAS-V-14: Biomedical Waste and Contaminated current current Equipment LAS-V-15: Storage Security and Disposal of current current Medications LAS-V-16: Hazardous Materials current current LAS-V-17: Decommissioning of Ambulance Vehicles current current LAS -V-18: Equipment Maintenance current current LAS-V-19: Oxygen & Suction Equipment Testing current current LAS-V-20: eacr LAS-VI-01: Physician Orders current current LAS-VI-02: Patient Possessions current current LAS-VI-03: Escorting Patients current current LAS-VI-04: Emotionally Disturbed Patients current current LAS-VI-05: Loading and Unloading Patients current current LAS-VI-06: No Available Facility current current LAS-VI-08: Multiple Patient Transport current current LAS-VI-09: Refusal of Service current current LAS-VI-10: Vital Signs Absent Patients current current LAS-VI-11: Treatment of Victims current current LAS-VI-12: Communicable Diseases current current LAS-VI-13: Care - Disabled Patients current current LAS-VI-14: Midwives current current approval pending?

27 Resolution MOVED BY: NO.: CW2012- SECONDED BY: DATE: November 15, 2012 RESOLVED THAT the Committee of the Whole adjourns the November 15, 2012 meeting. DIVISION OF VOTES YEA NAY DECLARATION OF INTEREST: MEMBER Barry Baltessen LoW North Unincorporated Bill Blower Lac Seul Unincorporated Ray Leray Oxdrift Unincorporated Brian Collins City of Dryden Gordon Dingman Municipality of Machin Roy Hoffman Township of Pickle Lake Irene Kember LoW South Unincorporated DISPOSITION OF RESOLUTION (Check One): Lee Kennard Township of Ignace Carried: Defeated: Dennis Leney Municipality of Sioux Lookout Jerry O Leary Township of SN-NF Vic Robinson Township of Ear Falls Louis Roussin City of Kenora Phil Vinet Municipality of Red Lake TOTALS Chair Chief Administrative Officer