TUESDAY OCTOBER 3, 2017

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1 TIMETABLE TUESDAY OCTOBER 3, :00 P.M.: PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER 17, ZONING CODE PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER 10 PUBLIC NUISANCES Shortly thereafter the Public Hearings: COUNCIL MEETING Shortly thereafter the Council Meeting: COMMITTEE OF THE WHOLE MEETING - FY2018 BUDGET WORKSHOP

2 PUBLIC NOTICE CITY OF WAUPACA AN ORDINANCE AMENDING CHAPTER 17, ZONING CODE NOTICE IS HEREBY GIVEN that the Common Council of the City of Waupaca will hold a public hearing on Tuesday, October 3, 2017 at 6:00 p.m. in the Council Chambers of City Hall, 111 S. Main Street, Waupaca, Wisconsin, to hear testimony on whether to change language in Chapter 17 of the Municipal Code, Zoning Ordinance, to create (7) Riverfront District. The hearing will be for the purpose of giving an opportunity for any person interested, their attorneys or agents, to be heard. A copy of the proposed changes may be obtained from the City Planning and Development Office. /s/ Henry Veleker City Administrator/Clerk PUBLISH: September 14 and 21, 2017

3 PUBLIC NOTICE CITY OF WAUPACA AN ORDINANCE AMENDING CHAPTER 10, PUBLIC NUISANCES NOTICE IS HEREBY GIVEN that the Common Council of the City of Waupaca will hold a public hearing on Tuesday, October 3, 2017 at 6:00 p.m. in the Council Chambers of City Hall, 111 S. Main Street, Waupaca, Wisconsin, to hear testimony on whether to amend language in Chapter 10 of the Municipal Code, Public Nuisances, to create 10.10(10) Noxious Weeds and Maintenance of Vegetation. The hearing will be for the purpose of giving an opportunity for any person interested, their attorneys or agents, to be heard. A copy of the proposed changes may be obtained from the City Planning and Development Office. /s/ Henry Veleker City Administrator/Clerk PUBLISH: September 14 and 21, 2017

4 COMMON COUNCIL MEETING AGENDA CITY OF WAUPACA REGULAR MEETING TUESDAY OCTOBER 3, 2017 COUNCIL CHAMBERS, CITY HALL Shortly thereafter the two Public Hearings CITY OF WAUPACA MISSION STATEMENT: The city of Waupaca s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE 4. ROLL CALL 5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A. PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: 1. All-Net Consulting: Invoice No WOL.Net September Billing - $2, B. MONTHLY/QUARTERLY/ANNUAL REPORTS: none C. APPROVAL OF BILLS CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D. INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none E. MEETING MINUTES: 1. POLICE AND FIRE COMMISSION

5 Minutes of a Regular meeting on September 12, LIBRARY BOARD Minutes of a Regular Meeting on August 16, HISTORIC PRESERVATION COMMISSION Minutes of a Regular Meeting on September 25, WAUPACA REGIONAL RECYCLING & COMPOST COMMISSION Minutes of a Regular Meeting on September 18, DEER MANAGEMENT AD HOC COMMITTEE Minutes of a Meeting on August 22, AIRPORT BOARD Minutes of a Regular Meeting on September 27, COMMITTEE OF THE WHOLE Minutes of a Special Called Meeting on September 5, COUNCIL PROCEEDINGS Minutes of a Regular Meeting on September 5, REGULAR AGENDA 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A) ANNOUNCEMENTS AND CORRESPONDENCE: none B) PUBLIC INPUT 8. UNFINISHED BUSINESS: a. Discussion/Decision on Detachment of Oz Natural Area Property from the City of Waupaca John Hart, City Attorney and Henry Veleker, City Administrator/Clerk 9. NEW BUSINESS: a. Ordinance No , An Ordinance Amending Chapter 10, Public Nuisances, Noxious Weeds and Maintenance of Vegetation 1 st Reading, Brennan Kane, Development Director b. Ordinance No , An Ordinance Creating Section (7) Riverfront District 1 st Reading, Brennan Kane, Development Director c. Main Street Design Directives Brennan Kane, Development Director d. Tower and Land Lease Agreement between the City of Waupaca/Waupaca Online and Waupaca County Josh Werner, IT Community Media Director e. City Hall/Library Carpet Project 2017 Justin Berrens, Public Works Director f. Application for Temporary Class B / Class B Retailer s License from Friends of Waupaca Parks for Polka Dance 2017 to be held on November 10, 2017 Aaron Jenson, Parks and Recreation Director g. License Report No. 1385, Operator s Licenses Henry Veleker, City Administrator/Clerk 2

6 10. MOTION TO CONVENE INTO CLOSED SESSION IN ACCORDANCE WITH WISCONSIN STATE STATUTE 19.85(1)(e) DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION 11. MOTION TO RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION 12. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) NO ACTION REQUIRED: none 13. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR 14. ADJOURNMENT /s/ Mayor Brian Smith PLEASE NOTIFY THE CLERK S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS. 3

7 Phone... (715) Date of Invoice 9/27/2017 Invoice Number /30/2017 Offsite Network Monitoring 15 Hour(s) $ /30/2017 Network Maintenance 45 Hour(s) $2, /30/2017 Grant ordering and preperation 3.5 Hour(s) $ Terms Total Due $2, Remit To: All-Net Consulting 2032 Southland Lane New London, WI Bill To: WaupacaOnline.Net Attn: Accounts Payable 111 S. Main Waupaca, WI 54981

8 CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 1 Report dates: 10/1/ /31/2017 Sep 29, :29AM Invoice Date Invoice Number Description GL Account and Title Invoice Amount BROWN CAB SERVICE, INC. 08/31/ MONTH DELIVERIES TRANS SYS: VETS /31/ TRANSPORTION SUBSIDY TRANS SYS: CON 28, /31/ AUDIT REFUND REVENUES RECEI 4, Total BROWN CAB SERVICE, INC.: 24, CHAIN PORTABLES 08/29/ HANICAP PORTABLE-LAKEMAN PARKS: MAINT OF /21/ UNITS-SOCCER YOUTH PROGS: E Total CHAIN PORTABLES: CLEAR WATER HARBOR 09/21/2017 PR2292 NEWPRO MTG REC ADMIN: SUPP /21/2017 PR2292 TAX EXEMPT REC ADMIN: SUPP Total CLEAR WATER HARBOR: DELTA DENTAL OF WISCONSIN 10/01/ DENTAL INS DENTAL INSURAN 1, Total DELTA DENTAL OF WISCONSIN: 1, DIVERSIFIED BENEFIT SERVICES 09/19/ FSA ADMIN SERVICES FINANCE: FEES Total DIVERSIFIED BENEFIT SERVICES : FLATOFF, DIANA 09/03/ EXP. REIMBURSEMENT-PHOTOS POL PATROL: INVE Total FLATOFF, DIANA: KASZA, KATHY 09/15/ MILEAGE REIMB-CIVIC TRAINING FINANCE: TRAININ /22/ MILEAGE REIMB-WGFOA CONF FINANCE: TRAININ Total KASZA, KATHY: LIQUIDATORS PLUS 08/29/ REC STAFF SHIRT PARKS: SUPPLIES /29/ CREDIT-RETURNED SHIRT PARKS: SUPPLIES /07/ SIGN PARKS: SUPPLIES Total LIQUIDATORS PLUS: OUTAGAMIE WAUPACA LIBRARY 09/20/ SELF CHECKOUT LIC & MAINT. FEE LIBRARY: DONATI 4, Total OUTAGAMIE WAUPACA LIBRARY: 4, PARKS & REC REFUNDS 09/25/2017 PR2294 SUPPLIES/NATURE PROGRAM YOUTH PROGS: S Total PARKS & REC REFUNDS: 16.86

9 CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 2 Report dates: 10/1/ /31/2017 Sep 29, :29AM Invoice Date Invoice Number Description GL Account and Title Invoice Amount PLANE GUYS AVIATION LLC 10/01/2017 OCT2017 AIRPORT MANAGER FEE AIRPORT: PROF S 6, Total PLANE GUYS AVIATION LLC: 6, PRO CLEAN WINDOW SERVICE 09/17/ AIRPORT WINDOW CLEANING AIRPORT: MAINT O /25/ WINDOW CLEANING CITY HALL CH/LIB: WINDOWS Total PRO CLEAN WINDOW SERVICE: RALPH SCHMAL 09/27/ NETWORK MGMT OUTSIDE SERVIC 2, /27/ WAGE GARNISHMENT GARNISHMENTS /27/ BROADBAND GRANT GRANT: PROF SE Total RALPH SCHMAL: 1, SERVEY, PATSY 09/13/ MILEAGE LIBRARY: TRAVEL Total SERVEY, PATSY: THOMPSON, RANDY 09/22/ LAKEMEN GARAGE DOOR REPAIR & PARTS PARKS: MAINT OF Total THOMPSON, RANDY: WATER UTILITY REFUNDS 09/14/ CREDIT BALANCE REFUND UTILITY CASH CLE Total WATER UTILITY REFUNDS: WAUPACA AREA FIRE DISTRICT 10/01/ QUARTERLY SUBSIDY FIRE DEPT: CONT 23, Total WAUPACA AREA FIRE DISTRICT: 23, WAUPACA COLOR GRAPHICS 08/11/ BUSINESS CARDS-DINTER POLICE ADMIN : P Total WAUPACA COLOR GRAPHICS: WIS DEPT OF REVENUE 09/27/ CASE NO 13-CV-38 SCHMAL GARNISHMENTS Total WIS DEPT OF REVENUE: WISCONSIN PUBLIC SERVICE C 09/15/ FUEL TANKS AIRPORT: ELECTR /15/ AIRPORT TERMINAL AIRPORT: ELECTR /15/ BRUNNER HANGAR AIRPORT: ELECTR /15/ FIRE DIST-W UNION ST FIRE STATION: EL /15/ S MAIN ST PARK SIREN EMGY OPS: ELEC /15/ E FULTON ST EMER SIREN EMGY OPS: ELEC /15/ BAILEY ST EMERG SIREN EMGY OPS: ELEC /19/ S BAILEY-ONLINE OUTSIDE SERVIC 52.43

10 CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 3 Report dates: 10/1/ /31/2017 Sep 29, :29AM Invoice Date Invoice Number Description GL Account and Title Invoice Amount Total WISCONSIN PUBLIC SERVICE C: WOOLSEY PLUMBING & HEATING 09/08/ LOCKNUTS PARKS: SUPPLIES 4.58 Total WOOLSEY PLUMBING & HEATING: 4.58 Grand Totals: 65, Dated: Mayor: Finance Director/ City Treasurer:

11 CITY OF WAUPACA POLICE AND FIRE COMMISSION REGULAR MEETING TUESDAY, SEPTEMBER 12, 2017 WAUPACA POLICE DEPARTMENT CONFERENCE ROOM 4:34 P.M. Present: Commissioners Bryon Gyldenvand, Chairperson, Jim Schulz and Ald. Steve Hackett, Romie Jungers and Don Fisher Absent: none Also Present: Chief Brian Hoelzel 1. CALL TO ORDER 2. AGENDA Chief Hoelzel asked to add discussion of the COPS Grant (informational) to the agenda. MOVED by Comm. Jungers, SECONDED by Comm. Schulz to APPROVE the agenda as amended. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 3. COPS GRANT Chief Hoelzel said he was ed information regarding signing an agreement. The agreement is a certification of illegal immigration cooperation. He said he is not sure how much it pertains to the Police Department since we are not the facility that is housing someone if an illegal immigrant were to get picked up. He said that is a conversation he would need to have with Sheriff Hardel. Chief Hoelzel said he wanted to make the commission aware of the situation and has a copy of the letter that was written. Informational. 4. MINUTES FROM THE AUGUST 8, 2017 MEETING MOVED by Comm. Fisher, SECONDED by Ald. Hackett to APPROVE the August 8, 2017 Minutes. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 5. REVIEW OF AUGUST 2017 EXPENSE REPORTS Chief Hoelzel said there was a malfunction at the Police Department that needed repair. There was general discussion other expenses. Chief Hoelzel said we will receive a check for $15, which is tied to the OWI Traffic Grant. $4, is going back to revenue for last year November and December that was not received yet. The remaining funds will go back into the Departments remaining overtime.

12 Police and Fire Commission Meeting September 12, 2017 MOVED by Comm. Schulz, SECONDED by Comm. Fisher to APPROVE the August 2017 Expense Reports as printed. 5 ayes, 0 voted nays, 0 absent. MOTION CARRIED on a voice vote. 6. BUDGET Chief Hoelzel said the budget has been submitted and is requesting two new squad cars next year. He said they have a 2011 and a 2013 vehicles where the mileage is getting high and the 2011 is starting to have mechanical problems. He said there is a better resale value if the department can get on a four year rotation of squad cars. He said an additional item is a cell phone software system. He said the software extracts data from social media even if the information was deleted from the phone. The cost for the software and training was close to $13,000. He also said they submitted for carpeting for approximately $5,000. These items would go under Capital Improvements. Informational. 7. NARCAN POLICY Chief Hoelzel said the Narcan Policy needs to be approved before Narcan can be distributed to the officers. Chief Hoelzel brought a copy of the policy for review. MOVED by Comm. Jungers, SECONDED by Comm. Hackett to APPROVE the Narcan Policy as submitted with the option to make adjustments later if needed. 5 ayes, 0 voted nays, 0 absent. MOTION CARRIED on a voice vote. 8. TIME SYSTEM AUDIT INFORMATION Chief Hoelzel briefly reviewed the time system audit that Lt. Geoff Johnson performed and submitted to the state. He said we passed the online audit. Informational. 9. BODY CAMERA TASER TRIAL PERIOD Chief Hoelzel said they have had trouble with the current body cameras and are utilizing a 30-day trial period with Taser body cameras to see if they work better for the officers. Chief Hoelzel said the problem with the Taser body cameras are the expense. He said they are continuing to do more research on other options. Informational. 2

13 Police and Fire Commission Meeting September 12, CHIEF S MONTHLY REPORT FOR AUGUST 2017 Chief Hoelzel said there is nothing unusual in August. There was general discussion regarding the crime report codes. MOVED by Comm. Fisher, SECONDED by Comm. Schulz to APPROVE Chief s Monthly Report for August ayes, 0 voted nays, 0 absent. MOTION CARRIED on a voice vote. 11. ADJOURNMENT MOVED by Comm. Jungers, SECONDED by Comm. Fisher to ADJOURN the Regular September 12, 2017 Police and Fire Commission Meeting. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. Meeting adjourned at 4:59 p.m. Commissioner Bryon Gyldenvand, Chairperson Police and Fire Commission Tj 3

14 Waupaca Public Library Board August 16, 2017 August 2017 Exhibit Room Board Report 2018 Schedule Waupaca Wood Carvers January 8th- February 9th Youth Art Month February 19th- March 30th Hub Cap As Art April 9th-March 18th Children s Departmen t June 3rd-July 27th Succulents August 6th-Sept. 14th 4H Exhibit Sept.24th -Oct. Every Face Has a Name/ Vietnam Vets -Nov. 12th-December 28th New address: bferkett@waupacalibrary.org Arts and cultural Policy Steering Committee for City of Waupaca Skedules App will be discussed at meeting on August 14th 6pm. It is a free app for the city and other groups to collaborate on scheduling of arts and culture related events. Great Lakes Small Streams Opens on August 14th, Set Up that Day. Exhibit being delivered on Monday at 11am. Currently working on creating some companion pieces to go with the exhibit about water safety and the silent sports guide. Posters are hung up in town. Sent press release to Waupaca Post. Marie App Set Up is the week of Sept. 25th. Not sure how much work we will need to do besides hanging the paintings. They are probably going to use the metal frames so it will go easily. Oct. 2nd. Reception. They will provide the food, and we will provide the table, and some drinks, napkins etc. Taxidermy Made an entry form to take to local taxidermists/outdoor enthusiast shops. Hubcap as Art Booked for April/May We are waiting to receive our information packet about 6 months before the exhibit arrives Schedule January 9-February 18 -Piece-full Hands Quilt Guild February 27-April 8--Youth Art Month April 17-May 27 - The Peeps Show August 14-September 23--Great Lakes, Small Streams October 2-November 11--Waupaca Senior Center art show with Marie App November 20-December 30--Taxidermy Exhibit 18

15 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY BOARD REGULAR MEETING WEDNESDAY, AUGUST 16, 2017 LIBRARY CONFERENCE ROOM 4:32 P.M. 1. ROLL CALL & WELCOME NEW BOARD MEMBERS Present: Library Board Members Ald. Lori Chesnut, John Ryan, Glenda Rhodes, Julie Eiden, (late), Mary Zimmerman, Joe McClone and Mary Trice Absent: Holly Olsen, President, Brandon Krcmar, Youth Representative Also Present: Peg Burington, Library Director and Emily Heideman 2. APPROVAL OF AGENDA Letter c, under New Business, Discussion of Food for Fines September. MOVED by Ms. Trice, SECONDED by Ms. Rhodes to APPROVE the Agenda as amended. 7 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. OPEN MEETING LAW STATEMENT John Ryan stated this meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 3. APPROVAL OF MINUTES FROM MEETING HELD WEDNESDAY, JULY 19, 2017 MOVED by Mr. McClone, SECONDED by Ald. Chesnut to APPROVE the July 2017 minutes. 7 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. 4. MONTHLY BILLS FOR JULY 2017 a. Approve July 2017 bills $57, (Personnel $47,462.36) Ms. Burington briefly reviewed the percentage of budget expended and said that Mr. Frandrup s final check will be paid out next week out of the full-time expenditures. She said Ms. Heideman received a $1,200 scholarship for the Harwood Innovators Lab. Ms. Burington said she will need to travel to the Wisconsin Library Association Conference this October.

16 Library Board Meeting August 16, 2017 She said the library has saved money on postage and is good standing for next year regarding collections. Ms. Burington briefly reviewed line items that are over budget and other revenue items. She said the current fund balance is approximately $31,000 from last year. MOVED by Ms. Trice, SECONDED by Ms. Zimmerman to APPROVE the July 2017 bills. ON THE CALL OF THE ROLL Mr. McClone, Ms. Rhodes, Ms. Trice, Ald. Chesnut, Ms. Zimmerman and Mr. Ryan, voted aye, 0 nays and 3 absent. MOTION CARRIED ON A ROLL CALL VOTE. 5. LIBRARY EXHIBIT ROOM A. Chart of Visits B. Exhibit Room Coordinator s Report Ms. Ferkett s report is included in the packet. Ms. Burington said it is all informational and briefly reviewed the new exhibits Great Lakes Small Streams. For the upcoming Taxidermy Exhibit, if someone has taxidermy they would like to loan to the library, an entry form is available on the library website. 6. LIBRARY STATISTICS FOR JUNE 2017 A. Fine Income, Copy Income and Meeting Room Income Reports Fine Income: $1, in fines (also includes e-commerce) Copy Income: $ Meeting Room Income: $93.50 Ms. Burington let the board members know staff will hold another Food for Fines event as it is in the policy. B. Volunteer Hours, Reference Transactions, Library Visits and Internet Use Volunteer Hours: 294 Reference Transactions: 976 reference transactions Library Visits: 9,544 library visits Internet Use: 1,251 (wireless) Internet Use: 1,457 (stations) C. Interloan Chart There was general discussion regarding the measurement for the interloan chart.

17 Library Board Meeting August 16, 2017 D. Circulation Chart with Municipality Statistics Total Circulation is at 21, DEPARTMENT REPORTS A. Director s Report: Ms. Burington s report is included in the packet. Ms. Burington highlighted an upcoming meeting with Waupaca County and Waushara County Librarians and Winnefox Assistant Director, Mark Arend regarding the Portage County reimbursement issue. She said the RFID gates and pads are working beautifully and said Ms. Heideman has really helped with the process. She said the three self-check machines are in the Directory s office until installation. Mr. Evan Bend, OWLS, was able to get a 30% discount on SIP 2 licensing and maintenance from Innovative, the circulation software provider. Ms. Burington said they are concentrating on the team with goals for staff training to build resiliency and relieve stress. She said they want to build a stronger team by working together and to get to know each other better. They are going to talk about the Color Personality Types. They will also train in areas where there are deficiencies. The trustee training is next week in the meeting room. Board members let Ms. Burington know which day they would utilize the training. There was general discussion regarding Portage County. B. Adult Programs Report Ms. Servey s report was included in the packet. Ms. Burington said Ms. Servey recognizes that adult programming in the summer is tough and attendance is small. She said they feel strongly the Water Color Free Paint workshop will be well attended. She said the number of registrations for the summer reading challenge is healthy in all departments. C. Children s Department Report: Ms. Abrahmson s report is included in the packet.

18 Library Board Meeting August 16, 2017 Ms. Burington said the Children s Department has a new library assistant, Molly Reinke. She said the summer library program is going very well. She mentioned there may be some glasses available for the solar eclipse and the program is at 2:00 p.m. and 6:00 p.m. with all ages welcome. D. Teen Department & SLAG Report: Ms. Heideman s report is included in the packet. Ms. Heideman briefly reviewed the programs offered and gave some highlights. Banana Autopsies Ms. Heideman said teens learned about what a medical examiner does and how to suture using the basic baseball stitch. Dr. Johnson s Zombie Apocalypse She said this is an escape room activity where teens had to find the codes to open the locked briefcase. The teens asked if she would offer more programs like it during early dismissal days. Ms. Heideman said she began some training with Mr. Frandrup on technology troubleshooting. She is taking a class at the end of the month on basic hardware IT, working on internet connections, learning how to troubleshoot PC s and general help desk knowledge. 8. COMMITTEE REPORTS A. Library Finance Committee a. Meeting scheduled for August 16, 2017 after library Board meeting to discuss Budget 2018 B. Library Planning Committee a. No meeting C. Library Policy Committee a. Minutes of Policy Meeting held July 19, 2017 MOVED by Mr. Ryan, SECONDED by Ald. Chesnut to APPROVE the Library Policy Meeting minutes from last month. 7 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. b. Discussion of Meeting Room Policy changes to allow for-profit selling and promotion and meeting room fees

19 Library Board Meeting August 16, 2017 Ms. Burington gave a brief overview of the change in the Meeting Room Policy to allow for profit organizations to sell, advertise, solicit or promote their products or services. MOVED by Mr. McClone, SECONDED by Ms. Zimmerman to APPROVE the revised Meeting Room policy. 7 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. D. Library Personnel Committee a. Minutes of Personnel Committee Meeting held on July 19, 2017 MOVED by Ald. Chesnut, SECONDED by Ms. Zimmerman to APPROVE the July 19 Personnel Committee Meeting minutes. 7 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. 9. OLD BUSINESS a. Portage County Funding Ms. Burington said the townships affected are Lanark and Belmont. She reiterated the meeting with Waupaca County and Waushara County Librarians and Winnefox Assistant Director, Mark Arend and the interim OWLS Director, Bradley Shipps regarding the reimbursement issue. She said the group will come up with a plan and she will bring it back to the board. There was general discussion regarding the subject. b. Increase in library hours for September 2017 Ms. Burington said she feels this needs to be tabled due to personnel changes at this time. c. Discuss staffing concerns in the absence of an Assistant Director Ms. Burington asked board members if they felt Ms. Heideman should receive a higher wage due to the responsibilities she is taking care of in the absence of an Assistant Director. There was general consensus regarding increasing her wage. There was general discussion regarding all staff and if they have received raises. Ms. Burington said she recommends an increase in Ms. Heideman s wage for the increase in responsibility. MOVED by Ms. Zimmerman, SECONDED by Ms. Trice to APPROVE retroactively increase Emily Heideman s salary by another dollar an hour to $20.22 as of August 4, ON THE CALL OF THE

20 Library Board Meeting August 16, 2017 ROLL Mr. McClone, Ms. Rhodes, Ms. Trice, Ald. Chesnut, Ms. Zimmerman, Ms. Eiden and Mr. Ryan, voted aye, 0 nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE. 10. NEW BUSINESS A. Incident Report Ms. Burington said a young man was experiencing bullying and she suggested that he could talk with the police. When Ms. Burington went to make the call, he got sick and had trouble breathing. The ambulance was called and drugs were involved. The individual (18 years old) is now banned for a year. Ms. Burington said the incident brought up things for staff to review on what to do in a crisis. There was general discussion regarding proper protocol. B. Schedule meeting of Library Board and Library Foundation The meeting is scheduled for September 20 at 4:00 p.m. with the Library Foundation. 11. ANNOUNCEMENTS & CORRESPONDENCE A. OWLS Board Minutes June 2017 B. Meeting of Library Board and Library Foundation September 20, 2017 at 4:00 p.m., Library Board at 4:30 C. Letter from visitor John Stadenmaier Informational. D. Winnefox Trustee Training Flyer 12. ADJOURNMENT MOVED by Mr. McClone, SECONDED by Ms. Trice to ADJOURN the Regular August 16, 2017 Library Board Meeting. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 5:20 p.m. John Ryan, Acting Chairman Waupaca Area Public Library Board tj

21 Waupaca Public Library Board August 16, 2017 Antlers to Zebras? The Waupaca Area Public Library is holding an wildlife/nature exhibit from November 20th, 2017-December 29th, 2017 and we are looking for private collectors willing to lend their items to us for the six week exhibit. We would like to display unique taxidermy pieces with visual interest, or even award winning show stoppers. Imagine turning our 1500 sq. ft. exhibit room into a natural history museum. We want to Connect our patrons with the world of wildlife and help them Learn about modern taxidermy. We are asking for stories to accompany the loaned items to bring interest to the exhibit. We would be happy to display as many as 5 items per person as space allows. Size and weight limits may apply, please consult us about our limitations. Brigid Ferkett, Exhibit Room Co-ordinator, Waupaca Area Public Library 107 S. Main St. Waupaca WI bferkett@waupacalibrary.org Items will need to be dropped off or arranged for delivery between November 13th- November 16th Pick up/return is January 2nd-5th. Name Address Phone Website Pick up or Delivery? Please give us details about how your items will be delivered, or if you need a library staff member to pick-up: Item #1 description Story: 19

22 Waupaca Public Library Board August 16, 2017 Item #2 Description Story: Item #3 Description Story: Item #4 Description Story: Item #5 Description Story: 20

23 Waupaca Public Library Board August 16, Fine Income January February March April May June July August September October November December Week 1 $4.10 $ $ $25.28 $ $55.30 $ Week 2 $ $ $ $ $ $ $ Week 3 $ $ $ $ $ $ $ Week 4 $ $ $ $ $ $ $ Week 5 $95.20 $ $ $ $73.85 $ $ E-Commerce $41.76 $ $35.40 $95.19 $88.48 $79.89 $50.16 $ $1, $1, $ $ $ $1, Amount Waived $1, lbs. Event Amnesty Week Food For Fines 2017 Running To $ $1, $3, $3, $4, $5, $6, Running Tot $1, $2, $2, $3, $4, $6, $7, $8, $9, $10, $11, $11, Running $1, $2, $3, $4, $5, $6, $7, $8, $8, $9, $10, $11, Copy Income Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total $ $ $ $ $ $ $ $ 2, Copy Income $ $ $ $ $ $ $ $ $ $ $ $ $ 4, Meeting Room Income Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total $ $ $ $ $96.50 $68.00 $93.50 $1, Meeting Room Income $22.50 $ $72.50 $60.00 $97.50 $ $ $ $ $ $ $62.00 $1,

24 Waupaca Public Library Board August 16, 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD , , , , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD , , , ,063 1,091 1, ,219 1,389 1,067 1, , ,386 1,350 1,303 1,289 1,268 1,291 1,351 1,418 1,062 1, , ,589 1,602 1,761 1,519 1,338 1,520 1,627 1,446 1,439 1,508 1,231 1,320 17, ,450 1,941 1,981 2,074 1,670 2,143 2,337 1,939 1,459 1,625 1,359 1,341 21,319 Visits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD ,544 10,560 11,717 10,404 10,142 13,528 9,544 75, ,128 10,598 11,183 11,312 10,002 13,883 14,348 14,300 10,720 10,983 10,604 9, , ,325 11,267 12,516 12,208 10,849 15,271 15,161 14,275 11,056 12,535 10,337 9, , ,562 11,094 12,721 12,839 13,781 14,657 16,388 14,060 12,442 13,909 9,844 10, , ,676 12,222 12,157 13,807 12,366 15,012 17,065 15,155 12,258 14,053 11,460 9, , Wireless 2017 Stations 2016 Wireless 2016 Stations 2017 Volunteer Hours 2017 Reference Transactions 2017 Library Visits 2017 Internet Use Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 1,251 1,279 1,388 1,412 1,454 1,860 1,251 9,895 1,457 1,553 1,805 1,470 1,479 1,621 1,457 10,842 1,043 1,073 1,218 1,193 1,232 1,621 1,870 1,758 1,408 1,388 1,330 1,254 16,388 1,828 1,871 1,895 1,942 1,798 2,421 2,468 2,548 1,860 1,774 1,648 1,702 23,755 22

25 Jul 2017 Interlibrary Lender/Borrower Statistics Consolidated by Library YTD Waupaca Public Library Board August 16, 2017 Library Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio Algoma 1,337 1,657 (320) ,556 13,339 (3,783) 0.72 Appleton 12,299 12, ,636 82,729 6, Black Creek 1,972 1, ,995 9,751 4, Clintonville 2,965 1,575 1, ,314 13,137 8, Door County 5,697 6,346 (649) ,915 43,076 (2,161) 0.95 Florence ,114 3, Fremont 1, ,591 5,236 3, Gillett (362) ,076 6,560 (2,484) 0.62 Hortonville 1,250 2,126 (876) ,684 15,224 (6,540) 0.57 Iola 1, ,807 7,626 1, Kaukauna 2,084 3,585 (1,501) ,332 25,715 (9,383) 0.64 Kewaunee 1, ,164 8,186 2, Kimberly-Little Chute 4,159 5,287 (1,128) ,698 35,201 (4,503) 0.87 Lakewood 1,211 1, ,942 7, Lena (73) ,042 3, Manawa 1, ,103 8, Marinette County 4,308 5,240 (932) ,487 40,198 (8,711) 0.78 Marion 1, ,362 5,235 3, New London 2,124 2,644 (520) ,679 19,570 (3,891) 0.80 NFLS 0 15 (15) (175) 0.01 Oconto 967 1,068 (101) ,160 8,019 (859) 0.89 Oconto Falls 1,563 1, ,417 9,371 2, Oneida Tribal ,670 1,985 4, OWLS 3 45 (42) (172) 0.14 Scandinavia ,734 2,613 1, Seymour 1,945 1, ,483 12, Shawano County 3,112 3,904 (792) ,765 29,213 (5,448) 0.81 Shiocton ,029 3,125 1, Suring (40) ,049 4,653 (604) 0.87 Waupaca 3,894 4,419 (525) ,115 32,274 (4,159) 0.87 Weyauwega 2, , ,745 4,572 11, TOTAL 63,797 63, , , System Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio NFLS - Intrasystem 12,100 12, ,581 91, NFLS - Intersystem 10,575 11,570 (995) ,777 84,377 (9600) 0.89 NFLS - Total 22,675 23,670 (995) , ,958 (9600) 0.95 OWLS - Intrasystem 29,552 29, , , OWLS - Intersystem 11,570 10, ,377 74, OWLS - Total 41,122 40, , , Net = Number of items loaned less number of items borrowed Ratio = Number of items loaned for every item borrowed 23

26 Waupaca Public Library Board August 16, 2017 Waupaca 2017 Circuation by I-Type Item Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Y-T-D Total Adult Audiobook CD ,552 Adult DVD 5,051 4,811 5,272 4,546 4,417 4,348 4,388 32,833 Adult Easy Reader Adult Equipment Adult Fiction 2,029 2,489 2,407 2,113 2,228 2,554 2,302 16,122 Adult Graphic Novel Adult Interlibrary Loa Adult Large Print ,471 Adult Magazine ,083 Adult Music ,962 Adult NonFiction 1,274 1,373 1,516 1,123 1,195 1,216 1,111 8,808 Adult Playaway Adult Reference/Und Adult Software Adult VHS Adult Total 10,284 10,552 11,403 9,757 10,208 10,308 10,003 72,515 Teen Audiobook CD Teen DVD ,593 Teen Fiction ,587 Teen Graphic Novel Teen Magazine Teen Music Teen NonFiction Teen Playaway Teen Software Teen VHS Teen Video games Teen Total , ,775 0 Child Audiobook Child DVD 1,292 1,146 1,198 1,187 1,010 1,672 1,532 9,037 Child Easy Reader 1,524 1,855 2,204 1,636 1,508 2,560 2,527 13,814 Child Fiction ,331 1,187 6,333 Child Game/Toy/Kit Child Graphic Novel ,230 Child Magazine

27 Child Music Item Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Y-T-D Total Child NonFiction ,154 Child Playaway Child Professional C Child Reference Child Software Child VHS Child Total 4,586 4,537 5,605 4,577 4,140 7,156 6,527 37,128 Downloads - ebooks ,754 Downloads - Audio ,353 Total Adult 10,284 10,552 11,403 9,757 10,208 10,308 10,003 72,515 Total Teen , ,775 Total Blu Ray ,513 Total Child 4,586 4,537 5,605 4,577 4,140 7,156 6,527 37,128 Total Renewals 3,874 3,558 4,282 4,346 4,448 3,791 4,166 28,465 Total Circulation 19,895 19,609 22,422 19,586 19,514 22,514 21, , WAU 19,895 19,609 22,422 19,586 19,514 22,514 21, , OWLS 19,789 19,506 22,309 19,476 19,389 22,421 21, , WAU 21,630 21,627 22,338 21,284 20,599 22,421 23,783 22,859 19,705 19,950 20,978 19, , OWLS 21,509 21,471 22,183 21,159 20,483 24,677 23,684 22,722 19,562 19,782 20,835 19, ,383 Municipality Feb Circ % of total March Circ 24, %of total May Circ % of total June Circ % of total July Circ % of total Town of Dayton 2,190 11% 2,454 11% 1,911 10% 2,045 11% 2,752 12% 2,641 12% Town of Farmington 3,292 17% 4,081 18% 3,037 16% 3,000 15% 3,586 16% 3,503 16% Town of Lind 949 5% 963 4% 925 5% 863 4% 1,126 5% 922 4% Town of Waupaca 1,284 7% 1,283 6% 1,148 6% 701 4% 1,034 5% 977 4% Town totals 7,715 40% 8,781 39% 7,021 36% 6,609 34% 8,498 38% 8,043 37% City of Waupaca 8,150 42% 8,862 40% 8,233 42% 8,575 44% 8,968 40% 8,871 41% Cities in Waupaca Co 605 3% 814 4% 512 3% 679 4% 809 4% 841 4% Rural Waupaca Coun 997 5% 1,323 6% 1,404 7% 1,245 6% 1,466 7% 1,106 5% Portage County 1,248 6% 1,651 7% 1,562 8% 1,418 7% 1,517 7% 1,677 8% Waushara County 528 3% 557 2% 473 2% 552 3% 748 3% 708 3% Outagamie County 135 1% 146 1% 161 1% 131 1% 159 1% 203 1% Other 128 1% 175 1% 110 1% 180 1% 256 1% 287 1% Totals 19,506 22,309 19,476 19,389 22,421 21,736

28 Waupaca Public Library Board August 16, 2017 Director s Report July/August 2017 Dominic s last day was Friday August 4. He came in before 6 am to complete the bandwidth project with AT&T. The conversion happened as it was supposed to and they were finished well before the library opened. That morning, the new computer he had installed earlier in the week chose that day to crash. He stayed to solve the problem. We did have time for an exit interview. When asked the question, Why did you choose to leave? He responded that there was no opportunity for advancement in the near future and he really needed a larger income to pay off student loans and eventually save for retirement. We have been talking about doing a salary survey but there is little money to increase compensation. When I spoke to the City Council about the Sick Leave Payout Policy, my intentions may have been misconstrued. I spoke to Council on August 1 and reiterated that I did not want anyone to lose benefit. I have attached my statement to this report. There was certainly fallout, but I am seeing discussion on how we can change the policy so no one loses earned benefit and the City will have an avenue for distribution of the payout with an opportunity to prefund some portion of it. The consultants the City hired to design the landscape and street design for the Square will meet with staff for the first time on August 10. Sue Abrahamson will accompany me to the meeting, since she is very much in tune with kids and families. Portage County responded to the bill sent on our behalf by Bradley Shipps, Interim Director of OWLS. I have attached that letter as part of my report. Bradley is organizing a meeting with Waupaca County and Waushara County Librarians along with Winnefox Assistant Director, Mark Arend. Mark has some ideas about approaching the Towns in Portage County whose residents are heavy users. We have seen some progress through Unique Management in getting long overdue items returned to the Library. We were only billed for sending two accounts to collections in July. The return on investment is quite good when you don t take into account the stale accounts we sent to Unique in January. The security gates and RFID pads have been installed and are in working order. The three selfcheck machines are being stored in the Director s office awaiting installation. Evan Bend from OWLS is still attempting negotiations with Innovative, our circulation software provider, on the cost of the SIP2 licensing and maintenance. I will schedule the installation after the price has been resolved. The Library Foundation asked to vote on funding the SIP2 funding through . My new duties in Dominic s absence include supervising circulation staff. I have started spending time in the Assistant Director s office to be closer to the people that may need my help or direction. Respectfully submitted by Peg Burington 26

29 Waupaca Public Library Board August 16, 2017 Statement to City Council on August 1, 2017 Our Assistant Director has done an outstanding job for our community and our department. I am very happy for his success and support him as he moves on to his next positon. His new community is very lucky to have such a dedicated, knowledgeable leader. He is ready for a Director s position and I m very proud of his success. However, the position he leaves vacant provides essential services for our department and the larger community. I spoke out at the last Council Meeting because I was experiencing sticker shock. Just when I feel as if we may be able to better meet our community needs, a vacancy that can t be filled will take up the energies and resources that we would like to put toward more fully meeting Community needs. I m sure I m not alone. Each one of our departments will face this issue. I do not believe that anyone s earned benefits should be taken away. We have many very loyal and valuable employees who work for the City. I feel we need to find a sustainable solution to the problem. For years, as long as I have been Library Director, the City has struggled to maintain services with rising costs and little increase in revenue. I understand the challenges. I just hope we can work together to find a solution that allows us to retain the quality of life for everyone. 27

30 UNIQUE MANAGEMENT SERVICES, INC. Waupaca Public Library Board August 16, 2017 CREATED: 08/01/2017 9:45 PM WB ACCOUNT STATUS REPORT PAGE: 978 MS. PEG BURINGTON WAUPACA AREA PUBLIC LIBRARY 107 S MAIN ST WAUPACA WI CREDITOR: 1926 WAUPACA AREA PUBLIC LIBRARY DATES LISTED: 01/01/1900 TO 07/31/2017 ALL AMOUNTS LISTED Accounts Submitted : 67 Dollars Submitted : 9, Dollars Received : Bankruptcies : 0 Dollars in Bankruptcy : 0.00 Material Returned : 1, Incorrect Addresses : 12 Dollars in Skiptracing : 1, Dollars Waived : Patron Disputes/Suspends : 0 Dollars in Dispute : 0.00 Accounts in Process : 55 Dollars in Process : 8, # of Accounts Activated : 22 Total Activated : 2, % of Accounts Activated : 40.00% % of Dollars Activated : 36.56% 28

31 Waupaca Public Library Board August 16,

32 Waupaca Public Library Board August 16, 2017 July 2017 Adult Programs Report We hosted three adult programs in July: Writers Week: Write a Better World Writing From Your Life July 10 at 2pm focusing on writing memoirs and poetry 3 people attended Writers Workshop July 11 at 6pm with Nikki Kallio 9 people attended Local Author Readings July 13 at 6pm Local authors share their works 9 people attended Adult Gaming Fridays in the Conference Room from 10am-4pm zero participants Summer Reading Challenge: Online-Read Squared 143 adults registered Paper format reading program 259 adults registered Upcoming Programs August Arts & Music Week: Karaoke Monday August 14 at 6pm It s your night to shine! Smart Phone Photography 101 August 15 at 6pm Learning together with YouTube! Watercolor Free Paint August 17 at 6pm Paint with watercolors, artist on hand to answer questions and show tips and tricks Author Visit with Elizabeth Berg Thursday, August 24 at 12 Noon Fall Lunch & Learn Series September 12- Deb Skyrms, Mindful Living October 10- Nancy Root-Miller, Local Foods November 14- Sue Abrahamson, Introduction to Coding December 12, Peg Burington, Travel Fall Film Series September 7- Twelve Angry Men October 5- Lullaby of Broadway November 2- The Dawn Patrol December 7- It s A Wonderful Life I will be on vacation October 6-14 and Peg Burington will be covering the October Lunch & Learn program for me. Respectfully submitted by Patsy Servey 30

33 Waupaca Public Library Board August 16, 2017 Children s Dept. Board Report July 2017 Two-thirds of the way through our Build a Better World summer, we have been busy imagining, learning and connecting! As of now, we have 526 children registered in our summer library program (29% are enrolled in the online version ReadSquared). We have now completed the STEAM activities in the Labrary (exhibit room) and have moved into more passive programming throughout the department, i.e. scavenger hunts, book bundles, books in a bag, brain teasers, bingo sheets, etc. Our teen and page staff have been most helpful in filling in some circulation desk hours as we have been short a staff person in the busiest of times. I am happy to report that we have a new library assistant in the Children s Dept. Molly Reinke will be trained in August and early September for this hour/week position. We are excited to welcome her to our team. Jan Rademacher and I met with Renee Harms from the Waupaca School District about the possibility of us hosting a monthly Sensory Saturday program. Renee works with students on the autism spectrum and has provided us with program ideas and staff support through training later this fall. We are looking forward to adding this weekend programming to our monthly services in an effort to be more inclusive and to offer families opportunities for fun with their children and social time with other children. Watch for more information as this new program develops. The Children s Dept staff is dedicated to building relationships with the families who visit. With this mission in mind, we hosted our Family Night Out on Friday, July 14 from 5-7pm. The excitement of being locked in the library when it is closed was great fun. We served supper and then provided stations for families to visit, including playing with new technology, making a craft, playing games, having their family photo taken for a READ poster, and participating in a scavenger hunt. The night ended with a flashlight reading session (lights were out). One hundred and sixty young people participated in our Secret Pen Pal Program. Our reveal party on July 27 th was great fun. Watching kids discover their new library friends, some even offering to keep the pen pal letters going, really emphasized the importance of making connections with each other. Of course, the fact that they practiced their writing skills over the summer was the main goal of our program. Many parents asked us to do it again. Every year the Master Gardeners invite me to participate in their Children s Garden Tea Party. This year s event, while dampened with a few raindrops, was a great time to share stories and promote the library. I m always delighted to see our regular library kids taking part in other community projects. While difficult to take our library programming outside the library, our tent at the first City Summer Block Party, July 28, in Rotary Park was a smashing success. We set up our tent and tables and offered families the chance to play with our 3D pens, MagnaTiles, Ozobots (had some technical difficulties with them), and make friendship bracelets. I believe it to be a worthwhile effort to participate in community events to reach families who are not library users. We joined other downtown and area businesses in the Where s Waldo? contest held throughout the month of July. Our participation demonstrates our dedication to being a vital partner in our community. Sue Abrahamson, Children s Librarian 31

34 Waupaca Public Library Board August 16, 2017 July 2017 Board Report Teen Department/SLAG Teen Department Programs Offered: Type: # of Offerings: Attendance: Average attendance/offering: Gaming Week Program D Pens Program Ozobots Program Banana Autopsies Program Dr. Johnson's Zombie Apocalypse Program Banana Autopsies and Dr.Johnson s Zombie Apocalypse were two well-attended programs offered this month for teens. In Banana Autopsies, teens watched videos on what a medical examiner does (don t worry, the videos were not graphic). They also watched a video that taught them the basic baseball stitch for suturing. After the videos, they were instructed to perform a forensic autopsy on the banana victims in front of them. Teens were expected to take detailed notes on exterior and interior findings, as well as denote possible cause of death. Upon completion of the autopsy, they were to use the baseball stitch to suture up their banana victims. Dr. Johnson s Zombie Apocalypse was an escape room-type activity. Teens were brought into Dr. Johnson s Lab (set up in the Makerspace) and told that the not-so-good doctor had plans to unleash a deadly airborne virus that would cause its worldwide victims to reanimate as zombies...but, there is an antidote in a locked briefcase. Their goal was to rummage through Dr. Johnson s desk, computer, and lab to find the codes that will help open the locked briefcase. This program was so exciting for Emily and the teens that attended. There were requests to offer more programs like it--perhaps during early dismissal days. Emily also began training with Dominic this month on technology troubleshooting. Emily already has a fair amount of knowledge in IT and felt like the best person to take on this role during the interim period. She is excited for the new duties and is eager to grow her experience in this area. She is also very happy to be able to help her team. Respectfully submitted by Emily Heideman, Teen Services Librarian August 3,

35 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY POLICY COMMITTEE REGULAR MEETING WEDNESDAY, JULY 19, 2017 LIBRARY CONFERENCE ROOM 6:01 P.M. Present: Library Policy Committee Members Ald. Lori Chesnut, Holly Olsen, Mary Trice and Mary Zimmerman Absent: Glenda Rhodes Also Present: Peg Burington, Library Director, Dominic Frandrup, Assistant Library Director and Emily Heideman 1. CALL TO ORDER 2. APPROVE THE AGENDA MOVED by Ms. Trice, SECONDED by Ms. Zimmerman to APPROVE the Agenda. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. 3. OPEN MEETING LAW This meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 4. DISCUSS PROPOSED CHANGES TO THE MEETING ROOM POLICY AND THE ALLOWANCE FOR SALE OR PROMOTION OF PRODUCTS The meeting room policy is included in the packet, online and changes are shown in red. Ms. Burington said the Library Board asked the Library Policy Committee to consider the allowance of promotion and sale of product. It must be clearly stated on the reservation form if the group is selling, promoting or advertising. She also reviewed other deletions to the policy and the updated reservation form. MOVED by Ms. Trice, SECONDED by Ms. Zimmerman to APPROVE the Meeting Room Policy changes as discussed. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. 5. ADJOURNMENT MOVED by Ald. Chesnut, SECONDED by Ms. Olsen to ADJOURN the Regular July 19, 2017 Library Policy Committee Meeting. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. Meeting adjourned at 6:36 P.M. Holly Olsen, Chairperson Waupaca Area Public Library Policy Committee tj Waupaca Public Library Board August 16,

36 Waupaca Public Library Board August 16, 2017 Chapter 14 Meeting Rooms Meetings are scheduled on a first-come, first-served basis. N o n p r of i t Oorganizations are asked to make a monetary donation for each meeting to cover meeting room expenses. F o r p r o f i t o r g a n i z a t i o n s, p r i v a t e p art i e s, a n d m ee t i ng s that a r e n ot o p en t o the publi c w ill b e c h arg e d a f ee f or u se o f the r o o m s ( $10/ h o u r o r $50 / d a y ). T h is f ee i s t o b e p aid i n f u l l p rio r t o m e e t i n g r o o m u s e. The room reservation form must be signed by an adult at least 18 years of age, who will be responsible for adherence to the policy. The person who signs the reservation form will be regarded as the responsible party for the group. Information must be provided at this time regarding the program and AV equipment needs. There must be an adult present at every meeting. The meeting rooms may be reserved by any group up to 6 months in advance. Use of the meeting rooms does not imply that the Library endorses or supports the viewpoints presented. All library or City committees (Library Board, sub-committees, Foundation, Friends group, library programs and city elections) may book the meeting room an unrestricted number of times. If a Library or City event conflicts with another reservation, the group will be contacted as soon as possible. Room reservations are not confirmed until the reservation form has been completed and signed by the applicant and the library administration. By signing this form, the applicant/group agrees to accept the responsibility and liability relating to the use of the facility. Fees may be charged for damage or cleaning of the room. Meetings may be held between 9:00 AM and 8:00 PM, Monday through Thursday and during other open library hours. Organizations are responsible for their own room setup, clean up and garbage removal. Due to liability issues no one is to be in the building after the library closes. Participants must be admitted to all meetings free of charge. A program which involves the sale, advertising, or promotion of products must be clearly stated on the meeting room reservation form. Groups may choose the meeting rooms based on expected attendance. Meeting Room A (70) Meeting Room B (40), Meetings Room A & B (120 occupancy) or Meeting Room C (12-15). Meeting Rooms A & B are located in the lower level. Meeting Room C is located on the main level. No refreshments are to be served in Meeting Room C. The Teen Program Room or Children s Story Time Room may be available upon request. The meeting rooms may not be used for the following: 1. Aany purpose which may interfere with the regular operation of the library. 34

37 Waupaca Public Library Board August 16, Programs involving the sale, advertising, solicitation, or promotion of products, services, memberships or classes. This includes tutoring where compensation is received. There is a snack kitchen available for beverages or other light refreshments. Use of the snack kitchen must be requested and approved in advance. Some serving utensils are provided. No food warming devices, such as electric roasters, crock pots, etc. are allowed, with the exception of coffee and tea pots. The kitchen must be left clean. Any audiovisual equipment or material needed must be reserved at the time of room booking. The library cannot provide operators for this equipment. If instructions are required, it is suggested that a representative of the group make an appointment with library staff before the meeting. All audiovisual equipment must be checked out at the Circulation Desk by a group representative with a valid library card. The person who checks out the equipment is responsible for any damage incurred. Equipment must be returned to the Circulation Desk at the end of the meeting. No signs or posters may be attached to the walls. Any signs, informational or directional, must be approved by the library administration. Meetings should end on time. Individuals responsible for the meeting should be sure all attendees know where the fire exits are located. No smoking or consumption of alcohol is permitted. Exceptions will be made for library programs in all cases. Exceptions may be made for nonlibrary programs with Library Board approval. By signing the Meeting Room Reservation Form, the applicant agrees that: 1. S/he hashave read the Meeting Room Policy and understands it. 2. S/he understands that any failure to abide by these regulations may result in a loss of meeting room privileges. Failure to notify library staff of a cancellation may also result in loss of meeting room privileges. 3. S/he accepts the financial responsibility for any and all damage caused to the building, furnishings, or equipment beyond normal wear/and or usage as determined by library staff. 4. All all meetings must have adult supervision (someone over 18). Adopted by the Waupaca Area Public Library Board of Trustees July 13, 1993 Revised by the Waupaca Area Public Library Board of Trustees August 9, 1994 Revised by the Waupaca Area Public Library Board of Trustees June 25, 1998 Revised by the Waupaca Area Public Library Board of Trustees February

38 Waupaca Public Library Board August 16, 2017 Revised by the Waupaca Area Public Library Board of Trustees September 13, 2005 Revised by the Waupaca Area Public Library Board of Trustees January 14, 2008 Revised by the Waupaca Area Public Library Board of Trustees November 10, 2009 Revised by the Waupaca Area Public Library Board of Trustees June 8, 2010 Revised by the Waupaca Area Public Library Board of Trustees December 11, 2012 Revisions proposed on August 16,

39 Nonprofit Applicants are asked to make a monetary donation. For profit, private parties, and nonpublic meetings are subject to fees: (10/hour or $50/day) for each meeting. $ Date Staff Waupaca Public Library Board Return to: Waupaca August Area 16, Public 2017 Library 107 South Main Street Waupaca, WI wau@waupacalibrary.org Date(s) Wanted Program Start Time End Time Name of Group Expected Activity (including sales or promotion of products) Expected Attendance Responsible Party Name Address Phone Facilitator (if different from Responsible Party) Room Choice (Circle) Room A (capacity 70) Room B (capacity 40) Room A&B (capacity 120) Room C (capacity 12-15) AV Equipment can be checked out from the Circulation Desk with a valid library card. The person who checks out equipment is responsible for any loss or damage incurred. Equipment must be returned to the Circulation desk after the meeting before the library closes. Overhead Projector Laptop Power-point Projector Dry Erase Board Lectern Easel (Bottom row does not require checkout) The Library reserves the right to restrict use of the kitchen. Only light refreshments and non-alcoholic beverages may be served. We will want to use the serving kitchen ( yes or no ) The Library will not set up your meeting room. Please arrive minutes early to set up chairs and tables as needed. You will be expected to clean up and remove all garbage and recyclables. ******************************************************************************************** I have received and read the Meeting Room Policy and understand the regulations included. I understand that any failure to abide by this policy, by myself, or my group, may result in a loss of future use of the meeting rooms. I accept responsibility for all damage caused to the building, furnishings or equipment beyond normal wear and/or usage as determined by library staff. Responsible Party Signature Staff Signature Date Date Use of the meeting rooms does not imply that the library endorses or supports the viewpoints presented. 37

40 Waupaca Public Library Board August 16, 2017 Waupaca Area Public Library Personnel Committee Meeting Library Meeting Room C Wednesday July 19, 2015, 5:30 (or shortly after the Library Board Meeting) Present Committee Members: Julie Eiden, Holly Olsen, Lori Chesnut, john Ryan & Joe McClone 1. Ms. Eiden called the meeting to order at 5:50 pm 2. Approval of the agenda Motion by Ms. Olsen Second by Ms. Chesnut 3. Open Meeting Law was read into the record: This meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 4. The Personnel Committee convened into closed session under exemption (1) (c) (considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility). Motion by Mr. Ryan Second by Mr. McClone Passed with 5 in agreement on a roll call vote 6. The Committee convened into open session at 6:20 Motion by Ms. Chesnut Second by Mr. Ryan Passed with 5 in agreement on a roll call vote 7. Adjournment Motion by Mr. McClone Second by Ms. Olsen Motion passed unanimously 38

41 Waupaca Public Library Board August 16, 2017 Outagamie Waupaca Library System Board of Trustees June 15, 2017 Meeting Minutes The meeting was called to order at 6:04 p.m. by President Herman at the New London Public Library. PRESENT: Will Bloedow, Bobbie Buchholtz, Patricia Craig, Carol Diehl, Michelle Frola, Peter Gilbert, Paul Girod, Mike Hankins, Marilyn Herman, Cathy Thompson, Marcia Trentlage. EXCUSED: Terry Dawson, Diane Forsythe, David Hovde, Garth Zimmermann. OTHERS PRESENT: Bradley Shipps. Bloedow moved, seconded by Craig, to approve the consent agenda consisting of the minutes of the May 18, 2017 meeting correcting the year 2017 to 2016 under Action Items, checks numbered , inclusive, in the amount of $86,895.62, 5/18/17-6/15/17 payroll-related expenditures in the amount of $61,816.56, the May 31, 2017 financial report. Motion carried. ACTING DIRECTOR'S REPORT The acting director s report was shared in writing prior to the meeting. ACTION ITEMS The personnel committee reported on the new director search process. Three focus groups with member library directors and staff have been scheduled in June and July. Frola moved, seconded by Gilbert, to approve the minutes of the May 30, 2017 personnel committee meeting. Motion carried. Craig moved, seconded by Gilbert, to approve the minutes of the June 8, 2017 facilities committee meeting. Motion carried. Shipps reported on the May 19, 2017 vote of the OWLSnet AAC committee to recommend adoption of the fee structure proposed by the OWLSnet fees committee. Shipps relayed a concern shared by Kristi Pennebecker, director of the Weyauwega Public Library, regarding elimination of the net lender credit in the proposed fee structure. Further research is needed to understand the reasons behind Weyauwega s high ratio. Craig moved, seconded by Trentlage, to adopt the OWLSnet fees structure as proposed and set fees for 2018 as indicated. Motion carried. 39

42 Waupaca Public Library Board August 16, 2017 DISCUSSION ITEMS Board members who attend the focus groups with OWLS member library directors and staff will share their notes with personnel committee chair, Paul Girod, for consideration of the full personnel committee at their next meeting on July 18 th. Shipps updated the board on the potential increase in state aid to public library systems. Funds would be earmarked for projects related to broadband/internet, workforce development, and lifelong learning. Wisconsin Trustee Training Week consists of five webinars scheduled to be held at noon each day, August Board members are encouraged to participate. Contact Bradley if you would like to watch a webinar in the OWLS Nest or if you would like a link to watch one of the archived webinars. We reviewed the Printing Policy. In light of changes to the OWLS printing price list, Shipps will submit a slightly revised policy for approval at the July meeting. The meeting was adjourned by President Herman at 7:00 p.m. Respectfully submitted, Bobbie Buchholtz Secretary/Treasurer 40

43 Waupaca Public Library Board August 16, 2017 From: To: Subject: Date: John Staudenmaier Waupaca Library Peg Burington July in your library Sunday, August 6, :35:59 AM Sunday, August 6, 2017 Dear Peg, I am back home in Detroit, listening to David Darling cello while tending details before the work week begins tomorrow. While saying goodbye to your library near the end of July, I thanked the staff people and asked for your contact information. I told them that it s important to me to tell all of you how important it is that you create and sustain a place of intellectual and aesthetic welcome. I love the mix of people who quietly pile through your door and choose a place to settle in. Computer stations, newspapers, books, films, and meeting places. Two times in my year I get this kind of welcome Waupaca in July, Madision CT in October. Makes me want to stand up in some public place and sing my gratitude. One might think that because I live on the campus of a fine university with an excellent library network, that Waupaca without you would not be a big deal. But it is a big deal, not only the 90 minutes or so I spend in the mornings, but the grace that annoints people who live in Waupaca year round and people who pass through for a few days. Cities need to tend their bodies (water systems, light & power, stores, the post office... ) cities need to tend their souls. Thank you. John Staudenmaier sj Assistant to the President for Mission and Identity, The University of Detroit Mercy Editor Emeritus: Technology and Culture Leonardo da Vinci Medal Award 2011 {Society for the History of Technology} UDM Mission Website homepage: // "There is no way of telling strangers they are all walking around shining like the sun." Thomas Merton 41

44 Waupaca Public Library Board August 16,

45 Waupaca Public Library Board August 16,

46 CITY OF WAUPACA HISTORIC PRESERVATION COMMISSION REGULAR MEETING MONDAY, SEPTEMBER 25, 2017 CONFERENCE ROOM, CITY HALL 5:30 P.M. Present: Commissioners Scott Christie, Chairperson, Joe Bauknecht, Jerry Brown, and Sean McGibbon, Youth Representative Absent: Ald. Lori Chesnut, Claudia Krumsee and Parker Spratlin (all excused) Also Present: none 1. APPROVE THE AGENDA MOVED by Comm. Brown, SECONDED by Comm. Bauknecht to APPROVE the Agenda. 4 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. 2. MINUTES FROM THE APRIL 24, 2017 MEETING MOVED by Comm. McGibbon SECONDED by Comm. Bauknecht, to APPROVE the Minutes from the April 24, 2017 meeting. 4 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. 3. UPDATE ON WAUPACA HISTORIC WALKING TOUR Comm. Christie said he has most of the information completed for the Waupaca Historic Walking Tour. He said he would like everyone s input on the tour. There is information for approximately homes. There is one house on Main Street that represents an architectural style, (Dutch Colonial Revival) that is not seen very often and is a very good example with no information. He said the next step in a search if they can t find anything at the library, would be to search the tax rolls. There was general discussion regarding the possibility the original parcel could have been split. Comm. Christie said there are tax rolls going back to the late 1850 s at City Hall. Comm. Christie asked the other members regarding their opinion to only include historic homes instead of buildings downtown due to the huge amount of information. There was general discussion regarding the subject, how many homes to include, how much detail, etc. Comm. Christie suggested the possibility of reviewing the pictures collected to make final determinations as a group. There was continued discussion regarding the subject. Comm. Christie said he would like to try to gather some pictures of historic homes and to include them alongside the current pictures.

47 Historic Preservation Commission Meeting September 25, NEW BUSINESS There was general discussion regarding the possibility of a website to have more information available on historic homes in Waupaca. There was general discussion regarding creating a database with historic home information to allow for more detail as a project. Comm. Christie will ask Mr. Josh Werner, the City s IT Community Media Director to attend the next meeting. There was general discussion regarding adding a person from the Waupaca Historical Society to the commission. 5. CONFIRM NEXT MEETING - MONDAY, OCTOBER 23, 2017 The next meeting was changed to Monday, November 27, 2017 at 5:15 p.m. 6. ADJOURNMENT MOVED by Comm. Spratlin, SECONDED by Comm. Christie to ADJOURN the September 25, 2017 Historic Preservation Commissions Meeting. 4 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 6:00 p.m. Scott Christie, Chairperson Historic Preservation Commission tj 2

48 CITY OF WAUPACA WAUPACA REGIONAL RECYCLING & COMPOST COMMISSION REGULAR MEETING MONDAY SEPTEMBER 18, 2017 COUNCIL CHAMBERS, CITY HALL 4:00 P.M. Present: Commissioners Mary Trice, Chairperson, Town of Waupaca, Craig Nelson, Town of Farmington, Ald. Alan Kjelland, City of Waupaca, Jeff Barlow, Town of Dayton and Andy Jensen, Town of Lind Absent: none Also Present: Director of Public Works Justin Berrens, Roger Hansen, City of Waupaca Street Superintendent, Deb Krogwald, Waupaca County and Tom Claussen, Waupaca County PTF ROLL CALL CALL TO ORDER OPEN MEETING STATEMENT Chairperson Mary Trice read the following statement: This meeting and all other meetings of this Commission are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes, so that the citizens may be aware of the time, place, and agenda of this meeting. APPROVE OR AMEND AGENDA MOVED by Ald. Kjelland, SECONDED by Comm. Nelson to approve the agenda as presented. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. MINUTES FROM THE MAY 22, 2017 MEETING MOVED by Ald. Kjelland, SECONDED by Comm. Nelson to Approve the Minutes from the May 22, 2017 meeting. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. REVIEW OF THE YEAR TO DATE BUDGET ENDING AUGUST 31, 2017 Justin Berrens discussed the equipment rental budget line item and explained the breakdown of the use of City equipment at the Recycling Center. He said there were two invoices both from Go Green for spring chipping and the second was for chipping after the June 11 storm. Roger Hansen added that the Go Green invoice was erroneously taxed in the approximate amount of $500, a new invoice will be provided. There are additional wood chips to be sold but he explained that the price is going down, mainly because Go Green will be losing their contracts to the power plants. Mr. Hansen said that sometime in the near future the Recycling Center will not be able to get rid of the chips, they are currently being paid $50/load. Mr. Berrens submitted the Disaster Declaration to Waupaca County Emergency Management which in turn submitted them to the State but he has been told that chances are slim for the City to be reimbursed for storm damage. Apparently there are other areas within the State that had sustained more damage and are worse off than Waupaca County. Mr. Berrens reported on the line item for recycling supplies and said it is for purchasing of tags for the Pay-bythe Bag program. He felt the Recycling Center was looking pretty good in the long run and they should end the year with funds in the account.

49 Waupaca Regional Recycling & Compost Commission September 18, 2017 FY2018 BUDGET DISCUSSION Mr. Berrens explained the proposed FY2018 budget as included in their packet by stating that they expected an increase in aluminum by $500, the bag tag line has been reduced by $5,000 and licensing and fees has increased by $50 over last year. He added those were the only changes made to the budget for FY2018. MOVED by Ald. Kjelland, SECONDED by Comm. Barlow to Approve of the FY2018 Budget as presented. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. DISCUSSION OF A PROCEDURE TO FOLLOW TO OPEN THE SITE IN AN EMERGENCY Chr. Trice wanted a procedure in place for opening the recycling site when there is a storm emergency. There was general discussion regarding the circumstances surrounding the emergency and that each Township Chairperson, as well as the City Mayor should be notified and allowed to vote or voice their opinion on opening the Recycling Center for an extended period of time during the emergency. MOVED by Ald. Kjelland, SECONDED by Comm. Trice to use the following procedure by contacting each Town Chairperson and the City Mayor to take a vote to allow the Recycling Center to be open for an extended period of time during any emergency, understanding that there will be costs involved. A special meeting will be called if needed. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. CITY OF WAUPACA REPORTS: JUSTIN BERRENS, PUBLIC WORKS DIRECTOR AND ROGER HANSEN, STREET SUPERINTENDENT Justin Berrens reported that the Pay-by-the-Bag tags are still trending around $33,000 in revenue. Roger Hansen said that if the Recycling Center hours were cut during the winter months they could have a significant cost savings to the budget. He suggested cutting 4 hours each week by closing at 1:00 p.m. on Saturday versus 5:00 p.m. during the winter months only. Ald. Kjelland suggested doing some research as to how many citizens visit the center each day they are open. There was general discussion regarding advertising and getting the word out to the communities. Chr. Trice said she would add this to the next agenda for further discussion and a vote. Roger Hansen mentioned that he would like to give the current employee a raise effective on January 1, He said he has been trying to find another person willing to work part time and is not having any luck in doing so. The current employee is doing a great job and is very reliable and is deserving of a raise. MOVED by Comm. Trice, SECONDED by Ald. Kjelland to give the current site attendant (James) a $.50 raise per hour effective January 1, 2018, 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.** 2

50 Waupaca Regional Recycling & Compost Commission September 18, 2017 **CLERK S NOTE: In speaking with City Attorney John Hart, he confirmed that the above motion is null and void as this item was not properly noticed on the agenda as an action item. This item will be placed on a future agenda for re-consideration and action at that time. RESPONSIBLE UNIT REPORT WAUPACA COUNTY Deb Krogwald reported they are having an appliance round-up at the PTF. She provided a summary of the materials that are taken out of the PTF which will be given to the Waupaca County Board as well. She mentioned the markets have been very good and they have brought in more revenue which helps offset the costs. They are still dealing with the 40% reduction from State Funding which started in ANY OTHER BUSINESS, WHICH MAY COME BEFORE THE COMMISSION AND IS ALLOWED BY LAW None. SET NEXT MEETING DATE The Commission set their next regular meeting date for Monday, May 21, 2018 at 4:00 p.m. ADJOURNMENT MOVED by Ald. Kjelland, SECONDED by Comm. Jensen to Adjourn the Regular September 18, 2017 Waupaca Regional Recycling & Compost Commission Meeting. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. Meeting adjourned at 4:55 P.M. Commissioner Mary Trice, Chairperson Waupaca Regional Recycling & Compost Commission ss 3

51 CITY OF WAUPACA DEER MANAGEMENT AD HOC COMMITTEE SPECIAL MEETING TUESDAY, AUGUST 22, 2017 COUNCIL CHAMBERS CITY HALL 6:00 P.M. 1. CALL TO ORDER Chr. Kjelland called the meeting to order. 2. ROLL CALL Present: Ald. Alan Kjelland, Chairperson, Chris Anthony, Barb Haen, Steve Johnson, Judith Shwonek and Sue Reniewicki Absent: Ald. Chuck Whitman, Ald. Lori Chesnut and Loren Fritz, (all excused) Also Present: Henry Veleker, City Administrator/Clerk, Chief Brian Hoelzel, Jack Tomlinson, WDUX and Angie Landsverk, Waupaca County Post 3. CLERK TO READ OPEN MEETING STATEMENT Ald. Kjelland stated this meeting and all other meetings of the City are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting. 4. APPROVE AGENDA MOVED by Mr. Johnson, SECONDED by Ms. Anthony to APPROVE the agenda as printed. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. 5. APPROVE MINUTES JUNE 11, 2017 MEETINGS MOVED by Ms. Haen, SECONDED by Mr. Johnson to APPROVE the July 11, 2017 minutes. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. 6. UPDATES ON VARIOUS ASPECTS OF THE MANAGED BOW HUNT Deer Hunt Coordinator Recruitment Mr. Veleker said there was no response to the advertising. He contacted the insurance carrier to find out if the Deer Hunt Coordinator was brought in-house, would it impact our insurance in any way and found it would not. He said he was looking at whether these duties could be carved out into an existing position in the City and managed with hunters that are still volunteers. The bigger picture are the budgets and how it would be implemented and additional wages to compensate for the employee s additional time. There was general discussion regarding monetary compensation for a Deer Hunt Coordinator whether it is a current City employee or an outside person. There was general discussion regarding where funding would come from.

52 Deer Management Ad Hoc Committee August 22, 2017 Mr. Veleker said originally the committee ran with the idea the Deer Hunt Coordinator is a volunteer based on the person running it in Wisconsin Rapids. He explained the purpose of his call to the insurance company was to check on liability if a person was hired as the Deer Hunt Coordinator. He said the insurance person thought it would be better for the City, as the City has liability insurance as an organization. He said we also have coverage for volunteer hunters. Ald. Kjelland said Council has not yet taken up the issue of budgets yet. He informed Council that there may be a future request in the budget for funding of deer management. No action. WDNR Deer Nuisance Permit Mr. Veleker said the City has received tags for the WDNR Deer Nuisance Permit. Clerk s Note: There was discussion as to the number received. Mr. Veleker confirmed that 20 permits had been received. No action. Publicity/Public Awareness Ald. Kjelland said he has been on the two radio stations in town but has not talked with the Waupaca County Post West. He said he hopes to get some space in one of the upcoming issues and will work it out with Ms. Angie Landsverk. No action. Property Owner Notifications Mr. Veleker said there is nothing new regarding the property owner notification because he thinks the deer hunt rules are still in flux. He said he was confused regarding the hunt being held on City property. Ald. Kjelland said there may be some property owners with large properties that may want their land to be hunted. Mr. Veleker said the letter did not go out due to the rules not being done. No action. 7. DISCUSSION AND DECISION ON HAVING INITIAL HUNTS ON CITY OWNED PROPERTY AND ROTATING THE PROPERTIES Ald. Kjelland asked if there was any other discussion regarding the hunting on City property. There was general discussion that the Deer Hunt Coordinator would make those decisions based on the deer population at that time. There was general consensus that City parks and the cemetery would be excluded from the hunt list. 2

53 Deer Management Ad Hoc Committee August 22, OTHER BUSINESS Mr. Veleker said he has received some calls regarding hunting being allowed in the City. He said we don t know that hunting in the City has been happening but it is suspected. He asked the committee if there was more that could be done to advertise that hunting is allowed. Ms. Renwiecki said the committee was going to send letters to property owners with 10 acre parcels and would also let them know there may be hunters available. Ald. Kjelland said this falls under publicity and public awareness and said an article in the Waupaca County Post would further that cause. He asked what other venues there are to get the information out. There was general discussion regarding the need for a Deer Hunt Coordinator and the need for more public education regarding the ability to hunt within the City with the appropriate permits. Bow Hunting is allowed on private property with owner permission and neighbor s permission within 100 yards. Hunting is prohibited by City ordinance within City parks. There was general discussion regarding the need for more public education and that being the main responsibility of the committee. There was general discussion regarding bow hunting season beginning in September and continued discussion regarding the need for a Deer Hunt Coordinator. No Action. 9. SET NEXT MEETING DATE There was general discussion regarding the upcoming budget process and the possibility of disbursing the nuisance tags. There was general consensus that there is no need to set a meeting date at this time. 10. ADJOURNMENT MOVED by Mr. Johnson, SECONDED by Ms. Haen to ADJOURN the August 22, 2017 Deer Management Ad Hoc Committee Meeting, subject to call. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 6:36 p.m. Ald. Alan Kjelland, Chairperson Deer Management Ad Hoc Committee tj 3

54 CITY OF WAUPACA AIRPORT BOARD MEETING REGULAR MEETING WEDNESDAY, SEPTEMBER 27, 2017 CONFERENCE ROOM, WAUPACA MUNICIPAL AIRPORT BRUNNER FIELD 5:30 P.M. Present: Ald. Mary Phair, Alternate Chairperson, John Gusmer, Shane Lehman, Waupaca Foundry Representative, Anya Harrington, Alternate Youth Representative and James Woroniecki Absent: Jeff Lange and Ald. Paul Hagen (both excused) Also Present: Beth Andersen, Fixed Base Operator, Henry Veleker, City Administrator/Clerk and Mark Harrington 1. APPROVE AGENDA MOVED by Mr. Woroniecki, SECONDED by Mr. Lehman to APPROVE the Agenda as presented. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. 2. INTRODUCTION OF NEW YOUTH ON BOARD MEMBER MYA SNYDER Ms. Snyder was not in attendance, but the Alternate Youth Representative Anya Harrington was present and introduced to the Board. 3. APPROVE THE MINUTES OF THE JULY 12, 2017 MEETING MOVED by Mr. Woroniecki, SECONDED by Mr. Gusmer to APPROVE the minutes of the July 12, 2017 meeting as printed. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. 4. DISCUSSION /CONSIDERATION ON MOVING AIRPORT BOARD MEETING LOCATION TO THE CITY HALL COUNCIL CHAMBERS Mr. Veleker gave a quick background regarding moving the location of the Airport Board meetings to Waupaca City Hall Council Chambers. He said the city government is trying to be more transparent by airing all meetings on the city s local WINTV station for public viewing. Tabled until the next meeting when Chairperson Ald. Paul Hagen is present for discussion. MOVED by Mr. Gusmer, SECONDED by Mr. Lehman to TABLE Consideration to move the Airport Board Meeting location to the City Hall Council Chambers. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. 5. REVIEW MANAGER S REPORTS FOR SEPTEMBER 2017, HANGAR REPORT AND TRAFFIC COUNT REPORT BETH ANDERSEN, PLANE GUYS AVIATION Beth Andersen reported that this was the 8 th consecutive year for the Cherokees to Oshkosh to visit Waupaca Municipal Airport for the EAA and they will be back again next year. The Piper Cessna Flyer Group were here again for their training exercises, they have grown from 12 members when they originally started in 2009 to 80 plus members now. The traffic count reports 719 passengers with over 1000 operations during the 2 weeks of

55 Airport Board Meeting September 27, 2017 EAA. Chapter 444 also held a successful Hamburger Social during the EAA for all members and visitors. The annual fuel farm inspection was completed by the State and they found 2 sensors not working and they have since been repaired. The State inspector also commented that the old fuel farm should be repainted as it is currently being used for the de-icer for the runways. Ms. Andersen has been looking into the best possible way to paint it as well as getting quotes from area painters to stay under budget. She mentioned that the terminal roof is leaking and in need of repair and she has also been getting quotes to replace/repair it. Members from Chapter 444 have volunteered to supply the labor for replacing the roof if the city would supply the shingles and materials required. Mr. Veleker will check into obtaining the shingles and materials. Ms. Andersen also reported that some asphalt had to be replaced by the T-Hangars and BOA will not close the project until all of the ramp repairs are completed to the city s satisfaction. 6. AWARD OF SNOW REMOVAL CONTRACT Ms. Andersen reported that she received one proposal for snow removal services from Brian Long, Belleview Farms and recommended that the Board award this contract to him. Mr. Long is the Vice President of Chapter 444 and is very interested in keeping the airport open and operating smoothly during the winter months. Mr. Veleker said the city would prepare a contract for Council to approve and Mr. Long would need to supply the city with a Certificate of Liability Insurance. MOVED by Mr. Woroniecki, SECONDED by Mr. Lehman to APPROVE entering into a Snow Removal Contract for with Brian Long, Belleview Farms. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. 7. LIST OF BILLS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE BOARD The list of bills were included in the packet and reviewed by the Board. MOVED by Mr. Gusmer, SECONDED by Mr. Lehman to APPROVE the bills as presented. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. 8. CONFIRM NEXT REGULAR MEETING DATE NOVEMBER 15, 2017 The Airport Board confirmed the next regularly scheduled meeting date for November 15, ADJOURNMENT MOVED by Mr. Lehman, SECONDED by Mr. Woroniecki to ADJOURN the September 27, 2017 Regular Airport Board Meeting. 5 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote. Meeting adjourned at 6:04 p.m. Ald. Mary Phair, Alternate Chairperson Airport Board ss 2

56 CITY OF WAUPACA COMMITTEE OF THE WHOLE SPECIAL MEETING TUESDAY, SEPTEMBER 5, 2017 COUNCIL CHAMBERS, CITY HALL 7:01 PM 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time. 2. ROLL CALL Present: Mayor Smith, Chairperson, Alderpersons Steve Hackett, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Chuck Whitman, Mary Phair and Eric Olson Absent: Ald. Lori Chesnut and Ald. Paul Hagen (both excused) Others in Attendance: Kathy Kasza, Finance Director/Treasurer, Brennan Kane, Development Director, Justin Berrens, Director of Public Works, Peg Burington, Library Director, Aaron Jenson, Parks and Recreation Director, Chief Brian Hoelzel, Sandy Stiebs, Deputy Clerk, Henry Veleker, City Adminstrator/Clerk, Brian Ruechel and Justin Fischer, R.W. Baird 3. APPROVE AGENDA MOVED by Ald. Kjelland, SECONDED by Ald. Hackett, Council APPROVES the agenda as presented. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. 4. FY 2018 BUDGET WORKSHOP CAPITAL IMPROVEMENT PLAN (CIP) Mayor Smith said the meeting is informational. Ms. Kasza said the Capital Improvement Plan (CIP) Discussion Draft , is included in the packet. She said these are request given to her by each of the departments and nothing was moved. She briefly reviewed some of the goals of the CIP. One of the goals is to maintain a debt service levy of no more than the prior year which is at $1.3M and this plan continues that goal. She gave a brief overview of definitions, funding sources and priority of the projects included in the report.

57 Committee of the Whole Meeting September 5, 2017 Ms. Kasza briefly reviewed the Expenditures and Sources Summary as shown below and beginning on page 9 of the discussion draft.

58 Committee of the Whole Meeting September 5, 2017 Expenditures and Sources Summary, continued. Ms. Kasza gave a brief overview of the Projects and Funding Sources by Department as included in the packet. She asked each department to give an overview of their projects and funding sources beginning on page 11 of the Capital Improvement Plan (CIP) Discussion Draft She said 2020, 2021 and 2022 are not set in stone but are more speculative regarding the dollar amount that may come through and be needed for projects. There was general discussion between Mayor Smith and Ms. Kasza regarding the funding and tax levy limits for the projects included in the Capital Improvement Plan (CIP) Discussion Draft Ms. Kasza said that by holding off borrowing until October, a principal payment will not be due for 18 months. Ms. Kasza briefly reviewed the charts regarding outstanding debt and debt service tax levy as shown below.

59 Committee of the Whole Meeting September 5, 2017

60 Committee of the Whole Meeting September 5, 2017 For more information included in the Capital Improvement Plan (CIP) Discussion Draft , please click on the link below. Mayor Smith thanked Ms. Kasza and staff for the presentation. Mr. Veleker said the next Committee of the Whole meeting will be held October 3 rd following the Council meeting and will include personnel related items such as health insurance, raises and longevity pay options. 5. ADJOURNMENT MOVED by Ald. Kjelland, SECONDED by Ald. Phair Council ADJOURNS until the next Regularly Scheduled meeting on Tuesday, October 3, 2017, subject to call. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. MEETING ADJOURNED AT 8:09 PM. Mayor Brian Smith tj

61 CITY OF WAUPACA COUNCIL PROCEEDINGS REGULAR MEETING TUESDAY, SEPTEMBER 5, 2017 COUNCIL CHAMBERS, CITY HALL 6:02 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time. 2. PLEDGE OF ALLEGIANCE 3. CLERK TO READ OPEN MEETING STATEMENT Sandy Stiebs, Deputy Clerk stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting. 4. ROLL CALL Present: Mayor Brian Smith, Alderpersons Paul Mayou, Steve Hackett, Alan Kjelland, Scott Purchatzke Dave Peterson, Chuck Whitman, Mary Phair and Eric Olson Absent: Ald. Lori Chesnut and Paul Hagen, (both excused) Also Present: Sandy Stiebs, Deputy Clerk, Police Chief Brian Hoelzel, Aaron Jensen, Parks and Recreation Director, Justin Berrens, Public Works Director, Peg Burington, Library Director, Brennan Kane, Development Director, Kathy Kasza, Finance Director/Treasurer, and Henry Veleker, City Administrator/Clerk A quorum was declared. 5. APPROVAL OF CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, Second Reading of Ordinances, if received a unanimous recommendation at the previous meeting, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the

62 Council Proceedings September 5, 2017 appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: a. All-Net Consulting: Invoice No WOL.Net July Billing - $3, B) MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Waupaca County Economic Development Corp. (WCEDC) July 2017 Report C) APPROVAL OF BILLS CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none E) MEETING MINUTES: 1. AIRPORT BOARD Minutes of a Regular Meeting on July 12, BOARD OF REVIEW Minutes of a Special Meeting on July 12, DEER MANAGEMENT AD HOC COMMITTEE Minutes of a Special Meeting on July 11, PARKS AND RECREATION BOARD Minutes of a Regular Meeting on July 6, COUNCIL PROCEEDINGS Minutes of a Regular Meeting on June 20, 2017 MOVED by Ald. Hackett SECONDED by Ald. Kjelland, Council APPROVES of the Consent Agenda as printed. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. 6. REGULAR AGENDA Under Announcements and Correspondence Letter A, No. 1 a corrected Proclamation was distributed. MOVED by Ald. Phair SECONDED by Ald. Whitman Council APPROVES of the Regular Agenda as amended with handout. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A. ANNOUNCEMENTS AND CORRESPONDENCE: 1. Proclamation Waupaca Area Chamber of Commerce Mayor Smith read the proclamation into record. B. PUBLIC INPUT-NON AGENDA ITEMS:

63 Council Proceedings September 5, 2017 Hannah Butkiewicz 115 E. Fulton St. regarding Oz Natural Area Sophia Butkiewicz 124 E. Lake St. regarding Oz Natural Area Kari Esbensen 124 E. Lake St. regarding Oz Natural Area Russ Butkiewicz 124 E. Lake St. regarding Oz Natural Area Each person read a prepared statement regarding the Oz Natural Area as to the origins of their family involvement in creating an environmental safe haven, the importance of land stewardship, and other items regarding the Oz Natural Area donation. Each person kept it to approximately two minutes or less. Mayor Smith said this request has already been added to the September 19, Council meeting. Mayor Smith Congratulations to Ald. Dave Peterson as Coach of Waupaca Lakemen in their 15 th Grand Championship win in 72 years of the BABA. Ald. Dave Peterson thanked the Parks and Recreation Department for taking care of the fields and thanked the community and businesses for their support. 8. UNFINISHED BUSINESS: a. Deer Management Committee Update Ald. Alan Kjelland Ald. Kjelland gave a brief update regarding the last meeting on August 29, He said they finalized the rules for the hunt. He said there have been no volunteers to take on the role of Deer Hunt Coordinator and were contemplating the possibility of using City employees. He said that has not been decided at this time. He mentioned there was an article in the County Post talking about the program and an outline of the rules for a non-managed hunt. He signed letters to 28 property owners in the City limits outlining the deer hunt program and making sure they know they can allow hunting on their property outside of a managed deer hunt. Ald. Kjelland said the committee has decided not to meet again until or unless something requires them to meet. Mayor Smith mentioned bow hunting season opens on Saturday, September 16, Chief Hoelzel briefly reviewed the permit to discharge a bow within the City at a cost of $10 with the permit good for two years. 9. NEW BUSINESS: a. License Report No. 1382, Operator s Licenses Henry Veleker, City Administrator/Clerk

64 Council Proceedings September 5, 2017 MOVED by Ald. Kjelland, SECONDED by Ald. Olson, Council APPROVES License Report No. 1382, Operator s Licenses, pending background checks and payment of any fines owed to the City. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. 10. MOTION TO CONVENE INTO CLOSED SESSION IN ACCORDANCE WITH SECTION 19.85(1)(g) WISCONSIN STATE STATUTES AS IT CONCERNS CONFERRING WITH LEGAL COUNSEL FOR THE GOVERNMENTAL BODY WHO IS RENDERING ORAL OR WRITTEN ADVICE CONCERNING STRATEGY TO BE ADOPTED BY THE BODY WITH RESPECT TO LITIGATION IN WHICH IT IS OR IS LIKELY TO BECOME INVOLVED MOVED by Ald. Kjelland, SECONDED by Ald. Peterson Council CONVENES into Closed Session in Accordance with Section 19.85(1)(g) Wisconsin State Statutes as it Concerns Conferring with Legal Counsel for the Governmental Body who is rendering Oral or Written Advice Concerning Strategy to be adopted by the Body with respect to litigation in which it is or is likely to become involved. ON THE CALL OF THE ROLL Ald. Olson, Ald. Kjelland, Ald. Mayou, Ald. Hackett, Ald. Purchatzke, Ald. Phair, Ald. Whitman, and Ald. Peterson, voted aye, 0 voted nay, 2 absent. MOTION CARRIED ON A ROLL CALL VOTE. The time into Closed Session is 6:24 p.m. 11. MOTION TO RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION MOVED by Ald. Whitman, SECONDED by Ald. Hackett Council RECONVENES into Open Session in Accordance with Section 19.85(1)(g) Wisconsin State Statutes as it Concerns Conferring with Legal Counsel for the Governmental Body who is rendering Oral or Written Advice Concerning Strategy to be adopted by the Body with respect to litigation in which it is or is likely to become involved. Resolution No (2017), A Resolution Adopting the City of Waupaca Downtown Redevelopment and Streetscape Plan. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. The time into open session is 6:53 p.m. MOVED by Ald. Hackett SECONDED by Ald. Kjelland, Council APPROVES of the Memorandum of Understanding between the City of Waupaca and Waupaca County regarding real estate taxes and 25% of the interest to be paid and deferred until the lots are sold as it concerns the Woodland Park Estates Subdivision, Mr. Jerry Lyons, Owner. ON THE CALL OF THE ROLL Ald. Hackett, Ald. Purchatzke, Ald. Peterson, Ald. Kjelland, Ald. Mayou, Ald. Olson, Ald. Phair and Ald. Whitman, voted aye, 0 voted nay, 2 absent. MOTION CARRIED ON A ROLL CALL VOTE. MOVED by Ald. Hackett SECONDED by Ald. Kjelland, Council AGREES to the Settlement between the City of Waupaca and Jerry Lyons for an amount of $50,000 and 20 lots in Woodland Park Estates Subdivision. ON THE CALL OF THE ROLL Ald. Phair, Ald. Mayou, Ald. Whitman, Ald. Hackett,

65 Council Proceedings September 5, 2017 Ald. Peterson, Ald. Olson, Ald. Purchatzke and Ald. Kjelland, voted aye, 0 voted nay, 2 absent. MOTION CARRIED ON A ROLL CALL VOTE. 12. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) NO ACTION REQUIRED: None. 13. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR Mayor Smith reminded Council members of the upcoming Committee of the Whole after the Council meeting. 14. ADJOURNMENT MOVED by Ald. Olson, SECONDED by Ald. Peterson, Council ADJOURNS until the next Regular Council Meeting on Tuesday, September 19, 2017 at 6:00 p.m. subject to call. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. MEETING ADJOURNED AT 6:58 P.M. Mayor Brian Smith tj

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67 ORDINANCE NO (2017) AN ORDINANCE AMENDING CHAPTER 10, PUBLIC NUISANCES, NOXIOUS WEEDS AND MAINTENANCE OF VEGETATION OF THE MUNICIPAL CODE OF THE CITY OF WAUPACA The Common Council of the City of Waupaca do ordain as follows: SECTION 1. Municipal Code of the City of Waupaca Section 10.10(10), APPEALS, is hereby repealed and recreated to read as follows: 10.10(10) NOXIOUS WEEDS AND MAINTENANCE OF VEGETATION (a) Purpose. It is the purpose of this Section to prohibit the uncontrolled growth of vegetation and to control noxious weeds and invasive species, while permitting the planting and maintenance of planned natural landscaping that add diversity and richness to the quality of life. There are reasonable expectations regarding the proper maintenance of vegetation on any lot or parcel of land. It is in the public s interests to provide standards regarding the maintenance of vegetation because vegetation which is not managed can decrease the value of nearby properties and threaten the public health and safety. It is also in the public s interests to encourage diverse landscaping treatments, particularly those that encourage the preservation, restoration, and management of native plant communities which can be economical, low maintenance and effective in soil and water conservation. The City enacts this Section to balance these competing interests. (b) Definitions. Destroy means the complete killing of weeds or the killing of weed plants above the surface of the ground by the use of chemicals, cutting, tillage, cropping system, or any or all of these in effective combination, at a time and in a manner as will effectively prevent the weed plants from maturing to bloom or flower stage. Garden means a cultivated area dedicated to growing vegetables and fruits in a well defined location. Native Plants means those grasses (including prairie grasses), sedges (solid, triangular stemmed plants resembling grasses), forbs (flowering broadleaf plants) that are native to or naturalized to the State of Wisconsin. Native plants do not include weeds. Noxious Weeds means any plant listed under Wisconsin Invasive Species Rule (Ch. NR 40, Wis. Admin. Code) and shall also include but not be limited to the following: (1) Canada Thistle or other thistles (2) English Carloc or Wild Mustard (3) Field Bindweed, commonly known as Creeping Jenny (4) Burdock (5) Ragweed (6) Poison Ivy (7) Leafy Spurge (8) Purple Loosestrife (9) Stinging/Burning Nettle (10) Multiflora Rose

68 (11) Buckthorn (12) Wild Parsnip (13) Cocklebur (14) Pigweed (15) Smartweed (16) Garlic Mustard Ornamental Grasses and Groundcovers means grasses and groundcovers not indigenous to Wisconsin. Ornamental grasses do not include turf grasses and weeds. Planned Natural Landscaping means a planned, intentional and maintained planting of native plants, ornamental grasses and groundcovers, rain gardens, shrubs and trees. Planned natural landscaping does not include any species of turf grasses and is not intended to allow a property owner to ignore lawn care duties. Planned natural landscaping does not include gardens. Rain Garden means a native plant garden that is designed not only to aesthetically improve properties, but also to reduce the amount of storm water and accompanying pollutants from entering streams, rivers and lakes. Turf Grasses means grasses commonly used in regularly cut lawns or play areas including bluegrass, fescue or rye grass blends or any other similar grasses. (c) Control of Noxious Weeds. (1) As provided in Wis. Stats , the City shall require that all noxious weeds shall be destroyed prior to the time in which such plants would mature to the bloom or flower state. (2) Any undeveloped parcel larger than one acre in size shall destroy noxious weeds and cut long grass and vegetation to twelve (12) inches in height within the right of way and within 20 feet of any abutting developed property. (3) Any parcel with improvement upon it or a parcel less than one acre in size shall destroy noxious weeds and cut and maintain long grass and vegetation to a height of twelve (12) inches or less. (4) This section shall not apply to: (a) Gardens, (b) Plants located on shoreland within 35 feet of the ordinary high water mark, (c) Plants located within environmentally sensitive areas such as steep slopes, drainage ways, wetlands, and protective buffer areas, or (d) Planned natural landscaping that is wholly contained within the parcel on which it is planted and maintained. The cost of destroying the weeds shall be charged and assessed in the manner provided by Section of this code. (d) Requirement of Planned Natural Landscaping. (1) Turf grass is to be eliminated and the native plants, trees and shrubs are to be planted through transplanting or seed by humans or mechanical means. (2) Setbacks The setback area shall be regularly cut turf grass, trees, shrubs, mulch, wood chips, or landscape stone. Setbacks are distances are defined as:

69 (a) Five (5) feet from front lot line when adjacent to a public sidewalk and 0 feet from front lot line if there is no public sidewalk. (b) Five (5) feet from rear and side lot lines (c) No setback is required on side and rear lot lines if any of the following conditions exist: i. There is a sight tight fence along the lot lines. ii. The native landscaping abuts a neighboring planned natural landscaping area. iii. The native landscaping abuts a public park/ open space. iv. The native landscaping abuts a natural area. (3) Application. (a) Any owner of land in the City of Waupaca may apply for approval of a planned natural landscaping, where the grasses exceed twelve (12) inches in height and consist of noninvasive native Wisconsin vegetation, with the Community and Economic Development Department. (b) A planned natural landscaping means site and written plans relating to management of the lawn which contains setback distances of the lawn upon which the plantings will exceed twelve (12) inches of height, a statement of intent and purpose for the lawn, a description of the vegetation types, plants and plant succession involved and the specific management and maintenance techniques to be employed. The management plan must include provisions for cutting at a length not greater than twelve (12) inches in the setback area. (c) When, in the opinion of the Fire Chief, the presence of a planned natural landscaping may constitute a fire or safety hazard due to weather and/ or other conditions, the Fire Chief may order the cutting of the planned natural landscaping to safe conditions. As a condition of receiving approval of the planned natural landscaping permit, the property owner shall be required to cut the planned natural landscaping within the three (3) days upon receiving written direction from the Fire Chief. (e) Enforcement and Penalties. (1) Upon receipt of a complaint of unmanaged plant growth and/or noxious weeds, the Code Compliance Officer or designee will inspect any lot or property adjacent to or adjoining a lot to review compliance with provisions of this ordinance. If violations are noted, the Code Compliance Officer or designee shall on the first violation of the season notify the party responsible for the property that shall request compliance within seven (7) days from the date of the notice. Said notice shall inform the owner that subsequent violations during the current season shall be corrected by the City without further notice. If such violation is not corrected within seven (7) days, the City will authorize and conduct action to bring the property into compliance and bill the property owner for such efforts under section and The City shall bring the property into compliance and bill the property for each violation thereafter. (2) Code Compliance Officer or designee shall have the authority to revoke an approved planned natural landscaping permit if the owner fails to maintain the planned natural landscaping or comply with the provisions set forth in this section. SECTION 2. Municipal Code of the City of Waupaca Section 10.10(11) APPEALS, is hereby created to read as follows: 10.10(11) APPEALS. Any person aggrieved by any order or action of the City Forester may file a written complaint with the City Council. The City Council shall act upon that complaint at a

70 future regularly scheduled meeting upon providing reasonable notice of the meeting to the aggrieved party. SECTION 3. This ordinance shall take effect upon passage and publication according to law. Brian Smith, Mayor Adopted:, Published:, ATTEST: Henry Veleker, City Clerk

71 ORDINANCE NO (2017) AN ORDINANCE CREATING SECTION (7), B7 RIVERFRONT DISTRICT, OF THE MUNICIPAL CODE OF THE CITY OF WAUPACA The Common Council of the City of Waupaca do ordain as follows: SECTION 1. Municipal Code of the City of Waupaca Section (7) B7 RIVERFRONT DISTRICT is hereby created to read as follows: (7) B7 RIVERFRONT DISTRICT A. Intent. This district is intended to permit the combined residential and commercial use of buildings in correlation with the Live Work style of first story living. The B7 district is created with the idea of residential living on the first floor in part due to the location of the buildings in proximity to the water. At the time of adoption, all new or future development shall maintain a minimum of two story building frontage along all public streets. The live work style promotes increased usage of the backside of the buildings which has significant topographic grade changes towards Riverview Park. A range of retail, commercial, and residential land uses are permitted within this district. B. Uses Permitted by Right 1. Upper story residential units a. Defined as, the story above the ground floor fronting the public street. 2. Retail a. A facility involved in the sale, lease or rental of new or used products. Retail includes the following: i. Antiques, appliances, art supplies, batteries, bicycles, books, building supplies, cameras, carpet and floor coverings, crafts, clothing, computers, convenience goods, dry goods, electronics, fabric, flowers, furniture, garden supplies, gifts or novelties, groceries, hardware, home improvement, household products, jewelry, medical supplies, music, musical instruments, office supplies, package shipping, pharmaceuticals, phones, photo finishing, picture frames, plants, pottery, printed materials, produce, seafood, shoes, souvenirs, sporting goods, stationery, tobacco, toys, videos, video games and related products. 3. Restaurant a. A facility that prepares and sells food and drink for on or off premise consumption. Restaurants include the following: i. Bakery, cake shop. ii. Bar/cocktail lounge. iii. Coffee, tea shop. iv. Juice bar, smoothie shop. v. Late night entertainment/event facility, nightclub. vi. Restaurant, brewpub, craft brewery. vii. Yogurt or ice cream shop. 1

72 4. Indoor Recreation a. A commercial facility providing daily or regularly scheduled recreation oriented activities in an indoor setting. Indoor recreation includes the following: i. Amusement center, game/video arcade. ii. Billiard, pool hall. iii. Bowling alley. iv. Club, athletic or recreational. v. Extreme sports facility such as BMX, skateboarding, or roller blading. vi. Inflatable playground/jump house. vii. Miniature golf facility. viii. Movie theatre or other indoor theatre. 5. Professional Office a. A facility used for activities conducted in an office setting and generally focusing on business, professional, or financial services. Office includes the following: i. The office of a doctor, practitioner, dentist, minister, architect, landscape architect, professional engineer, lawyer, author, or musician. ii. Counseling in an office setting. iii. Financial services. iv. Business services including, but not limited to, advertising, business management consulting, computer or data processing, graphic design, commercial art or employment agency. v. Radio station, TV station, recording studio. 6. Main Level Live Rent Unit: a. Defined as, An owner occupied mixed use building that is required to maintain a minimum 50% nonresidential business adjacent to any/all public streets. i. Nonresidential unit shall be a minimum of 50% of the main floor square footage. ii. Main level residential unit shall be owner occupied. Rental of this unit is prohibited. iii. Must maintain a minimum of two means of egress for each unit (i.e. a shared hallway providing means of egress separately to each commercial and residential unit). iv. Live Rent Units shall conform to all fire, building, and safety requirements as defined in Chapter 14 (Building and Downtown Fire Code) of the City of Waupaca Municipal Code. v. A Certificate of Occupancy is required prior to occupancy of nonresidential units. C. Special Uses 1. Artisanal a. A facility for small scale, craft production, with fewer than 5 employees on premise at any given time. Artisanal includes the following: i. Blacksmith, metal work. ii. Ceramics manufacturing. iii. Food processing. iv. Woodworking, cabinet makers, or furniture manufacturing. 2

73 v. Glass blowing. vi. Jewelry, silverware, and plated ware manufacture. vii. Musical instrument manufacturing. 2. Light Industrial/Manufacturing a. A facility conducting light manufacturing operations within a fully enclosed building. Light manufacturing includes the following: i. Alcohol distillery, large, brewery, winery. ii. Alcohol distillery, small. iii. Clothing, textile, or apparel manufacturing. iv. Micro brewery 3. Main Level Live Work Unit: a. Defined as, An owner occupied mixed use building that is required to maintain a minimum 35% nonresidential business adjacent to any/all public streets or alleys. i. Nonresidential unit shall be a minimum of 35% of the main floor square footage. ii. Main level residential unit shall be owner occupied. Rental of this unit is prohibited. iii. Must have a minimum of two means of egress between the combined commercial/residential units. (i.e. is applicable to have a shared wall between residential and nonresidential units providing means of egress) iv. A maximum of five nonresidential workers or employees are allowed to occupy the nonresidential area at any one time. v. The live/work unit is permitted to be a maximum of 3,000 feet2 (279m 2 ) on the main floor. vi. Live Work Units shall conform to all fire, building, and safety requirements as defined in Chapter 14 (Building and Downtown Fire Code) of the City of Waupaca Municipal Code. vii. A Certificate of Occupancy is required prior to occupancy of nonresidential units. 4. Multi Family Residential Development: a. Defined as, Three or more separate living units having a shared wall occupied by owners or tenants. i. Living spaces must front the public street. ii. All facades must have a complementary pattern of rhythm while projecting a residential style of character. iii. At least 25% of new street facing façade shall be compromised of windows and fenestration. iv. One required building entrance per 100 feet of frontage. All entrances must be facing the public street. v. All multi family developments shall have a minimum lot size of 10,000 square feet. 5. Multi Family Residential Mixed Use: a. Defined as, Commercial use occupying the floor directly adjacent to the public street with three or more separate living units occupying the floor above. i. Living spaces must front the public street. 3

74 ii. iii. iv. All facades must have a complementary pattern of rhythm while projecting a residential style of character. At least 25% of new street facing façade shall be compromised of windows and fenestration. One required building entrance per 100 feet of frontage. All entrances must be facing the public street. 6. Row House/Town House: a. Defined as, Units joined together by a shared wall that are owned by individual occupants. i. Living spaces must front the public street. ii. All facades must have a complementary pattern of rhythm while projecting a residential style of character. iii. At least 25% of the new street facing façade shall be compromised of windows and fenestration iv. Each unit must have a street entrance for individual occupant use. v. All row house/town house developments shall have a maximum lot size of 6,000 square feet. Examples: Multi Family Residential Use Multi Family Residential Mixed Use Row House/Town House 4

75 SECTION 2. This ordinance shall take effect upon passage and publication according to law. Adopted:, Brian Smith, Mayor Published:, ATTEST: Henry Veleker, City Clerk 5

76 MEMORANDUM TO: MAYOR SMITH, COMMON COUNCIL MEMBERS FROM: BRENNAN P. KANE, DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: MAIN STREET DESIGN DIRECTIVES DATE: SEPTEMBER 29, 2017 At the September 19, 2017 Common Council meeting, staff along with representatives from the City s Design Consultant Team presented an update on the status of the City s Main Street Redesign and City Hall Square Parking Lot reconstruction. Randy Sanford, representing SEH Engineering, presented several design conflicts along the Main Street corridor that need further study and design direction from the City and Common Council. Attached is the presentation presented at the September 19, 2017 meeting. Below is the Design Directives sought by the Consultant. Design Directive #1 Pilot Program 4-Way Signalized Intersection to Proposed 4-Way Stop The overall goal of the City s adopted Downtown Masterplan was to create an environment that was safe and pedestrian orientated. The plan proposed bump-outs at intersections to lessen the walking distance across streets, slow vehicular traffic down, and provide spaces for gathering and focal points along the corridor. Another method for safe pedestrian movements and improve walkability within the downtown is the option to eliminate the signalized intersections at Fulton/Main and Badger/Main. The consultant has recommended the City conduct a Pilot Program for one month, turning the signals to flashing red and mimicking a 4-Way Stop. The City has had previous success in the removal of signalized intersections. The possible elimination of a signalized intersection may have a $250,000-$500,000 cost savings to the overall construction budget (Federal and Local Funded). Design Directive #2 Temporary Removal of Right Turn Lane Movements Fulton/Main & Badger/Main Similar in nature to the request above, the adopted Downtown Masterplan and the submitted Exceptions to Standards Request to maintain angle parking both had the right turn at Fulton/Main removed. The City s design consultant SEH Engineering during the process was required to conduct a Traffic Study and concluded there is no need for the free right turn movement from Fulton onto Main Street. As part of the one-month pilot program sought by the consultant and City staff the recommendation is to eliminate the right turn lane to study the traffic patterns and pedestrian movements. With the proposed 4-Way Stop, it is the consultants opinion there will be no negative affect or delays in traffic movements through the intersection. Design Directive #3 Request to Modify National Highway System (NHS) Truck Route The portion of Main Street between Badger and Fulton is still considered part of the NHS and is what truckers typically follow when traveling the country. As one of the design goals is to provide a safer and more pedestrian friendly and walkable environment along the Main Street corridor staff and the design consultant are seeking approval to submit a request to change the NHS to utilize Washington Street in lieu of Main Street (See attached map). Modifying the NHS would also permit the City to improve the intersections at Badger/Main and Fulton/Main to be more pedestrian friendly as there would not be a need to provide a significant right-turn movement thus the elimination the proposed bump-out as currently designed. If you have any questions please feel free to contact me at your earliest convenience. Thank you. Brennan P. Kane

77 Land Records Viewer Page 1 of 1 9/17/ Land Records Viewer Find Address or Place ft Degrees

78 City Waupaca Main Street STP Urban (Badger Street to Granite Street) Project Update September 19, 2017

79 Presentation Project History Design Parking WisDOT Process Schedule Grants & Financing

80 Project History Community is committed to downtown. Stimulate private investment and entrepreneurship. Attract new business, retain existing businesses. Attract new customers. Compete with communities in Wisconsin. Celebrate the city s values in the heart of the city. Replace aging infrastructure. Proceed with decades of discussion. Leverage funding sources from the state WisDOT; WEDC

81 Project History STP Urban Main Street Project 2. City Square Off- Street Parking

82 Design Angel parking approved by WisDOT Geometrics for Pedestrian & Traffic Facility

83 Design Badger St. Union St Issues Badger Street truck turning movements & considerations Opportunities Refining radi based on aesthetics and traffic Safety discussions pertaining to gathering areas

84 Design Union St. Fulton St. Issues Rt. turn lane Fulton onto Main Street South. Consider 4-Way stop at Fulton & Main Refining Radi based on aesthetics and truck traffic Opportunities Better pedestrian safety & walkability Enhance downtown Character Traffic calming

85 Design Fulton St. Session St. Issues Session St. to be converted to oneway street (eastbound) Opportunities Better Pedestrian Safety & Walkability Enhance Downtown Character

86 Design Session St.- Granite St. Issues Abandoning existing N. Main St. & improving Dane Hall Entrance Considering 4-way Stop Widening Sidewalks Opportunities Traffic Calming Gateway Opportunity Better Pedestrian Safety & Walkability Redevelopment Opportunities

87 Parking City Square Parking (one way)

88 Parking City Square Parking (two way)

89 Parking Main Street Existing Parking Angle parking after exception to standards Current design Loss of Spaces City Center Off Street Parking Existing Parking -50 Current design spaces Addition of Spaces Parking After Both Projects Similar Count

90 WisDOT STP Urban Process 30% Conceptual Design- September 2017 Historical & Section 106 Environmental Report - February 2018 Pavement Report Design Study Report 60% Design July 2019

91 Schedule \ Grants

92 Project Costs & Financing Main Street Construction - $4.8 Million (Including Construction Contingency) City Hall Parking Lot Construction - $520,000 (Including Construction Contingency) City of Waupaca Capital Plan State of WI STP Urban CDBG ON BUDGET$$

93 To: City Council and Mayor Smith From: Joshua Werner, IT & Community Media Director Date: Thursday, September 28, 2017 Re: Tower Lease Agreements with Waupaca County Attached to my memo you will find two lease agreements for tower space on Waupaca County communications towers. As part of Waupaca Online s expansion project we have proposed to locate equipment on up to three Waupaca County communication towers. Enclosed are the lease agreements for the tower in Fremont and Marion which are both towers we would like to start to locate equipment on yet this year. At a staff level both at the city and county, all parties are happy with the agreement and have worked through a few requested changes and clarification. Even with the agreements being approved now and signed by both parties in the next several days, they do not fully execute until the first day of the month in which we physically locate any equipment on the tower. Both agreements are for a two year term, but offer the flexibility of a 60 day out should the need arise. After a two year period you ll notice the monthly payment for tower space rises to $200/month, which is comparable to what a private tower company would charge for a similar setup with a WISP. Waupaca County was willing to work out with us a tiered monthly payment plan over the first 24 months to meet our common goal to get internet access out to underserved areas, this allows us to enter the project without a high financial burden on day one. 111 S. Main Street Waupaca, WI info@waupacaonline.net