COMMON COUNCIL MEETING AGENDA

Transcription

1 CITY OF WAUPACA COUNCIL AGENDA REGULAR MEETING TUESDAY NOVEMBER 3, 2015 COUNCIL CHAMBERS, CITY HALL 6:00 P.M. CITY OF WAUPACA MISSION STATEMENT: The city of Waupaca s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE 4. ROLL CALL COMMON COUNCIL MEETING AGENDA 5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: 1. All Net Consulting: Invoice No. 7239, WOL.Net October 2015 billing $2, B) MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. WCEDC October 2015 Report 2. Waupaca Area Chamber of Commerce 3 rd Quarter 2015 Room Tax Report C) APPROVAL OF BILLS CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: 1.

2 E) MEETING MINUTES: 1. LIBRARY BOARD Minutes of a Regular Meeting on October 13, COUNCIL PROCEEDINGS Minutes of a Regular Meeting on October 20, REGULAR AGENDA 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A) ANNOUNCEMENTS AND CORRESPONDENCE: 1. Thank You Note from Ward Montgomery Family B) PUBLIC INPUT 8. UNFINISHED BUSINESS: a. 9. NEW BUSINESS: a. License Report No. 1293, Operator s Licenses b. Ordinance No An Ordinance Amending Chapter 8.05 Waupaca Municipal Code, Street Excavations, Justin Berrens, Director of Public Works c City Assessor Contract, Brennan Kane, Development Director 10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) NO ACTION REQUIRED: none 11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR 12. ADJOURNMENT /s/ Henry Veleker, City Administrator/Clerk PLEASE NOTIFY THE CLERK S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS. 2

3 Phone... (715) Date of Invoice 10/26/2015 Invoice Number /31/2015 Network Support 36 Hour(s) $1, /31/2015 Grant 3 Hour(s) $ /31/2015 Network Monitoring 15.5 Hour(s) $ Terms Total Due $2, Remit To: All-Net Consulting 2032 Southland Lane New London, WI Bill To: WaupacaOnline.Net Attn: Accounts Payable 111 S. Main Waupaca, WI 54981

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8 October 15, 2015 A Great Place to Be City of Waupaca 111 South Main Street Waupaca, WI Dear Council Members, Thank you for supporting the Waupaca Area Chamber of Commerce s efforts in promoting tourism in our area. We continue to strive to be the lead in attracting visitors and helping them once they arrive to the Waupaca area. The Waupaca Area is a prime tourist destination and we continue to use different avenues to increase the amount of visitors and room nights at our lodging facilities. Sincerely, Terri Schulz President Waupaca Area Chamber of Commerce 221 S. Main Street Waupaca, WI Ph Fax Toll Free DiscoverWaupaca@WaupacaAreaChamber.com

9 3rd QUARTER Room Tax Report Waupaca Area Chamber of Commerce - VP of Tourism Report 1. Waupaca Area Silent Sports Directory. An area silent sports guide book is in the works maps were developed by the Waupaca County GIS department. The committee members are working diligently to provide as much information and detail about the activities and trails for this year-round resource. Silent sports include biking, hiking, paddling, cross country skiing, etc. 2. Waupaca Summer Nights Several meetings were held with representatives from the City, Retail, and Chamber to develop and plan this year s two events. The ultimate goal is to raise awareness of downtown businesses while holding fun events. The August 27th Potato themed Spudder Mini Open Mini Golf event held on Main Street was a great success. We had 150 people mini-golfing on Main Street with an estimated 500 people total in attendance for the music and activities. Six downtown Waupaca Restaurants/Pubs offered potato themed specials. The event got people into many downtown retailers that stayed open during the event and the days following. The September 30th Homecoming Tailgate Party event went well. The tailgating bought out a small group and a nice crowd for the bonfire at South Park Beach. It is our plan to work closer with the school district in the future to coordinate and integrate this event better with their homecoming schedule of events. These events were collaboratively sponsored by the Waupaca Area Chamber of Commerce, City of Waupaca and the Waupaca, King and In Between Retail group. We are looking at options for a 3rd Summer Night event in 2016 possibly a Waupaca Summer Games event. WE THANK THE CITY OF WAUPACA COUNCIL FOR SUPPORTING OUR REQUESTS FOR THESE EVENTS! 3. Waupaca Hometown Celebration parade and 4th of July Fireworks went very well. We had over 60 entries in the parade (Manawa s Rodeo parade was held the same day and time as our parade). Parade judging results: 1st place went to Bethany, 2nd place Faulks Bros. Construction and 3rd place to Wisconsin Veterans Home. $14,750 was invested in the evening fireworks. It was a spectacular show and we thank Ken Vergauwen and his volunteer crew for their efforts with the parade and fireworks. 4. Chain O Lakes Blues Fest We continue to plan and sell advanced tickets for this event to be held on October 2 & 3. We will have economic impact numbers in the 4th quarter report. 5. Our marketing plan continues to promote the Waupaca area as a tourism destination along with promoting Chamber events to keep a consistent Waupaca Area message. Advertising has been placed with FOX-11 television, this campaign schedule runs through October; Silent Sports Magazine print and online; Central Wisconsin Travel

10 Host Magazine; Our Wisconsin Magazine; Fun in Wisconsin; Wisconsin Cycling Magazine; Bike Wisconsin Trails Magazine; and Wisconsin Bike Federation. 6. Facebook Advertising We experimented with spending $100 on Facebook advertising for the 2015 Chain O Lakes Blues Festival. This advertising reached out to an additional 22,676 persons Facebook Timelines in selected Wisconsin markets. 7. Tourism Brochure Racks are restocked weekly at six locations along with our two kiosks. 8. Billboard Updating We are working with Schneider Signs to produce new vinyl wraps for the Waupaca Chamber tourism billboard on Highway 10 for the upcoming winter season. 9. O so Pond Hockey Tournament Some initial discussions for the 2016 event have taken place. The event will be held the weekend of January Waupaca A great place to relax & connect / meeting destination brochure continues to be distributed to promote meetings and conventions in the Waupaca area. 11. Facebook I Love Waupaca - 3rd QTR QTR 3 Net New Likes 96 QTR3 Total Reached 95,518 Lifetime Page Likes 3, Website WaupacaMemories.com had 44,641 page views and WaupacaAreaChamber.com had 19,755 page views in 3rd QTR Both websites continue to be updated on a weekly basis with information about the area by Lynn and Mitch. This includes an events calendar which includes area things to see and do. Each has a detailed listing of the event. We are working towards revamping our two websites ,695 inquiries were received/followed-up by Chamber staff by way of telephone, e- mail or mail. 14. Tourism Council Meetings Held July and August. Paul Shrode, F.V.T.C., chairs these meetings and a number of topics are discussed along with other avenues of promoting Waupaca as a destination. At the August meeting David Habighorst was appointed as Vice-Chair to the committee. 15. Walk with (Mrs.) Walker Event scheduled for September 23. This event was cancelled due to scheduling conflicts for Mrs. Walker. We are trying to reschedule for this event in the Spring 2016 season.

11 16. Discover Wisconsin TV (DW) Girlfriend Getaways segment. Over Labor Day Weekend, Discover Media Works was in Waupaca filming Waupaca s Girlfriend Getaway segment. This will air March 26, 2016 on DW and an additional two times over the following two years. We will have exceptional social media and web exposure with DW. While this show focuses on Girlfriend Getaways, the segment will provide an overall boost for Waupaca Tourism. Included in the segment are Waupaca area shops and dining venues, Apple Tree and Green Fountain Inn Bed and Breakfasts, along with Adventure Outfitters and paddling on the upper Chain O Lakes. Our investment for this 3 year promotion is $11, The Chamber is responsible for the Department of Tourism s Extranet entries for the Waupaca area. The 140 entries included tourist related events, all of our lodging facilities, restaurants, and local attractions. These are updated on a daily basis, as needed. 18. The Chamber continues to maintain an attractive Visitor s Center open year round with over 350 brochures and business cards on display. The brochures which are displayed include information on area businesses, things to see and do, maps, and general information on the area. We provide visitors easy access to parking and restrooms. 19. We continue to offer Waupaca Wisconsin items for sale, t-shirts, sweatshirts, hats and post cards. 20. We continue to work on the VisitWaupacaCounty website. We update our entries as needed. We feel that the advertising placed and the events we promote and do, play a major part of the increase in visitor spending in the county. Room tax dollars at work.

12 2015 Room Tax Budget 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Expenses 3rd QTR Total Income 3rd QTR Total Vice President of Tourism Salary, Payroll Taxes and Benefits $ 30, $ 7, $ 22, Education/Training $ 2, $ Association Dues $ 2, $ 1, Advertising To be determined $ 36, $ - Ad Agency- Idea People $ - Association of Outdoor Writers $ Billboard $ 1, $ 1, Close Publications $ $ 2, Discover Wisconisn -Girlfriend Weekend $ Maps $ Our Wisconsin Magazine $ $ 1, Silent sports $ $ 2, Silent Sports.net $ $ 2, Silent Sports Guide $ 3, $ - $ $ 2, Sport Shows $ 1, TravelGreen $ Travelhost of Central WI $ $ 1, Wisconsin2Go $ WLUK-TV $ 2, $ 3, Brochure Rack Program $ - $ $ $ Website $ $ Promotional Items $ $ - T-Shirts/Sweatshirts $ - $ $ $ Scarecrow Contest $ 1, $ - $ 1, Shop Local $ $ Visitors Guide $ 30, $ $ 24, $ 35, $ 2, $ 2, Events: Chain O'Lakes Blues Fetival $ 20, $ 3, $ 5, $ 20, $ 4, $ 4, Oso's Pond Hockey Classic $ 6, $ - $ 7, $ 5, $ - $ 5, Hometown Day Celebration $ 16, $ 1, $ 17, $ 16, $ 1, $ 16, Strawberry Fest $ 19, $ 3, $ 18, $ 28, $ $ 29, Decorations Main Street $ $

13 2015 Room Tax Budget continued 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Expenses 3rd QTR Total Income 3rd QTR Total Insurance Building and Event $ 1, $ 1, $ 1, Mileage $ 2, $ $ Miscellaneous Tourism Fourm $ $ - Mortgage/Taxes $ 7, $ 1, $ 4, Office Expense $ 8, $ $ 6, Office Equipment $ 9, $ 1, $ 5, Office Maintenance $ 1, $ 2, $ 2, Postage $ 3, $ $ 2, Tourism Council $ $ - Telephone and Internet $ 2, $ $ 2, Utilities $ 3, $ $ 3, % Room Tax Receipts $ 57, $ 30, $ 54, % Room Tax Receipts $ 45, $ 16, $ 34, Total $ 212, $ 33, $ 145, $ 212, $ 39, $ 150,188.63

14 Blues Festival Budget 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Event/Item Expenses 3rd QTR Total Income 3rd QTR Total Advertising $ 5, $ 1, $ 2, Entertainment $ 8, $ Entertainment Hospitality $ $ - Emcee $ $ - Event Coordination $ 2, $ $ Miscellaneous ASCAP Fee $ $ Reserve Deputy Sponsorship $ 4, $ $ 2, Ticket Sales $ 13, $ 3, $ 4, Merchandise Sales $ $ - $ 1, $ - Change $ 2, $ 1, $ 1, $ 2, $ - Shuttle Service $ $ - Signage $ $ - Survey Gift $ $ - Tent & Stool Rental $ $ - Volunteers $ $ - Taxes $ $ - $ Total $ 20, $ 3, $ 5, $ 20, $ 4, $ 6,906.83

15 Oso's Pond Hockey Classic Budget 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Event/Item Expenses 3rd QTR Total Income 3rd QTR Total Advertising $ $ Event Coordination $ 2, $ 2, Tent Rental $ 1, $ 1, Volunteers $ $ - Signage $ $ Miscellaneous Pucks, rental for brooms, etc. $ $ Portalets $ $ - Pond Hockey Registration $ - $ 3, $ 1, Awards $ $ Security $ $ Sponsorship $ - $ 1, $ 2, Food and Beverage Sales $ $ $ $ 1, Change $ $ $ $ Total $ 6, $ - $ 7, $ 5, $ - $ 5,891.18

16 Hometown Day Budget 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Event/Item Expenses 3rd QTR Total Income 3rd QTR Total Advertising $ $ Chicken Dinners $ $ $ $ Event Coordination $ $ Fireworks $ 15, $ $ 15, Harley Riders $ $ $ Miscellaneous ASCAP fees $ $ $ Parade Entry Fees $ 1, $ $ Parade Prizes $ $ $ Portalets $ $ $ Postage $ $ - Parade Permit $ 5.00 $ 5.00 Security $ $ - Sponsorship $ 15, $ 1, $ 15, Total $ 16, $ 1, $ 17, $ 16, $ 1, $ 16,220.09

17 Strawberry Fest Budget 2015 Room Tax Budget 3rd Quater Waupaca Area Chamber of Commerce, Inc. Event/Item Expenses 3rd QTR Total Income 3rd QTR Total Advertising $ 2, $ 1, $ 1, All Berry Booth $ $ $ $ 1, $ 1, Arts and Crafts $ $ $ 14, $ 15, Change $ 1, $ 1, $ 1, $ 1, Dumpsters $ $ $ Eating Contest Prizes $ $ $ $ $ $ Electricity $ $ $ Emcee $ $ Entertainment $ 1, $ 1, Entertainment Kids area $ $ Event Coordination $ 4, $ 4, Food Vendors $ $ Miscellaneous ASCAP Fees $ $ $ Reseller Vendors $ - $ 3, $ 1, Portalets $ $ $ Shortcake $ 1, $ $ 2, $ 4, $ 4, Sponsorship $ 3, $ 4, Tables & Chairs $ $ 1, Tent $ 1, $ Security $ $ $ Trolley Car-replaced with Horse Drawn Wagon Rides $ 1, $ - $ $ - Volunteers $ 1, $ 1, Work Group $ $ Total $ 19, $ 3, $ 18, $ 28, $ $ 29,483.66

18 UNAPPROVED CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY BOARD REGULAR MEETING TUESDAY, OCTOBER 13, 2015 LIBRARY CONFERENCE ROOM 5:04 P.M. 1. ROLL CALL Present: Library Board Members John Ryan, President, Mary Trice, Glenda Rhodes, Julie Eiden, Joe McClone, Holly Olsen, Ald. Lori Chesnut, Mary Zimmerman, and Joe McCausland, Alt. Youth Representative Absent: Abby Dremel, Youth Representative, (excused) Also Present: Margaret Burington, Library Director, Dominic Frandrup, Assistant Library Director and Tracy Behrendt, Exhibit Coordinator 2. APPROVAL OF AGENDA MOVED by Ms. Eiden, SECONDED by Mr. McClone to APPROVE the Agenda as printed. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. OPEN MEETING LAW STATEMENT John Ryan, Library Board President stated that this meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 3. APPROVAL OF MINUTES FROM MEETING HELD TUESDAY, SEPTEMBER 8, 2015 MOVED by Ms. Eiden, SECONDED by Ms. Trice to APPROVE the September 8, 2015 minutes as presented. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. 4. MONTHLY BILLS FOR SEPTEMBER 2015 a. Approve monthly bills in the amount of $77, and Personnel Costs in the amount of $69, (pages 14-19) MOVED by Ms. Eiden, SECONDED by Ald. Chesnut to APPROVE the Bills for September 2015 totaling $77, including Personnel Costs of $69, ON THE CALL OF THE ROLL Mr. McClone, Ms. Rhodes, Ms. Zimmerman, Ms. Trice, Ms. Eiden, Ms. Olsen, Mr. McCausland, Ald. Chesnut, and Mr. Ryan voted aye, 0 nays and 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. 5. COMMITTEE REPORTS (ACTION ITEMS) A. Library Finance Committee a. Approve minutes from meeting held on September 8 (pages 19-20)

19 MOVED by Ms. Olsen, SECONDED by Ms. Rhodes to APPROVE the Library Finance Committee minutes held on September 8, 2015 as amended to include Glenda Rhodes as present at the meeting. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. b Draft Budget as approved by Finance Committee (page 24) Ms. Burington briefly reviewed the revenue sources since the Library will have its own fund which includes general property taxes, state grants and other aids, public charges for service, donations and rent. General property taxes will be assessed at $105,305 to the Library Fund to cover the building expenses. Ms. Behrendt has agreed to stay as Exhibit Room Coordinator as she has an offer from the Historical Society to be their new director without the fundraising piece that the Library Foundation had the expectation for. She explained that the increase in revenue is being shifted from one department to another. Ms. Burington gave an overview of the draft budget. Page 21 includes an outline of the expenditure requests. Pages are an explanation of the changes. Because our revenues from Waupaca County went down, we were asked to provide a zero levy amount and have found ways to accomplish that goal. She reviewed all of the description of changes on page 23. Ms. Burington mentioned in 2014, the library reported 14.5 full time equivalents which includes services provided by the Building Superintendent, cleaning staff, 7 full time staff members and up to 20 part time staff members. Building expenses are included in the stat annual report with revenues and expenditures being transferred to the Library Fund. Ms. Burington briefly reviewed pages which includes more expenditure detail and is included in the packet with changes or totals highlighted in yellow. Print materials and audio visual line items were separated for ease of reporting. Ms. Burington explained that by having a library fund, money collected that is not used stays within the fund. If the library goes over budget or becomes delinquent, funds are borrowed from the General Fund and repaid. Mr. Ryan asked if there was any further discussion. Hearing no discussion he said To approve the Draft 2016 Budget and called the roll. (Clerk s note: No motion was made on the audio.)

20 ON THE CALL OF THE ROLL Mr. McClone, Ms. Rhodes, Ms. Zimmerman, Ms. Trice, Ms. Eiden, Ms. Olsen, Mr. McCausland, Ald. Chesnut, and Mr. Ryan voted aye, 0 nays and 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. c. Draft Capital Budget Plan Ms. Burington said she is not sure this plan is quite ready. She has been working with the Library Foundation to prioritize projects and get estimates. A timeline is included within the plan. She does not feel it needs to be approved yet because it may change but wanted the Library Board to be aware. She said the building projects include the carpeting for the main floor and paint and floor covering for the stairs which is included in the capital borrow for B. Library Planning Committee a. Approve minutes from meeting held on September 8 (pages 31-33) MOVED by Mr. Ryan, SECONDED by Ms. Trice to APPROVE the Library Planning Committee minutes held on September 8, 2015 as printed. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. b Working Plan based on Strategic Plan (34-36) Ms. Burington briefly reviewed the working plan which includes various activities and values related to administrative, marketing, literacy, services, partners and facilities. (Clerk s note: No motion was made on the audio.) Mr. Ryan asked All in favor of adopting the working plan. 9 ayes, 0 nays, 1 absent. 6. NEW BUSINESS A Calendar (page 37) Ms. Burington reviewed all of the following possible dates to remain closed or open: Easter is March 27 - Close 1/2 day Friday, March 25, Close Saturday, March 26 Memorial Day is May 30 - Close May Strawberry Fest is June 18 - closed Independence Day is July 4 - Monday closed. Should we close Saturday the 2? (OPEN JULY 2) Arts on the Square is August 20 closed (CLOSED AUGUST 19) Labor Day is September 5 - Closed September 3-5 Thanksgiving is November 24 - Close November (OPEN NOVEMBER 26)

21 Close early on Wed 23 (6:00 p.m.) Christmas Eve is Saturday, December 24. Christmas Day is Sunday, December 25. Close Monday the 26? (CLOSED DECEMBER 26) New Year's Eve is a Saturday. New Year s Day is a Sunday. Close Saturday and Monday the 2? Staff development or work day on the Friday before Strawberry Fest or Arts on the Square chose the day before Arts on the Square to be a staff development/work day when the parking lost closed Food For Fines scheduled for April and October 10 22, 2016 No library materials due on days when the parking lot is closed There was general discussion about long weekends regarding being open and to track attendance during those times. MOVED by Mr. McClone, SECONDED by Ald. Chesnut to APPROVE the 2016 calendar as described. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. Ald. Chesnut left the meeting at 5:40 p.m. B. OWLSNET Automation Services Agreement Ms. Burington reviewed the two changes made in the OWLSNET Automation Services Agreement. They changed the title from the Automated Library Services Agreement to the Automation Services Agreement. Article I was amended to include information and internet services which now says acquisitions and Internet access. She said this agreement requires Library Board approval and the OWLS Board President s signature. MOVED by Ms. Trice, SECONDED by Ms. Olsen to ACCEPT the Automation Services Agreement with OWLS. 9 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. Ms. Burington left the meeting at 5:42 p.m. C. Incident Report There were no incidents to report. 7. LIBRARY EXHIBIT ROOM A. Chart of Visits (distributed) (page 45) B. Exhibit Room Coordinator s Report (page 46) The report is included in the packet. Ms. Behrendt said the Kurt Vonnegut Memorial Library exhibit ended September 19. There was a small discount given on the exhibit due to some malfunctioning of the ipads. 1,600 people attended the exhibit. The current exhibit is now through November 7. The library hosted an artist reception on October 13 with approximately 50 people in attendance. The Wine and Canvas event went very well and after expenses made approximately $500 in revenue to be used toward future exhibits.

22 November 16-December 23: Gingerbread Village fundraiser/exhibit 2016 Schedule January 11-February 20: Waupaca Breakfast Rotary Club February 29-April 9: Youth Art Month April 18-May 28: The Peeps Show exhibit June 6-July 30: Summer Reading Program August 8-September 24: Health/Hygiene exhibit with Ministry Dental October 3-December 24: The World of Jan Brett (traveling exhibit) 8. LIBRARY STATISTICS FOR SEPTEMBER 2015 (Page 47) A. Fine Income, Copy Income and Meeting Room Income Reports Fine Income: $ in fines (also includes e-commerce) Copy Income: $ Meeting Room Income: $68.55 B. Volunteer Hours, Reference Transactions, Library Visits and Internet Use (Page 48) Volunteer Hours: 81.5 hours Reference Transactions: 1,418 reference transactions Library Visits: 14,275 library visits Internet Use: 1,366 (wireless) Stations (-) C. Interloan Chart (Pages 49) D. Circulation Chart with Municipality Statistics (Pages 50-51) Total Circulation is at 22, DEPARTMENT REPORTS SEPTEMBER 2015 A. Director s Report: (Pages 52) The report is included in the packet. There was general discussion regarding the new InfoSoup and working on some fixes. B. Assistant Director s Report: (Page 53-54) Mr. Frandrup s report is included in the packet.

23 Mr. Frandrup explained that the library is no longer directly supporting or coordinating book club groups but will still assist the book clubs if needed. He briefly discussed the need to look for billing process efficiencies to recover more billed items and money due for the replacement of those items. In 2016, Food for Fines will be offered twice for two weeks. C. Children s Department Report: (Pages 55-57) Ms. Abrahamson s report is included in the packet. D. Teen Department & SLAG Report: (Pages 58-59) Ms. Heideman s report is included in the packet and also included the 2015 Summer Reading Program Statistic Comparisons. 10. OLD BUSINESS None 11. ANNOUNCEMENTS & CORRESPONDENCE A. OWLS Board Minutes (Page 60-61) The minutes were included in the packet. B. Next meeting is Tuesday, November 10, :00 p.m. 12. ADJOURNMENT MOVED by Ms. Eiden, SECONDED by Ms. Olsen to ADJOURN the Regular October 13, 2015 Library Board Meeting. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 5:52 p.m. John Ryan, President Waupaca Area Public Library Board tj

24 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY FINANCE COMMITTEE REGULAR MEETING TUESDAY, SEPTEMBER 8, 2015 LIBRARY CONFERENCE ROOM 6:02 P.M. Present: Committee members: John Ryan, Ald. Lori Chesnut and Julie Eiden Absent: none Also Present: Peg Burington, Library Director, Dominic Frandrup, Assistant Director/IT Coordinator, Holly Olsen, Library Board 1. CALL TO ORDER 2. APPROVE THE AGENDA MOVED by Ald.Chesnut, SECONDED by Ms. Eiden to APPROVE the Agenda. 3 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 3. REVIEW DRAFT BUDGET FOR 2016 Ms. Burington reviewed the 2016 Budget Draft and Library Fund Revenue as listed below. She said each department was asked to present a budget without an overall increase for REVENUE Taxes a. The library s estimated portion of the building includes utilities, supplies and personnel expenses increase of $100,225 Intergovernmental (based on circulation) a. Waushara County Aid: Increase of $1,584 b. Waupaca County Aid: Decrease of $4,144 Public charges for service a. Printing, postage, overdue fees: Overall increase of $2,400 b. Fines, programs and material replacement: Changes annually, will add as it happens Miscellaneous a. Donations: $6,000 donation expected from the Library Foundation for Exhibit Room Coordinator wage b. Meeting rooms: no increase EXPENSES No change in wages Decrease in full time benefits: ($11,723 moved to part time benefits to cover Social Security) Added wellness as line item to track cost per employee for health coach: $192 Increase in part time wages of $6,000. (Donation from Library Foundation expected to cover cost) Part time benefits is an increase of $11,723 for Social Security. (no real increase here just a new line item to account for part time Social Security) Overall increase in personnel is $6,000

25 There were no changes in professional development There was an overall decrease in contract services of $340 There was an overall decrease in promotional materials of $320 There was a decrease in technology and computers of $390 There was a slight increase in electronic resources and EBooks of $75 There was a decrease in supplies of $750 There was a decrease in print materials of $500 There were no changes to the audio visual line items Ms. Burington briefly reviewed the remaining items that do not fluctuate. There was general discussion regarding the Finance Director s requests of each department to not increase the budget from last year and to cut 5% if asked as an exercise. All of the expenditure request changes are included in the Expenditure Request Increase Detail Information form. The overall request for budget 2016 to be presented to Council is $760,649. There was general discussion regarding personnel and building costs. MOVED by Ms. Eiden, SECONDED by Ald. Chesnut to ACCEPT the 2016 Budget Draft as presented. ON THE CALL OF THE ROLL Ms. Eiden, Ald. Chesnut and John Ryan voted aye, 0 nays, 0 absent. MOTION CARRIED on a roll call vote. ADJOURNMENT MOVED by Ms. Eiden, SECONDED by Ald. Chesnut to ADJOURN the Regular September 8, 2015 Library Finance Committee Meeting. 3 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. Meeting adjourned at 6:45 P.M. Library Director Peg Burington Acting Chairperson Waupaca Area Public Library Policy Committee tj

26 CITY OF WAUPACA ANNUAL BUDGET REQUEST EXPENDITURE REQUEST INCREASE DETAIL INFORMATION ACCOUNT NUMBER ACCOUNT TITLE AND EXPLANATION OF REQUEST Decrease or Increase Amount BUDGET REQUEST 1. Contract Services OWLS Membership Fees decreased by $ Movie license remains constant 2. Revenue Revenue from County decreased by $ 2, Part time wages 4. Ebooks electronic resources WI Digital library Offset by Foundation donation for Exhibit Room Coordinator +$6,000 Increase in Waupaca s share of the Digital Library based on population and total circulation (2014 numbers) $75 adding magazines $ , , , Total increase in expenditures or decrease in revenue -$2, , ,200 Building wages and Salaries Not Budgeted as part of the Library budget in the past 28,675 28,675 Building staff benefits Not Budgeted as part of the Library budget in the past 6, , Total Building expenses Not Budgeted as part of the Library budget in the past 105, , Magazines and Newspapers Decreased to offset budget deficiencies will look for outside funding for local papers , Technology Decreased to offset budget deficiencies , Promotions Supplies Decreased to offset budget deficiencies will look towards free or low cost promotions Decreased to offset budget deficiencies will look towards processing materials to find savings ,610.00

27 Please provide as detailed information as possible. Include information regarding quantities, uses, brief justification, etc. If there is an increase, please include justification for increase on sheet, or footnote onto other sheet. 1. In 2015 the library had $26,200 budgeted for contract services. With a decrease in OWLS fees for this year and our movie licensing remaining constant we may consider a reduction in this line item for 2016 of $ In 2016 our revenues from Waupaca County will experience a decrease due to a decrease in circulation and flat funding in At 100% of the cost to reimburse libraries our Library is looking at a decrease in funding (for 2016 from 2015) of $4,144. The Waushara County bill (at 70% of total cost the statutory minimum) is $18,767 a $1, increase over 2015 funding levels. This leaves us with $2, less than total county funding in Our price per circulation (in 2014) was the second lowest in the county at $2.86/circ. The only library in Waupaca County that had a lower cost per circulation is Fremont at $2.40/circ. The highest cost per circulation is Manawa at $3.95/circ difference Waupaca County $ 364, $ 372, $ 368, $ (4,144.00) Waushara County $ 15, $ 17, $ 18, $ 1, Totals $ 380, $ 389, $ 387, $ (2,559.00) 3. The Waupaca Library has agreed to reimburse the Library for the Exhibit Room Coordinator s wages. We believe the negotiations will result in an additional $6,000 for part time wages. We have struggled to stay within budget the last few years as we have attempted to keep services the same, train new staff and replace full time staff through illness and surgery. In 2014 the Library reported 14.5 FTE (full time equivalents). This number includes services provided by the Building Superintendent, cleaning staff, 7 full time staff members and up to 20 part time staff members. 4. Federal funding through LSTA (Library Services and Technology Act as distributed through the Institute of Museum and Library Services (IMLS)) was used to offset the cost of digital content (ebooks & eaudio books) for a few years as the state worked to get the Wisconsin Digital Library established. The cost has been passed on to the Library Systems who use a formula based on population and total circulation (of all materials). We expect an increase of $75 for digital content. The Library System will be funding the cost of adding emagazines in This is a service that our library patrons utilize. In 2015 we expect to circulate 10,500 digital items. In 2016, with the increase in fees and if we experience zero growth in circulation, our cost per circulation would still only be $.30/item.

28 5. Building expenses are included in the state annual report. The revenue and the expenditures are to be transferred to the Library Fund. This is an additional $105,305 in general taxes revenue and expenditures that will be transferred from the City Hall/Library Building budget. LIBRARYFUND REVENUE Current Department Increase Acct No Account Description Budget Request (Decrease) TAXES GENERAL PROPERTY TAXES 351, , , TAXES 351, , ,305

29 LIBRARYFUND REVENUE Current Department Increase Acct No Account Description Budget Request (Decrease) TAXES GENERAL PROPERTY TAXES 351, , ,305 TAXES 351, , ,305 INTERGOVERNMENTAL STATE GRANTS: LIBRARY 0 WAUSHARA COUNTY AID: LIBRARY 17,091 18,676 1, WAUPACA COUNTY AID: LIBRARY 372, ,485 (4,144) INTERGOVERNMENTAL 389, ,161 (2,559) PUBLIC CHARGES FOR SERVICE FEES: LIBRARY PRINTING , FEES: LIBRARY POSTAGE FEES: LIBRARY OVERDUE FEES 15,000 13,000 (2,000) FEES: LIBRARY FINES FEES: LIBRARY PROGRAMS FEES: LIBRARY MATERIAL REPLACEMENT PUBLIC CHARGES FOR SERVICE 15,000 17,400 2,400 MISCELLANEOUS DONATIONS: LIBRARY 0 6,000 6, RENT: MEETING ROOMS SALES: SALE OF PROPERTY/EQUIPMENT MISCELLANEOUS ,000 LIBRARY FUND REVENUES 756, , ,146

30 LIBRARYFUND ACCOUNTS Prior Year Prior Year Current Department Increase Cuts Actual Actual Budget Request (Decrease) LIBRARY: FULL TIME WAGES TOTAL FULL TIME WAGES 282, , , ,905 - LIBRARY: SALARIES 159, , , ,849 - LIBRARY: WAGES 83, ,056 64,056 - LIBRARY:FULL TIME BENEFITS TOTAL FULL TIME BENEFITS , ,153 (11,723) LIBRARY: SOCIAL SECURITY 32,076 32,358 33,518 21, (11,723) LIBRARY: RETIREMENT (R) 19,158 20,263 20,573 20,573 - LIBRARY: GRP HLTH INS 56,928 67,536 71,444 71,444 - LIBRARY: LIFE INS 1, ,406 1,406 - LIBRARY: INC PROTECT 1,899 2,048 2,100 2,100 - LIBRARY: WORK COMP -3, LIBRARY: HLTH INS DEDUCTIB 3,839 3,527 10,125 9,933 (192) LIBRARY: DEF COMP HLTH 4,050 3,750 3,900 3,900 - LIBRARY: WELLNESS LIBRARY:PART TIME WAGES TOTAL PART TIME WAGES 143, , , ,245 6,000 LIBRARY: PT WAGES 138, , , ,245 6,000 LIBRARY: PTO 4,763 3,955 3,000 3,000 - LIBRARY:PART TIME BENEFITS TOTAL PART TIME BENEFITS 17,173 LIBRARY: PT RETIRE 5,899 5,641 5,450 5,450 - LIBRARY PART TIME SOCIAL SECURITY 11,723 11,723 TOTAL LIBRARY PERSONNEL 590, ,476 6,000 LIBRARY:BUILDING STAFF TOTAL BUILDING PERSONN 34,960 BUILDING MAINTENENACE & CLEANING WAGE 10,658 24,445 6,285 6,285 BUILDING STAFF BENEFITS ,380 28,675 28,675 TOTAL PERSONNEL 631,436

31 LIBRARYFUND ACCOUNTS Prior Year Prior Year Current Department Increase Cuts Actual Actual Budget Request (Decrease) - LIBRARY:BUILDING EXPENSES TOTAL BUILDING EXPENSE 70,345 70,345 LIBRARY: UTILITIES - LIBRARY: TELEPHONE - LIBRARY: BUILDING SUPPLIES - LIBRARY: MAINT OF FACILITIES - LIBRARY: PROF SERVICES - - LIBRARY:PROFESSIONAL DEVELOPMENT TOTAL PROFESSIONAL DEV 7,700 LIBRARY: TRAVEL & TRAINING ,000 6,000 - LIBRARY: MEMBERSHIP & DUES 892 1,523 1,700 1,700 - LIBRARY: INS & BONDING 1,810 1,081 1,200 1,200 - LIBRARY: MAINT OF EQUIP 1,767 1,457 2,100 2,100 - LIBRARY: CONTRACT SERVICES 24,555 TOTAL CONT 26,200 25,860 (340) (340) OWLS MEMBERSHIP 24,257 25,650 25,475 MOVIE LICENSE LIBRARY: PRINTERS, COPIERS & PAPER ,187 5,500 5,500 - LIBRARY: POSTAGE 2,704 2,196 3,000 3,000 - LIBRARY: PROMOTIONAL MATERIALS 618 1, (320) (320) LIBRARY: PROGRAMS TOTAL PROGRAMS 5,500 ADULT PROGRAMS ,458 1,500 1,500 - CHILDREN'S PROGRAMS ,000 3,000 3,000 - TEEN PROGRAMS ,000 1,000 - LIBRARY: TECHNOLOGY & COMPUTERS ,952 17,000 16,610 (390) (390) LIBRARY: ELECTRONIC RESOURCES & EBOOKS ,681 3,125 3, LIBRARY: MISC LIBRARY: SUPPLIES , ,750 (750) (750)

32 LIBRARYFUND ACCOUNTS Prior Year Prior Year Current Department Increase Cuts Actual Actual Budget Request (Decrease) LIBRARY: PRINT MATERIALS TOTAL PRINT MATERIALS 62,268 ADULT BOOKS 25,771 25,593 24,543 24,543 - ADULT LARGE PRINT BOOKS 5,669 5,002 4,715 4,715 - CHILDREN'S BOOKS 25,597 25,112 22,560 22,560 - TEEN BOOKS 5,188 5,335 4,750 4,750 - MAGAZINES & NEWSPAPERS 5,516 5,629 6,200 5,700 (500) (500) LIBRARY: AUDIO VISUAL TOTAL AUDIO VISUAL 18,785 ADULT MOVES 6,451 6,257 4,970 4,970 - CHILDREN'S MOVIES 3,475 3,860 3,100 3,100 - TEEN MOVIES 1, ,140 1,140 - ADULT AUDIO BOOKS ,500 3,500 - CHILDREN'S AUDIO BOOKS 1,844 1,870 1,850 1,850 - TEEN AUDIO BOOKS ADULT MUSIC ,400 2,400 - VIDEO GAMES CHILDREN'S MUSIC (200) (200) TOTAL MATERIALS 81,053 GRAND TOTALS 756, , ,357 (2,300) NEW BUILDING EXPENSES 105,305 GRAND TOTAL WITHOUT B 760,949

33 CITY OF WAUPACA CAPITAL IMPROVEMENT PROGRAM EXPENDITURE REQUEST Department: Library Department Contact: Director Peg Burington Project Name: Main desk modernization, self check installation and AMH installation Assigned Department Priority No. 2 (#1 Urgent; #2 Very Important; #3 Important; #4 Less Important; #5 Future Consideration.) Type: Remodeling and equipment install 1. Provide detailed description of project. (Include planning and construction dates, a map-highlighting area project area or picture of area, if applicable) Fall 2015 Work with designer on floor plan Winter 2016 Consolidate staff and services to a single desk area Offer existing reference desk to the Historical Society or place on auction Determine wiring needs for stations and desk computers Finalize floor plan Electrical trenching (if needed, before carpet installation) Summer 2016(After painting has been completed and carpet has been installed) Install self check stations Install new desk components Reorganize new book area and Friends (in library) book sale Winter 2017 Install AMH (Automatic Materials Handling) Unit Update security gates 2. Project Justification: Desk consolidation Create a single point of service for library patrons. The existing reference desk and long circulation desk will be removed and replaced with modular units that allow for height adjustment and seated interactions (chair and wheelchair accessible). The new configuration will allow staff to easily navigate around the desk to work more closely with patrons. The new units will allow training opportunities with staff seated next to patrons. Self checkout stations (2 in the main level and one in the Children s area) will be added to eliminate waiting lines at checkout, allow for patron privacy and free up staff to work directly with patrons. Self check stations have been a part of the Library capital plan since The technology in this area has been improved and has become more affordable. The new stations will read the RFID tags that the library is currently installing in all existing and new materials. Digital outdoor sign will allow access to change the message from indoors, allowing or a more accurate, timely marketing approach that will save staff time and efforts. The current sign requires two staff people to manually change the letters, outdoors in all kinds of weather situations.

34 The RFID tagging (already funded) AMH (automatic materials handling) and self check RFID tags are cheaper than our current security system (tattle tape). Will replace the current security system. No need for special locking cases (additional money saved) Will not need additional staff once the system (as a whole) is implemented Provide a more private experience for patrons Will allow for faster checkin of items (fewer steps, less staff time). Sorting (made possible) with the Automatic Materials Handling will take less staff time Will allow for self-checkout of items by patrons, reducing staff time for checking out materials to patrons Will reduce repetitive motion for front line staff. Less opening of cases, no more wiping of locked cases and swiping to desensitize security thus reducing repetitive motion injuries Allow staff to spend time helping patrons instead of working with materials. The new improved, self check stations are cheaper, more accurate, easier to use, and allow for checkout of all materials. 3. EXPENDITURES: (Describe project activity and identify dollar amounts under the appropriate year.) Description Electrical trenching $6,000 One Main Desk $35,000 Self Check Machines with furniture $25,000 Construction for AMH $10,000 AMH $40,000 Security gates $12,500 Replacement (or recovering of existing) library chairs $25,000 Digital outdoor sign $10,000 CAPITAL IMPROVEMENT PROGRAM EXPENDITURE REQUEST (continued) Project Name: Main desk modernization, self check installation and AMH installation 4. FUNDING SOURCES: Description City of Waupaca taxes $ 5,000 $ 20,000 Waupaca Library Foundation & Friends and $ 56,000 $ 40,000

35 donations Fundraising and outside funding agencies $ 5,000 $ 37, OTHER INFORMATION: CITY ADMINISTRATOR NOTES ONLY: Included Not Included Deferred to Budget Year

36 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY AD HOC PLANNING COMMITTEE REGULAR MEETING TUESDAY, SEPTEMBER 8, 2015 LIBRARY CONFERENCE ROOM 6:45 P.M. Present: Library Planning Committee Members, John Ryan, Library Board President, Ald. Lori Chesnut, Glenda Rhodes, Holly Olsen, Abby Dremel, Youth on Board, and Joe McCausland, Alternate Youth on Board Absent: none Also present: Peg Burington, Library Director and Dominic Frandrup, Assistant Library Director/IT and Emily Heideman, Teen Librarian 1. CALL TO ORDER 2. APPROVE THE AGENDA MOVED by Ms. Olsen, SECONDED by Mr. Ryan to APPROVE the Agenda. 5 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. 3. OPEN MEETING LAW This meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 4. REVIEW DRAFT GOALS AND OBJECTIVES BASED ON STRATEGIC PLAN Ms. Burington said the library staff reviewed the values, vision and mission by categorizing like items together. She briefly reviewed the items below. Administrative Goal: Library Staff and Board will manage resources and make decisions based on the Mission, Vision and Values. o Library Staff will evaluate all new and existing programs (by March 31 based on mission, vision and values. o Provide and maintain resources that help meet vision, mission and values o Offer continuing education that will allow staff to stay true to mission, vision and values ongoing. o Maintain staff that can help meet our mission Salary study of regional libraries and City departments Marketing: Goal: Develop a marketing plan that utilizes all available tools. o Activities: Form a marketing committee by October 1, 2015

37 Library Staff will develop a tagline based on mission, vision and values that can be used as a branding and marketing tool by March 1, Draft a marketing plan to be approved by Library Board and introduced to all staff by December 1, 2015 Utilize the Marketing Plan for library services and programs Redesign website with help from OWLS staff Literacy: Goal: To provide individuals and families with the tools they need to be successful o Activities: (technology) Provide basic technology support for patrons Offer informal training for patrons with handheld devices (ongoing) Develop reimbursement program for staff members to share cost of technology and encourage use in assisting patrons. Use technology funds and grants to purchase devices to expand access- Chromebook program for patrons to use in Library Tablets for service desk for demo purposes and use in the stacks. o Other Activities: Host an annual Community Read Install Babies need Words posters in every diaper changing station in the community. Recruit community leaders to record public service announcements about literacy Identify large employers to include early literacy information in company newsletters Host author visits Workshops and job fair for those seeking employment Provide and maintain current collections Services: Goal: Increase access for Library Patrons o Activities: Examine and change existing policies and procedures to create better access (ongoing) Circulation Policy Meeting Room Policy Procedures Do an in-depth study of current hours and use by September 2016 Partners: Goal: Utilize community partners to provide services and programs o Activities: Staff will develop and share a list of Subject Matter Experts (SME) to be utilized by library staff. (Starting August 2015) Staff will brainstorm on how to expand collaboration to meet the Library s mission and community needs and develop a list of community partners (staff training day January, 2016) Encourage staff to participate outside of library in community non-profits, associations, etc. as volunteers, board members, etc.

38 Connect with retail groups to work on special events Recruit, train and honor our volunteers to assist with library programs and services Work with area schools to implement PBIS (Positive Behavior Intervention System) in the library. Facilities: Goal: Provide sufficient parking for staff and patrons o Participate in a parking study with the City of Waupaca ( ) o Work with City to create incentives for people who park in City lots other than the City Hall/Library lot by June 2016 Goal: Update Library Spaces o Work with building superintendent to plan and facilitate carpet installation o Work with building superintendent to paint walls and interior window trim o Create plan for new main desk model o Create plan for installation of AMH (automatic materials handling) o Work with City Hall on plan to update library outdoor space o Plan for digital outdoor sign Goal: Finance library projects o Update capital plan annually o Create a wish list for donations based on facility plans o Plan fundraising events with a committee of Library Friends, Foundation and volunteers Ms. Rhodes asked about adding some items that she felt were important, e.g., maintaining resources, salary study and volunteers. Other members discussed partnering with area schools. Ald. Chesnut mentioned partnering with Fox Valley Tech regarding HSED s and GED s. There was general discussion regarding working with the school to implement PBIS in the library. There was general discussion and those changes are included in the above list. MOVED by Ald. Chesnut SECONDED by Ms. Rhodes to APPROVE the Strategic Plan with changes. 5 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. 5. ADJOURNMENT MOVED by Mr. Ryan SECONDED by Ald. Chesnut to ADJOURN the Regular September 8, 2015 Library Planning Committee Meeting. 5 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 7:15 P.M. Library Director Peg Burington Acting Chairperson Waupaca Area Public Library Planning Committee tj

39 107 South Main Street Waupaca, WI Phone (715) Youth (715) Values Waupaca Area Public Library strives to be: Inclusive - opening doors for increasing engagement Responsive collaborating with partners to meet community needs Respectful a welcoming environment, open yet private Accessible by offering up-to-date technology and resources Vision The Waupaca Area Public Library will be known as a community resource that promotes innovation, technology, collaboration and all forms of literacy. Mission The Waupaca Area Public Library is committed to offering opportunities for innovation and engaged learning. Library Goals based on Strategic Questions Administrative: Goal: Library Staff and Board will manage resources and make decisions based on the mission, vision, and values. 1. Library staff will evaluate all new and existing programs (By March 31) based on mission, vision and values 2. Offer continuing education that will allow staff to stay true to mission, vision, and values ongoing 3. Provide and maintain resources that help meet mission, vision, and values ongoing Goal: Hire, train, and maintain staff who can help meet mission, vision and values 1. Director will conduct a salary survey based on other City of Waupaca staff. (by January 30, 2016) 2. Director will conduct a salary survey based on area libraries. (by January 30, 2016) Marketing: Goal: Develop a marketing plan that utilizes all available tools.

40 Activities: 1. Form a marketing committee by October 1, Library staff will develop a tagline based on mission, vision and values that can be used as a branding and marketing tool by March 1, Draft a marketing plan to be approved by Library Board and introduced to all staff by December 1, Utilize the Marketing Plan for library services and programs 5. Redesign website with help from OWLS staff Literacy Goal: To provide individuals and families with the tools they need to be successful Activities (technology) 1. Provide basic technology support for patrons (ongoing) 2. Offer informal training for patrons with handheld devices (ongoing) 3. Provide training for staff in technologies utilized by library patrons (ongoing) 4. Develop reimbursement program for staff members to share cost of technology and encourage use in assisting patrons. 5. Use technology funds and grants to purchase devices to expand access - a. Chromebook program for patrons to use in Library b. Tablets for service desk for demo purposes and use in the stacks Other Activities 1. Host an annual Community Read 1. Install Babies need Words posters in every diaper changing station in the community 2. Recruit community leaders to record public service announcements about literacy 3. Identify large employers to include early literacy information in company newsletters 4. Host author visits 5. Plan workshops, job fair, and individual help for those seeking employment Services Goal: Increase access for Library Patrons Activities: 1. Examine and change existing policies and procedures to create better access (ongoing) A. Circulation Policy B. Meeting Room Policy C. Procedures 2. Do an in-depth study of current hours and use by September Partners Goal: Utilize community partners to provide services and programs

41 Activities: 1. Staff will develop and share a list of Subject Matter Experts (SME) to be utilized by library staff. (Starting in August 2015) 2. Staff will brainstorm on how to expand collaboration to meet the Library s mission and community needs and develop a list of community partners (staff training day January, 2016) 3. Encourage staff to participate outside of library in community nonprofits, associations etc. as volunteers, board members, etc. 4. Connect with retail groups to work on special events. 5. Make and maintain connections with area schools. 6. Work with Waupaca schools to train staff in PBIS (Positive Behavior Intervention System) and incorporate the Waupaca Way into existing procedures and policies. (January, 2016) 7. Recruit, train and honor volunteers to assist with library programs and services. Facilities Goal: Provide sufficient parking for staff and patrons 1. Participate in a parking study with the City of Waupaca ( ) 2. Work with City to create incentives for people who park in City lots other than the City Hall/Library lot by June Goal: Update Library Spaces 1. Work with building superintendent to plan and facilitate carpet installation. 2. Work with building superintendent to paint walls and interior window trim. 3. Create plan for new main desk model. 4. Create plan for installation of AMH (automatic materials handling) 5. Work with City Hall on plan to update library outdoor space. 6. Plan for digital outdoor sign Goal: Finance library projects 1. Update capital plan annually 2. Create a wish list for donations based on facility plans 3. Plan fundraising events with a committee of Library Friends, Foundation and volunteers

42 January February March April Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa May June July August Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa [42] [42 September October November December Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa {42} Notes New Year's Day is a Friday, January 1. Should we close Saturday January 2? Friday, January 22 closed for staff training? Easter is March 27 - Close 1/2 day Friday, March 25, close Saturday, March 26 Memorial Day is May 30 - Close May Strawberry Fest is June 18 - closed Independance Day is July 4 - Monday - closed Should we close Saturday the 2? Arts on the Square is August 20 - closed Labor Day is September 5 - Closed September 3-5 Thanksgiving is November 24 - Close Nov Close early on Wed 23 (6pm) Christmas Eve is Saturday, December 24. Christmas Day is Sunday, December 25. Close Monday the 26? New Year's Eve is a Saturday. New Years Day is a Sunday. Close Saturday and Monday the 2? Staff development or work day on the Friday before Strawberry Fest or Arts on the Square? Parking lost closed Food For Fines scheduled for April and October No library materials due on days when the parking lot is closed Vertex42.com Yearly Calendar by Vertex42.com

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50 September 2015 EXHIBIT ROOM VISITS 9/1/2015 Tuesday 23 9/2/2015 Wednesday 44 NOTE: Count is taken each morning as door is unlocked. The number on the 9/3/2015 Thursday 44 counter is divided by 2. Two counts are subtracted for employee going in once 9/4/2015 Friday 29 in the morning to unlock/count and once in the afternoon to lock up. 9/5/2015 Saturday 0 9/6/2015 Sunday 0 9/7/2015 Monday 0 Kurt Vonnegut: His Life and Works = 634 9/8/2015 Tuesday 66 Total for Kurt Vonnegut: His Life and Works = 1,596 9/9/2015 Wednesday 75 9/10/2015 Thursday 80 9/11/2015 Friday 30 9/12/2015 Saturday 30 9/13/2015 Sunday 0 9/14/2015 Monday 26 9/15/2015 Tuesday 18 9/16/2015 Wednesday 67 9/17/2015 Thursday 20 9/18/2015 Friday 16 9/19/2015 Saturday 66 9/20/2015 Sunday 0 9/21/2015 Monday 0 9/22/2015 Tuesday 0 9/23/2015 Wednesday 0 9/24/2015 Thursday 0 9/25/2015 Friday 0 9/26/2015 Saturday 80 9/27/2015 Sunday 0 9/28/2015 Monday 81 9/29/2015 Tuesday 30 9/30/2015 Wednesday 27 TOTAL September 2015 Exhibit Room Visits Monday Sunday Saturday Friday Thursday Wednesday Tuesday Monday Sunday Saturday Friday Thursday Wednesday Tuesday Monday Sunday Saturday Friday Thursday Wednesday Tuesday Monday Sunday Saturday Friday Thursday Wednesday Tuesday

51 Exhibit Room Report Submitted by Tracy Behrendt, Exhibit Room Coordinator Kurt Vonnegut: His Life and Works, August 10-September 19 Visitors enjoyed the traveling exhibition and our additions of the quotes, interactive flip boards and the banned books display. The ipads contained great information in the exhibit but did not always work. We received a discount on our shipping with the Vonnegut museum for this reason. Total attendance for the exhibit was 1,596. The exhibit shipped out on Tuesday, September 22. Artists of 54981, September 28-November 7 This exhibit, which features artists all within the zip code, opened on Monday. Because it was installed last week already, the doors were also opened over the weekend. The Wine and Canvas Night was a great success. Thirty people attended (we sold out our tickets within 3 weeks of advertising the event). Each attendee received two free drinks (wine, water or soda). We had light snacks available as well. o Attendees painted a fall Waupaca scene, and Barb Robbert from the city served as our volunteer bartender. o This could easily be an event we put on twice a year for a great fundraiser. Ticket cost was lower this time because Ashley Gordon did not charge for her time. Gingerbread Village Exhibit and Fundraiser, November 16-December 23 The publicity and information this exhibit will start going out this month. We will again target schools, the newspaper and hand-outs at the library at check-out. This year, we will offer both an adult division and a child division, since we had so many child entries two years ago. We will likely conduct voting like we did two years ago through coins in cans next to each entry. The money will then go toward the traveling exhibition program. On Saturday, November 7 from 10-1:30, we will work with the Book-to-Art Club to host a Gingerbread Makerspace. Visitors can come make a small gingerbread building, which will then be placed in the exhibit (will not be voted on) Schedule September 28-November 7: Artists of November 16-December 23: Gingerbread Village fundraiser/exhibit 2016 Schedule January 11-February 20: Waupaca Breakfast Rotary Club February 29-April 9: Youth Art Month April 18-May 28: The Peeps Show exhibit June 6-July 30: Summer Reading Program August 8-September 24: Health/Hygiene exhibit with Ministry Dental October 3-December 24: The World of Jan Brett (traveling exhibit)

52 2015 Fine Income January February March April May June July August September October November December Week 1 $ $ $ $52.20 $50.20 $ $76.04 $ $ Week 2 $ $ $ $ $ $ $ $ $ Week 3 $ $ $ $ $ $ $ $ $ Week 4 $ $ $ $ $ $ $ $ $ Week 5 $ $34.54 $ $ $39.20 $ $54.10 $89.40 ecommerce $23.07 $62.15 $74.78 $94.20 $55.99 $68.23 $44.14 $69.25 $86.46 Totals $1, $1, $1, $ $ $ $ $ $ Amount Waived Items Donated $ fines waived 495 items donated $ fines waived 577 items weight 1124 lbs 2015 Running To $1, $2, $3, $4, $5, $6, $7, $8, $8, Running Tot $1, $2, $3, $4, $5, $6, $7, $8, $10, $11, $12, $ 13, Running Tot $1, $2, $3, $4, $6, $7, $9, $10, $11, $12, $13, $14, Copy Income January February March April May June July August September October November December 2015 $ $ $ $ $ $ $ $ $ YTD Total $ 3, $ $ $ $ $ $ $ $ $ $ $ $ YTD Total $ 4, Meeting Room Income Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total $79.50 $49.00 $ $57.00 $ $18.50 $47.50 $51.00 $68.55 $ Meeting Room Income $ $48.00 $99.00 $35.75 $67.75 $46.00 $ $27.50 $92.50 $ $37.00 $87.00 $1,197.37

53 2015 Volunteer Hours Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD , , , , Reference Transactions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD ,386 1,350 1,303 1,289 1,268 1,291 1,351 1,418 1,062 11, ,589 1,602 1,761 1,519 1,338 1,520 1,627 1,446 1,439 1,508 1,231 1,320 17, ,450 1,941 1,981 2,074 1,670 2,143 2,337 1,939 1,459 1,625 1,359 1,341 21, ,618 1,590 1,724 1,454 1,326 1,663 2,272 1,776 1,439 1,439 1,323 1,102 18, Library Visits Visits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD ,325 11,267 12,516 12,208 10,849 15,271 15,161 14,275 11, , ,562 11,094 12,721 12,839 13,781 14,657 16,388 14,060 12,442 13,909 9,844 10, , ,676 12,222 12,157 13,807 12,366 15,012 17,065 15,155 12,258 14,053 11,460 9, , ,726 12,982 13,080 11,491 12,635 15,549 17,433 16,734 13,755 15,239 11,979 10, , Internet Use Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2015 Wireless 1,209 1,069 1,166 1,169 1,214 1,552 1,760 1,682 10, Stations 1,885 1,816 2,185 2,334 2,025 2,987 3,060 16, Wireless 2,301 2,407 3,009 3,165 3,106 3,448 NA 246 1,422 1,330 1,103 1,299 22, Stations 2,002 2,037 2,769 2,590 2,376 2,957 3,194 3,157 2,548 2,641 1,832 1,885 29,988 New wireless access point count of users over 3 days.

54 Sep 2015 Interlibrary Lender/Borrower Statistics Consolidated by Library YTD Library Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio Algoma 1,082 1,746 (664) ,946 16,683 (6,737) 0.60 Appleton 12,663 11,012 1, , ,565 19, Black Creek 1,572 1, ,675 11,092 2, Clintonville 2,358 1, ,131 16,426 5, Door County 5,698 5,897 (199) ,427 52, Florence (139) ,048 5,828 (780) 0.87 Fremont 1, ,772 7,093 3, Gillett (280) ,488 8,245 (2,757) 0.67 Hortonville 1,037 1,869 (832) ,347 17,418 (8,071) 0.54 Iola 1,097 1,164 (67) ,601 10, Kaukauna 2,742 3,111 (369) ,481 29,495 (3,014) 0.90 Kewaunee 1,449 1, ,743 11,470 2, Kimberly-Little Chute 4,144 4,697 (553) ,851 47,669 (8,818) 0.82 Lakewood 1,191 1, ,813 9,381 1, Lena (42) ,711 5,287 (576) 0.89 Manawa ,669 9,998 (329) 0.97 Marinette County 4,351 6,181 (1,830) ,244 55,474 (14,230) 0.74 Marion 1, ,035 5,941 5, New London 1,772 2,641 (869) ,110 24,771 (6,661) 0.73 NFLS 0 22 (22) (308) 0.01 Oconto 937 1,144 (207) ,240 11,771 (4,531) 0.62 Oconto Falls 1,725 1, ,416 10,992 5, Oneida Tribal ,984 2,407 6, OWLS (433) 0.08 Scandinavia ,581 4, Seymour 1,656 1, ,481 13,698 1, Shawano County 3,346 4,154 (808) ,530 39,805 (8,275) 0.79 Shiocton ,026 3, Suring (177) ,983 6,502 (1,519) 0.77 Waupaca 4,057 4,179 (122) ,368 39,057 (1,689) 0.96 Weyauwega 2, , ,785 6,549 13, TOTAL 62,352 62, , , System Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio NFLS - Intrasystem 12,294 12, , , NFLS - Intersystem 10,535 12,787 (2252) , ,158 (18608) 0.84 NFLS - Total 22,829 25,081 (2252) , ,183 (18608) 0.92 OWLS - Intrasystem 26,736 26, , , OWLS - Intersystem 12,787 10, ,158 99, OWLS - Total 39,523 37, , , Net = Number of items loaned less number of items borrowed Ratio = Number of items loaned for every item borrowed

55 Waupaca 2015 Circuation by I-Type Item Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Y-T-D Total Adult Audiobook CD ,586 Adult DVD 6,514 6,041 6,406 5,649 5,103 5,973 5,747 5,765 5,292 52,490 Adult Easy Reader Adult Equipment Adult Fiction 2,829 2,773 2,410 2,475 2,510 3,156 3,073 3,129 2,800 25,155 Adult Graphic Novel Adult Interlibrary Loa Adult Large Print ,375 Adult Magazine ,959 Adult Music ,826 Adult NonFiction 1,554 1,353 1,559 1,499 1,474 1,439 1,493 1,435 1,452 13,258 Adult Playaway Adult Reference/Und Adult Software Adult VHS Adult Total 13,446 12,598 13,079 12,106 11,566 13,226 12,881 12,904 12, ,941 0 Teen Audiobook CD Teen DVD ,212 Teen Fiction ,658 Teen Graphic Novel Teen Magazine Teen Music Teen NonFiction Teen Playaway Teen Software Teen VHS Teen Video games ,117 Teen Total 1, ,260 1,019 1,062 1,492 1,220 1, ,389 0 Child Audiobook ,307 Child DVD 1,667 1,684 1,720 1,644 1,370 2,114 1,937 1,975 1,504 15,615 Child Easy Reader 1,698 2,059 2,196 2,062 1,833 2,998 2,654 2,261 2,136 19,897 Child Fiction ,515 1,230 1, ,479 Child Game/Toy/Kit Child Graphic Novel ,767 Child Magazine

56 Child Music Item Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Y-T-D Total Child NonFiction ,155 1, ,491 Child Playaway Child Professional C Child Reference Child Software Child VHS Child Total 5,299 5,708 5,912 5,419 5,057 8,492 7,665 6,702 5,459 55,713 Downloads - ebooks ,527 Downloads - Audio ,630 Total Adult 13,446 12,598 13,079 12,106 11,566 13,226 12,881 12,904 12, ,941 Total Teen 1, ,260 1,019 1,062 1,492 1,220 1, ,389 Total Blu Ray ,526 Total Child 5,299 5,708 5,912 5,419 5,057 8,492 7,665 6,702 5,459 55,713 Total Renewals 3,674 3,672 4,540 3,951 3,564 4,380 4,235 4,084 3,849 35,949 Total Circulation 23,666 23,044 24,884 22,646 21,520 27,869 26,246 25,248 22, , WAU 23,666 23,044 24,884 22,646 21,520 27,869 26,246 25,248 22, , OWLS 23,499 22,794 24,536 22,438 21,381 27,728 26,114 25,109 22, , WAU 25,307 23,667 25,046 23,872 21,525 24,805 28,778 25,671 22,849 23,992 20,756 22, , OWLS 25,307 23,653 25,039 23,846 21,463 24,752 28,722 25,588 22,728 23,910 20,608 22, ,891 Municipality Apr Circ % of TotalMay Circ % of TotalJune Circ %of Total July Circ %of Total Aug Circ % of total Sept Circ % of total Town of Dayton 2,230 10% 2,247 11% 2,872 10% 2,710 10% 2,566 10% 2,004 9% Town of Farmington 3,566 16% 3,377 16% 4,490 16% 4,097 16% 3,821 15% 3,252 15% Town of Lind 1,229 5% 1,055 5% 1,398 5% 1,477 6% 1,172 5% 1,077 5% Town of Waupaca 1,108 5% 1,045 5% 1,383 5% 1,113 4% 1,147 5% 1,005 4% Town totals 8,133 36% 7,724 36% 10,143 37% 9,397 36% 8,706 35% 7,338 33% City of Waupaca 9,653 43% 8,965 42% 11,525 42% 10,577 41% 10,261 41% 9,727 43% Cities in Waupaca C 719 3% 848 4% 877 3% 1,019 4% 930 4% 916 4% Rural Waupaca Coun 1,315 6% 1,038 5% 1,381 5% 1,341 5% 1,393 6% 1,217 5% Portage County 1,490 7% 1,566 7% 1,773 6% 1,678 6% 1,822 7% 1,545 7% Waushara County 691 3% 789 4% 1,113 4% 1,354 5% 1,227 5% 883 4% Outagamie County 245 1% 308 1% 455 2% 291 1% 319 1% 471 2% Other 192 1% 143 1% 461 2% 457 2% 451 2% 299 1% 22,438 21,381 27,728 26,114 25,109 22,396

57 Director s Report September 2015 The First Thursday Film Series featured High Noon with Dr. Jack Rhode s commentary. There were 86 people in attendance. Our Lunch & Learn featured author and inspirational speaker, Gary Beyer. There were 17 people who participated and many purchased books. The author commented on how well attended and well organized our Lunch & Learn programs are. Our Adult Program Committee has planned a Sustainable Saturday program for October 10. This is to reinforce our Seed Library and to help people make decisions about food growing and purchasing. There will be a series of five short workshops, culminating in a light lunch, potluck style. We ve begun planning programming for 2016 and will be featuring Strong Women for the first part of the year. The 2016 theme is about health, wellness and exercise. Our Finance Director, Kathy Kanza, trained our staff to access the online credit card system and assign budget line items to transactions. This has eliminated the need for purchase orders for every purchase. While it has been a time consuming process to implement, I believe it will eventually lead to efficiencies. Ms. Kanza has also eliminated the three part purchase order and has instead introduced a payment authorization form. Our new Infosoup was introduced this month and has required some patron education. There were a few bugs but OWLS is working to get those corrected. The Wisconsin Digital Library introduced emagazines this month. The magazines are a Barnes & Noble product so users need to download the Nook app. I have been working with the Demco design team on a model for our new service desk. We are also seeking estimates for self-check machines and AMH (automatic materials handling). We continue to make progress on our RFID tagging project. I was able to take a few days off this month for my son s wedding. I appreciate my coworker s covering for me. Director s September Schedule 1 City Department Head Meeting, City Council Meeting 2 Rotary Meeting 3 First Thursday Film 8 Individual Tablet help, Library Board, Planning Committee, Finance Committee 9 Rotary Board Meeting, WILW Radio taping, Teen/Page Meeting 10 Mayor s meeting, Tablet Time, Leadership Waupaca County Session in Manawa 11 Credit card training 15 City Council Meeting 16 Rotary Meeting 17 Rotary Exhibit Meeting, Tablet Time 18 Administrative Advisory Committee in Appleton 21 Webinar on teaching technology to adults, Full Time Staff Meeting 22 City Department Head Meeting 23 Rotary Meeting Vacation for family wedding Respectfully submitted by Peg Burington

58 Assistant Director s Report for September 2015 The library is no longer directly supporting book club groups. We will continue to assist individuals who want to start their own clubs, club members who need help placing books on hold or selecting books for their group. Unfortunately we won t be linking book clubs through our website and other administrative tasks. To ease this transition of club administration from Patsy to the club members, Patsy and I held a book club training session early this month. We had planned on an hour of instruction and demonstration of online resources and it lasted almost two hours. We had seven book club leaders and participants show up and they had lots of questions and tips for each other as the discussion opened up. We had a good time explaining the math for figuring out how far in advance to order books depending upon copies, short loans, number of holds, transit times, etc. We went demonstrated the changes that were coming to the new Infosoup catalog, what to look for when choosing a book club book, places to look for professional book reviews and book club selections. There were a lot of great questions and positive involvement from participants. They seemed excited to pick up the reigns on their own clubs knowing that we would still be there if they needed any help. The word processing computer in study room number four died and will be resurrected as our first Windows 10 machine. Dave at OWLS got Deepfreeze ready but I ve run into a hiccup that I m trying to resolve with Microsoft s update sequence. We are still holding off from updating to Windows 10 on the rest of our computers but this one will serve as a long term replacement and a place for patrons to try out the new operating system. The Samsung tablets for Information desk and Children s desk staff are ready to go. The Library Foundation funded them for staff to use in the stacks to help patrons find items they are searching for, and to use as demonstration devices for device applications such as Overdrive, Nook, Kindle, etc. The library Policy Committee has been discussing the option of not collecting fines for Children s books. To give you an idea of what that our lost revenue would be, I ran a report in Sierra for all fines, fees, bills, and other charges from Jan 1, 2015 to Sept 1, From this report I was able to figure out that over the course of eight months we have collected $ in children's book fines. If we were to use that number and estimate what the yearly amount would be it would total approximately $602 in overdue fines. In contrast we billed $2,487 worth of children s books during the same time period, and we ve collected $ in restitution. We will be looking for efficiencies in the billing process to recover more billed items and money due for the replacement of those items.

59 We are still having issues getting Wireless and Station numbers for internet use. I ll pass along any numbers or information about this as I get it. Computer use: 13 Adult; 34 Children= 47 Total Study Room use: 109 Number of patrons using Internet in study rooms: 80 Meeting Room use: 24 Microfilm machine use: 10 Website sessions: 5,330 Children s ipad usage: 8 Tech questions: 90 Respectfully submitted, Dominic Frandrup

60 Children s Dept. Board Report September 2015 I have included a statistical report of our Every Hero Has a Story Summer Library Program in your packet. As a staff we have studied these numbers and have tried to deduce reasons for the decline of children who participate all summer. At a recent meeting of OWLS youth services librarians we discovered that our SLP results are very similar to other libraries in the area. Here s what we recognize: 1. Families, in general, have heard our message, understand the importance of summer learning and its impact on summer learning loss. We know this because our registration numbers remain steady. 2. Circulation remains steady children/families are checking out materials during the summer. (2014 June-July-August children s circulation: 23189; 2015 June-July-August children s circulation: 22859; a difference of only 330 items) 3. We see a trend over the past seven years that more registered families never return to collect rewards, and fewer registered families complete all they can to earn books for their home library. 4. We hear families say that they just get busy in the summer. Even with a weekly reminder of what s happening at the library, there is no consistency in family participation. We know that sports, family vacations, and transportation are issues that cause the trends. Staff is committed to: continue to tweak the existing Summer Library Program to make the recordkeeping for parents minimal coordinate with other library departments for a more universal theme and streamlined participant log sheet look toward more outreach programming to allow staff to go where the families are in the summer offer more engaging drop-in programming in the exhibit room during the summer continue to provide the prize paperback books that are popular and appealing to readers finding local programming opportunities and redirect monies spent on special programming to better paperbacks and drop-in activities finding new ways to market summer programming to area residents I have already started a file for ideas on 2016 s theme, Exercise Your Mind-Read!, a health & fitness focus. I m always interested in hearing feedback from the board and the public. Please contact me if you have thoughts to share. Our staff has recommitted ourselves to being present in community organizations to be a listening agent for the needs of our citizens/families and to offer support and encouragement in the work they do that aligns with our mission and focus. This means that a Children s Dept. Staff member attends meetings of all school Parent-Teacher Groups, the 4K Advisory Committee, the Prevent Child Abuse Committee, the NuAct group (Nutrition and Activity), Healthy Beginnings, the Farmer s Market, and the Lioness Club. Paula Reedy has been in contact with the City s Park & Rec Dept. with a new program idea for 2016 that connects reading and recreation after school. A new Story Walk is in the works for behind the Waupaca Learning Center. It is a partnership of the library, Park & Rec, the school and its PTG.

61 Jan Rademacher was selected as one of 25 youth services librarians in the state to attend the Sept Youth Services Institute in Green Lake, WI, sponsored by the Dept. of Public Instruction. This 3 ½ day Institute is designed to provide participants a comprehensive and intense course in discovering personal and professional best practices. There were sessions on the history of librarianship for children, planning your day/week/month/year, self-care, collection development, communication, community engagement, and finding inspiration. Jan is required to think of a project to work on during the next year. She will be sharing this information with you. Thanks to the Waupaca School District for assisting with technology needs for this Institute. I would formally like to recognize Jan for her participation in the Institute. The Institute pushes people outside of their comfort zone and encourages fresh examination of everyday procedures. I look forward to Jan s project. We ve made progress in cleaning out more storage areas. Filing cabinets are being scrutinized and cleaned as well to optimize space in our offices. Babygarten supplies have been moved to where they can be close at hand for this popular program. On a personal note I am enjoying my term on the ALA Odyssey committee, the group (9 people) who listen to teen and children s audiobooks to select the best produced audiobook of the year. It is a time commitment of approx. 3 hours each day, outside of work. One of the benefits of my serving on this committee is that our library/system received a copy of every audiobook published for free. This year s audiobook budget, because of this windfall, is being spent on purchasing books. One of the three games computers in our department has been replaced with a more mobile computing station featuring the Osmo games on an ipad. Our goal in the next year is to make all gaming mobile in our department. We now have a tablet for staff use when we assist patrons in the stacks. Respectfully submitted, Sue Abrahamson Children s Librarian

62 2015 Summer Reading Program Statistic Comparisons Registration for Summer Reading Programs 2015 Every Hero Has a Story 2014 Fizz, Boom, Read 2013 Dig Into Reading 2012 Dream Big READ 2011 One World, Many Stories 2010 Make a Splash READ 2009 Be Creative Participation Levels Registrations logsheets % % 30% 28% 29% 27% 28% logsheet % % 42-7% 48 8% 38 7% 11% 13% 55 2 logsheets % 84 13% 56 9% 42 7% 49 8% 41 8% 10% 3 logsheets % 35 5% 47 8% 4 logsheets % % % 67 10% % % % 79 14% % 67 12% % Registrations by Age 1 0% 1 0% 62 10% 27 5% 13 2% % < % % 79 13% 69 12% 51 9%

63 September 2015 Board Report Teen Department/SLAG Teen Department With my new expectation of teen staff facilitating programs for teen patrons, staff members spent September planning their fall program line-up. We decided to take it one month at the time, rather than planning for all of fall and into winter. Each teen came up with one program to offer in October and selected a date to offer said program. I am really excited to see how these programs are received by our teen patrons! I am also really excited about the Halloween program I have planned geared for Teens (and adults). Bruce Hetzler s show, Tales from the Beyond is sure to be a thrilling experience! This magic show incorporates the spirits of Lizzie Borden and Jack the Ripper, shrunken heads and voodoo! Check out or website for more information. It is going to be a blast! Banned Books Bingo and Banned Books Week Jeopardy did not garner much participation. We only had 2 teen participate in the Bingo game and none attended the Jeopardy game. I believe this may be, in part, due to lack of early promotion. If this program is brought back for next year, I will begin advertising closer to the end of SLP. RFID tagging in the teen room is nearing completion of fiction materials. I hope to complete this task by Thanksgiving break. I also looking into the possibility of switching my teen collection to BISAC (or book store model), but it seems that this will be too labor intensive and time consuming to complete at this time. I plan to continue researching this and will revisit the idea of implementing this in the teen room after the library s capital improvements are completed.

64 SLAG SLAG Minutes September 3, Attendance and registration. There were 7 members present and no new members. 2. Call meeting to order. Meeting was called to order at 4:01pm. 3. Financial Report. There is currently $2, in the bank. 4. Special Projects: a. Sputter Mini Open Lara reported that the Sputter Mini Open was a huge success. Many people donated money without even participating in the bowling activity. It would be wise to bring a donation jar or box for the next event. b. Fall O Rama Aaron Jensen (Director of Parks and Rec.) requested that SLAG bring the bowling activity to Fall O Rama on Sat. Sept. 19 from 7am- 4pm. i. Volunteers: Max, Cindya, Lara, Sophie, Ryan E., Kadence ii. Questions: Can we sell cookie jars, buttons, and/or bags? [ correspondence with Aaron confirms that we can sell items at the event.] c. Open Forum i. Max mentioned that the new radio station WILW is looking for things to fill time slots. Perhaps we could have a Teens Talk or similar show? Max would look into this. ii. Recruitment was brought up by several members. Emily would the middle school and find out if we can stop in during library time to talk with all grades. There has been no improvement on this item. iii. Cindya was asked to water the planters outside of the library for the last time before fall after the meeting. 5. Next meeting: October 1 at 4pm 6. Adjourn at 4:40pm Respectfully submitted by Emily Heideman, Teen Librarian October 7, 2015

65 Outagamie Waupaca Library System Board of Trustees August 27, 2015 Meeting Minutes The meeting was called to order at 6:32 p.m. by President Diehl at the Appleton Public Library. PRESENT: Will Bloedow, Bobbie Buchholtz, Patricia Craig, Terry Dawson, Carol Diehl, Peter Gilbert, Richard Goldsmith, Paul Girod, Mike Hankins, Eunice Lawrence, Marcia Trentlage. EXCUSED: Linda Hagen, Marilyn Herman, David Hovde, Theresa Rechner. OTHERS PRESENT: Gerri Moeller. Hankins moved, seconded by Gilbert, to approve the minutes of the July 16, 2015 board meeting and July 23,2015 Personnel Committee meeting. Motion carried. Bloedow moved, seconded by Trentlage, to approve checks numbered , inclusive, in the amount of $1,533, and 7/12/15-8/22/15 payroll-related expenditures in the amount of $85, Motion carried. Buchholtz moved, seconded by Lawrence, to approve the July 2015 financial report. Motion carried. DIRECTOR'S REPORT Moeller reviewed her written report, touching on the OWLS Directors meeting and discussions with Winnefox. Linda Hagen will resign from the OWLS board, as she has accepted a position with the Waupaca Area Library. Moeller asked for suggestions for potential board members from Waupaca. PRESIDENT S REPORT Diehl discussed her President s report with some ideas for future consideration by the Board. There was discussion of inviting Dave Murphy to a future board meeting. Ideas will be discussed at the next meeting. COMMITTEE REPORTS Girod reported for the Personnel Committee. Hankins moved, seconded by Bloedow to convene into closed session pursuant to Wis. Statutes 10.95(1)(f) for the purpose of considering specific employment matters. Roll call vote carried unanimously. Craig moved, seconded by Bloedow to return to open session at 7:09 p.m. Roll call vote carried unanimously. OLD BUSINESS Hankins moved, seconded by Girod to accept the revised OWLS Table of Organization as

66 presented. Motion carried. Girod moved, seconded by Trentlage to approve the draft position description of Assistant Director as presented. Motion carried. Moeller reviewed the OWLS Audit Report and discussed the findings and recommendations. Gilbert moved, seconded by Hankins to accept the report as presented. Motion carried. Moeller discussed the Automation Services agreement with NFLS. President Diehl appointed Dawson, Goldsmith, Hankins and Trentlage to represent the OWLS Board as a committee to meet with the NFLS Board representatives. Moeller proposed a change in the Outagamie County Library Service Plan which had been adopted at the July Board meeting. Based on conversations with the Outagamie County Executive s office and the Kaukauna Public Library, she proposed adding the phrase rent or net lease costs, thereby slightly modifying the formula to exclude rent or net lease costs from operating expenses for the County s funding methodology. Gilbert moved, seconded by Girod to approve of the proposed change. Motion carried. Girod moved, seconded by Bloedow to move the September 17 meeting to the Appleton Public Library and begin with a public hearing on the Outagamie County Library Service Plan. Motion carried. Moeller reviewed the OWLS/Winnefox small group conversation and encouraged OWLS Board members to read the report. NEW BUSINESS The Board reviewed the OWLS Compensation Policy. Girod moved, seconded by Trentlage to reaffirm the policy. Motion carried. The WPLC board will be paying for the OverDrive subscription service from the WPLC reserve funds. President Diehl reported that she sent thank you notes to the two OWLS Directors who met with the Board last month and received a very nice response. The meeting was adjourned by Diehl at 7:53 p.m. Respectfully submitted, Terry Dawson Secretary/Treasurer

67 CITY OF WAUPACA COUNCIL PROCEEDINGS REGULAR MEETING TUESDAY, OCTOBER 20, 2015 COUNCIL CHAMBERS, CITY HALL 6:00 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time. 2. YOUTH OF THE MONTH none 3. PLEDGE OF ALLEGIANCE 4. CLERK TO READ OPEN MEETING STATEMENT Sandy Stiebs, Deputy Clerk stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting. 5. ROLL CALL Present: Mayor Brian Smith, Alderpersons Steve Hackett, Lori Chesnut, Paul Hagen, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Chuck Whitman, and Eric Olson Absent: Ald. Jillian Petersen A quorum was declared. 6. APPROVAL OF CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) MONTHLY REPORTS: 1. Finance Director/Treasurer s Report for the Month of September 2015 (to be distributed/ ed) 2. Building Inspector s Report for the Month of September Parks & Recreation Department and Income Report for the Month of September Police Department Report for the Month of September Development Director Report for the Month of September Director of Public Works Report for the Month of September City Administrator/Clerk Report for the Month of September 2015 WOL.Net Monthly Report Josh Werner

68 Council Proceedings October 20, 2015 WOL.Net Revenue and Disbursement Report for September 2015 B) MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Monthly Airport Hangar Report C) APPROVAL OF BILLS CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS (to be distributed/ ed) D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: 1. Kaempfer & Associates, Inc.: Invoice No Collection System Consulting Services CMOM Program Preparation Assistance - $2, Invoice No Aeration System Improvements Aeration Blower System Evaluation - $1, E) MEETING MINUTES: 1. CITY PLAN COMMISSION Minutes of a Regular Meeting on September 9, PARKS AND RECREATION BOARD Minutes of a Regular Meeting on October 8, POLICE AND FIRE COMMISSION Minutes of a Regular Meeting on October 13, EMERGENCY PLANNING COMMITTEE Minutes of a Regular meeting on September 17, AIRPORT BOARD Minutes of a Regular meeting on September 23, HISTORIC PRESERVATION COMMISSION Minutes of a Regular Meeting on September 28, WAUPACA HISTORICAL SOCIETY Minutes of a Regular Meeting on August 6, COUNCIL PROCEEDINGS Minutes of a Regular Meeting on October 6, 2015 Under No. 6 Consent Agenda, Letter A, Monthly Reports No. 1 Finance Director/Treasurer s Report for the month of September 2015 was ed and placed on the City website. Under No. 6 Consent Agenda, Letter C, Approval of Bills for the City General, Water, Sewer and Special Funds were ed and also placed on the City website. MOVED by Ald. Kjelland, SECONDED by Ald. Chesnut, Council APPROVES of the Consent Agenda as amended. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. 7. REGULAR AGENDA MOVED by Ald. Olson, SECONDED by Ald. Peterson, Council APPROVES of the Regular Agenda as printed. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. 8. NON-AGENDA ITEMS AND ANNOUNCEMENTS A. ANNOUNCEMENTS:

69 Council Proceedings October 20, Thank You note from the Family of Lurana Nelson B. PUBLIC INPUT: None C. DEPARTMENT ANNOUNCEMENTS/REPORTS Finance Director/Treasurer Ms. Kasza said her report was ed separately on Friday. The Finance Department is continuing to work on the 2016 Budget worksheets and reviewing accounts. Ehlers and Associates will be meeting with Mayor Smith, Mr. Veleker, Mr. Kane and Ms. Kasza to review their findings on the City s Tax Increment Districts Analysis and hope to bring the information to Council in November. There will be a definite savings in refinancing some of the existing TIF debt. The changeover to the new employee health insurance carrier was completed and temporary cards were issued on the day of the change. There have been improvements for the departments in using the purchasing card website for reporting. This includes an improvement in processing in her office with much less paper and will be able to electronically download transactions into an Excel spreadsheet to perform allocations more efficiently. Ms. Tena Dennis and Ms. Kasza will be training during the first two weeks in November on the new financial software upgrade and she will not be at the next Council meeting. Library Director Ms. Burington said they are still offering Tablet Time to help people learn more about their tablet and how to download free audio books and ebooks every Thursday morning in the conference room. The current exhibit is the Artists of through November 7, Ms. Burington mentioned on October 29, 2015 there will be a speaker coming from Tales From Beyond from 6:00-7:00 p.m. On Saturday, November 7 there will be a Gingerbread MakerSpace from 10:00 a.m. to 2:00 p.m. where people can come and make a gingerbread house followed by a gingerbread house exhibit in early December. Story Time will be held on every first Saturday at 10:30 a.m. and on Thursday and Fridays at 10:30 a.m. Babygarten is held on Tuesdays and Wednesdays at 10:00 a.m. Food for Fines is held from October 19 through October 31. Development Director Mr. Kane was absent. His report is included in the packet. Director of Public Works Mr. Justin Berrens reviewed his report that is included in the packet. Wastewater Mr. Berrens reported that an amalgam separator has been installed at Riverhill Dental as part of the mercury reduction program. By the end of October or early November there are plans for installation of two more amalagam separators in our remaining dentist s offices. Preparation to install 3 new Flygt pumps to replace the old screw pumps which will increase efficiency. Street

70 Council Proceedings October 20, 2015 Mr. Berrens reported the following three items for were sold at auction: Front end loader - $36,500, sold higher than anticipated Airport car - $1,135, sold higher than anticipated South Park Fountain - $1,450 Mr. Berrens said the new garage hoist was installed and is working great. The backhoe frame repair was $1,030 which is much lower than anticipated. Water Utility Mr. Berrens reported that new water meters were purchased that use cell phone technology will help save time for Staff. These will be installed on the City s meters by the end of the year for a trial run. He said they have been working on the Safe Water Drinking Loan to be completed by the end of the month. We should know where we stand in January regarding our preference points. They have been working with Bethany Home to figure out responsibility for a small water line looping project. Other Mr. Berrens said the Skilled Crewman position was posted last Thursday with intent to interview by mid- November. He is hoping to hire in December depending on how the budget works out. We are in leaf removal season and AT&T is installing new cable from Evans Street, Berlin Street and almost all the way to Fleet Farm. There will be two large median improvement projects on Highway 10 in 2018 according to the Wisconsin DOT. The County Highway E Bridge is also scheduled for construction in There have been talks to see if the Wisconsin DOT is interested in putting in traffic signals at the base of the Highway 10 ramp at Fulton Street. The report is included in the packet. Parks and Recreation Director Mr. Jenson said Mr. Berren s and Mr. Hansen s crews are working on the parking lot at the Rec Center due to a water drainage issue. This will help funnel the water to the drain and preserve the work in Serenity Park. Mr. Whitman has been working hard on the Community Halloween Party that will be held on Friday, October 30 from 3:00-5:00 p.m. at the Rec Center people typically attend the event. The Swan Bowl for Flag Football will be held on Sunday, October, 25. Mr. Jenson said he has received word from the volunteer recreation boards that they will be donating quite a bit of money to Swan Park. The boys board said they will be spending up to $30,000 and the girls up to $10,000 for improvements while they are discussing the Swan Park plans. There was a donation of $5,000 to the River Ridge Trail from the estate of Tom Godfrey. He plans to use it toward a boardwalk project near Brainard s Bridge in a low spot on the trail that is impassable after heavy rain.

71 Council Proceedings October 20, 2015 Approximately $4,200 was raised through the Fall O Rama event. He thanked all of the volunteers and business sponsors for making that possible. Additional thanks goes to the volunteer groups who removed Japanese Knotweed on the Grass Lake Trail and also removed barberry from the Oz property. Also, Levi Ketchum conducted a river cleanup and removed downed trees and picked up trash on the Waupaca River between Rotary Riverview Park and Riverside Park. Mr. Jenson thanked the Police Department for their presence in Rotary Riverview Park this year. The report is included in the packet. Police Chief Sgt. John Helgeson stood in for Chief Goke with nothing new to report. The report is included in the packet. City Administrator/Clerk Mr. Veleker said on the Economic Development front, Council saw the Market Analysis RFP before it was sent out. Mr. Kane is a member of American Planning Association and they have a website that allows distribution of these types of documents at no charge. He believes the proposal reached five or six states in the Midwest. Approximately 50 people attended the second Summer Nights event for the tailgate party with 100 people at the bonfire. They will be meeting to discuss a possible third event. Mr. Kane is an ambassador for the Waupaca Chamber of Commerce. Ambassadors are visiting business members and thanking them for their membership. Mr. Kane and Ms. Kasza attended a mandatory two day training on CDBG administration. This is required as part of our $25,000 CDBG Planning Grant The Bethany Homes project has begun and is expected to take approximately 20 months for completion. Marvin Metals will proceed with the 9,600 square foot addition and is expected to begin operation in the 1 st quarter of The microbrewery is delaying construction to apply for funds through Wisconsin Economic Development Corporation grant. Mr. Kane and Mr. Werner have demoed several software packages that will assist with Building Inspection and Code Enforcement. Ald. Chesnut asked how new events would be funded. Mr. Veleker said the second downtown event had no money attached to it other than some staff time calling to coordinate volunteers. There were sponsorships for the 9 holes for the first event Spudder Open. There was also some staff time that went into the event for setup. The Waupaca Chamber of Commerce gave $500 toward the event and he and Mr. Kane both will come up with funds from their budgets for a total of $500. Ald. Dave Peterson asked about the Lucky Tree project.

72 Council Proceedings October 20, 2015 Mr. Veleker said they did not get the grant requested. Mr. Veleker said the job description study is in the final stages. He plans to have the Council review the City Administrator and Department Head positions only and authorize his office, working with the department heads to finalize the remainder of the descriptions. Mr. Veleker is working on reducing approximately $200,000 in the 2016 budget and is meeting with department heads on Monday, October 26. His intent is to send out the changes on Tuesday, October 27 in time for the meeting on Wednesday, October NEW BUSINESS: a. License Report No. 1292, Operator s License Henry Veleker, City Administrator/Clerk MOVED by Ald. Hagen, SECONDED by Ald. Chesnut, Council APPROVES License Report No. 1292, Operator s License pending background checks and payment of any outstanding fines. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. 10. UNFINISHED BUSINESS: 11. ISSUES/PROJECT DISCUSSION (30-MINUTE MAXIMUM NO ACTION REQUIRED) - none 12. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR Mayor Smith reminded Council that there will be a Special Council meeting on Wednesday, October 28, 2015 at 5:30 p.m. On Tuesday, October 27, there is a Downtown meeting regarding the parking study at Farmer s State Bank at 5:30 p.m. 13. ADJOURNMENT MOVED by Ald. Kjelland, SECONDED by Ald. Hackett Council ADJOURNS until the next regularly scheduled Council meeting on Tuesday, November 3, 2015 at 6:00 p.m. and subject to call. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. MEETING ADJOURNED AT 6:33 P.M. Mayor Brian Smith tj

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74 LICENSE REPORT NO WE, the Common Council of the City of Waupaca have considered the following license applications and approve the issuance of the license upon meeting the requirements of said license and upon payment of the fees and stipulations provided by ordinances: OPERATOR'S LICENSES: ALL LICENSES PENDING BACKGROUND CHECK AND PAYMENT OF ANY FINES OWED TO THE CITY Bartender Info First Name Last Name Address1 City Caitlyn Vangone 538 S Washington St Waupaca DATED: November 3 rd, 2015

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78 CONSTRUCT, INSTALL, MAINTAIN OR REPAIR WORK WITHIN THE CITY OF WAUPACA RIGHT OF WAY The undersigned hereby agrees to be bound by all applicable rules, regulations, ordinances, and specifications as prescribed by the City of Waupaca Municipal Ordinance. The permittee shall make all repairs to any/all excavations as soon as possible caused by the work done in accordance with the current standards for street excavation. Contractor Name Contractor Address Contact Person Telephone Cell Phone Fax Project Street/Limits CITY OF WAUPACA, WISCONSIN DEPARTMENT OF PUBLIC WORKS STREET EXCAVATION PERMIT APPLICATION Permit No Date Issued Expires Issued by Fee per disturbance: $ Estimated Number of Excavations Excavation Dimensions (Length x Width x Depth) Project Description Estimated Start Date Estimated Permanent Restoration Date Estimated Completion Date The Applicant understands that seeding and reseeding of all areas is required to be maintained until sufficient grass growth has occurred. Any matting used shall be removed by the contractor once proper growth has been established. All utility locate flags shall be removed by the applicant once work has been completed. These requirements shall be done so as not to burden the property owner. Project Plan, Drawing, or Work Plan Included Certificate of Insurance on file with the City of Waupaca (If no, submit current Certificate of Insurance with permit application listing City of Waupaca as additional insured.) The Applicant understands and agrees that the permitted work shall comply with all permit provisions, indemnification and conditions of the City of Waupaca, and any special requirements agreed to as a condition of approval, and that construction cannot commence until the permit is approved by the City of Waupaca. Applicant is encouraged to review the City of Waupaca Municipal Ordinance section 8.05 prior to work start. The Applicant understands that any work done by the City of Waupaca will be billed as time and materials. By (Signature of Authorized Contractor Representative) Title Date CITY APPROVAL By Justin Berrens, Director of Public Works Date

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81 CONSTRUCT, INSTALL, MAINTAIN OR REPAIR WORK WITHIN THE CITY OF WAUPACA RIGHT OF WAY PAVEMENT The undersigned hereby agrees to be bound by all applicable rules, regulations, ordinances, and specifications as prescribed by the City of Waupaca Municipal Ordinance. The permittee shall make all temporary repairs to any/all excavations as soon as possible caused by the work done in accordance with the current standards for street excavation. All permanent repairs required will be made as soon as practicable. Contractor Name Contractor Address Contact Person Telephone Cell Phone Fax Project Street/Limits CITY OF WAUPACA, WISCONSIN DEPARTMENT OF PUBLIC WORKS STREET EXCAVATION PERMIT APPLICATION Permit No Date Issued Expires Issued by Fee $ Estimated Excavation Dimensions (Length x Width x Depth) Project Description Estimated Start Date Estimated Permanent Restoration Date Estimated Completion Date Certificate of Insurance on file with the City of Waupaca Yes No (If no, submit current Certificate of Insurance with permit application listing City of Waupaca as additional insured.) The Applicant understands and agrees that the permitted work shall comply with all permit provisions, indemnification and conditions of the City of Waupaca, and any special requirements agreed to as a condition of approval, and that construction cannot commence until the permit is approved by the City of Waupaca. Applicant is encouraged to review the City of Waupaca Municipal Ordinance section 8.05 prior to work start. Seeding and reseeding of all areas is required to be maintained by the contractor until regrowth has occurred. Any matting used shall be removed by the contractor once proper growth has been established. All utility locate flags shall be removed by the applicant once work has been completed. These requirements shall be done so as not to burden the property owner. Any work done by the City of Waupaca will be billed as time and materials. By (Signature of Authorized Contractor Representative) Title Date CITY APPROVAL By Justin Berrens, Director of Public Works Date