Northern California Youth Rugby Association (NCYRA) Annual General Meeting (AGM) Meeting Minutes #09

Transcription

1 Northern California Youth Rugby Association (NCYRA) Annual General Meeting (AGM) Meeting Minutes #09 Date: Aug 15, 2012 Time: 7:00 PM 9:00 PM Location: Lafayette Public Library Mt Diablo Blvd, Lafayette, CA The attachments show the attendees and Clubs represented. 1. Robert Salaber (President) called the meeting to order at 7:00 PM and followed the above agenda. 2. Robert Salaber (President) asked for discussion of the minutes of previous BOD meeting on May 5, The group unanimously approved the minutes from the previous meeting. Motion by Karen Chance, 2 nd Owen Flynn. 3. the Participation (4,530 participation), Coach training, National competition (Dixon won the USA Single School Championship), Master Schedule, Website, Registration, Match Reports, Conference Rep Positions, NCYRA Playoffs, Insurance, Rookie Rugby, All Star tour. Salaber elaborated on the AGM voting procedure. The Master Schedule was approved by the motion by John Riddering, 2 nd Tony McKenzie. The Presidents report was approved unanimously via a motion by Owen Flynn, 2 nd Karen Chance. 4. Matt Taylor presented the budget and he and Rob Salaber discussed actuals for 2012 and the delta to the budget (See attachment). He noted that the NCYRA is solvent with a $29,000 in cash at the end of July The major delta in the actual vs budget were due to the High Performance (~$11,000) and the tournaments (~$7,000). The group unanimously approved the Budget report as presented. Motion by Michael Sagehorn, 2 nd Glenn Worden. 5. Committee Chair Reports and Approval 5.1. Robert Salaber presented the Inter-Conference Competition (playoff) committee report. The group unanimously approved the report as presented. Motion by Jim Goddard, 2nd Milt Quan John Riddering presented the High Performance / All Star Committee report. There have been 3 All Star weekends during the season. The Bay Area and Sacramento All Star Teams competed in the All Star tournament. The NorCal All Star teams (Varsity and JV) traveled to BC Canada. Star teams won 7 of 8 games in the 2 tournaments in which they participated. Page 1 of 3 Filename: 2012ncyra-bod09(minutes) rwb

2 The group unanimously approved both the reports as presented. Motion by Bob Benson, 2 nd Paul Kessler Rob Salaber presented a short report by the Inter-Conference Disciplinary committee. The group unanimously approved the program as presented. Motion by Mitch Jagoe, 2nd Marco Moran Rob Salaber presented the Public Relations Committee report and discussed the following. The Committee does not have a Chairman (Lynch resigned) and the committee has been dormant since his resignation. We need a new Chairman. The group unanimously approved the program as presented. Motion by Ryan Burk, 2nd Joe Rosenbaum Rob Salaber presented the Coaches Committee report and discussed the coaches licensing course. The group unanimously approved the report as presented. Motion by Owen Flynn, 2nd Blaine Warhurst Dave Williamson presented a written Referees Committee report (attached) as the Chair of the Referees Committee with some of the following highlights Dave wants to certify 50 more referees. These should include players (seniors) and college players Each club should provide 1 referee per team Dave suggested that referees be evaluated The referees can be paid $50 per game by the NCYRA. This is not required, but should be discussed prior to the game.. The group unanimously approved the report as presented. Motion by Sefesi Green, 2 nd Sean Harrington Rob Salaber presented the Sevens committee report. The participation grew from 12 teams in 2011 to 50 teams in Approval motion by Dan Stauffer, 2 nd Stephen Moore. Approval was approved unanimously Mateo Medrano presented the Boys High School Committee report. He specifically reported on players who participated in both Gold vs Silver participation. Approval motion by John Riddering, 2 nd Michael Sagehorn. Approval was approved unanimously Michael Sagehorn presented the Single School Committee report. The Single School Conference [De LaSalle, Jesuit, Christian Brothers, Dixon, McClatchy, PITS, Bellarmine, Bishop O Dowd functioned well. There is a new CIF functionary who may be positive toward the inclusion of rugby in the HS CIF umbrella. The group unanimously approved the report as presented. Motion by Chris Nolan, 2nd Paul Kessler Karen Chance vs 12 teams in 2011 vs 8 in The wome to 19 teams in The approval motion carried unanimously (Motion by Milt Quan, 2nd Courtney Ellis.) Page 2 of 3 Filename: 2012ncyra-bod09(minutes) rwb

3 5.11. Rob Salaber made the report for the Middle School Committee. There were 23 teams with 22 teams participating in the tournament. The approval motion carried unanimously (Motion by Owen Flynn, 2 nd Jim Goddard) Matt Taylor presented the report for the NCYRA Youth Committee. He noted that the youth program is growing. The group unanimously approved the report as presented. Motion by John Riddering, 2nd Marco Moran. 6. Rob Salaber presented the following slate of Officers for President Rob Salaber (Dixon) 6.2. Vice President Owen Flynn (McClatchy) Mateo Medrano chose not to stand for reelection David Cingolani nominated Melissa Hardiman from Marin for VP (who declined) Treasurer Matt Taylor (Lamorinda) 6.4. Secretary Bob Benson (Peninsula Green) The group thanked Mateo Medrano for his service as VP. The group unanimously approved the slate of Officers as presented. Motion by Michael Sagehorn, 2nd Karen Chance. 7. Rob Salaber presented the NCYRA policy review and amendment with a proposal for a dues increase to support payment of referees and payment of staff, USAR Dues Increase, Player Transfer Policy, and coach training Dave McCann from USA Rugby presented the Coaches training requirement and answered questions from the floor There was a major discussion about the dues increase. There was a motion to approve the policy proposal (as presented) by Michael Sagehorn, 2nd Owen Flynn. The motion passed 101 yea votes to 59 no votes Rob Salaber presented the Player Transfer Policy which generated much discussion. The key issue is the length of the season. Does it include the Sevens season as well as the 15 a side season. There was a motion to approve the policy proposal (as presented with a sunset clause of 1 year) by Tony McKenzie, 2nd John Riddering Rob Salaber presented the Policy modifications as shown. There was a motion to approve the Policy proposal (as presented with a sunset clause of 1 year for the Player Transfer) by Ray Schwartz, 2nd Paul Bretz. The motion carried. 8. Discussion of other items from the floor. Ray Schwartz suggested that he sponsor a training session for referees. Paul Bretz asked whether the USA rugby dues covered individual Club Board of Directors and Salaber indicated he did not think so and encouraged all Clubs to become 501(c)3 corporations. 9. The motion to adjourn was made by Owen Flynn at 9:45 PM (2 nd Gary Pritchard) and carried unanimously. Minutes prepared by Bob Benson, Secretary Page 3 of 3 Filename: 2012ncyra-bod09(minutes) rwb

4

5

6

7

8

9

10

11

12 NCYRA Annual General Meeting (AGM) August 15, 2012 Vote on Dues Increase Yes No Club # Teams Club # Teams Alameda 2 Elsie Allen 2 Chico 4 EPA 5 Danville 14 Marin 6 Dixon 7 Montgomery 2 DLS 3 Pleasanton 8 Fresno + Proxies 7 Raptors 8 Hayward 1 Rosa 2 Humboldt 1 Santa Clara 5 Kennedy 2 Seahawks + Proxies 19 Lamorinda 16 Stanislaus 2 Land Park 6 McClatchey 2 Mother Lode 7 Oakland 2 Pen Green 2 Piedmont 2 Sac Eagles 2 SFGG 12 Sierra Foothills 6 Wolfpack 3 Total 101 Total 59