AIRPORT COMMISSION Thursday, October 10, :30 PM Airport Event Conference Room 2522 SE Jesse Butler Circle, #17

Transcription

1 Redmond Municipal Airport-Roberts Field 2522 SE JESSE BUTLER CIRCLE, #17 REDMOND, OR FAX: AIRPORT COMMISSION Thursday, October 10, :30 PM Airport Event Conference Room 2522 SE Jesse Butler Circle, #17 COMMISSION MEMBERS Rob Berg Kelly Coffelt Carolyn Eagan David Foote Marc Henegar Kenny Larkin I. CALL TO ORDER II. ANNOUNCEMENTS MEETING AGENDA III. COMMENTS FROM CITIZENS. IV. CONSENT AGENDA Meeting Minutes August 8, 2013 Exhibit 1 Meeting Minutes September 12, 2013 Exhibit 2 V. DISCUSSION 1) Robert Noble, Interim Airport Director 2) Keith Witcosky, City Manager VI. VII. OTHER UPDATES ADJOURN Tim Moor Michael Newell Eric Sande Jay Patrick Council Liaison George Endicott Alternate Council Liaison Anyone needing accommodation to participate in the meeting must notify Mike Viegas, ADA Coordinator, at least 48 hours in advance of the meeting at , or through the Telecommunications Relay Service (TRS) which enables people who have difficulty hearing or speaking in the telephone to communicate to standard voice telephone users. If anyone needs Telecommunications Device for the Deaf (TDD) or Speech To Speech (STS) assistance, please use one of the following TRS numbers: (voice or text), (STS English) or (STS Spanish). The City does not discriminate on the basis of disability status in the admission or access to, or treatment, or employment in, its programs or activities.

2 Redmond Municipal Airport-Roberts Field 2522 SE Jesse Butler Circle, Suite 17 Redmond, OR Phone Fax REDMOND AIRPORT COMMISSION MINUTES Thursday, August 8, 2013 Airport Event Conference Room, 2522 SE Jesse Butler Circle, Suite 17, Redmond, Oregon Commissioners Present: Chair Mike Newell, Vice-Chair Marc Henegar, Kelly Coffelt, Carolyn Eagan (arrived 5:45 p.m.), David Foote, Kenny Larkin, Tim Moor (absent: Rob Berg, Eric Sande) City Staff: Jay Patrick, Council Liaison; Mayor George Endicott; Kim Dickie, Airport Director; Eric Fancett, Deputy Director-Business Operations; Nicole Jurgensen, Airport Security Coordinator; Connie Damon, Administrative Assistant; Cameron Prow, TYPE-Write II Visitors: Joe Roshak and Tom Headley, Century West Engineering; Anthony Le Louis; Mark Mahnke, RDD Enterprises Media: Leslie Pugmire Hole, Redmond Spokesman (scribe CP's note: The minutes were created from an audio recording and notes taken at the meeting. The three digits after the motion title show the number of Commissioners voting in favor/against/abstaining.) I. CALL TO ORDER ESTABLISH A QUORUM INTRODUCTIONS Chair Newell called the meeting to order at 5:39 p.m. Ms. Damon conducted roll call and confirmed that a quorum existed. II. III. IV. ANNOUNCEMENTS Mayor Endicott said an emergency preparedness meeting will be held on August 20, 2013, to explore Redmond s potential role in a Cascadia event. According to the Oregon Resiliency Report, Redmond Airport is the Category 1 site for FEMA (Federal Emergency Management Association) and emergency operations for the state. COMMENTS FROM CITIZENS (None) CONSENT AGENDA Motion 1 (7/0/0): Commissioner Foote moved to accept the Consent Agenda (minutes of July 11, 2013), subject to correcting the spelling of Vice-Chair Henegar s first name. Commissioner Moor seconded the motion which passed unanimously. V. DISCUSSIONS A. Airport Comparison Mr. Fancett reviewed FAA (Federal Aviation Administration) Form 127, which showed financial information for Redmond Airport and 10 other airports of similar size, and shared a handout from Commissioner Foote. He received national averages for these airports yesterday but hasn t had time to incorporate those data into this form. Outreach to other airports has been productive. He, Ms. Dickie, and Ms. Damon visited the Medford Airport last Thursday. He recommended deeper research into how other airports generate income and reduce expenses as a way to help Redmond Airport improve its performance in these areas. Commissioner concerns included peer group selection criteria (comparison airports generating the same type of data Redmond does), landing fees vs. passenger cost per enplanement, total aeronautical revenue (traveler demographics), operating expenses, terminal arrival fees, nonpassenger aeronautical revenue, number of employees, other uses for this database, other data August 8, 2013 Page 1 of 3

3 sources, best practices (what other airports have done to obtain better results than Redmond and how Redmond can get there), biggest successes and failures of other airports in the last two years, population base of the surrounding community, and land development patterns. Following discussion, Chair Newell asked Mr. Fancett to continue researching and present his findings at the next Airport Commission meeting. Chair Newell recommended Commissioners suggestions about appropriate comparison airports to Mr. Fancett. He suggested forming a subcommittee to work with Mr. Fancett on context for the comparison report. Commissioner Eagan and Henegar volunteered to serve. Mayor Endicott commended Commissioners for the quality of their discussion, which is what Council wants the Airport Commission to do. B. Vision for General Aviation Ms. Dickie identified on an aerial map the current GA uses of Airport-owned property. She and Mr. Fancett attended this month s meeting of the Redmond Historic Landmarks Commission regarding the landmark status of a World War II hangar at Roberts Field. She said COACT (Central Oregon Area Commission on Transportation) meets on a quarterly basis; the next COACT meeting will be in September Commissioner discussion covered defining GA (non-airline business conducted inside the Airport s security fence), more effective use of Airport-owned property, how high-end GA facilities were built at other airports, public/private partnerships, advice from Delta Consultants about funding mechanisms, emerging trends, cost-benefit analysis of GA, pilot retirement rate, cost to fly, nicer-looking facilities, good pricing for fuel and services, need for new pilots, fractional jet program, type of business the Airport wants to attract, how to access high-end GA, reasons to come to Redmond, what the next generation will want in GA 20 years from now, continuing to serve current GA businesses, inviting GA businesses, REDI (Redmond Economic Development, Inc.), and other economic partners to share their ideas, information on current GA businesses, GA roundtable, traveler demographics, preferred travel mode for tourists, increasing tourist use, and reviewing the EDCO (Economic Development for Central Oregon) regional plan for aviation. Mayor Endicott said his brother-in-law, president of one of the largest flight training schools in the country, has expressed concern about the aging pilot population and the cost of pilot licenses. Mr. Mahnke discussed his GA business (building Lancair kit planes, maintaining Lancair and Columbia/Cessna planes, custom interiors, flight training school). He stated his primary concern was lease terms. Projects might not be money-makers for the Airport yet still benefit the community. His company is exploring cross-promotional opportunities with Eagle Crest. Commissioner Foote volunteered to work with Ms. Dickie and REDI on site analysis of existing GA businesses (uses, needs, number of employees) and to work with AOPA (Airplane Owners and Pilots Association) to identify GA trends for the next 20 years. VI. AIRPORT UPDATE A. General Aviation Services a. Site Visit Assessment: Ms. Dickie summarized the results of Delta Consultants assessment which was based on their meeting with 25 people over 2 days (on-airport businesses, hangar renters, Airport Commissioners, City Councilors). There was good consensus about what the Airport is doing with Delta Consultants: establishing a level playing field and creating basic business documents. b. Communication Plan: Ms. Dickie said Delta Consultants have completed a communications plan. Key highlights included the local community s interest in engagement with the Airport. The consultant recommended establishing two subcommittees to assist in preparation of three documents which are due in six months: (1) Minimum Operating Standards and Rules & Regulations and (2) Land Use Policy. She summarized public outreach opportunities August 8, 2013 Page 2 of 3

4 incl0uding an open house. Two Airport Commissioners are needed to serve on each subcommittee; Commissioners wanting to volunteer should notify her by the end of August. Chair Newell asked Ms. Dickie to a job description for each subcommittee to all Commissioners so those not present at tonight s meeting have the opportunity to participate. Commissioner Eagan volunteered to serve on the Land Use Policy subcommittee. VII. VIII. IX. NEXT AGENDA End-of-year report on Airport s fiscal year budget Jason Neff GA visioning & on-ground assessment of existing GA businesses continued discussion Report on August s emergency preparedness meeting ADDITIONAL COMMENTS FROM CITIZENS (None) COMMISSIONER COMMENTS Chair Newell announced he would be absent from the September meeting. He thanked Mr. Mahnke for his input during the Commission s GA visioning discussion. Vice-Chair Henegar agreed to chair the September meeting. Commissioner Larkin said he was excited about the future of aviation for the Redmond Airport. Commissioner Foote suggested using the emergency preparedness meeting to leverage Commissioner thinking on how to drive businesses that will be related to logistics. X. ADJOURN The next meeting is scheduled for Thursday, September 12, 2013, 5:30 p.m. There being no further business, Chair Newell adjourned the meeting at 7:33 p.m. APPROVED by the Airport Commission and SIGNED by the Chair this 12 th day of September, Marc Henegar, Vice Chair August 8, 2013 Page 3 of 3

5 Redmond Municipal Airport-Roberts Field 2522 SE Jesse Butler Circle, Suite 17 Redmond, OR Phone Fax REDMOND AIRPORT COMMISSION MINUTES Thursday, September 12, 2013 Airport Event Conference Room, 2522 SE Jesse Butler Circle, Suite 17, Redmond, Oregon Commissioners Present: Vice-Chair Marc Henegar, David Foote, Kenny Larkin, Tim Moor (absent: Rob Berg, Kelly Coffelt, Carolyn Eagan, Mike Newell, Eric Sande) City Staff: George Endicott, Mayor; Jay Patrick, Council Liaison; Kim Dickie, Airport Director; Eric Fancett, Deputy Director-Business Operations; Keith Witcosky, City Manager; Jason Neff, Finance and Budget Manager; Cameron Prow, TYPE-Write II Visitors: Anthony Le Louis Media: None (scribe CP's note: The minutes were created from an audio recording and notes taken at the meeting. The three digits after the motion title show the number of Commissioners voting in favor/against/abstaining.) I. CALL TO ORDER Vice-Chair Henegar called the meeting to order at 5:41 p.m. Ms. Prow conducted roll call and confirmed that a quorum did not exist. II. III. IV. ANNOUNCEMENTS (None) COMMENTS FROM CITIZENS (None) CONSENT AGENDA Vice-Chair Henegar postponed approval of the Consent Agenda (minutes of August 8, 2013) due to lack of a quorum. V. PRESENTATIONS A. Fiscal Year Budget Review Mr. Neff reviewed (PowerPoint) the FY budget structure (terminal, airfield, general operations, capital improvements), financial performance, and enplanements. He also presented budget highlights for FY including the rationale behind estimated figures. Mr. Fancett summarized potential impacts on the FY budget and tie-ins to the general aviation (GA) strategy. Commissioners clarified their understanding of the information presented. Additional concerns included likelihood of the U.S. Forest Service Air Center moving to another airport, USFS lease rates, ability of the Airport to support USFS operations, and impact of the air center on the Redmond September 12, 2013 Page 1 of 3

6 community. Commissioners commended Mr. Neff for the quality of his presentation. Vice-Chair Henegar asked Mr. Neff to his presentation to Commissioners. Mayor Endicott expressed support for siting the Central Oregon Interagency Dispatch Center at Redmond Airport. VI. AIRPORT UPDATE A. Cascadia Event Ms. Dickie reported that representatives from Deschutes County, the Event Center, public health agencies, Oregon Department of Transportation, USFS, American Red Cross, and others attended a three-hour workshop. The SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis provided valuable information on what s available and how each agency would respond to this type of event. Suggestions included establishing an executive group that can help the Airport put together an emergency plan for a Cascadia event. An educational video is available. Mayor Endicott said the Oregon Resiliency Plan identified Redmond as the primary recovery site for the state of Oregon. This multi-dimensional problem would potentially involve Oregon, California, Washington, and British Columbia as well as FEMA (Federal Emergency Management Association) and TSA (Transportation Security Administration). Resource acquisition and management (fuel, roads, power) will be critical to effectively serving Central Oregon residents as well as refugees. He has spoken with the military about using their training ground and with Congressman Greg Walden s office on September 11, The City is working with Senator Wyden s office. B. ALP Update Ms. Dickie reviewed (PowerPoint) the Airport Layout Plan, ALP s tie-in to the comprehensive plan, and the update process. She discussed highlights about GA, runway improvements, new terminal, new roads, solar farm, rental cars, taxiways, and land reserved for future development. She has been working with the Community Development Department, Redmond Urban Area Planning Commission, and Downtown Urban Renewal Advisory Committee. The proposed ALP amendments will be presented to City Council on September 24, Commissioner concerns included the ALP and Airport Master Plan interface with the emergency preparedness strategy. C. RCAPP Art Pedestal Ms. Dickie said the Airport has been working with Redmond Commission for Art in Public Places regarding the installation of a pedestal as part of RCAPP s Art Around the Clock program. VII. VIII. IX. DISCUSSION A. GA Vision Vice-Chair Henegar postponed discussion on this topic due to lack of a quorum. NEXT AGENDA * GA Vision STAFF COMMENTS Mr. Fancett reported that the new parking rates went into effect on September 1, The transition has been pretty smooth. He received one complaint from a consistent traveler who felt that the rate increase was unwarranted without additional infrastructure; he has spoken with this man and will do so again. Mr. Fancett said he would speak with this man again. Overall signage has been reduced by about 16 signs. He s received pretty good feedback about the signage being simpler and easier to read. The maximum three-hour parking spaces (18) are not yet done. Commissioners expressed concern that the EXIT sign saying Left Lane Parking and Right Lane Exit is confusing. Motorists response when they discover themselves in the wrong lane is causing a safety hazard. Discussion ensued about what the sign should say to reduce confusion. September 12, 2013 Page 2 of 3

7 Mayor Endicott said Deschutes County has decided to increase its transient room tax from 7% to 8%; 70% of the increase will go to the fairgrounds to be used for advertising. Bend is talking about raising its transient room tax rate by 1.3%. The Redmond room tax is 9%. X. COMMISSIONER COMMENTS Vice-Chair Henegar asked about a passenger survey currently being conducted and about the tax rate on jet fuel. Ms. Dickie said the Oregon Department of Aviation is in the process of surveying passengers at all Oregon airports in order to update its 2007 economic impact study on its website. The survey results are expected to be posted in Commissioner Larkin reported having breakfast with new City Manager Keith Witcosky who seems like a high-quality individual. Commissioner Larkin left at 6:44 p.m. XI. ADJOURN The next meeting is scheduled for Thursday, October 10, 2013, 5:30 p.m. Vice-Chair Henegar suggested rescheduling to a more convenient date for several Commissioners and staff and confirming the new date via . There being no further business, Vice-Chair Henegar adjourned the meeting at 6:46 p.m. APPROVED by the Airport Commission and SIGNED by the Chair this day of, Mike Newell, Chair September 12, 2013 Page 3 of 3