BOARD OF COOPERATIVE EDUCATIONAL SERVICES SOLE SUPERVISORY DISTRICT OF PUTNAM & WESTCHESTER COUNTIES 200 BOCES DRIVE, YORKTOWN HEIGHTS, NY 10598

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1 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SOLE SUPERVISORY DISTRICT OF PUTNAM & WESTCHESTER COUNTIES 200 BOCES DRIVE, YORKTOWN HEIGHTS, NY Minutes October 11, 2017 PRESENT ABSENT STAFF GUESTS CALL TO ORDER PLEDGE OF ALLEGIANCE EXECUTIVE SESSION RETURN TO REGULAR SESSION REGULAR MEETING ITEMS Richard Kreps, Catherine Lilburne (left at 6:12 pm), Anita Feldman, Douglas Glickert, Tina Mackay, Frank Schnecker Mary Cay Nilsen Lynn Allen, Catherine Balestrieri, Todd Currie, Marla Gardner, John McCarthy, Michael Skerritt Kathleen Copeland-Fish, Jamie Molina, Jennifer Harriton- Wilson, Dorna Schroeter Mr. Kreps called the meeting to order at 4:34 pm. The Pledge of Allegiance was recited. Mrs. Feldman moved, and Mrs. Mackay seconded, the Board entering into Executive Session to discuss the employment history of a particular individual. All members present voted aye and the Board entered Executive Session at 4:35 pm. Mrs. Feldman moved, and Mr. Glickert seconded, the Board returning to Regular Session. All members present voted aye and the Board returned to Regular Session at 4:49 pm. CONSENT AGENDA 6A 6B 6C Minutes of the Regular Meeting of September 12, 2017 Mrs. Lilburne moved, and Mrs. Mackay seconded, approval of the Minutes of the Regular Meeting of September 12, All members present voted aye, and the minutes were approved. Comments and Questions from Audience None Acknowledgement of Treasurer s Reports for July and August 2017 Received and acknowledged. Mrs. Lilburne moved, and Mrs. Feldman seconded, approval of the Consent Agenda. Mrs. Mackay asked a question about a different rate of pay for the same hourly/per diem position. Mr. McCarthy acknowledged Neil Boyle s negotiating skills. Minutes October 11,

2 All members present voted aye and the following were approved: 7A 7B 7C 7D 7E Bid Award Special Aid Projects 1 st Quarter Report Surplus and Obsolete Equipment Cooperative Bid Participation Eastern Suffolk BOCES Personnel Report Minutes October 11, RESIGNATIONS AND TERMINATIONS RESIGNATIONS Robert G. Belluzzi, Teacher-Tenure Area-Welding, Full Time, 35 hpw (100%) (CTE, Tech Center), effective 09/28/2017 Ann F. Humphrey, Teacher Aide, Full Time, 32.5 hpw (100%) (Special Education, Pines Bridge School), effective 09/29/2017 Christopher Totten, Teacher Aide, Full Time, 32.5 hpw (100%) (Special Education, RAHS-Fox Meadow), effective 10/11/2017 Roberta Trotta, Occupational Therapist on Schedule, Full Time, 35 hpw (100%) (Special Education, Pines Bridge School), effective 12/29/2017 CHANGE IN STATUS Ariana M. Ganz, Teacher Aide, Full Time, 32.5 hpw (100%) (Special Education, Pines Bridge School), effective 09/07/ /21/2018. Child Care Leave of Absence without Pay. Kerrianne Taylor, Teacher-Tenure Area-Cosmetology, Full Time, 35 hpw (100%) Temporary, Leave Replacement (CTE, Tech Center & Fox Meadow), effective 09/14/ /30/2018. Was previously Teacher-Cosmetology, Part Time, hpw (67%) Temporary, Leave Replacement from 09/01/2017 through 06/30/2018. APPOINTMENTS

3 CERTIFICATED Minutes October 11, Eligibility for tenure as a classroom teacher or building principal is contingent upon his/her successful completion of the probationary term and having received composite or overall APPR rating of either Effective or Highly Effective in at least three of the four preceding years, and a rating higher than Ineffective in the final year of the probationary period. Geraldine L. Battista, Mentor (Administration-Internal Services), effective 10/01/ /30/2018. Salary $1, prorated to $900.00* Melissa Bayeur, Mentor (Administration-Internal Services), effective 10/01/ /30/2018. Salary $1, prorated to $900.00* Shelli Flacinski, Mentor (Administration-Internal Services), effective 10/01/ /30/2018. Salary $1, prorated to $900.00* Meredith Markolovic, Mentor (Administration-Internal Services), effective 10/01/ /30/2018. Salary $1, prorated to $900.00* Elizabeth M. Pagan, Teacher-Tenure Area-Speech & Hearing Impaired, Full Time, 35 hpw (100%) 4-Year Probationary Appointment (Special Education, Pines Bridge School), effective 10/16/ /15/2021. Salary $79, prorated to $67,459.72* Christopher Totten, Teaching Assistant, Full Time, 35 hpw (100%) 4-Year Probationary Appointment (Special Education, RAHS-Fox Meadow), effective 10/12/ /11/2021. Salary $45, prorated to $39,413.69* APPOINTMENTS CLASSIFIED Catherine Argiro, Teacher Aide, 32.5 hpw (100%) Probationary Appointment; to serve a 52-week probationary

4 Minutes October 11, period (excluding July and August) which will end on 12/11/2018 (Special Education, Pines Bridge School, effective 10/12/2017, Salary $25, prorated to $21,739.45* Ann F. Humphrey, Teacher Aide, 32.5 hpw (100%) Probationary Appointment; to serve a 52-week probationary period (excluding July and August) which will end on 11/18/2018 (Special Education, Pines Bridge School), effective 09/19/2017**, Salary $26, prorated to $24,936.81* Gina M. Monte, Teacher Aide, 32.5 hpw (100%) Probationary Appointment; to serve a 52-week probationary period (excluding July and August) which will end on 12/11/2018 (Special Education, Learning Center-Fox Meadow), effective 10/12/2017, Salary $25, prorated to $21,739.45* Diana R. Rivas, Teacher Aide, 32.5 hpw (100%) Probationary Appointment; to serve a 52-week probationary period (excluding July and August) which will end on 12/11/2018 (Special Education, Walden School), effective 10/12//2017, Salary $25, prorated to $21,739.45* *Pro-rated Salary for **Employee resigned following the close of business on 09/29/2017 CORRECTING RESOLUTION At a previous Board Meeting on September 12, 2017, Dixelia Lopez, Bilingual Psychologist & Evaluation Specialist, Full Time, 37.5 hpw (100%) (Tenure Area: School Psychologist) was listed with a 4-year probationary period. Confirmation of prior tenure has now been obtained and validated. Therefore one year of credit has been given towards the probationary period. The probationary period will be reduced to 3 years. Dixelia Lopez, Bilingual Psychologist & Evaluation Specialist, Full Time, 37.5 hpw (100%) 3-Year Probationary

5 Appointment (Tenure Area: School Psychologist) (Given one year of credit towards probationary period for prior tenure granted by the City School District of Albany) (Non- Represented, Certificated, Non-Supervisory) (Guidance & Child Study Center, School Services Building), effective 10/01/ /30/ F Hourly/Per Diem Personnel Report Minutes October 11, Bach, Jo Ana, Teacher-Special Assignment-Hourly, $35.00, effective 07/17/ /09/2017 Capellini, Meaghan, Teacher-Special Assignment-Hourly, $35.00, effective 07/18/ /24/2017 Chambers Szafranski, Christine, Pupil Personnel Specialist- Daily, $1,000,.00, effective 10/12/2017 Davidson, Seth, School Psychologist-Daily, $250.00, effective 09/13/2017 Davidson, Seth, Substitute School Psychologist-Daily, $305.00, effective 09/13/2017 DiCecco, Ada, Adult/Continuing Ed Instructor-Hourly, $36.00, effective 09/13/2017 Fischer, Selena M., Pupil Personnel Specialist-Daily, $925.00, effective 10/12/2017 Gargulio, Ellen, Pupil Personnel Specialist-Daily, $1,000.00, effective 10/12/2017 Grotto, Donna R., Adult/Continuing Ed Instructor Hourly, $36.00, effective 10/12/2017 Grotto, Donna R., Clinical Instructor, Hourly $47.00, effective 10/12/2017 Harrison, Noelle, Adult/Continuing Ed Instructor Hourly, $36.00, effective 09/11/2017 Hart, Bonnie G., Pupil Personnel Specialist-Daily, $1,000.00, effective 10/12/2017 Houlahan, Thomas, Adult/Continuing Ed Instructor Hourly, $36.00, effective 10/12/2017 Kelley II, Thomas W., Substitute Teacher-Daily, $95.00, effective 09/25/2017 Lundstedt, Justin, Teacher-Special Assignment-Hourly, $35.00, effective 07/13/ /10/2017 Palansky, Monica, Adult Ed Teaching Assistant, Hourly, $23.00, effective 09/20/2017 Paone, Antonio, Adult Ed Teaching Assistant, Hourly,

6 PRESENTATION OF INDEPENDENT AUDIT REQUESTS FOR GENERAL BOARD ACTION 7G 8A 8B $23.00, effective 10/12/2017 Restrepo, Sebastian, Literacy Instructor-Hourly, $38.00, effective 09/25/2017 Scrima-Black, Donna L., Literacy Instructor-Hourly, $38.00, effective 09/25/2017 Villanueva, Agustina, Substitute Teacher-Daily, $95.00, effective 09/25/2017 Zedlovich, Julia, Substitute Teacher Aide, Daily, $75.00, effective 10/12/2017 Professional Service Contracts Mr. Currie introduced Jamie Cote from The Bonadio Group who was present to give an overview of the firm s independent audit reports and answer any questions. Mr. Cote began by thanking Mr. Currie and the Business Office staff for their cooperation. He told the Board that he presented the Audit to the Audit Committee at their meeting on September 27. He then reviewed the Financial Statements and Required Reports and the ExtraClassroom Activity Funds. The auditor s opinion is that the financial statements present fairly, in all material respects, the respective financial position of the governmental activities, business type activities and each major fund of the BOCES as of June 30, 2017, and the respective changes in financial position and, where applicable, cash flows, thereof, for the year then ended in accordance with accounting principles generally accepted in the United States of America. Mr. Kreps and Dr. Ryan thanked Mr. Cote. Initial Service Contract Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of the Initial Service Contract for All members present voted aye. Final Service Contracts for Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of the Final Service Contracts for All members present voted aye. 8C Minutes October 11, Final Supplemental Budget Amendment for Mr. Glickert moved, and Mrs. Mackay seconded, approval of the

7 following resolution: RESOLVED, that the Board of Cooperative Educational Services, Sole Supervisory District of Putnam and Westchester counties, authorize the expenditure of the sums set forth in this final budget increase for the fiscal year in the total amount of $12,639,972 inclusive of a total budget of $113,982,169. All members present voted aye. 8D Resolution to Accept Independent Audit Mrs. Feldman moved, and Mrs. Mackay seconded, approval of the following resolution: RESOLVED, that the audit reports submitted by The Bonadio & Co. LLP, Certified Public Accountants, entitled Financial Statements and Required Reports Under the Uniform Guidance as of June , and ExtraClassroom Activity Funds, for the Year Ended June 30, 2017, together with the Independent Auditor s Report, are hereby accepted. All members present voted aye. Dr. Ryan acknowledged the hard work of Todd Currie and his staff. Mr. Currie thanked Dr. Ryan and said it was a group effort. NEW BUSINESS 8E 8F 9A 9B Skills USA Charter Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of the Skills USA Charter. All members present voted aye. Community Skills Charter Club Mr. Glickert moved, and Mrs. Lilburne seconded, approval of the Community Skills Club Charter. All members present voted aye. ExtraClassroom Activity Fund Cash Journal Mrs. Feldman moved, and Mrs. Lilburne seconded, approval of the ExtraClassroom Activity Fund Cash Journal. All members present voted aye. Professional Service/Venue Contract Status Report Mrs. Lilburne moved, and Mrs. Mackay seconded, approval of the Professional Service/Venue Contract Status Report. Mrs. Lilburne asked Mr. Currie to follow-up on Lesley University. All members present voted aye. Minutes October 11,

8 9C 9D 9E Professional Service/Venue Contract Increases Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of the Professional Service/Venue Contract Increases. All members present voted aye. Claims Audit Report for July 2017 Received and acknowledged. Liaison Assignments Dr. Ryan distributed the Liaison Assignment list and reviewed it with the Board. He mentioned that we included the proposed Student of Distinction calendar as well. Mary will follow-up with the Board when the meetings have been scheduled. Mrs. Feldman suggested sending a letter to the component Boards inviting them to tour our facilities and see our programs in action. Dr. Ryan mentioned the Fall Gala at Tilly Foster scheduled for October 17. This event is our way of saying thank you and welcome. A great opportunity for outreach to our community partners. Mr. McCarthy reported that Ossining requested a campus tour and will be visiting on October 17. Mr. Schnecker suggested using short videos as a resource to let our component Boards know what we are doing. 9F Proposed Professional Development Plan Mr. Skerritt reported that the proposed plan has been amended to include our negotiated 3012-d APPR process as it pertains to our CTE and Special Education department leadership staff. We are also required to begin including a list of anticipated Professional Development providers to assist with the 100 hours of professional development required of all certificate holders. Mr. Skerritt thanked Mrs. Balestrieri and Mrs. Fleischmann for all of their hard work. Minutes October 11, Mrs. Feldman moved, and Mr. Glickert seconded, approval of the Proposed Professional Development Plan. All members present voted aye.

9 9G 9H 9I 9J Non Responsive Bidder Mrs. Lilburne moved, and Mrs. Mackay seconded, approval of the following resolution: WHERAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, has invited sealed bids for Printing Services (# ) during the school year, which bids were opened publicly on September 22, 2017, and WHEREAS Rose Press, Inc. submitted bids for Printing Services which were not in compliance with the bid specifications in the following regards. Rose Press submitted fewer than required references, and the samples requested were not timely submitted as per bid specifications. THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines that the failure of Rose Press, Inc. to comply with the bid specifications as set forth above constitutes a material deviation from the bid specifications and, therefore, rejects their bids for the Printing Services as being non-responsive. All members present voted aye. Bid Award Mrs. Lilburne moved, and Mrs. Mackay seconded, approval of Bid # Printing Services. All members present voted aye. Resolution to Accept a Supplemental Memorandum of Agreement for the ASA Contract Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of the following resolution: BE IT RESOLVED, that the Board hereby approves the terms of a Supplemental Memorandum of Agreement dated October 11, 2017 between the BOCES and the Administrators and Supervisors Association, as presented to the Board at this meeting, a copy of which shall be incorporated within the minutes of this meeting. All members present voted aye. Municipal Cooperation Agreement Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of this agreement. All members present voted aye. 9K Minutes October 11, Professional Services Agreement between Cornell University HR Extension and Outreach Division and PNW BOCES Mrs. Lilburne moved, and Mr. Schnecker seconded, approval

10 of this agreement. All members present voted aye. 9L Affiliation Agreement between Inspire Inclusion LLC and PNW BOCES Mrs. Lilburne moved, and Mrs. Mackay seconded, approval of this agreement. All members present voted aye. OLD BUSINESS 9M Agreement between Manhattanville College (Rose Institute) and PNW BOCES Mrs. Lilburne moved, and Mr. Schnecker seconded, approval of this agreement. All members present voted aye. 10A Technology Plan Dr. Ryan asked Mr. Molina and Dr. Harriton-Wilson to be present to answer any questions and receive feedback on the Technology Plan. Minutes October 11, Mrs. Mackay suggested that the Technology Plan be more specific in certain areas. If replacement of equipment is ongoing, develop a process and identify the timeline. Mr. Schnecker suggested surveying our districts regarding their anticipated needs for the next two or three years. Dr. Harriton-Wilson reported that we have a Technology Leaders Cohort that meets monthly. This monthly meeting offers support to our Technology Leaders and it is a great vehicle for sharing. Dr. Ryan said he is very proud of the work being done by Mr. Molina and Dr. Harriton-Wilson. Mr. Kreps asked about Watson. Dr. Harriton-Wilson replied that she recently attended a presentation to the Special Education Supervisors by our teacher working with Watson. Everything is going well and she plans to visit the classroom next month. Dr. Harriton-Wilson invited the Board to attend the Assistive Technology Summit on October 23, Mary will followup with more information. Mr. Kreps mentioned that he heard about a new free

11 BOARD RECOGNITION DISTRICT SUPERINTENDENT S UPDATE certification program from Oracle. Mrs. Balestrieri replied that an has already been sent to CTE staff. There are several areas and skill levels. CTE teacher Dr. DeCicco has been extremely helpful. In honor of School Board Recognition month, Dr. Ryan expressed his thanks and appreciation to our Board for their commitment and dedication to the children in our region. He read a Proclamation from Governor Andrew M. Cuomo and presented each of them with a small token of our appreciation. Minutes October 11, A Program Presentation Center for Environmental Education - Dr. Gardner began by thanking the Board for the opportunity to have Dorna Schroeter join us this evening to talk about the Center for Environmental Education (CEE). Dr. Gardner introduced Ms. Schroeter to the Board. Ms. Schroeter thanked Dr. Gardner and the Board and introduced Kathleen Copeland-Fish, Assistant Naturalist from Madden. Our CEE is one of only three in New York State. The service components of the CEE are: Nature Center Programs and In-school Programs; Team Building Programs; Special Programs; Summer Camps; Marine Ecology Trips and Environmental Education Contracts. Team Building is available for students in Grades 4-12 and school district faculty. Challenge courses are located at Madden and Yorktown. Special programs are aligned to the new Science and Social Studies standards. Monster Storms is an in-school program with three components: weather class/skype with actual meteorologists; live animal class; and interactive activity. The Earth Portable Classroom brings a 22 globe into schools for students to explore the interconnected nature of geography and environmental issues using the inside and outside of the inflated globe. In the CEE processed 236 contracts totaling $511,000. Next steps for the CEE include evolving the service to offer relevant programming that supports twenty-first century curriculum and instruction and growing the service to include all component districts in the PNW BOCES region. Ms. Schroeter reviewed the curriculum development goals and

12 the marketing and communication goals for Facility improvement is also something that will be addressed in Mr. Kreps thanked Ms. Schroeter and said he would like to have a spring Board meeting at Madden this year. Mrs. Mackay thanked Ms. Schroeter for a very interesting and relevant presentation. Dr. Ryan thanked Ms. Schroeter and commented on her enthusiasm and dedication to the program after 36 years. Mrs. Mackay offered assistance with The Weather Company which is owned by IBM. Dr. Ryan mentioned that we will be hosting the Lower Hudson Council of School Superintendents meeting on November 17 in the Maple Meeting Room. FINAL COMMENTS FROM THE AUDIENCE FINAL COMMENTS FROM THE BOARD Dr. Ryan reported that we are currently assisting four component districts with Superintendent searches Croton- Harmon, Haldane, Mahopac and Peekskill. None Mr. Kreps thanked Mr. Molina for his help with making our Board totally paperless. Mrs. Mackay reported that she and Mrs. Nilsen attended a great workshop facilitated by Steve Jambor on emotional intelligence. She said it was very interesting. Topics included understanding and using emotions. Great experience. ADJOURNMENT Mr. Schnecker commented that he is always so impressed with the written reports. He was very excited to read about the Coding Club at Fox Meadow. There being no further business before the Board, Mrs. Mackay moved, and Mr. Schnecker seconded, that the meeting be adjourned. All members present voted aye and the meeting adjourned at 6:26 pm. Minutes October 11,

13 Respectfully submitted, Mary Lorenzo Approved: 11/15/17 Minutes October 11,