NORTH PORT CITY COMMISSION MINUTES OF REGULAR MEETING MONDAY, NOVEMBER 26, 2012

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1 NORTH PORT CITY COMMISSION MINUTES OF REGULAR MEETING MONDAY, NOVEMBER 26, 2012 PRESENT: Mayor Yates; Vice-Mayor Blucher, s Cook, DiFranco, and Jones; City Manager Lewis; City Attorney Robinson; City Clerk Raimbeau; Deputy City Clerk Adkins; and Police Chief Vespia. The North Port City Commission Regular Meeting was called to order in the City Chambers at 6:00 p.m. by Mayor Yates. The Invocation was provided by Reverend Edward DeJesus Jr. of New Hope Community Church The Pledge of Allegiance was led by the Commission. APPROVAL OF AGENDA: Discussion ensued on the request to Remove Items 3.E., and 5.A., from the Agenda: (1) it was noted that the two items required substantial backup and with the holiday and receiving additional backup material so close to the meeting there was not time to thoroughly review all of the backup. It was suggested that it would be in the best interest to remove the items and address them at the next meeting; (2) Blucher stated that he thought the information that was provided prior to the meeting answered the questions that had been asked; (3) subsequent to a question from Jones, City manager Lewis stated that Item 3.E., would be brought back at the December 10, 2012 and removing it from this agenda would not drastically change the services provided to the Community; however, Item 5.A. was a little more problematic since the quotes are only good for 30 days and staff would have to start over. Blucher moved to approve the Agenda removing Items 3.E., and 5.A. from the Agenda; seconded by DiFranco. Motion carried on a (3-2) vote. Blucher, Jones dissenting. Blucher stated he could not support the motion due to the City Manager s answer to the question above. Jones did not state a reason for his dissent. 1. PROCLAMATIONS AND RECOGNITIONS: A. Certificates of Excellence for Students of Nokido Ju-Jitsu and Judo in North Port. (Mayor Yates, Presenter) Mayor Yates presented Certificates of Excellence to Students of Nokido Ju-Jitsu and Judo in North Port. B. Certificate of Appreciation for Jody Sharkey for her service on the Municipal Firefighter's Pension Trust Fund Board. (Mayor Yates, Presenter) Mayor Yates read the Certificate of Appreciation into the record and it will be mailed to Jody Sharkey who was unable to be present at the Meeting. Mayor Yates announced that Sarasota County Christine Robinson was present at the Meeting. 2. PUBLIC COMMENT: 6:21 p.m. 6:31 p.m. 11/26/2012 Commission Regular Meeting Minutes Page 1

2 3. CONSENT AGENDA: Jones moved to approve Consent Agenda Items 3.A., 3.B., 3.D., 3.J., and 3.K., pulling Consent Agenda Items 3.C., 3.F., 4.G., 3.H., 3.I., and 3.L. for discussion; seconded by Blucher. Motion carried unanimously. A. Approval of Minutes for the November 13, 2012 Commission Regular Meeting. (H. Raimbeau) B. Approval for removal of Marie Doyle from the North port Art Advisory Board due to excessive absences. (H. Raimbeau) C. Approval of the Equitable Sharing Agreement and Certification Report. (K. Vespia) City Manager Lewis provided a brief Overview, stated that staff would be changing the address to Robert Conrad s address which it raconrad@cbh.com. There were no questions from the Commission and there was no public comment. Blucher moved to approve Consent Agenda Item 3.C., the Equitable Sharing Agreement and Certification Report, with the following change of address on the first page of the agreement to read Robert Conrad raconrad@cbh.com; seconded by Jones. Motion carried unanimously. D. Approval of a sole source purchase of annual maintenance for SunGard software in the amount of $102, for Fiscal Year (K. Vespia) E. Approval to authorize the City Manager to execute the End User License Agreement, Terms & Conditions and the addendum to the End User License Agreement between the City of North Port and AirWatch for a term of one year at a cost of $4,115 initially and a cost of $1,425 annually in subsequent years for up to 75 devices; and delegate authority to the City Manager or his designee to approve future renewals or amendments for such purposes. (S. Borgsdorf) REMOVED FROM AGENDA F. Approval of a Tenant Lease Agreement between the City of North Port and the Salvation Army- Venice Corps for space at the Community Educational Center in the amount of $2,400 for a renewal term of one year effective January 1, (S. Borgsdorf) City Manager Lewis provided an overview of the Tenant Lease Agreement. Discussion ensued: (1) subsequent to a question, it was noted that the Agreement would need to go back to the Salvation Army for approval if the last on global page 7, Item 24 was removed from the Agreement; (2) it was noted that the contract does not start until January, therefore, there is time to take the agreement back to the Salvation Army for approval if the change is made by the Commission. There was no public comment. Jones moved to approve Consent Agenda Item 3.F., the Tenant Lease Agreement between the City of North Port and the Salvation Army-Venice Corps for space at the Community Educational Center in the amount of $2,400 for a renewal term of one year effective January 1, 2013, removing on global Page 7 the last line on Item 24, the City Manager or designee may agree to amend this lease agreement ; seconded by Blucher. Motion carried unanimously. G. Approval of a Tenant Lease Agreement between the City of North Port and the North Port Senior Center, Inc. for space at the Community Educational Center, in the amount of $2,400 for a renewal term of one year effective January 1, (S. Borgsdorf) City Manager Lewis provided a brief overview of the Tenant Lease Agreement and it was noted that this lease has the same provision in section 24 as the previous lease and the Commission may want to change it as well; would like to move the provision regarding monthly internet charges form section 12B to Section 10 and that the fax number be added. There were no questions from the Commission and there was no public comment. 11/26/2012 Commission Regular Meeting Minutes Page 2

3 Jones moved to approve Consent Agenda Item 3.G., the Tenant Lease Agreement between the City of North Port and the North Port Senior Center, Inc. for space at the Community Educational Center, in the amount of $2,400 for a renewal term of one year effective January 1, 2013, moving 12 B, all monthly internet charges, to be under Section 10, Item 24 remove last line (the City Manager or designee can agree to amend the Lease Agreement, and add fax number ; seconded by Blucher. Motion carried unanimously. H. Approval of a Tenant Lease Agreement between the City of North Port and Senior Friendship Centers, Inc., for space at the Community Educational Center, in the amount of $2,400 for a renewal term of one year effective January 1, (S. Borgsdorf) City Manager Lewis provided a brief overview of the Tenant Lease Agreement and stated that this agreement has the same provision in Section 24 as the previous leases and the Commission may want to change it as well. There were no questions from the Commission and there was no public comment. Jones moved to approve Consent Agenda Item 3. H., the Tenant Lease Agreement between the City of North Port and Senior Friendship Centers, Inc., for space at the Community Educational Center, in the amount of $2,400 for a renewal term of one year effective January 1, 2013, removing the last line of Item 24, (City Manager or designee may agree to amend the Lease Agreement); seconded by Blucher. Motion carried unanimously. I. Approval of the Tenant lease Agreement between the City of North Port and the School Board of Sarasota County to provide 514 square feet of furnished office space (E101) in the family service Center at $14 per square foot ($6,596.37) for a renewal term of eleven months effective November 1, (S. Borgsdorf) City Manager Lewis provided an overview of the Tenant lease Agreement. Discussion ensued: (1) Yates noted that on Global Page 1 Item 3, the provision states the effective date as November 1, 2012 and that the language included in the Agreement shows that they are in default. Following a question, it was explained that the language could be revised to specify that they will be paying in advance starting in December, and to show that they are not in breach of the agreement if the Commission directs; (2) it was explained that the School Board did approve the agreement as it is written and that they have already mailed in the check; (3) it was noted that not executing the default agreement on the first payment would not prevent the City from doing so in the future if needed; (4) Yates noted that there is not provision for a late fee included in the Agreement; (5) it was stated that the City has a wonderful relationship with the School board and this change could be made in the next contract; (6) it was noted that we were not receiving any money from the School Board for this agreement in prior years and should exercise trust in the School Board; (7) Yates stated that the Agreement can be amended without impeding the Agreement or tarnishing the relationship with the School Board, that she feels that the contract should be fixed and she cannot support approval without making the changes. There was no public comment. Blucher moved to approve the Tenant lease Agreement between the City of North Port and the School Board of Sarasota County to provide 514 square feet of furnished office space (E101) in the family service Center at $14 per square foot ($6,596.37) for a renewal term of eleven months effective November 1, 2012; seconded by Jones. Motion carried on a (3-2) vote. Mayor Yates and Cook dissented. Mayor Yates dissented for reasons stated above. Cook did not state a reason for her dissent. J. Approval to authorize the City manager to execute sole source purchases from SunGard Public Sector, Inc. of the annual maintenance, NoMax services, blended learning-help card, and Click2Gov Code Enforcement module in the amount of $155, (S. Borgsdorf) K. Approval to authorize the City Manager to execute the Service Order Agreements between the City of North Port and Comcast for PRI services at the Morgan Family Community Center and Family Services Center; and also two 100 MB internet connections at City Hall for a term of three years totaling $21, annually. (S. Borgsdorf) 11/26/2012 Commission Regular Meeting Minutes Page 3

4 L. Approval of the Median Restoration Agreement between the City of North Port and Publix Supermarkets, Inc. (B. Adumuah) City Manager Lewis provided an overview of the Median Restoration Agreement. Discussion ensued: (1) subsequent to a question, City Engineer Newman stated that a specific study has not been done, but the turn lane will lessen north bound traffic at the traffic light; (2) subsequent to a question regarding global 2 section 3 Commencement of the Restoration, it does not say as may be required by law, City Attorney Robinson stated that the City did not account for that due to the fact that there are no State or County regulation over that road that would dictate closure of that and did not see liability as a mandate to close the median; (3) it was noted that this project is not inconsistent with DOT Standards; (4) a concern was expressed regarding the City Manager or his designee having the ability to approve amendments and the City Manager having the authority to enter into a new agreement on behalf of the City; (5) it was explained that if the agreement is changed, it will have to go back to the Attorney representing Publix for his review; (6) concern was expressed regarding the City Manager or his designee having the ability to amend the agreement due to the fact that the City does not know what will occur across the street from Publix. There was no public comment. Blucher moved to approve Consent Agenda Item 3.L., the Median Restoration Agreement between the City of North Port and Publix Supermarkets, Inc., striking from provision 3II, the sentence, "The City Manager shall have the authority to enter into a new agreement on behalf of the City", and in Provision 7, striking the last sentence "the City Manager or designee may approve amendments for the City; seconded by Jones. Motion carried unanimously. 4. PUBLIC HEARINGS: A. Ordinance No , first reading, clarifying provisions of the Code regarding responsibility for impinging and dead trees. (S. Williams) Blucher moved to read Ordinance No by title only; seconded by Jones. Motion carried unanimously. Subsequent to City Clerk Raimbeau reading Ordinance No into the record by title only, City Manager Lewis provided a brief overview. Discussion ensued: (1) it was suggested that the Ordinance be eliminated; (2) concerns were expressed regarding some of the language contained in the Ordinance being unclear; (3) it is the responsibility of the property owner to remove dead trees; (4) this is a property rights issues, and should be settled by civil action; (5) dead trees and high grass are included in this section of the code (6) it was noted that this Ordinance could be continued for first reading to allow staff to review all potential consequences of eliminating the Ordinance and that necessary items are covered elsewhere in the Code. There was no public comment. Blucher moved continue Ordinance No for first reading to the first meeting in January, directing staff to look at the possibility of eliminating this Ordinance, if the items are covered any place else or revising it to reflect what has been discussed with regard to the safety issues; seconded by Jones. Motion carried unanimously. 5. RESOLUTIONS: A. Resolution No R-35, authorizing the execution and delivery of Master Lease Agreement No. 0466, Schedule No. 014 between the City of North Port and Sun Trust Equipment Financing & Leasing Corporation in the amount of $214,200 at % interest for machinery, equipment and software for the Police Department. (P. Lear) REMOVED FROM THE AGENDA 6. GENERAL BUSINESS: A. Discussion, and possible action, regarding: (1) an Interlocal Agreement between Sarasota County and the City of North Port regarding procurement responsibilities for Warm Mineral Springs; (2) the Invitation to Negotiate (ITN)-Warm Mineral Springs No ; (3) the suggested composition of a Selection Committee; and (4) authorizing the City Manager and County Administrator to jointly select the members of the Warm Mineral Springs ITN Negotiation Team. (D. Schult) 11/26/2012 Commission Regular Meeting Minutes Page 4

5 Assistant City Manager Schult provided an updated on Warm Mineral Springs and a timeline for the Invitation to Negotiate. Discussion ensued: (1) Subsequent to a question from Cook, Assistant City Manager Schult explained that that portion of the Invitation to Negotiate which shows where the City of North Port Taxpayers will recoup their investment is on page 15, under Instructions for Submittal 4.2 Compensation and Financing Plan proposed financial compensation for the operation of the amenities and information regarding project financing; (2) Mayor Yates stated that the two Commissions need to have a joint meeting to form a plan and set specific criteria before an Invitation to Negotiate; (3) after Mayor Yates expressed concern regarding the makeup of the Selection Committee, the City Manager explained that it is not normal in practice for a policy making body to sit as the reviewer in competitive selection, there are exceptions such as in the selection of Charter Officers, if this is the desire of the Commission it would have to be discussed by the two Commissions and factored into the timeline; (4) concern was expressed regarding the fact that pieces could be taken from each proposal that is submitted; (5) concern was expressed that there was not a disclaimer as to the statistical analysis and order of the survey included in the Invitation to Negotiate and it was noted that information provided at the time of purchase such as the survey and presentation by City Attorney could be included as well; (6) Jones stated that if we are going to move forward with Warm Mineral Springs, these are the next steps that we have to have and that if nothing is done there will could be dire consequences; (7) Cook stated that she listed to the July 16, 2012 Commission Joint Meeting with the Sarasota Board of County s and it was her understanding that while protecting this land was important, the main driving force for driving this forward was economic development and that in her opinion we can t lose sight of the fact that we will be landlords for life and we are committing all future Commissions and all future Taxpayers to being landlords even if we choose the company, that is what we are committing the future of this City to, and she concerned about taking this step, and in her opinion it is not her business to partner with a private industry. She thinks that we should take the concerns of the public speakers to heart and the City needs to slow down, and if we need to spend a little more money from the taxpayers in order to make the facilities available to the taxpayers, unfortunately that is the situation that we are in. She thinks the City should slow down the process; (8) Blucher stated that the Two Commissions have the final say on what is done on the property, but professionals are needed to provide the expertise to make the right decisions; (9) Yates stated that the Springs is an irreplaceable asset, and she expressed frustration with the rush to meet a June deadline; (10) Yates stated document presented is not what her understanding was of what an Invitation to Negotiate would be; (11) Yates stated that there are many concerns such as taxes, and flow of the springs as well as mistakes in the document itself; (12) Yates stated that she would like to have a joint meeting and recommends having a short term concessionaire agreement; (13) Blucher stated that this is an opportunity to have the private sector provide ideas of what can be done with the property, and does not lock anything into place, it was stated that without the private sector involvement it is going to cost the City of North Port a lot of money; (14) subsequent to a question from DiFranco, City Manager Schult explained that if these items are approved the next step would be for the items to go before the County Commission for review and approval, then the Invitation to Negotiate would go out for questions and replies, then a process by which the Selection Committee operates under, next would be negotiations and then ultimately it would go to the two Commissions for approval of a final contract; (15) after a questions, it was explained that the composition of the Selection Team is as follows: one North Port City, one Sarasota County, one member from the Economic Development Corporation, one member from Visit Sarasota and fifth member to be chosen by the two Commissions; (16) it was clarified that that the current vendor contract expires at the end of June; (17) City Manager Lewis reminded the Commission that at the July 16, 2012 Joint Meeting, under Item 2, the second item being proposed, was to consider the issuance of a short term request for proposal for the management and operation of the Warm Mineral Springs Spa Property, the next item was to consider the issuance of a request for proposal management and development of Warm Mineral Springs Spa Property. Thereafter, public comment was held. Blucher moved to approve (1) an Interlocal Agreement between Sarasota County and the City of North Port regarding procurement responsibilities for Warm Mineral Springs; (2) the Invitation to Negotiate (ITN)-Warm Mineral Springs No ; (3) the suggested composition of a Selection Committee; and (4) authorizing the City Manager and County Administrator to jointly select the members of the Warm Mineral Springs ITN Negotiation Team; seconded by Jones. Motion failed on a (2-3) vote. Mayor Yates and s Cook and DiFranco dissented for reasons stated previously. 11/26/2012 Commission Regular Meeting Minutes Page 5

6 Jones moved to approve: (1) an Interlocal Agreement between Sarasota County and the City of North Port regarding procurement responsibilities for Warm Mineral Springs; (2) the Invitation to Negotiate (ITN)-Warm Mineral Springs No ; (3) the suggested composition of a Selection Committee; and (4) authorizing the City Manager and County Administrator to jointly select the members of the Warm Mineral Springs ITN Negotiation Team, with the amendment that the Selection Committee Member from the EDC and the Visit Sarasota County Member be jointly appointed by the City of North Port and Sarasota County Commissions; seconded by Blucher. Motion failed on a (2-3) vote. Mayor Yates and s Cook and DiFranco dissented. Yates stated that this motion did not change the issues that are in front of the Commission, therefore she cannot support it. s Cook and DiFranco dissented for reasons stated previously. Cook moved to direct the City Manager to try to arrange a Joint Meeting with the County Commission as soon as possible and to recommend that we look at doing a short term concessionaire agreement; seconded by DiFranco. Motion carried on a (3-2) vote. Blucher stated that his reason for dissent is that it will be up to the County if they want to have a joint meeting and he thinks that the County will be disappointed with what took place today and I think that we are going to be back to the starting point and he thinks the desire to make it look bad that we bought it is happening. Jones dissented for reasons stated previously. DiFranco stated that she thought this could have all been resolved if the questions had been answered back in B. Discussion, and possible action, regarding a waiver for Eric Anderson to continue serving on the Business and Economic Development Advisory Board and conduct business with the City under the name of Fourth Quarter Properties 125, LLC d/b/a/ Thomas Ranch Chipping and Mulching Facility. (J. Lewis) City Manager Lewis provided an overview of the request for a waiver for Eric Anderson to continue serving on the Business and Economic Development Advisory Board and conduct business with the City under the name of Fourth Quarter Properties 125, LLC d/b/a/ Thomas Ranch Chipping and Mulching Facility. Discussion ensued and subsequent to a question, City Manager Lewis clarified that form his perspective, there would not be any issues that would correlate or be relative to the Business and Economic Development Advisory Board that the individual would not be voting on anything relating to that service. There was no public comment. Jones moved to approve the waiver for Mr. Eric Anderson to continue serving on the Business and Economic Development Advisory Board; seconded by Blucher. Motion carried on a (4-1) vote. Cook dissented with no reason stated. C. Discussion, and possible action, regarding the Charter Amendment Questions pertaining to the November 6, 2012 Election. (R. Robinson) City Attorney Robinson provided an overview of options for the issue of the Referendum questions not being advertise. Discussion ensued: (1) the cost for filing for a circuit civil suit in Sarasota is $ with total cost of approximately fifteen to twenty thousand if uncontested; (2) subsequent to a question, City Attorney Robinson clarified that no legal ad ran for the referendum questions; (3) subsequent to a question, City Attorney Robinson stated that the law is relatively clear that defects in the ballot summary questions are not fatal; (4) Mayor Yates inquired about joining in the question regarding the ballot summary being valid, subsequently City Attorney Robinson stated that he wouldn t recommend it that it would add to the cost, it has happened before and he doesn t want the court to lose focus on the larger issue, but it can be done if the Commission desires; (5) The City Attorney stated that he had put his resources on researching the larger issue and this is the issue he would like the Commission to focus on because it invalidates the issue with the Mayor, the district residency, and two other important charter amendments and would like to get an answer as soon as possible; (6) subsequent to a question, it was noted that if option 3 is chosen it would take approximately days to receive an opinion; (7) subsequent to a question regarding the certification of election by the Supervisor of Election early, the City Attorney stated that he doesn t see any violation of law by the Supervisory of Elections; (8) Mayor Yates stated that in 11/26/2012 Commission Regular Meeting Minutes Page 6

7 her opinion since we know about the error on the ballot question, it would not hurt to include the question regarding the ballot language for question 2; City Attorney Robinson stated that he would include it, however, there was negative response from a and thereafter, the Attorney indicated he would not include the issue regarding the ballot language for question 2 Thereafter, public comment was held. Blucher moved to approve Option #3 regarding the Charter Amendment Questions pertaining to the November 6, 2012 Election; seconded by Jones. Motion carried on a (4-1) vote. Mayor Yates dissented stating that she feels that all errors should be included since we are going through the process and because it is an error that was made an now it can potentially cost us money because somebody could possibly feel that it is something they should pursue individually and therefor costing us more money in the end by having to battle that. D. Discussion, and possible action, regarding adoption of the 2013 Meeting Schedule for Districts and Commission Regular Meetings. (H. Raimbeau) Discussion ensued regarding the adoption of the 2013 Meeting Schedule for Districts and Commission Regular Meetings: (1) it was clarified that when a holiday falls on a Monday, the meetings are moved to Tuesday; (2) subsequent to a request, there was a consensus that the District Meeting and Commission Regular Meeting be moved to the Feb 11 th 2013 at 4:00 p.m. and 6:00 p.m. and the Meeting on Feb 25 th be held at 1:00 p.m. to accommodate Commission travel to the Florida League of Cities Strike Team Meeting;(3) after a request, there was a consensus that the March 11, 2012 meeting be eliminated to allow Commission to accommodate Commission travel to the National League of Cities Conference. Jones moved to approve the 2013 Meeting Schedule for Districts and Commission Regular Meetings with the following changes: (1) change February 11, 2013 to 4:00 PM - 5:30 PM District Meetings and 6:00 PM - 9:00 PM for the Regular Meeting; the February 25, meeting 1:00 PM for the Regular Meeting; and (2) eliminating the March 11, 2013 meeting completely; seconded by Blucher. Motion carried unanimously. (see attached Exhibit A) E. Discussion, and possible action, regarding Commission Board and Committee assignments for the Year 2012/2013. (H. Raimbeau) Discussion ensued and the Assignments were approved as follows in the motion. moved to approve the Commission Board and Committee assignments for the Year 2012/2013 as follows (see attached Exhibit B); seconded by. Motion carried unanimously. 7. PUBLIC COMMENT: 11:28 p.m. 11:31 p.m. 8. SCHEDULING OF WORKSHOPS: Mayor Yates: Requested Community Achievements Community Hall of Fame be a Workshop Topic 9. COMMISSION COMMITTEE AND BOARD REPORTS: DiFranco: nothing to report. Blucher: nothing to report. Jones : (1) reported that he will not be attending the luncheon with the Doctor s Group from Russia scheduled for November 27, 2012 at 12:30 p.m. those attending will be Vice-Mayor Blucher; and s Cook and DiFranco; (2) reported that the Tax Collector s Office will be at City Hall on Wednesday, November 28, 2012 to accept tax payments; (3) reported that on November 29, 2012 the City will have the Tree Lighting Ceremony on the Green 11/26/2012 Commission Regular Meeting Minutes Page 7

8 in front of City Hall; (4) reported that he will be attending the Manasota Legislative Meeting on November 30, 2012; (5) reported that the Poinsettia Parade is scheduled for Saturday, December 8, 2012; (7) reported that he will be attending the Sarasota Legislative Delegation meeting on December 10, 2012 and will be presenting the Cities Legislative Priorities. Cook: nothing to report Mayor Yates: (1) Congratulated Jones for his appointment to Florida League of Cities Advocacy Committee; (2) reported on her attendance at the Charlotte Harbor National Estuary Program Meeting CHNEP; (3) after a request, there was a consensus to send a letter asking the County to include the City of North Port s project to the Charlotte Harbor National Estuary Program once staff has had a chance to review the projects; (4) reported on her attendance at the Florida League of Cities Policy Committee Meeting; (5) reported that the representative from Greenberg Taurig, the City s State Lobbyist would like to meet with the City s; City Manager to work with the City Clerk s Office to schedule; (6) reported that the Tampa Bay Partnership Meeting is scheduled for December 7, 2012; (7) reported that she will be attending the Congress of Regional Leaders on December 7, 2012; (8) requested that Vice-Mayor Blucher attend and do the honor of turning on the lights at the Tree Lighting Ceremony scheduled for November 29, 2012; (9) reported that she will be attending the National League of Cities Conference and receiving an Award the City has received for 3 rd Place as a Digital City. 10. ADMINISTRATIVE AND LEGAL REPORTS: City Clerk Raimbeau: nothing to report. City Attorney Robinson: nothing to report. City Manager Lewis: (1) reported that he will be attending the national League of Cities Conference in Boston; (2) on behalf of all City Employees he welcomed s Cook and DiFranco; (3) reported that he received from the Sun Coast Chapter of the American Society for Public Administration, their Outstanding Public Administrator of the Year Award and stated that the award is a reflection of what the Commission has allowed him to do and the hard work of the Department Directors and the employees. 11. ADJOURNMENT: Mayor Yates adjourned the Commission Regular Meeting at 11:43 p.m. CITY OF NORTH PORT, FLORIDA ATTEST: HELEN M. RAIMBEAU, MMC CITY CLERK BY: LINDA M. YATES, MAYOR Minutes approved at the Commission Regular Meeting this Day of /26/2012 Commission Regular Meeting Minutes Page 8

9 EXHIBIT A REGULAR MEETING SCHEDULE YEAR 2013 NORTH PORT CITY COMMISSION JANUARY 14, 2013 MONDAY 1:00 PM REGULAR MEETING 28, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 28, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. FEBRUARY 11, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 11, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. 25, 2013 MONDAY 1:00 PM REGULAR MEETING. MARCH 11, 2013 NO MEETING 25, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 25, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. APRIL 08, 2013 MONDAY 1:00 PM REGULAR MEETING. 22, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 22, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. MAY 13, 2013 MONDAY 1:00 PM REGULAR MEETING. 28, 2013 TUESDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 28, 2013 TUESDAY 6:00 PM 9:00 PM REGULAR MEETING. JUNE 10, 2013 MONDAY 1:00 PM REGULAR MEETING. 24, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 24, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. JULY 08, 2013 MONDAY 1:00 PM REGULAR MEETING. 22, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 22, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. AUGUST NO MEETINGS 11/26/2012 Commission Regular Meeting Minutes Page 9

10 SEPTEMBER 09, 2013 MONDAY 1:00 PM REGULAR MEETING. 23, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 23, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. OCTOBER 14, 2013 MONDAY 1:00 PM REGULAR MEETING. 28, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 28, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. NOVEMBER 12, 2013 TUESDAY 1:00 PM REGULAR MEETING. 25, 2013 MONDAY 4:00 PM 5:30 PM FIRE/R&D/SW DISTRICT MTGS. 25, 2013 MONDAY 6:00 PM 9:00 PM REGULAR MEETING. DECEMBER 09, 2013 MONDAY 1:00 PM REGULAR MEETING. 11/26/2012 Commission Regular Meeting Minutes Page 10

11 BOARD/COMMITTEE & MEETING LOCATION Charlotte Harbor National Estuary Program (location varies) Community Health Action Team (CHAT) Police Department Council of Governments (location varies) Economic Development Corporation of Sarasota County (location varies) Manasota League of Cities (City Chambers Sarasota City Hall, Sarasota, FL) MPO (Sarasota/Manatee Metropolitan Planning Organization) (Sudakoff Center, USF, Sarasota, FL) North Port Business and Economic Development Advisory Board (North Port City Hall) Peace River Water Alliance Board (location varies) Southwest Florida Regional Planning Council (location varies) Visit Sarasota (Sarasota County Commission Chambers) COMMISSION BOARDS AND COMMITTEES 2012/2013 MEETING SCHEDULE Schedule varies Meets quarterly 2 nd Wednesday 4:30 p.m. 2 nd Thursday 11:30-1:00 p.m. 3 rd Thursday Bi-monthly 8:00 10:00 a.m. 2 nd Thursday Bi-monthly 9:30 a.m. 4 th Monday 9:30 a.m. 3 rd Thursday Quarterly 1:00 3:00 p.m. 1 st Monday Monthly 3 rd Thursday Monthly 9:30 a.m. 3 rd Thursday 4:00 p.m. COMMISSIONER SERVING Cook DiFranco Mayor Yates Vice-Mayor Blucher Jones Mayor Yates 1 st Seat current voting member DiFranco 2 nd Seat current nonvoting member Vice-Mayor Blucher Vice-Mayor Blucher Jones Cook ALTERNATE Mayor Yates Jones Vice-Mayor Blucher DiFranco Mayor Yates Cook Jones Cook DiFranco Mayor Yates National League of Cities Voting Delegate (Location varies) Mayor Yates Jones 11/26/2012 Commission Regular Meeting Minutes Page 11