CITY OF FORT WAYNE. Parks and Recreation Department

Transcription

1 CITY OF FORT WAYNE Parks and Recreation Department The Board of Park Commissioners Organization Meeting held on Thursday, January 9, 2014, at 4:00 p.m. The meeting was held at Citizens Square, City Of Fort Wayne/Allen County Council Chambers, (Garden level) Suite 30, 200 East Berry Street, Fort Wayne, IN BOARD MEMBERS PRESENT: Rick Samek, President, Bill Zielke and Cheri Becker Commissioners. PARKS STAFF PRESENT: Al Moll, Perry Ehresman, Garry Morr, Steve McDaniel, Alec Johnson, Natalie Eggeman, Ken Lozo, Chuck Reddinger and Harlean C. Falls. Others in attendance were; Thomas Shoaff, John Scheele-Cindy s Diner, Ed Welling-Friends of the Parks, Rebecca Cox-Concerned Citizen, Gregg Leatherman- Redevelopment Dept., City of Fort Wayne/Allen County, Julie Donnell, Councilman John Shoaff, Paul Thuringer-CD-OHNS, Tara Petitt-WFFT-T, Simon Shuman-WANE-TV, Madeline Shine-21-ALIVE-TV, Nathan France-WPTA-TV, Cindy Larson-News Sentinel and Pat Stelte of the Allen County Public Library. 1. CALL TO ORDER: President Samek called the 2014 Organizational Meeting to order at 4:00 p.m. 2. APPROVAL OF MINUTES: President Samek asked for approval of the minutes from the last Organizational Meeting. Commissioner Zielke moved and Commissioner Becker seconded the motion to approve the minutes from the Organization Meeting dated February 21, The motion was dully carried. The signed minutes are on file. 3. ELECTIONS FOR THE OFFICERS OF THE BOARD OF PARK COMMISSIONERS: Board President Richard Samek turned the direction of the meeting over to Board Secretary Al Moll. Executive Director Moll asked for nominations for the office of President. Commissioner Becker nominated Rick Samek, for the office of Board President, Commissioner Zielke seconded the motion for the nomination of the office of President. There were no further nominations. The motion was duly carried. Board Secretary Moll congratulated President Samek, and turned the direction of the meeting over to Rick Samek, President of the Board of Park Commissioners. President Samek asked for nominations for the office of Vice-President. Commissioner Zielke nominated Dr. Pamela Kelly, for the office of Vice-President. President Samek seconded the motion. There were no other nominations. The motion was dully carried for the office of Vice-President. President Samek called for the nomination of the office Secretary. Commissioner Becker nominated Al Moll, as Secretary to the Board of

2 CITY OF FORT WAYNE Parks and Recreation Department Park Commissioners. Board President Samek seconded the motion. There were no further nominations for the office of Secretary. The motion was duly carried. 4. COMMITTEE ASSIGNMENTS: All Commissioners received a summary of committee assignments prior to the meeting date. President Samek read the name of each Board Liaison for external committees and terms of service. President Samek proceeded with an explanation and purpose of internal committee assignments with designated Staff members. President Samek thanked the Commissioners for their service, time and commitment to the Parks & Recreation department. A copy of all committee assignments is on file Commissioner Becker moved the Organizational Meeting for the election of officers and committee assignments be adjourned at 4:06 p.m., on Thursday, January 9, The Board of Park Commissioners proceeded with their monthly meeting. CITY OF FORT WAYNE BOARD OF PARK COMMISSIONERS Richard Samek, President Pamela Kelly, M.D., Vice-President William Zielke, Commissioner Cheri Becker, Commissioner Al Moll, Secretary All documentation, correspondence and prints/site plans presented at this meeting are on file in the office of the Parks and Recreation Department. This meeting was recorded by the Park staff and videotaped by Pat Stelte, Government Access Coordinator, in Television Services of the Allen County Public Library. Here is the link to the January online:

3 SUMMARIZATION OF MINUTES OF THE BOARD OF PARK COMMISSIONERS The Board of Park Commissioners monthly meeting held on Thursday, December 11, 2014, at 4:00 p.m. The meeting was held in the Orchid Room at Foellinger Freimann Botanical Conservatory, 1100 South Calhoun Street, Fort Wayne, Indiana. BOARD MEMBERS PRESENT: Rick Samek, President, Bill Zielke, Commissioner, Cheri Becker, Commissioner. PARKS STAFF PRESENT: Al Moll, Perry Ehresman, Garry Morr, Steve McDaniel, Steve Schuhmacher, Sarah Nichter, Kathy Pargmann, Mitch Sheppard, Natalie Eggeman, Sharon Dosen, Ken Lozo, Carman Young, Rebecca Canales, Andy Force and Harlean Falls Others in attendance were; Greg Leatherman, City of Fort Wayne Redevelopment, Kelly Updike, Executive Director The Embassy Theatre, Garry Wasson- Board of Directors -The Embassy Theatre, Jeremy Ogle Architect - Moake Park Group, David Bowden, David Wheaton, WPTA-TV, Tara Petitt, WFFT Local News, LaMar Holliday, WANE-TV, Jeff Wiehe, Journal Gazette, Pat Stelte of the Allen County Public Library. 1. CALL TO ORDER: 4:00 p.m. - President Samek called the meeting to order and thanked Mitch Sheppard and Staff, for hosting the Board meeting at the Botanical Conservatory. 2. APPROVAL OF MINUTES: The minutes from the Thursday, November 20, 2014 meeting had been previously sent to the Board members for review. Commissioner Becker moved and Commissioner Zielke seconded the motion of accepting the minutes for approval as submitted. The motion was duly carried. The approved minutes are on file. 3. PAYROLL AND COMMERCIAL VOUCHERS: Deputy Director Morr requested the Board s approval of payroll and commercial vouchers. Included in the report is the number of full-time and part-time employees, for pay period ending 11/7/14 through to 11/21/14, account payables payment vouchers #3474 to #3682 and the totals in the Park General Fund, Park Trust Fund, Park Non-Reverting Operating Fund, Park Non-Reverting Capital Fund, Park Cumulative Building Fund and Other City Funds. Commissioner Becker moved and Commissioner Zielke seconded the motion to approve the payroll and commercial vouchers ending November 30, 2014, with a Payroll Sub- Total of $582,221.57, an Account Payables Sub-Total of $1,039, and a

4 Grand Total of $1,622, The motion was duly carried. The signed document for the approved pay period is on file. 4. TRUST FUND DONATIONS: Deputy Director Morr directed the Board s attention to a listing of the donors, amounts and purposes, along with donations, endowments and grants received. Significantly noted were donations from the Rolland Foundation, for the McMillen Park Community Center, Indoor Playground and the Tennis Hall of Fame, for the annual Banquet. Approved by acclamation were donations received, totaling $9, for the month of November The motion was duly carried. Records of all donations received are on file. 5. EMBASSY LAND PURCHASE REQUEST: Kelly Updike, Executive Director of the Embassy Theatre, came before the Board on behalf of The Embassy Theatre Foundation Inc. In accordance with recently approved land protocol and guidelines, Commissioner Zielke moved and Commissioner Becker seconded the motion to proceed with the appraisal process and a conceptional plan for ingress and egress easement agreement. 6. FEE / POLICY / APPROVALS: Deputy Director Ehresman came before the Board with a correction (approved November 20, 2014) in reference to the Salomon Farm Park/Old Bar Rental Fee. Commissioner Becker moved and Commissioner Zielke seconded the motion to accept the correction for the Salomon Farm Park Old Bar 14 hour rental fee, from $570.00; as previously approved, to $ ($480 + $20 Increase + $90 Staff Fee). The motion was duly carried. The corrected Barn Rental fee is on file. 7. BIDS / CONTRACTS CHANGE ORDERS: A. Johnny Appleseed Park New Dog Park Project # Superintendent Schuhmacher requested the Board s approval to proceed with a long-time public demand for another dog park facility. Commissioner Becker moved and Commissioner Zielke seconded the motion to approve entering into a contract with E & V Construction, Inc. The motion was duly carried. The project tabulation sheet and contract information is on file. B. Lions Park Playground Improvement Project # Superintendent Schuhmacher requested the Board s approval to replace the existing playground structure at Lions Park. Commissioner Zielke moved and Commissioner Becker seconded the motion to enter into a contract with Kompan, for the playground equipment that meets all playground safety and ADA design requirements. The motion was duly carried. The sales proposal and product information is on file.

5 DIRECTOR S COMMENTS: Executive Directors Moll and the Deputy Directors reported the following: Dedication of the new indoor playground at McMillen Park Community Center held on November 25, among the many attendees were Mayor Henry and 6 th District City Councilman Hines, along with pre-school youth from local Child Care agencies Department is finalizing new Park Operating Policies, that were necessitated from the elimination of collective bargaining. Policy changes will be reviewed by Mayor Henry and the Board of Park Commissioners, prior to implementation. Policies are to be effective in early 2015 Department to conduct a Public input meeting on December 15, to review Franklin school property plans and timelines The Board of Park Commissioners annual organization meeting is currently set for 10:00 am on Thursday, January 8, 2015, in the City Council discussion room in the Citizens Square building This year the Holiday Kick-Off Party event at the Botanical Conservatory was a great success The seasonal exhibit High Style Holidays opened on November 22 Marketing Staff are busy with year-end activities Several website changes have occurred New carpet and wallpaper has been installed in the Botanical Conservatory Several successful seasonal events at the Community Center and the Youth Centers experienced record attendance Weisser Youth Center will celebrate Kwanza on December 29 Maintenance crews have worked dilgently with department staff, on seasonal changes and winter fertilizer applications in various parks COMMISISONER S COMMENTS: President Samek complimented the Community Center on a job well done, during the Downtown holiday seasonal events. Commissioner Zielke offered comments as the Liaison to the Zoo Board - another successful year, with several improvements. President Samek thanked everyone and extended holiday greeting to all.

6 There was no further business; the meeting of the Board of Park Commissioners on Thursday, December 11, 2014 in the Orchid Room of the Foellinger-Friemann Botanical Conservatory was adjourned at 4:43 pm. CITY OF FORT WAYNE BOARD OF PARK COMMISSIONERS Richard Samek, President Pamela Kelly, M.D., Vice-President William Zielke, Commissioner Cheri Becker, Commissioner Al Moll, Secretary All documentation, correspondence and prints/site plans presented at this meeting are on file in the office of the Parks and Recreation Department. This meeting was recorded by the Park staff and videotaped by Pat Stelte, Government Access Coordinator, in Television Services of the Allen County Public Library. December 11, 2014 Park Board meeting online: