Red Wing Housing & Redevelopment Authority City Hall Council Chambers December 13,2016

Transcription

1 Red Wing Housing & Redevelopment Authority City Hall Council Chambers December 13,2016 Members present: Board Chair Kim Chalmers, Board Commissioners Francis Anderson, Jane Allen-Calhoun, Roseanne Grosso, Jackie Luikart, Cheryl Larson. Others present: Randal Hemmerlin, Executive Director; Jeff Mace, Finance Manager; Ronnelle Jaeger, Program Management Coordinator; Jennifer Cook, Program Management Assistant; Corrine Stockwell, Office Clerk; and Becky Hinrichs, Section 8 Program Manager. Agenda Item 1 Call to Order Board Chair Kim Chalmers called the meeting to order at 3:30 pm. Agenda Item 2 Excusal of Commissioners A motion was made to excuse Colleen Clark by Jane Allen-Calhoun, and seconded by Roseanne Grosso. Motion carried. Agenda Item 3 Approval of Agenda A motion to approve the agenda was made by Francis Anderson, and seconded by Cheryl Larson. Motion carried. Agenda Item 4 Approval of Minutes A motion to approve the November meeting Minutes was made by Jane Allen- Calhoun, and seconded by Jackie Luikart. Motion carried. Public Comment No public comment. Agenda Item 5 Agenda Item 6 A. Executive Directors Report Randal recapped the Minnesota Community Participation Program (MCPP) balances for 2016, and that there is a Resolution for new application in today's meeting. Some of the activities Randal has been involved in are the Housing Advocates meeting at

2 Minnesota Housing, bi-county meeting that discussed the proposed ski jump, EDAM Annual Legislative meeting to gather information from its partners for legislative agenda, visited with Commissioner Tingerthal with Minnesota NAHRO, and gave report on HRA activities to City Council. B. Finance Managers Report Jeff discussed the Financial Statements for the month of October. His activities for the month include a webinar with Jessica Wheeler concerning the Social Services Coordinator Grant, a webinar with Corrine about the 1099 process, and a payroll and year end training webinar with Hawkins Ash Accountants. C. Assisted Housing Report Ronnelle recounted the turnovers for Jordan Towers, Public Housing and Market Rate units. The waitlist numbers are continuing to hold steady each monfri. Ronnelle read a letter from HUD which contained the summary of our inspection in June. The letter discussed how we are in compliance and our programs are looking good. D. Section 8, Shelter Plus Care, Bridges, Transitional Housing, and Women's Center Becky went over the current tenant and waitlist numbers for all of her programs. Several of the tenants have gone off the program because they no longer need the assistance. Currently, they are preparing for the new application process for Bridges and Shelter Plus Care grants. E. Community Development Randal discussed the balances with SCDP since the grant ends at the end of the year. We are on track to using all of the funds. We are waiting for approval to submit the 2017 SCDP grantapplication. CommonBond was not funded by Minnesota Housing; and they will not be pursuing their application, but may look for another opportunity in Red Wing. January 12,2017 is the new date for the Housing Summit meetings held at the library from 6:30-8:30pm. A sub-committee was created for the Affordable Housing Trust Fund. Roseanne Grosso made a motion to approve the Program Reports as included in Agenda Item 6 A-E, seconded by Jane Allen-Calhoun. Motion carried. Agenda Item 7 A. Roseanne Grosso - Hope Liaison Hope Coalition is in process of completing the Memorandum of Understanding (MOU) with the HRA. The fundraising banquet is scheduled for March at the St. James. B. Jackie Luikart - Resident Council Report Jackie discussed the activities with the Resident Council including training, bringing treats to the Fire Department, Craft and Bake Sale, Holiday cookie party with Santa and Mrs. Claus, catered Christmas dinner, and New Year's Party. Membership in the

3 Council has had a lot of turnovers recently, and fresh faces create fresh ideas. A former councilmember was remembered for her dedication and service to the Council. C. Francis Anderson - Finance Committee Report The Finance Committee met on December 6,2016. All items going before the Board today were discussed and approved. D. Lisa Bayley - City Council Liaison Community Development Director Position approved to work with City, Port Authority and Planning and Zoning. Also, modeling St. Paul's non-profit Community Development to start a Red Wing Community Development program which is non profit. It will be separate from the City, but still work closely with them. This is Lisa's last meeting as a City Council Liaison. She appreciates all that we do for the community. Agenda Item 8 A. Smoke-Free Report -Jennifer Cook Jennifer discussed a case study that the HRA is a part of since we decided to go smoke free back in The HRA is used as a model and resource to other agencies that will be going smoke free because of HUD's ruling that all agencies need to be smoke free within the next 18 months. Red Wing HRA has to make some changes to our smoking area because the designated area cannot be within 25 feet of any building. Jennifer will be on a panel at the Minnesota Tobacco Control Conference in St. Paul in January. For informational purposes only. Agenda Item 9 A. Resolution No Permission to Sell the 12th Street and Buchanan Street Houses The two HRA owned rental properties at 12^ Street and Buchanan Street are now vacant because previous tenants purchased their own homes. The HRA would like to sell these properties. The 12'*^ Street house is appraised at $130,000; while Buchanan is appraised at $140,000. The HRA will be requesting Board approval throughout the process including RFP of local realtors, bids on houses, and sale. It will also need approval from City Council and Planning Committee. Roseanne Grosso made a motion to approve the resolution, and Jane Allen-Calhoun seconded. A unanimous roll call to adopt Resolution No Permission to Sell the 12**^ Street and Buchanan Street Houses was taken. B. PH Utility Allowance Ronnelle explained HUD's requirement to review utility allowances every year. Comparison is done on a rolling 3 year calculation to adjust for turnovers, weather patterns, and appliances used. If there is less than 10% difference, then no changes are required. Utility Allowances will remain the same for the 2017.

4 Francis Anderson made a motion to concur, and Jane Allen-Calhoun seconded. Motion carried. C. Resolution No Charging Off Non-Collectible Debts Ronnelle explained HUD's requirement to annually charge off uncollectible debts. HRA staff has determined there are 6 debts that are uncollectible and require being charged off. The total of debts is $7, Jackie Luikart made a motion to approve the resolution, and Francis Anderson seconded. A unanimous roll call to adopt Resolution No Charging Off Non-Collectible Debts was taken. D. Resolution No to Approve Applying for the Minnesota Community Participation Program (MCPP) for 2017 Randal discussed Minnesota Housing Finance Agency's request for proposals for the 2017 MCPP. The proceeds of these bonds provide below-market interest rate home mortgage loans for low and moderate income first-time homebuyers. The HRA is anticipating approximately $287,000 in funding. Loans are made through participating lenders, not the HRA. Jane Allen-Calhoun made a motion to approve the resolution, and Cheryl Larson seconded. A unanimous roll call to adopt Resolution No to Approve Applying for the Minnesota Community Participation Program (MCPP) for 2017 was taken. Agenda Item 10 Bills and Expenses (Checks totaling $ ) A motion to approve the bills and expenses was made by Roseanne Grosso, and seconded by Jane Allen-Calhoun. Motion carried. Agenda Item 11 Fund Balances Approval of the Consent Agenda constitutes approval of the Fund Balances. Agenda Item 12 Announcements Next Regular Board meeting and the Annual Meeting is at 3:30pm on January 10, 2017 at the St. James Hotel, Oak Room. The meeting will be followed by a buffet dinner and two speakers. We will be electing new officers at this meeting. The office will be closed December 23 and 26 for the Christmas Holiday and January 2,2017 for the New Year's Holiday. Corrine Stockwell has accepted the Finance/Administrative Assistant position. This promotion is effective January 1,2017.

5 Agenda Item 13 Adjourn A motion to adjourn the meeting at 4:27pm was made by Roseanne Grosso, and seconded by Jane Allen-Calhoun. Motion carried.