Jane Allen-Calhoun made a motion to approve the agenda and Fritz Anderson seconded.

Transcription

1 Red Wing Housing & Redevelopment Authority MEETING MINUTES October 13, Call to Order HRA Mission Statement The meeting was called to order by Chair Kim Chalmers at 3:30 pm. 2. Excusal of Absent Commissioners None 3. Approval of Agenda Jane Allen-Calhoun made a motion to approve the agenda and Fritz Anderson seconded. Motion carried 4. Approval of Sept 8, 2015 Regular Meeting Minutes Francis Anderson made a motion to approve the minutes and seconded by Colleen Clark. 5. Public Comment No public comments. 6. Receive and File Program Reports A. Executive Director's Report For August total reserves are $1.37 million. Operating budget has $2.5 million in revenues and $1.99 million in expenses. Affordable Housing Trust Fund Is gaining momentum in the state. Red Wing has a housing shortage. Randal Hemmerlin will be attending a NAHRO meeting In Los Angeles the rest of the week. Diana Hansen resigned on October 2nd. Interviews are being conducted. Enid Reames, Social Service Coordinator, will be retiring on October 15. Annual meeting Is January 12th at the St. James Hotel. B. Assisted Housing Report Ronnelle Jaeger reported Jordan I had one vacancy and two move-ins during the month of September. Jordan II had 2 move-outs and 1 move-in. Waiting Lists for both towers have stayed consistent. Family Public Housing and Bluffvlew have had no activity. The Window project Is proceeding. A tenant ran his car Into the building and through a window. This crash also broke a hot water line to the baseboard hot water heat. We are working with the Insurance to have this repaired In a timely manner. D. Section 8 Vouchers, Shelter + Care, Transitional Housing and Women's Center Four new tenants were added to the Section 8 program and 1 tenant went off of the program. Five people are porting. We are continually holding briefings to add more people to our program. The Waiting List is now at 337, fifty of those have preference points. Shelter + Care

2 currently has 4 tenants and will add one more on October 1st. That will leave one more opening for this program. E. Community Redevelopment 316 Gallaria is complete. We have enough reserve money to do three more commercial loans. The Goodhue County Historical Society Grant request is going before the board today. Live Healthy Red Wing is partially complete. Jane Allen-Calhoun made a motion to receive and file the reports and Roseanne Grosso seconded. Motion carried. 7. Reports from Commissioners A. Colleen Clark - Liaison for HOPE Roseanne Grosso - Hope Coalition new liaison. Roseanne just had her orientation today. B. Jackie Luikart- Resident Council Report Heat has been turned on in the Towers. It gets a little warm when the weather heats up. We can't predict the weather. The tenants are getting anxious for the new laundry machines. There is a need for more coffee servers. The Council has a Halloween party planned. NAHRO conference was a terrific learning program. A retirement party was held to wish Enid Reames well. C. Francis Anderson-Finance Committee Report Francis Anderson reported there were a number of items considered at the Finance Committee meeting on October 6. All of them are approved by the FC and are on the agenda for today. D. Lisa Bayley - Council Liaison Report Lisa Bayley - Highway 61 is finished with phase 1. The gardening along the Boulevard will still take a while. Budget is the big topic now and coming up with a plan for the conservancy. 8. Old Business 9. New Business A. Resolution Increase in Payment Standard-Three Bedroom Units -HCV Section 8 The three and four bedroom size rentals were not increased when the rest of the Section 8 units were adjusted to 105%. The new payment standards came out after the other bedroom sizes were updated. Now the three bedroom size needs to be brought into line with the others. Roseanne Grosso made a motion to approve the resolution and Cheryl Larson seconded. A unanimous roll call in favor of the resolution was taken. B. Resolution Approval of Contract-Transitional Housing Retaining Wall The existing retaining wall has begun to crack and lean in recent years. We sent out for bids and the new wall will be higher and we will be adding a rail to make it safer. The contractor,

3 Rockworks Landscaping, will be removing the old wall and replacing it with the new one. Colleen Clark made a motion to approve the retaining wall contract with Rockworks Landscaping and Jane Allen-Calhoun seconded. A unanimous roll call was taken in favor of the resolution. C. Resolution # Bridges Housing Grant This is a request to apply for application for the Bridges Housing Grant. This grant is for serious mental illness and a very low income to get housing. It would be for tenant's rental assistance. This is a state funded program through MHFA. Francis Anderson made a motion to approve the Bridges Housing Grant Application and Colleen Clark seconded. A unanimous roll call was taken to approve the Resolution. D. Utility Allowance PH Family Annually HUD requires the utility allowance needs to be analyzed to make sure it is line. The three year rolling survey is used. If there is a fluctuation of more than 10% then no change is needed. This year the change was not more than 10% so no action is required. E. Resolution # Hire Program Management Assistant The position is a training program for a new Program Management Assistant. As staff is aging and getting closer to retirement age it is important to train replacements for a smooth transition. Francis Anderson moved to approve Resolution and seconded by Jane Allen-Calhoun. F. Community Development Grant Goodhue Historical Society The Goodhue Historical Society is requesting a $2,000 grant. This would be put together with other monies to do a feasibility study to rehab the old hospital for their new site. The bids came in much higher for the feasibility study than expected. Colleen Clark made a motion and Roseanne Grosso seconded. Motion carried. G. Resolution # to approve the Amended 2015 Operating Budget (Item F on the agenda) Amended 2015 operating budget. This is adjusted for expenditures etc. for the first 7 months. Randal Hemmerlin explained the changes. Francis Anderson made a motion to approve the Amended 2015 budget and Jane Allen-Calhoun seconded. A roll call was taken and unanimously approved the Resolution H. Small Cities Program Income Owner Occupied Loan Daniel and Linda Smith, both disabled, need some home repairs. An exception was received from DEED to allow them to apply for the loan. This award would be forgiven in 10 years. Cheryl Larson and Jane Allen-Calhoun seconded. Motion carried. I. Resolution to adopt a COLA increase for Wages effective January 1, 2016 A grade and step increase plan was adopted in No cost of living adjustments were made until Consumer Price Index is very low this year. Social Security will not be receiving an increase in We are asking for a 2.5% COLA increase for Strike Finance Committee approved from resolution. Should read recommended by Personnel Committee and noted at by

4 Finance Committee. Jane Allen-Calhoun made a motion to approve the resolution and Cheryl Larson seconded. A unanimous roll call was taken. J. Personnel Manual approval The Personnel Manual had not been updated in many years. Corey Ayling of McGrann Shea Carnival Straughn & Lamb Chartered was selected to create the Personnel Manual with assistance from Staff and the Personnel Committee. A review was done and changes were made. A yearly review will be done going forward and any changes deemed necessary will be made. Colleen Clark made a motion to approve the new Personnel Manual and Jane Allen- Calhoun seconded. Motion carried. K. Resolution # PHA 5-Year and Annual Plan and Public Hearing Cheryl Larson made a motion to open the hearing and Jane Allen-Calhoun seconded. Motion carried. The PHA plan is a 5 year operating plan. This is a look at all funds to update the buildings over the next 5 years and what those updates should be. Hearing no comments, there are some written comments; Noted that leaking in tunnel between Jordan I and Jordan II and Jordan Tower parking lots need to be given a low priority. Motion to close was made by Roseanne Grosso and seconded by Jane Allen-Calhoun. Motion carried. Jane Allen-Calhoun made a motion to approve the resolution and Cheryl Larson seconded. A roll call was taken and unanimously approved Resolution Closed Session- Promotion of Ronnelle Jaeger Jane Alien-Calhoun made a motion to go to a closed session and Colleen Clark seconded. 11. Open Session The Board directed Randal Hemmerlin to bring back a resolution for a favorable action to promote Ronnelle Jaeger next month. 12. Bills and Expenses Check Numbers A. Redevelopment: $82, B. Jordan I/Family: $41, C. Jordan II: $37, D. Section 8 Voucher: $1, Roseanne Grosso made a motion to pay the Bills and Expenses and Colleen Clark seconded. Motion carried. 13. Fund Balances A. Redevelopment: $109, B. Jordan I/Family: $105, C. Jordan II: $151, D. Section 8 Voucher: $14,238.75

5 14. Announcements 15. Adjourn Roseanne Grosso and Jane Allen-Calhoun made a motion to adjourn at 5:24. Meeting adjourned.