BOARD OF DIRECTORS MEETING

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DATE : Tuesday, January 10, 2017 TIME : 5:30 p.m. BOARD OF DIRECTORS MEETING PLACE : Vancouver Community Library, Columbia Room, 901 C. Street, Vancouver WA 360 696 4494, e mail: debbiej@c tran.

1 DATE : Tuesday, January 10, 2017 TIME : 5:30 p.m. BOARD OF DIRECTORS MEETING PLACE : Vancouver Community Library, Columbia Room, 901 C. Street, Vancouver WA , e mail: debbiej@c tran.org; Web site: tran.com Vancouver Community Library is accessible by C TRAN Routes #2, #25, #30, #32, #37, #39, #60, #71, #105, and The Vine The complete C TRAN Board of Directors meeting packet is available on C TRAN s website at tran.com/about c tran/c tran board information/board meeting documents AGENDA ITEM NO. PAGE NO. CALL TO ORDER AND PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS COMMUNICATIONS From the Chair 1. Election of the 2017 C TRAN Board of Directors Chair and Vice Chair. EXECUTIVE SESSION 1. EXECUTIVE SESSION CONSIDERATION OF REAL ESTATE ACQUISITION PURSUANT TO RCW b Contact Director of Planning, Development, and Public Affairs/PIO Scott Patterson. TIME ESTIMATED AT 15 MINUTES 2. EXECUTIVE SESSION EXECUTIVE DIRECTOR/CEO 2016 PERFORMANCE EVALUATION PURSUANT TO RCW g Contact Director of Human Resources & Labor Relations Suzanne Pfeiffer. TIME ESTIMATED AT 15 MINUTES C TRAN Board of Directors Agenda January 10, 2017 Page 1 of 4 1

2 ITEM NO. PAGE NO. ROLL CALL OF BOARD MEMBERS FOR RECONVENING OPEN SESSION APPROVAL OF AGENDA CITIZEN COMMUNICATIONS Anyone requesting to speak to the Board of Directors, may come forward at this time. Comments are limited to three minutes per person. All comment cards to be collected by Presiding Officer before comments begin. CONSENT ITEMS 1. APPROVAL OF BOARD MEETING MINUTES: DECEMBER 13, Contact Executive Assistant/Clerk of the Board Debbie Jermann. 2. TRANSMITTAL OF CLAIMS NUMBERED THROUGH PLUS NET PAYROLL PAID IN DECEMBER 2016, IN THE TOTAL AMOUNT OF $6,183, Contact Chief Financial Officer Diane O Regan. 3. CONTRACT AWARD: PERFORMANCE MANAGEMENT SOFTWARE, STAFF REPORT # Performance Management software will assist in making smarter, data driven decisions at various points during the employment lifecycle. It will increase engagement and provide real time feedback. C TRAN will be investing in a learning culture where HR can leverage new technology to measure skills and analyze gaps for succession planning. Our current Human Resources Information System Microsoft GP does not provide the necessary tools to achieve efficiencies. Contact Director of Human Resources & Labor Relations Suzanne Pfeiffer ACTION ITEMS 1. CONTRACT AWARD: EXECUTIVE DIRECTOR/CEO RECRUITMENT SERVICES, STAFF REPORT # a Staff Report 5 Minutes b Board Deliberation 5 Minutes c Board Action 5 Minutes Contact Director of Human Resources & Labor Relations Suzanne Pfeiffer. 51 C TRAN Board of Directors Agenda January 10, 2017 Page 2 of 4 2

3 ITEM NO. PAGE NO. PRESENTATIONS 1. BUS ON SHOULDER STUDY; SR 14 PILOT PROJECT Contact Executive Director/CEO Jeff. a Staff Presentation 20 Minutes b Board Questions 10 Minutes COMMUNICATIONS Continued From the Chair 2. C TRAN Code of Ethics Policy PBD 012 Reaffirmation, Staff Report # From the Board From the Executive Director/CEO 1. APTA Legislative Conference, Washington DC, March 12 14, 2017; C TRAN Representatives Travel on March 9 to attend meetings with Legislators and Legislative Staff prior to the conference. 2. Designation of I 5 Bridge Replacement as a Project of Statewide Significance. From Legal Counsel 53 ADJOURNMENT C TRAN Board of Directors Agenda January 10, 2017 Page 3 of 4 3

4 1 st Quarter January March 2017 UPCOMING BOARD DISCUSSIONS This list is for information only and subject to change Fare Policy Presentation Fare Compliance/Enforcement Presentation HOP Fastpass Update 2nd Quarter April June 2017 CCAC Quarterly Update Performance Measures 2016 Year End and st Quarter Update Executive Director/CEO Recruitment 3 rd Quarter July September Performance Measures 2 nd Quarter Update CCAC Quarterly Update 4 th Quarter October December 2017 Appointment of Executive Director/CEO Performance Evaluation Subcommittee October 2017 and Evaluation December Performance Measures 3 rd Quarter Update UPCOMING BOARD MEETING SCHEDULE All Meetings are held in the Columbia Room at the Vancouver Library, 901 C Street, Vancouver, WA, unless otherwise noted February 14, :30 p.m. March 21, :30 p.m. 3 rd Tuesday April 11, :30 p.m. May 9, :30 p.m. June 13, :30 p.m. July 11, :30 p.m. August 8, :30 p.m. September 12, :30 p.m. October 10, :30 p.m. November 14, :30 p.m. December 12, :30 p.m. C TRAN Board of Directors Agenda January 10, 2017 Page 4 of 4 4

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Vancouver Community Library is accessible by C-TRAN Routes #2, #4, #25, #30, #32, #37, #38, #44, and #105

Vancouver Community Library is accessible by C-TRAN Routes #2, #4, #25, #30, #32, #37, #38, #44, and #105 DATE : Tuesday, November 10, 2015 TIME : 5:30 p.m. BOARD OF DIRECTORS MEETING PLACE : Vancouver Community Library, Columbia Room, 901 C. Street, Vancouver WA (360-696-4494, e-mail: debbiej@c-tran.org;