AKRON-SUMMIT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 29, 2011 MAPLE VALLEY BRANCH LIBRARY

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1 AKRON-SUMMIT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 29, 2011 MAPLE VALLEY BRANCH LIBRARY Bernard Rochford called the regular meeting of the Board of Trustees of the Akron-Summit County Public Library to order at 4:00 pm at the Maple Valley Branch Library. The following members of the Board answered the roll call: Lolita Adair, Sandra Auburn, Pete Kostoff, William Rich, and Bernard Rochford. John Frola, Jr. was absent. Mark Jackson, Sr. arrived at 4:18 pm. Present from Library staff were David Jennings, Michelle Scarpitti, Carrie Burrier, Carla Davis, Jon Hershey, Pam Hickson-Stevenson, Ann Hutchison, Vickie King, Francie Labriola, Lisa Peercy, Carl Roxbury and Barb White. Mr. Rich moved, seconded by Dr. Auburn, adoption of the agenda for the September 29, 2011 regular meeting. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion Mr. Rich moved, seconded by Mrs. Adair, to adopt the minutes of the August 25, 2011 meeting. Mr. Rochford asked for discussion of the minutes. Hearing none, the roll call vote followed: Mrs. Adair, Mr. Rich and Mr. Rochford all voted aye. Dr. Auburn and Mr. Kostoff abstained. The motion Mr. Rochford expressed his enthusiasm for the addition of the Kindle to the readers that are compatible with the Overdrive service to which the Library subscribes. He also complimented Carla Davis for her representation of the Library on WAKR AGENDA MINUTES OF AUGUST 25, 2011 PRESIDENT S REMARKS Michelle Scarpitti, Fiscal Officer, presented the financial report for August She noted that at the end of August the Library completed twothirds of the fiscal year. [The financial report is appended to the minutes.] Mrs. Adair moved, seconded by Mr. Rich, approval of the August financial report. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion FINANCIAL REPORT FOR AUGUST Ms. Scarpitti next presented the donor/gift list. She noted that the Library received $590 in monetary donations in August, and called attention to the list of donated materials. Mrs. Adair moved, seconded by Mr. Rich, acceptance of the August donor/gift list with great appreciation. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion DONOR/GIFT LIST

2 Ms. Scarpitti presented the investment report for August [The investment reports are appended to the minutes.] Ms. Scarpitti reported that she signed paperwork for the Audit. It is now at the Auditor of State office awaiting approval. The price quoted was the same as the last audit, which was $13,475. When the approved paperwork is received Ms. Scarpitti will call and make arrangements for the auditors to meet with the Board to discuss the post audit from the audit that was performed in At that time, the auditors will also discuss the pre-audit meeting for the audit AUDIT Lisa Peercy, Human Resources Director, presented the September personnel report. Ms. Peercy stated there were no changes since the report was mailed to the Board. She mentioned two retirements listed on this report: Cynthia Bishop, with more than thirty years of service and Kathy Ainsley, with nearly twenty years of service. AKRON-SUMMIT COUNTY PUBLIC LIBRARY Personnel Report September 2011 Meeting RESIGNATIONS: Employee Classification Date Agency Fontaine, Danielle Student Assistant Mogadore Huba, Logan Student Assistant History & Humanities McCoy, Erica Student Assistant Fairlawn-Bath Wurtz, Christy Student Assistant Ellet RETIREMENTS: Employee Classification Date Agency Ainsley, Kathy Librarian Tallmadge Bishop, Cynthia Librarian Science & Technology SELECTIONS: Employee Classification/Rate of Pay Date Agency Gatte, Allina Student Assistant Green $7.40/hr Konneker, Katie Student Assistant Green $7.40/hr Ratsavong, Lucki Student Assistant Science & Technology $7.40/hr 2

3 TRANSFER: Employee Classification Date Agency Hartman, Nancy Shelver Audio Visual Services Same Popular Culture Spickard, Lauren Student Assistant Firestone Park Same Mogadore CHANGE OF STATUS: Employee Status Date Agency Brown, David Family Medical Leave of Absence Facility Services Medical Leave of Absence Orr, Russell PSA II Circulation Suspended with Pay (2 days) Circulation Orr, Russell Suspended with Pay Circulation Suspended without Pay (5 days) Circulation COMMENTS Retirement: Ainsley, Kathy Librarian, Fairlawn-Bath Librarian, MCR Librarian, Tallmadge Rehire Job-Share, Librarian, Tallmadge Retirement Bishop, Cynthia Student Assistant, TP & Office Clerk-Typist I, TP Rehire Librarian II, Science & Technology Retirement NUMBER OF STAFF MEMBERS Full-Time Staff: Part-Time/Job-Share Staff: Student Assistants: Total number of Staff: Full Time Equivalents NOTE: These numbers cannot be compared from month to month for the following reason: the numbers may not reflect additions and deletions to the payroll system as the changes are made immediately prior to or after the date the personnel action is effective. 3

4 Mr. Kostoff moved, seconded by Mr. Rich, adoption of the August 2011 Personnel Report. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Jackson, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion Mr. Jennings reported that the bond refinancing exceeded expectations, with the savings for taxpayers amounting to $2.6 million over the next nine years. After lesser savings in 2012, the amount collected to pay off the building program bond issue debt will be reduced by approximately $322,000 per year from 2013 through Mr. Jennings re-emphasized this very positive action does not have any effect on the Library s operating budget. Mr. Jennings reported there was a meeting with a planning consultant about the next Library planning process. This process would focus on the Library s continued improvement as a community-oriented organization within the confines of reduced funding. This means examining services, programs, and resources in terms of community need, and in terms of the organizational capacity to provide those services, programs, and resources going forward. A group of staff members currently is examining Main Library services and configuration. Mr. Jennings reported he will allow that group s work to conclude before engaging with any consultant to facilitate a process in Mr. Jennings reported to the Board that The Greater Akron Chamber s InterCity Leadership Visit to Milwaukee was an energizing and thought-provoking experience. He learned about various approaches to issues in another Midwestern city and he had the opportunity to network with others from Akron. This experience reinforced for him the need to embrace and shape change, rather than retreat from it. Mr. Jennings informed the Board that the Library has received a $25,000 grant from PNC Bank for a variety of programs, resources, and training related to building family financial awareness of saving, spending, and sharing money. Much of the focus will be on introducing young children to ideas concerning money management. Mr. Jennings reported that the Library s downloadable vendor, Overdrive, recently announced the availability of e-books through the Amazon.com Kindle e-reader. This is a significant breakthrough in what the Library can provide in downloadable content, since Kindle owners represent a large portion of the e-readers currently in operation. Mr. Jennings stated that on Monday, October 3, the cooperative lending consortium, SearchOhio, will begin working with the consortium serving Ohio s ninety academic libraries, OhioLink. This collaboration means that ASCPL customers will have access to approximately 75 million items contained in the participating libraries. Ann Hutchison will be communicating about this as it goes forward PERSONNEL REPORT DIRECTOR S REPORT BOND REFINANCING STRATEGIC PLANNING INTERCITY LEADERSHIP VISIT FINANCIAL AWARENESS GRANT E-BOOKS AVAILABLE ON KINDLE SEARCHOHIO/ OHIOLINK 4

5 Mr. Jennings reported that twenty-eight Library employees participated in the Akron Marathon last Saturday, which translated to 9% (one in eleven) of the adult staff. With 14,000 participants in 2011, this event is indicative of the growing interest in wellness-related activities in the Akron community; the continued level of engagement by Library staff is very encouraging. The new marketing campaign about getting connected at the Library was also displayed prominently on the back of the Marathon s event program guide. Mr. Jennings informed the Board that the Wadsworth Public Library recently announced the sale of the library s 2005 Moroney bookmobile through a bidding process that concluded on September 23. This bookmobile is seven years newer than one of the Library s current vehicles; has only 11,000 miles; and is in excellent condition. Because of numerous problems with the Library s 1998 vehicle, Mr. Jennings decided to bid on this bookmobile. ASCPL was the successful bidder at $33,000. AKRON MARATHON WELLNESS BOOKMOBILE PURCHASE The Wadsworth vehicle originally cost $120,000. The cost to buy a new vehicle to replace the 1998 bookmobile was estimated at about $180,000. In order to pay for the 2005 Moroney, Mr. Jennings requested several budget transfers to a newly created line item for vehicle purchase. By making these line item transfers from other areas of the budget, rather than reducing the contingency line item, the Library can acquire this vehicle without increasing the intended expenditures for Dr. Auburn moved, seconded by Mr. Rich, approval of the adjustments to the appropriation as presented. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Jackson, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion Mr. Jennings received a request from the Citizens Committee of the Akron Public Schools requesting an endorsement for Issue 14, the school district s 5.5 mill operating levy. The Board of Trustees has endorsed educational operating issues several times in the past, noting the alignment of the Library s mission with the mission of the schools. Akron Public Schools has not placed a levy request on the ballot in the last five years. Mr. Jennings asked the Board to approve the request from the Akron Public Schools. Mr. Rich moved, seconded by Mrs. Adair, that the Board endorse the Akron Public Schools levy and allow levy signs on Library property. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Jackson, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion ADJUSTMENT TO APPROPRIATION ESTABLISHMENT OF LINE ITEM LEVY ENDORSEMENT Mr. Rich presented the report of the Personnel Committee. On Monday, September 26, 2011, the Personnel committee met in the Community Room of the Highland Square Library. PERSONNEL COMMITTEE 5

6 The meeting was called to order at 3:45 pm by Committee Chair William Rich. Also in attendance was Committee member Lolita Adair, along with Library staff members David Jennings, Lisa Peercy, and Pam Hickson-Stevenson. MEETING MINUTES Mrs. Adair moved to adopt an amended agenda and all committee members present voted aye. After an initial discussion about a hiring decision, the remainder of the meeting consisted of a discussion of a possible future diversity initiative aimed at increasing minority representation in our professional librarian and management work forces. Possible approaches to this were discussed, with the Library Administration charged with returning to a future meeting with some data and more developed ideas for inclusion in such an initiative. The next meeting of the committee will be scheduled sometime in November. With no further business, the meeting was adjourned at 5:10 pm. Carla Davis, Marketing Communications Director, remarked that the information obtained from Pam Hickson-Stevenson regarding the history of the Bookmobile and information obtained from Ann Hutchison regarding the technology now being used to Get Connected, was used as a segue into a new marketing campaign. She presented the new campaign materials now. She also reported that the new campaign is already being advertised on Metro buses. Ms. Davis thanked Pam Hickson-Stevenson for contacting and making arrangements with the University of Akron for the Roo Express to include the Main Library as part of its Sunday route. Fliers will be made available to students announcing this change. Ms. Davis reported that Chuck Klosterman will be the next Main Event speaker in October. Mr. Jennings added that Chuck Klosterman is a former writer for the Akron Beacon Journal and is a Pop Culture commentator and critic. He has some readership among college aged individuals and his appearance at Main Library will be particularly marketed at the University. Mr. Rochford stated that he received no requests for public participation. Mr. Rich moved, seconded by Mrs. Adair, to go into Executive Session pursuant to Section (G) of the Ohio Revised Code to discuss the discipline of a public employee. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Jackson, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion The Board went into Executive Session at 5:15 pm. REPORT FROM SENIOR STAFF MAIN EVENT SPEAKER PUBLIC PARTICIPATION EXECUTIVE SESSION 6

7 The Executive Session ended at 5:20 pm. Dr. Auburn moved, seconded by Mr. Jackson, to adjourn the meeting at 5:22 pm. The roll call vote followed: Mrs. Adair, Dr. Auburn, Mr. Jackson, Mr. Kostoff, Mr. Rich and Mr. Rochford all voted aye. The motion LEAVE EXECUTIVE SESSION ADJOURNMENT President Secretary 7