Board of Trustees Regular Meeting June 19, 2008

Transcription

1 Board of Trustees Regular Meeting June 19, 2008

2 NOTICE OF REGULAR MEETING BOARD OF TRUSTEES June 19, 2008 Notice is hereby given that on the 19th day of June, 2008 the Board of Trustees of the Round Rock Independent School District will hold a regular meeting commencing with a Closed Session at 6:30 p.m., and an Open Session at approximately 7:30 p.m, The meeting will be held at the Round Rock High School Lecture Hall, located at 300 Lake Creek Drive, Round Rock, Texas. The subjects to be discussed are listed on the agenda, which is attached to and made a part of this notice. On this 12 th day of June 2008, this notice was mailed to all members of the news media who had previously requested such notices in writing, and posted on the bulletin boards located at the main entrance to the administrative offices and administration reception area of the School District at 4:00 P.M. on said date. FOR THE BOARD OF TRUSTEES Round Rock Independent School District Jesus H. Chavez Superintendent June 12, 2008 On June 12, 2008, official notices were sent to the following: Bulletin Board of Administration Office Editor, the Round Rock Leader Editor, Hill County News Correspondent, Austin American Statesman

3 ROUND ROCK INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR MEETING A G E N D A Time: 6:30 P.M. Closed Session 7:30 P.M. Regular Session Place: Round Rock High School Lecture Hall, 300 Lake Creek Drive Date: June 19, 2008 A. ORDER OF BUSINESS The Board intends to give all citizens an opportunity to participate in the discussion of public business which is being considered and decided by the Board. In order to provide full information and the right of participation to the public, the following is the order of business for regular Board meetings. The presiding officer with the consensus of members present may change the order of business. B. CALL TO ORDER Announcement by the chairman as to the presence of a quorum and that the meeting has been duly called, and the notice of the meeting has been posted for time and in the manner required by law. C. CLOSED SESSION Such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date and place given in this Notice as soon after the commencement of the meeting covered by the Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: 1. Pursuant to Texas Government Code , the Board will meet in Closed Session for the purpose of naming a principal for Deep Wood Elementary. 2. Pursuant to Texas Government Code , the Board will meet to deliberate the purchase, sale, exchange, lease, or value of real property. Following the Closed Session, the Board will reconvene in Open Session and may take action on the items discussed in Closed Session. D. CALL BACK TO ORDER/PLEDGE OF ALLEGIANCE/EXECUTIVE SESSION MOTIONS E. BOARD RECOGNITION/INTRODUCTIONS 3. Recognitions for the Month June F. DISCUSSION ITEM 4. First Reading of Update 83 and Other Local Policies (see attached list) G. PUBLIC COMMUNICATIONS REGARDING ITEMS NOT ON THE AGENDA At each regular meeting, the Board will set aside twenty minutes to afford the general public an opportunity to speak to the Board on any matter concerning the education of students and the business of the Board which is not listed on the Board agenda. At the time the twenty-minute limit is reached, the Board will proceed to other business and persons who have not yet spoken will be rescheduled to the latter part of the meeting in the public communication section.

4 Round Rock Independent School District Regular Board Meeting, June 19, 2008 Page 2 H. SUPERINTENDENT S REPORT Review of Accountability Standards Athletic Program Update Construction Update I. ACTION ITEMS FOR CONSIDERATION BY CONSENT Public Participation on Action Items The Board will consider and take appropriate action regarding 5. Approval of Board Minutes for the Meetings held on May 13, 2008, May 15, 2008, May 20, 2008, May 22, 2008, May 27, 2008, May 28, 2008, June 4, 2008 and June 5, Approval of Submission of the NCLB Ed-Flex Title 1 Part A School-Wide Eligibility Waiver to TEA for Double File Trail Elementary Approval of Memorandum of Understanding for the Williamson County Juvenile Justice Alternative Education Program for Approval of Tax Refunds J. ACTION ITEMS 9. Approval of Elementary, Middle and High School Student Code of Conduct Name Delegate and Alternate to the TASB 2008 Delegate Assembly Approval of Guaranteed Maximum Price for the Stony Point High School Science Wing Addition (Bond 2006) Approval of Guaranteed Maximum Price for First Phase of the Round Rock High School Master Plan Additions & Renovations (Bond 2006) Approval of Resale of Tax Foreclosed Property Approval to Increase Budget for the Technology Data Center Construction (M & O Funds) K. PUBLIC COMMUNICATION Public Communication Regarding Items Not on the Agenda (continuation from Item G) L. BOARD CALENDAR/BOARD ANNOUNCEMENTS/REQUESTS FOR FUTURE AGENDA ITEMS M. ADJOURNMENT

5 First Reading of Update 83: BBB (LEGAL) Board Members: Elections BBG (LEGAL) Board Members: Compensation and Expenses CCF (LEGAL) Local Revenue Sources: Loans and Notes CCG (LEGAL) Local Revenue Sources: Ad Valorem Taxes CLB (LEGAL) Buildings, Grounds, and Equipment Management: Maintenance CMD (LEGAL) Equipment and Supplies Management: Instructional Materials Care And Accounting COB (LEGAL) Food Services Management: Free and Reduced-Price Food Program CRG (LEGAL) Insurance and Annuities Management: Deferred Compensation and Annuities D (LEGAL) Personnel DAA (LEGAL) Employment Objectives: Equal Employment Opportunity DAA (LOCAL) Employment Objectives: Equal Employment Opportunity DEA (LEGAL) Compensation and Benefits: Salaries and Wages DEC (LEGAL) Compensation and Benefits: Leaves and Absences DEE (LEGAL) Compensation and Benefits: Expense Reimbursement DF (LEGAL) Termination of Employment DIA (LEGAL) Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation DIA (LOCAL) Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation DMA (LEGAL) Professional Development: Required Staff Development DPB (LEGAL) Personnel Positions: Substitute, Temporary, and Part-Time Positions EFAA (LEGAL) Instructional Materials Selection and Adoption: Textbook Selection and Adoption EFB (LEGAL) Instructional Resources: Library Media Programs EHAC (LEGAL) Basic Instructional Program: Required Instruction (Secondary) EHAC (LOCAL) Basic Instructional Program: Required Instruction (Secondary) EHBC (LEGAL) Special Programs: Compensatory/Accelerated Services EHBE (LEGAL) Special Programs: Bilingual Education/ESL EIC (LEGAL) Academic Achievement: Class Ranking ElF (LEGAL) Academic Achievement: Graduation F (LEGAL) Students FFH (LOCAL) Student Welfare: Freedom from Discrimination, Harassment, and Retaliation FFI (LOCAL) Student Welfare: Freedom from Bullying FL (LOCAL) Student Records FM (LEGAL) Student Activities FNC (LOCAL) Student Rights and Responsibilities: Student Conduct FNCE (LEGAL) Student Conduct: Telecommunications Devices FNCG (LEGAL) Student Conduct: Weapons FOC (EXHIBIT) Student Discipline: Placement in a Disciplinary Alternative Education Setting GBAA (EXHIBIT) Information Access: Requests for Information Update 83 with Changes: CRG (LOCAL) Insurance and Annuities Management: Deferred Compensation and Annuities DEA (LOCAL) Compensation and Benefits: Salaries and Wages DEE (LOCAL) Compensation and Benefits: Expense Reimbursement

6 DGBA (LOCAL) Personnel-Management Relations: Employee Complaints/Grievances FB (LOCAL) Equal Educational Opportunity FM (REG) Student Activities FNG (LOCAL) Student Rights and Responsibilities: Student and Parent Complaints/Grievances FO (LOCAL) Student Discipline Policies Not Included in Update 83: BDF (LOCAL) Board Internal Organization: Citizen Advisory Committees: Bond Oversight Charter BE (LOCAL) Board Meetings CDC (REG.) Other Revenues: Grants from Private Sources CFEA (LOCAL) CMB (LOCAL) Payroll Procedures: Salary Deductions and Reductions Equipment and Supplies Management: Authorized Uses of Equipment and Supplies CMB (EXHIBIT) Equipment and Supplies Management: Authorized Uses of Equipment And Supplies CQ (LOCAL) Electronic Communication and Data Management DED (LOCAL) Compensation and Benefits: Vacations and Holidays DGA (REG.) Employee Rights and Privileges: Freedom of Association EIE (LOCAL) Academic Achievement: Retention and Promotion EIF (LOCAL) Academic Achievement: Graduation FNAB (REG.) Students Rights and Responsibilities: Use of School Facilities for Nonschool Purposes FP (LOCAL) Students Fees, Fines, and Charges FP (REG.) Students Fees, Fines, and Charges GKD (LOCAL) Community Relations: Nonschool Use of School Facilities GKD (REG.) Community Relations: Nonschool Use of School Facilities

7 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Recognitions AGENDA ITEM NO. 3 DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Diane Cox RECOGNITIONS STUDENT RECOGNITIONS: Rayhan Chang, Grisham Middle School, was recently awarded 1 st place in the Bradshaw & Buono International Piano Competition, and was invited to play in a concert at Carnegie Hall on May 18 as well as an invitation from The Juilliard Music School Pre-College Piano Department for a live audition on May 21. Kevin Tian, Canyon Vista Middle School, recently competed in the 2008 Lockheed Martin National MATHCOUNTS Competition in Denver, Colorado, where his team captured the National Championship title. Kevin won a $2,000 scholarship, a trip to the U.S. Space Camp in Washington D.C. and a notebook computer. Congratulations to Kapil Ramachandran, Westwood High School who participated in the Intel International Science and Engineering Fair in Atlanta and won Best of Category and First Prize Award in Cellular & Molecular Biology for his project titled The Novel Role of the GluCl-α Ion Channel and Diazepam-binding Genes in Alcohol Addiction. Kapil won over $10,500 in prize money and a notebook computer. The following Round Rock ISD students were named as National Qualifiers in the state Health Occupations Students of America (HOSA) competition. To become a National Qualifier, a student s score must rank in the top 20 percent in the country. Round Rock High School: Michael Heath, Nicole Nguyen, Corey Parshall, Kaiser Permanente, Sabrina Stinson, and Melissa Thomas. Anne Marie Hanson is their Health Science Technology Instructor. McNeil High School: Steffi Mena, Lily Tran, Sriharsha Gummadi, Vivan Shah, Katelyn Boyles, Zerin Scales, and Alyssa Rivers. Kathy Schneider is their Health Science Technology Instructor Outstanding Texas 5th-8th grade students from Round Rock ISD and across the state have been selected to participate in Education in Action's summer 2008 Lone Star Leadership Academy programs in Dallas/Fort Worth, Austin and Houston/Galveston. Selection for the Lone Star Leadership Academy is based on a student's demonstrated academic success and leadership 1

8 ability, an educator recommendation and involvement in school/community activities. RRISD students selected are: Blackland Prairie Elementary School: Abbey Allen, Ellie Gunderson, Taylor Jennings, Allie Turner, Hannah Keefer, Sydney Thomas, and Laura Woodfin Canyon Vista Middle School: Colin Etherington and Grace Nie Caraway Elementary School: Keaton McDonald, Elah Shalev, and Everett Wilson Cedar Valley Middle School: Deana Brown, Danielle Brown, Ray Lu, and Blake McMillian Chisholm Trail Middle School: Efaine Chang Deep Wood Elementary School: Kathleen Norris Forest North Elementary School: Fernando Vasquez-Rodriguez Grisham Middle School: Becca Fron Hopewell Middle School: David Davalt, Evan Duncan, and Nick Stefani Ridgeview Middle School: Sarah Lobsenz, Chaaru Raghavan, Chris Wheeless, Jordan Wright, Ray Brown, Isabel Delwel, Allison Hall, and Henry Tsou Wells Branch Elementary School: Tyra Banks Elizabeth Breazile, Stony Point High School, won an Outstanding Award in National PTA s Reflections Program. This year s theme was I can make a difference by.... Elizabeth will be presented a plaque and medallion at the 2008 National Convention located in San Diego this summer. Congratulations to several students from Grisham IB World School who attained national recognition for excellent performance on the 2008 National Spanish Examinations. Students from Grisham IB World School earned a total of 4 gold, 8 silver and 7 bronze placements along with 10 honorable mentions. The National Spanish Examinations are administered each year in grades 6 through 12, and are sponsored by the American Association of Teachers of Spanish and Portuguese. They are: Gold: Prerna Bhat, Divya Ramamoorthy, Taissa Loschiavo, and Connie Yan Silver: Blanca Badillo, Alison McGuigan, Christine Ku, Michael Esparza, Zoe Ang, Amy Hoang, Sidharth Razdan, and Landon Smith Bronze: Dailén Garcia, Zachary Babka, Cody Redfern, Mukund Kidambi, Devin Higgins, Tiffany Holland, and Devin Cready Honorable Mention: Caitlin Barfield, Derek Nalodka, Quentin Babb, Kasandra Provance, Paul Schaack, Guillermo Guerrero, Susan Hanson, Bertrand Gashot, Alexis Apodaca, and Chris Velazquez Pragati Kore, Laurel Mountain Elementary, recently won 1 st place in the Texas Renewable Energy Art and Essay Contest. Out of more than 1,500 entries from 55 schools in Texas she won in the 4 th and 5th grade category place for Art. By winning 1st place, she received a state wide prize of $100. STAFF RECOGNITIONS: Sheila Mulbry, Pond Springs Elementary School, has been selected as the Region XIII Gifted Teacher of the Year. Edie Binns is her principal. Katherine Minter, Westwood High School, received the 2008 Teachers of Psychology in 2

9 Secondary Schools Excellence in Teaching Award by the American Psychological Association s Committee. Becky Donald is her principal. Tim Lowke, Chisholm Trail Middle School, is a recent recipient of the Picturing America Grant, an initiative of the National Endowment for the Humanities (NEH), conducted in cooperation with the American Library Association (ALA). The grant runs from Sept May 2009, and every Round Rock School will prints and support material to participate. Robert Sormani is his principal. The National Football Foundation and College Hall of Fame's Greater Austin Chapter recently honored the Round Rock High School Football Program with the Tex Kassen Sportsmanship Award. This award is voted on by the officiating crews that work the games for a team and its coaches that show outstanding sportsmanship on and off the field. Lanny Wilson is head coach. 3

10 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: First Reading of Update 83 and Other Local Policies AGENDA ITEM NO. 4 DATE: June 19, 2008 RELATED PAGES:_None PRESENTED BY: Dr. Linelle Clark-Brown DISCUSSION BACKGROUND INFORMATION: The Policy Committee of the Board of Trustees, administrative staff members and the School District s attorney will meet on June 17, 2008 to review Update 83 and other local policies, exhibits and regulations. The policies discussed at the meeting will be brought forward for first reading. The following local policies are submitted to the Board for the first reading and review. After review of Update 83, legal policies will be incorporated into the District s Board Policy Manual and local policies will be placed on the agenda of the next regular board meeting for adoption. First Reading of Update 83: BBB (LEGAL) Board Members: Elections BBG (LEGAL) Board Members: Compensation and Expenses CCF (LEGAL) Local Revenue Sources: Loans and Notes CCG (LEGAL) Local Revenue Sources: Ad Valorem Taxes CLB (LEGAL) Buildings, Grounds, and Equipment Management: Maintenance CMD (LEGAL) Equipment and Supplies Management: Instructional Materials Care And Accounting COB (LEGAL) Food Services Management: Free and Reduced-Price Food Program CRG (LEGAL) Insurance and Annuities Management: Deferred Compensation and Annuities D (LEGAL) Personnel DAA (LEGAL) Employment Objectives: Equal Employment Opportunity DAA (LOCAL) Employment Objectives: Equal Employment Opportunity DEA (LEGAL) Compensation and Benefits: Salaries and Wages DEC (LEGAL) Compensation and Benefits: Leaves and Absences DEE (LEGAL) Compensation and Benefits: Expense Reimbursement DF (LEGAL) Termination of Employment DIA (LEGAL) Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation DIA (LOCAL) Employee Welfare: Freedom from Discrimination, Harassment, and 4

11 Retaliation DMA (LEGAL) Professional Development: Required Staff Development DPB (LEGAL) Personnel Positions: Substitute, Temporary, and Part-Time Positions EFAA (LEGAL) Instructional Materials Selection and Adoption: Textbook Selection and Adoption EFB (LEGAL) Instructional Resources: Library Media Programs EHAC (LEGAL) Basic Instructional Program: Required Instruction (Secondary) EHAC (LOCAL) Basic Instructional Program: Required Instruction (Secondary) EHBC (LEGAL) Special Programs: Compensatory/Accelerated Services EHBE (LEGAL) Special Programs: Bilingual Education/ESL EIC (LEGAL) Academic Achievement: Class Ranking ElF (LEGAL) Academic Achievement: Graduation F (LEGAL) Students FFH (LOCAL) Student Welfare: Freedom from Discrimination, Harassment, and Retaliation FFI (LOCAL) Student Welfare: Freedom from Bullying FL (LOCAL) Student Records FM (LEGAL) Student Activities FNC (LOCAL) Student Rights and Responsibilities: Student Conduct FNCE (LEGAL) Student Conduct: Telecommunications Devices FNCG (LEGAL) Student Conduct: Weapons FOC (EXHIBIT) Student Discipline: Placement in a Disciplinary Alternative Education Setting GBAA (EXHIBIT) Information Access: Requests for Information Update 83 with Changes: CRG (LOCAL) Insurance and Annuities Management: Deferred Compensation and Annuities DEA (LOCAL) Compensation and Benefits: Salaries and Wages DEE (LOCAL) Compensation and Benefits: Expense Reimbursement DGBA (LOCAL) Personnel-Management Relations: Employee Complaints/Grievances FB (LOCAL) Equal Educational Opportunity FM (REGULATION)Student Activities FNG (LOCAL) Student Rights and Responsibilities: Student and Parent Complaints/Grievances FO (LOCAL) Student Discipline Policies Not Included in Update 83: BDF (LOCAL) Board Internal Organization: Citizen Advisory Committees: Bond Oversight Charter BE (LOCAL) Board Meetings CDC (REG.) Other Revenues: Grants From Private Sources CFEA (LOCAL) CMB (LOCAL) Payroll Procedures: Salary Deductions and Reductions Equipment and Supplies Management: Authorized Uses of Equipment and Supplies CMB (EXHIBIT) Equipment and Supplies Management: Authorized Uses of Equipment And Supplies CQ (LOCAL) Electronic Communication and Data Management DED (LOCAL) Compensation and Benefits: Vacations and Holidays DGA (REG.) Employee Rights and Privileges: Freedom of Association 5

12 EIE (LOCAL) Academic Achievement: Retention and Promotion EIF (LOCAL) Academic Achievement: Graduation FNAB (REG.) Students Rights and Responsibilities: Use of School Facilities for Nonschool Purposes FP (LOCAL) Students Fees, Fines, And Charges FP (REG.) Students Fees, Fines, And Charges GKD (LOCAL) Community Relations: Nonschool Use of School Facilities GKD (REG.) Community Relations: Nonschool Use of School Facilities 6

13 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Approval of Minutes AGENDA ITEM NO. 5 DATE: June RELATED PAGES: 8-31 PRESENTED BY: Diane Cox ACTION BACKGROUND INFORMATION: Minutes for the Board Meetings held on May 13, 2008, May 15, 2008, May 20, 2008, May 22, 2008, May 27, 2008, May 28, 2008, June 4, 2008, and June 5, 2008, are submitted for your review. ADMINISTRATION RECOMMENDATION: I move that the Board approve the minutes for the Board meetings held on May 13, 2008, May 15, 2008, May 20, 2008, May 22, 2008, May 27, 2008, May 28, 2008, June 4, 2008, and June 5, 2008 as presented. 7

14 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Board Meeting/Bond Workshop of the Board of Trustees was held on Tuesday, Mary 13, 2008, at 6:00 p.m. (Closed Session), 7:00 p.m. (Regular Session). The meeting was held in the Lecture Hall of Round Rock High School. ROLL CALL Present: Absent: Call to Order Pledge of Allegiance Closed Session President Diane Cox, Vice President Diana Maldonado, Sherry Johnson, Pat Abbott, Linelle Clark-Brown, and the Superintendent Jesus H. Chavez. Secretary Raymond Hartfield (entered Closed Session at 6:15 p.m.), Vivian Sullivan The meeting was called to order 6:06 p.m. The Board recited the Pledge of Allegiance. Mrs. Cox called the Board into Closed Session at 6:08 p.m., in accordance with the Texas Open Meetings Act for the following: to consider and possibly take action on student complaint concerning cheerleader selection. Reconvened into Open Session The Board reconvened from Closed Session at 7:00 p.m. and Mrs. Cox called the meeting back to order. Mrs. Cox asked if there were any motions as a result of Closed Session. No Closed Session Agenda Item Cheerleader Selection Yeas: Nays: Abstained: Motion: Raymond Hartfield moved that the Board uphold the Level II hearing officer s decision. Linelle Clark-Brown seconded t motion. Raymond Hartfield, Linelle Clark-Brown, Diane Cox, Sherry Johnson Diana Maldonado Pat Abbott 8

15 Round Rock Independent School District Called Board Meeting May 13, Motion passed. Citizens Bond Committee Call to Order Diane Cox, President of the RRISD Board of Trustees, called the meeting to order at 7:00PM. Board Members present were Dr. Linelle Clark-Brown, Raymond Hartfield, Diane Cox, Diana Maldonado, Pat Abbott, and Sherry Johnson. Welcome Dr. Jesus Chavez welcomed the Citizens Bond Subcommittee Chairs and Vice-Chairs and RRISD staff. He said that the committee is still hard at work and will present a full report to the Board on June 5, He said the committee is considering the use of fund balance and the tax rate when determining the amount of a possible bond. Dwayne Kostiha, Co-Chair of the Citizens Bond Committee, said that the committee is right on schedule with their reports and tasks and are still working on the list of projects and discussing possible revisions to the list to get to a reduced amount for the recommendation. A public hearing will be held on Monday, May 19th, in the Round Rock High School Lecture Hall at 7PM. Catherine Hanna, Co-Chair of the Citizens Bond Committee, said that after the public hearing, the committee will have a better idea of what the public wants and will meet May 27th to discuss the public forum feedback. On June 5th, the final committee report will be presented to the Board. Finance Committee Report Paul Emerson, Chair of the Finance Subcommittee, commended his committee members and the Round Rock ISD staff for their efforts. He said that his committee participated very well and felt that the bond amount should be between $225 and $300 Million. Claudio Cruz, Co-Chair of the Finance Subcommittee, also commended the RRISD Staff. He said that driving reason behind the bond amount range was the economy. Tracy Hoke, Chief Financial Officer of RRISD, gave a presentation that covered: District Bond Rating RRISD has one of the 9

16 Round Rock Independent School District Called Board Meeting May 13, strongest ratings in the state School finance formula including limitations on available operating funds and the effect of portable leases on the M&O budget Projected property value growth and concerns about the legislative actions to possibly cap appraisals Bond sale scenarios and the effect on the tax rate and the fund balance needed to maintain the rate with various bond amounts Other bond elections including districts close in proximity and size to RRISD District Wide Committee Report Chet Henry, Vice-Chair of the District Wide Subcommittee, reported on the subcommittee s recommendations. The committee s original list of projects totaled $130 million. As the committee began rating projects according to priority, they divided the priority one projects further into 1.1 s (must be in the bond) and 1.2 s (might be in the bond). Mr. Henry stressed that the committee is still working on their recommendations as more information becomes available from the other committees and the public. The Project list recommended by the District Wide Committee: Alternative High School, including a land site Technology Transportation District-Wide projects Maintenance PAC upgrades The total amount of the District Wide list of projects is $93 million. Questions/Comments from the Board 1. Did the projects that were cut from the 2005 and 2006 bond carry over? Yes, those projects were retained in the Capital Project list. The subcommittees started their work looking at only Priority 1 s and 2 s from the previous list. 2. Do we have a site in mind for the new transportation facility? Could it be built at McNeil? The Transportation Department needs a larger site than is currently possible at McNeil without the addition of more acreage. To properly house 250+ buses for the long term, parking for driver s cars, and a suitable maintenance area, the district needs 10

17 Round Rock Independent School District Called Board Meeting May 13, approximately 20+ acres. Also needed is adequate access to roads and highways that serve the central and western side of the district. 3. Could land from the West transportation center be used for the Alternative school? Possibly. Issues to resolve would be adding more land so as to not encroach onto McNeil s student parking and to provide another access to that area of the campus. 4. We would like more information about the academic performance in regards to the alternative high school. Dr Chavez indicated that staff will obtain that information. 5. When will the academic wings be built at Round Rock HS and Westwood HS in the master plan, phase two or three? At RRHS, Phase 3 builds the academic wings. At WWHS, both Phase 2 & 3 construct additional classroom space. 6. To the Finance Subcommittee Did you take into consideration the layoffs from Dell and the amount of foreclosures when determining the bond amount? Somewhat, but in the context of the overall economy. 7. How will the technology improvements help the teachers to be more efficient and also how will they help economically disadvantaged students? The board authorized one additional penny in the last budget to provide interactive boards in Title I schools at grades 3 & 5 and that project is underway. In Bond 2006, voters approved funding to equip all the high schools with ceiling-mounted projectors and that will commence in What districts of comparative size have an alternative school? Were there any comments from the committee members about the alternative school? Toni Garcia, Deputy Superintendent commented on the new standards for completion rates and said that the current Success program is in portables at two locations (on the SPHS and WWHS campuses). She said the district is changing the entry criteria to the program to make it more accessible to more students and reminded everyone that the alternative high school being considered is not a disciplinary school, but a school for students who are at risk of dropping out because of personal (family, job) issues or those who do not do well in a traditional large school setting. Staff will obtain information regarding other districts success with Alternative High Schools. Future Meetings May 19 Public Forum at RRHS Lecture hall 7:00PM 11

18 Round Rock Independent School District Called Board Meeting May 13, With no further business, the meeting adjourned at 8:22 p.m. May 20 Citizens Bond Committee Workshop with the Board - RRHS Lecture Hall 7:00 PM These minutes approved day of President Secretary 12

19 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Regular Meeting of the Board of Trustees was held on Thursday, May 15, 2008, commencing with a Closed Session at 7:00 p.m., and the Regular Session at 7:30 p.m. The meeting was held in the Lecture Hall of Round Rock High School. Call to Order Roll Call Absent Closed Session President Diane Cox called the meeting to order at 7:00 p.m. President Diane Cox, Vice President Diana Maldonado, Secretary Raymond Hartfield, Vivian Sullivan, Linelle Clark-Brown, Pat Abbott, Sherry Johnson, and Superintendent Jesus H. Chavez. None President Diane Cox called the Board into Closed Session at 7:02 p.m. for purposes permitted by the Texas Open Meetings Act, Texas Government Code et seq. to consider the following: to name a principal for Forest Creek Elementary School, and to deliberate the purchase, sale, exchange, lease or value of real property. Reconvene Meeting No Closed Session Item Forest Creek Principal Yeas: Nays: The Board reconvened from Closed Session at 7:34 p.m. and Mrs. Cox called the meeting back to order and asked if there were any motions as result of Closed Session. Motion: Linelle Clark-Brown moved that the Board of Trustees accept the Administration s recommendation to name Sheri Lehnick as a district administrator. Vivian Sullivan seconded the motion. All Board Members present voted Yes. None Motion passed 7-0. Dr. Chavez announced that Ms. Lehnick was being assigned to Forest Creek Elementary School to serve as the principal. Pledge of Allegiance The Board and audience recited the Pledge of Allegiance. Trustees Vivian Sullivan and Raymond Hartfield made farewell comments. The Board thanked them for their service on the Board. Oath of Office Mr. Alan McGraw, newly elected Mayor for the City of Round Rock, administered the Oath of Office to Brian Sellers, Diane Cox and Glen Colby. 13

20 Round Rock Independent School District Regular Board Meeting, May 15, 2008 Page 2 of 4 After taking the Oath of Office, the newly sworn Trustees took their place at the Dias. The Board recessed at 7:50 p.m. and reconvened at 8:01 p.m. No Election of Board President Election of Board Officers Diana Maldonado nominated Diane Cox for President of the Board. There were no other nominations for President. All Board Members voted for Diane Cox for President. Motion passed 7-0. No Election of Vice President Glen Colby nominated Pat Abbott for Vice President of the Board. There were no other nominations for Vice President. All Board Members voted for Pat Abbott for Vice President. Motion Passed 7-0. No Election of Secretary Diana Maldonado nominated Linelle Clark-Brown for Secretary of the Board. There were no other nominations for Secretary. All Board Members voted for Linelle Clark-Brown for Secretary Motion passed 7-0. Board Recognitions Agenda Item No. 3 Recognitions for the Month of May President Diane Cox called attention to the special recognitions listed in the agenda for the month of May. Certificates were presented to students and staff for regional, state and/or national recognition. Trustee Resignation Public Communications Regarding Items not on the Agenda Trustee Diana Maldonado announced her plans to resign from the school board effective May 31, Ms. Maldonado is running for the Texas House District 52. The following citizens addressed the Board on Non-Agenda Items. 1. Kris Whitfield Mrs. Whitfield presented a check to the District for $40,000 on behalf of the RRISD Partners in Education Foundation. 2. Keith Ferguson Facility Use Policy 3. Betsy Horton Excused Absences 4. Robert Powell Instruction for Average Students 14

21 Round Rock Independent School District Regular Board Meeting, May 15, 2008 Page 3 of 4 Superintendent s Report Bond Oversight Committee Chair Richard Torres provided a Bond Oversight Update. After his presentation, Mr. Torres asked for clarification of the current Bond Oversight Charter and stated that the charter needs to be revisited. Co-Chair of the 2008 Bond Study Committee Dwayne Kostiha provided an update on the committee work. Mr. Kostiha stated that the committee is continuing its work in prioritizing which projects should be considered for a possible bond in November. A public hearing is scheduled for May 19, 7:00 p.m., in the Lecture Hall of Round Rock High. A Board Workshop with the Committee is scheduled for May 20. The Bond Study Committee will meet again on May 27 and will present their final report to the Board on June 5. Director of Engineering and Construction Ed Sevcik provided an update on current construction projects. No Action Items 7, 8, 9, & 10 Yeas: Nays: Motion: Pat Abbott moved that Action Items Numbers 7 through 10 be moved up to the Consent Agenda for consideration by consent. Diana Maldonado seconded the motion. All Board Members present voted Yes. None Motion passed 7-0. No Consent Agenda Items 4, 5, 6, 7, 8, 9, & 10 Motion: Pat Abbott moved that the Board approve the following agenda items by consent. Diana Maldonado seconded the motion. Agenda Item No. 4 Approval of Minutes Approve the minutes for the Board Meetings held on March 18, April 8, April 10, April 15, April 17, April 23, and April 24, 2008, as presented. Agenda Item No. 5 Adoption of Local Policies in Update 82 and Other Local Policies Not part of Update 82 Adopt local policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 82 and adopt local policies (not part of Update 82) CH, EG, FMH, FOD with an adoption date of May 15, Agenda Item No. 6 Approval of Refund of Tax Payments Approve the list of tax refunds based on the recommendation of Forrest Child, Tax Assessor/Collector as follows: US Real Estate $ Aurora Loan Services $1, FIS Tax Service $ FIS Tax Service $1,

22 Round Rock Independent School District Regular Board Meeting, May 15, 2008 Page 4 of 4 Agenda Item No (b) Tax Deferred Annuity Plan Approve the 403(b) Tax Sheltered Annuity, 457(b) Deferred Compensation, and 457 FICA Alternative plan documents as presented. Agenda Item No. 8 Competitive Sealed Proposals for Renovation of Science Classrooms at McNeil High School (Bond Funds) Approve G Greek Construction as the general contractor for the renovation of science classrooms at McNeil High School at a cost of $939,598. Agenda Item No. 9 Guaranteed Maximum Price for Final GMP of the Round Rock Opportunity Center Additions Approve the Guaranteed Maximum Price of $3,169,559 for the construction of the gymnasium and classroom additions at Round Rock Opportunity Center campus for the final phase of the project. Agenda Item No. 10 Competitive Sealed Bid for the Round Rock High School Gym Roof Replacement Approve Johnson Roofing, Inc. as the general contractor for the Round Rock High School Gymnasium roof Replacement, at a cost of $428,719. Yeas: Nays: All Board Members present voted Yes. None The meeting adjourned at 9:04 p.m. Motion passed 7-0 Board Calendar/Future Agenda Items May 20, 2008 PIE Breakfast May 20, 2008 Board Workshop May 22, 2008 Called Board Meeting May 27, 2008 Called Board Meeting May 28, 2008 Student Leadership Reception May 29, 2009 Success Graduation May 31, 2008 High School Graduations Place Attendance and Facility Policy to Policy Committee Meeting Linelle Clark- These minutes approved the day of President Secretary 16

23 2008 Board Workshop Citizens Bond Committee Round Rock High School Lecture Hall May 20, 2008 Meeting Minutes Call to Order The meeting was called to order by Pat Abbott, Vice President of the RRISD Board of Trustees. Board Members Present: Sherry Johnson, Pat Abbott, Glen Colby, Linelle Clark-Brown, Diane Cox Pledge of Allegiance Discussion Dwayne Kostiha, Co-Chair of the 2008 Citizens Bond Committee, spoke about the committee schedule and stated that the entire bond committee will meet on May 27 th to review the public forum comments. The Ad Hoc Priority committee will meet on May 22 nd to continue the review of the bond amount and project list. The final report will be presented to the Board on June 5 th. Catherine Hanna, Co-Chair of the 2008 Citizens Bond Committee, introduced Kellyn Bradford, Chair of the Elementary Subcommittee and Antonio Champion, Chair of the Secondary Subcommittee, who gave presentations to the Board. Elementary Committee Presentation Kellyn Bradford thanked her committee members who were present. She said that the committee focused on the priorities of growth, safety/health and infrastructure for the next three years in deciding the list of projects to recommend to the Board. The committee recommends: Three new Elementary Schools Land for two future elementary sites Renovations to Brushy Creek, Purple Sage and Wells Branch ES plus 5 others Food Services upgrade three kitchens Wellness upgrade gym floors Infrastructure The total amount for projects from the Elementary Committee is $105,643,368. Secondary Committee Presentation Antonio Champion, Chair of the Secondary Subcommittee, thanked Jeff French, Co-Chair, and other committee members. The Secondary Committee recommends: Phase Two of the Master Plan for Westwood and Round Rock High Schools. Additions to the GOALS Facility on the Round Rock High School campus. Growth land for a middle and high school, fine arts, half gyms and weight rooms. Safety and Health Safe and Secure entrances at all middle and high schools. 17

24 Curriculum and Technology Science room projects for middle schools and STEM labs for the high schools. The total amount for projects form the Secondary Committee is $155,266,984. The Board discussed another possible date for a Board Workshop with the Bond Committee if needed. Dwayne Kostiha said that the Ad Hoc Priority Committee will meet on Thursday, May 22 nd, to further discuss the bond amount and list of projects. The meeting was adjourned at 9:20PM These minutes approved this day of President Secretary 18

25 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Board Meeting/Budget Workshop of the Board of Trustees was held on Thursday, May 22, 2008, at 6:30 p.m. (Closed Session), 7:00 p.m. (Budget Workshop). The meeting was held in the Lecture Hall of Round Rock High School. ROLL CALL Present: Absent: Call to Order Closed Session President Diane Cox, Vice President Pat Abbott, Secretary Linelle Clark-Brown, Sherry Johnson, Diana Maldonado, Glen Colby and the Superintendent Jesus H. Chavez. Brian Sellers The meeting was called to order 6:34 p.m. Mrs. Cox called the Board into Closed Session at 6:35 p.m., in accordance with the Texas Open Meetings Act for the following: to name a principal for Voigt Elementary School. Reconvened into Open Session The Board reconvened from Closed Session at 6:55 p.m. and Mrs. Cox called the meeting back to order. Mrs. Cox asked if there were any motions as a result of Closed Session. No Closed Session Agenda Item Voigt Elementary School Principal Yeas: Nays: Motion: Pat Abbott moved that the Board accept the administration s recommendation to name Christine Nemetsky as a district administrator. Diana Maldonado seconded the motion. All Board Members present voted Yes. None Motion passed 6-0. District Administrator Dr. Chavez announced that Christine Nemetsky was being assigned to Voigt Elementary School to serve as campus principal. 19

26 Round Rock Independent School District Called Board Meeting May 22, The Board recessed at 6:58 p.m. and reconvened at 7:00 for the Budget Workshop Action Items No Agenda Item No. 2 Acceptance of Trustee Resignation Yeas: Nays: Process for Filling Unexpired of Trustee Place 2 No Agenda Item No. 3 Place 2 Trustee Appointment Process Yeas: Nays: Action Items 2 and 3 Dr. Chavez asked that agenda items 2 and 3 be moved up for action at this time. Motion: Pat Abbott moved that the Board accept Trustee Diana Maldonado s resignation from the Round Rock ISD Board of Trustees. Sherry Johnson seconded the motion. All Board Members present voted Yes. None Dr. Chavez reviewed the appointment process for filling the unexpired Trustee Term, Place 2. Applications for the open position will be due to the Finance Office by Thursday, June 12, 2008 at 5:30 p.m. Applications received will be sent to the Board by June 16 or 17. The Board will interview applicants on July 8 and 10. Motion: Glen Colby moved that the Board accept the appointment process for the unexpired Board Member Term, Place 2 as presented. Sherry Johnson seconded the motion. All Board Members present voted Yes. None Motion passed 6-0. Budget Workshop Budget Workshop Assistant Superintendent Susan Brown presented the proposed Compensation Recommendations for Round Rock ISD was presented to the board for review at a previous budget workshop held on April 10, 2008 and again on May 22, The following is a summary of the proposed salary increases: Teachers / Librarians / Nurses Increase Step 1 to $41,000 Apply a $1,500 general increase (approximately 3% of 20

27 Round Rock Independent School District Called Board Meeting May 22, midpoint) Counselors & Other Licensed Professionals Maintain salary schedule at $5,000 above teachers with a Bachelor s degree Apply a $1,500 general increase (approximately 3% of midpoint) Administrative & Professional / Instructional Support / Operations Support Adjust pay ranges by 1% Apply a 3% general increase of midpoint Give $600 to Administrative & Professional employees at range maximum; give $300 to Instructional Support and Operations Support employees at range maximum Equity Adjustments A study was conducted to review pay equity among employees in pay grades , , and Work experience was audited and a target hourly/daily rate was determined for each possible year of experience at each pay grade. This rate was used as a guide to identify whether an employee s current rate was above or below the target rate. Employees below the target were recommended for a pay adjustment. Substitutes Increase the daily rate from $80 to $85 Reclassifications $300,000 was budgeted for any reclassifications that will occur during the school year Stipends Increase stipend budget to account for Student Growth / New Schools Implement standardized criteria for paying a $5,000 stipend to Principals assigned to high needs campuses. A high needs campus is defined as one with 65% or more students on free/reduced lunch. Implement standardized criteria for paying a $2,500 stipend to Elementary Principals assigned to a campus with

28 Round Rock Independent School District Called Board Meeting May 22, ,199 students, and a $3,500 stipend to Elementary Principals assigned to a campus with 1,200 or more students. Chief Financial Officer Tracy Hoke reviewed the Health Insurance Benefits. She noted that for the last three years, there has not been a rate increase for employees. The District continues to pay 100% of the employees insurance premium. RRISD structures their health care program closely to that offered by TRS. Having a self funded plan offers RRISD the flexibility of health choices. Director of Budget and Business Services Mike Estes reviewed the budget development worksheet and checklist for the proposed budget. The proposed budget will be presented to the Board for adoption at a meeting scheduled for June 24. Deputy Superintendent Toni Garcia answered questions from the Board regarding the Above Form A for her area. Linelle Clark-Brown stepped out of the meeting at 8:21 p.m. and returned at 8:23 p.m. Glen Colby stepped out of the meeting at 8:23 p.m. and returned at 8:24 p.m. Diana Maldonado left the meeting at 8:26 p.m. during the Lighting Retrofit Project presentation by Director for Engineering and Construction Ed Sevcik. No Agenda Item No Compensations Yeas: Nays: Motion: Pat Abbott moved that the Board adopt the Compensation Recommendations with the noted correction on Pay Grade 109. Linelle Clark-Brown seconded the motion. Pat Abbott, Linelle Clark-Brown, Diane Cox, Sherry Johnson, Glen Colby None Motion passed 5-0. Future Agenda items: PEC Board of Directors Elections on the June 5 Agenda 22

29 Round Rock Independent School District Called Board Meeting May 22, With no further business, the meeting adjourned at 8:52 p.m. Tour of New Campuses June 4, 9 a.m. Tour of Weight Rooms June 6, 9 a.m. These minutes approved day of President Secretary 23

30 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Board Meeting/Bond Workshop of the Board of Trustees was held on Tuesday, May 27, 2008, at 6:30 p.m. (Closed Session), 7:00 p.m. (Bond Workshop). The meeting was held in the Lecture Hall of Round Rock High School ROLL CALL Present: Absent: Call to Order Closed Session President Diane Cox, Vice President Pat Abbott, Sherry Johnson, Linelle Clark-Brown, Brian Sellers, Glen Colby and the Superintendent Jesus H. Chavez. Diana Maldonado The meeting was called to order 6:31 p.m. Mrs. Cox called the Board into Closed Session at 6:32 p.m., in accordance with the Texas Open Meetings Act for the following: to name a principal for Robertson Elementary School and, name a campus level administrator for the District. Reconvened into Open Session The Board reconvened from Closed Session at 7:05 p.m. and Mrs. Cox called the meeting back to order. Mrs. Cox asked if there were any motions as a result of Closed Session. No Closed Session Agenda Item Robertson Elementary School Principal Yeas: Nays: Motion: Sherry Johnson moved that the Board accept the administration s recommendation to name Patricia Ephlin as a district administrator. Pat Abbott seconded the motion. All Board Members present voted Yes. None Motion passed 6-0. Dr. Chavez announced that Patricia Ephlin was being assigned to Robertson Elementary School to serve as campus principal. 24

31 Round Rock Independent School District Called Board Meeting May 27, 2008 No Closed Session Agenda Item District Administrator Yeas: Nays: Pat Abbott moved that the Board accept the Administration s recommendation to name Meredith Perkins as a district administrator. Sherry Johnson seconded the motion. All Board Members present voted Yes. None 2 Motion passed 6-0. Dr. Chavez announced that at this time, Meredith Perkins was not being assigned to a particular campus. The Board recessed at 7:09 p.m. and reconvened at 7:32 for the Bond Workshop Pledge of Allegiance The Board and audience recited the Pledge of Allegiance. Board Members for the Citizen Bond Committee: Pat Abbott, Linellle Clark-Brown, Brian Sellers, Glen Colby, Diane Cox and Sherry Johnson. Citizens Bond Committee Meeting Welcome Dwayne Kostiha and Catherine Hanna, Co-Chairs of the citizens Bond Committee, welcomed the committee and guests. Mr. Kostiha led the Committee in the Pledge of Allegiance. Presentation Dwayne and Catherine provided the committee with a presentation of the final Bond Study Report. After all reports from subcommittee were reviewed and ranked in priority, the Committee is recommending to the Board of Trustees a bond in the amount of $294 million. The committee stressed that the final recommendation was based on the District s desire to recommend a bond package that would be acceptable to voters. (refer to presentation and project list on the District s website for more information). Discussion Questions were discussed on how communication to the public is going to be addressed. Mr. Kostiha asked for everyone to continue to represent the committee by answering questions and educating their community members. The District will provide information on the website and through the District s community Relations Department. Questions or comments can be ed to 25

32 Round Rock Independent School District Called Board Meeting May 27, With no further business, the meeting adjourned at 8:42 p.m. superintendent_rrisd@roundrockisd.org. Board Meeting The Co-Chairs will be presenting the final Bond Study Report to the Board of Trustees on June 5, These minutes approved day of President Secretary 26

33 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A tour of high school weight rooms for board members was held on Wednesday, May 28, 2008 at 9:00 a.m. Present Staff Members Tour Trustees Diane Cox, Glen Colby, and Superintendent Jesus H. Chavez Mike Estes, Tracy Hoke, and Alan Albers Staff members and Trustees Diane Cox and Glen Colby toured the following facilities: Weight Room Tours 9:00 - Arrive at Administration 9:05 - RRHS 9:30 - SPHS 10:15 - WWHS 10:45 - MHS 11:15 - Return to Administration These minutes approved the day of President Secretary 27

34 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A tour of new facilities for board members was held on Wednesday, June 4, 2008 at 9:00 a.m. Present Staff Members Tour Sherry Johnson, Superintendent Jesus H. Chavez Mike Estes, Tracy Hoke, and Alan Albers Staff members and Trustee Mrs. Sherry Johnson toured the following facilities: June 4th - Tour of New Campuses 9:00 - Arrive at Administration 9:15 - Callison Elementary 10:30 - Tera Vista Elementary 11:15 - Walsh Middle School 1:30 - Patsy Sommer 2:15 - Return to Administration These minutes approved the day of President Secretary 28

35 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Board Meeting/Bond Workshop of the Board of Trustees was held on Thursday, June 5, 2008, at 7:00 p.m. The meeting was held in the Lecture Hall of Round Rock High School ROLL CALL Present: Absent: Call to Order Pledge of Allegiance Workshop President Diane Cox, Vice President Pat Abbott, Sherry Johnson, Brian Sellers, Glen Colby and the Superintendent Jesus H. Chavez. Secretary Linelle Clark-Brown The meeting was called to order by Diane Cox, President of the RRISD Board of Trustees. The Pledge of Allegiance was recited by the Board and audience. Introductions - Dr. Jesus Chavez, Superintendent of RRISD, introduced Co-Chairs of the 2008 Citizens Bond Committee, Catherine Hanna and Dwayne Kostiha. He thanked the Co- Chairs and the entire Citizens Committee for their hard work. Citizens Bond Committee Final Report to the Board - Catherine Hanna, Co-Chair of the 2008 Citizens Bond Committee, thanked the Board for the opportunity to co-chair the committee and commended the entire committee and the RRISD staff for their work. Ms. Hanna reviewed the Citizens Bond Committee schedule stating that the Committee first met on February 19 th.. The Committee looked at the Board Priorities of Growth, Safety, Curriculum/Technology and Infrastructure as they determined the size and content of the bond recommendation. She also said that the Committee was conservative in their consideration of the bond amount with the current economy, adding that the Finance Sub-Committee recommended a bond amount between $225-$300 million. When the Committee first reviewed the list of projects, including those that did not make the 2006 bond, the total amount was $430 million. After much discussion among the 29

36 Round Rock Independent School District Called Board Meeting June 5, Sub-Committees, the final recommendation was reduced to $293 million. Ms. Hanna said that the committee recommends three new elementary schools; land for a high school, middle school, two elementary schools and an alternative high school of choice ; buses and additional renovations including phase two of the master plans for Round Rock High School and Westwood High School. Mr. Dwayne Kostiha, Co-Chair of the 2008 Citizens Bond Committee, spoke about the safe and secure recommendations. They included new entrances for all secondary schools and three elementary schools with the greatest need and recommended that all elementary schools be provided with new entrances in the future. Mr. Kostiha then reviewed the recommendations on Curriculum, Technology, and Infrastructure. The Alternative High School of Choice and Fine Arts Auditoriums were not recommended in this bond because of the desire to keep the bond under $300 million. The Committee did recommend land for the Alternative High School of Choice and a study to determine the need for having an alternative learning high school program in a separate facility. The Finance committee s recommendation of the $ million range was reviewed and Mr. Kostiha stated that the committee also wanted to keep the $.34 cent debt tax rate. The Committee recommends multiple propositions, but no more than three and no less than two. Also, they recommend that no single proposition be more than $200 million. Mr. Kostiha thanked the Board, committee members, staff and his Co-Chair, Ms. Hanna. Board Discussion - Alan Albers, Executive Director of Operations and Facilities, reviewed the list of recommended projects by campus. The Board asked questions and made comments about: Thanks to the Committee, man hours when all the meetings were totaled Elementary schools needed, expansion vs. new schools 30

37 Round Rock Independent School District Called Board Meeting June 5, Alternative High School of Choice and facility options to achieve that Asbestos projects, how many? Need for more information concerning the growth of the alternative learning programs in the next five years, demographics of the elementary schools and boundary changes Proposition strategy several scenarios were reviewed No Votes for PEC Board of Directors Motion: Glen Colby moved that the Board cast votes for the following Pedernales Electric Cooperative candidates as follows: Four Votes for Carlos Higgins Four Votes for Bill Estes Pat Abbott seconded the motion. Yeas Nays: All Board Members present voted Yes. None Motion passed 5-0. With no further business, the meeting adjourned at 8:42 p.m. Future Meetings The Board elected to meet after the Budget Hearing on June 24, 2008 for the next Board Workshop concerning the 2008 Bond. These minutes approved day of President Secretary 31

38 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: NCLB ED-Flex Title I Part A School-Wide AGENDA ITEM NO. 6 Eligibility Waiver DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Matt Matthys ACTION BACKGROUND INFORMATION: Double File Trail Elementary has participated in a year-long campus planning process in preparation to apply for the NCLB Ed-Flex Title I Part A School-Wide Eligibility Waiver. The waiver of the 40% campus poverty threshold is requested because Double File Elementary s campus poverty threshold is near 40%, standing at 37%. The Title I Part A School-Wide status will allow the campus to design a school-wide reform program that addresses the needs of all its students, staff and the parent community as detailed by the comprehensive needs assessment instrument which was conducted during the school year. ADMINISTRATION RECOMMENDATION: I move that the Board approve the submission of the NCLB Ed-Flex Title 1 Part A School-Wide Eligibility Waiver to TEA for Double File Trail Elementary. 32

39 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Memorandum of Understanding for the Williamson AGENDA ITEM NO. 7 County JJAEP DATE: June 19, 2008 RELATED PAGES: PRESENTED BY: Rosena Malone/Pat Peterson ACTION BACKGROUND INFORMATION: Round Rock Independent School District, along with other Williamson County public schools, participates in a cooperative arrangement with the Williamson County Juvenile Board to provide a Juvenile Justice Alternative Education Program (JJAEP). The goals of this program are education, discipline, and rehabilitation for students who have been expelled for campus law violations. In compliance with Texas Education Code, Section , a Memorandum of Understanding (MOU) is jointly developed and reviewed on a regular basis. A copy of the MOU is attached. The financial assessment for each district is based on the number of days the ISD used during a specific time period in the previous school year. In order for RRISD to continue this program, Board action is needed to approve the MOU for the school year. ADMINISTRATION RECOMMENDATION: I move the Board approve the Memorandum of Understanding for the Williamson County Juvenile Justice Alternative Education Program for the school year. 33

40 WILLIAMSON COUNTY JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM MEMORANDUM OF UNDERSTANDING Williamson County, Texas has a population greater than 125,000 and therefore, the Williamson County Juvenile Board ( Juvenile Board ) and the Williamson County Independent School Districts Board of Trustees ( ISD ) (hereinafter Parties ) adopt this memorandum of understanding to operate a Juvenile Justice Alternative Education Program (the Program ) in compliance with the Texas Education Code ( TEC ), Section The parties agree that the Program is a cooperative effort between the educational community and the juvenile justice system with primary goals of the Program being education, discipline, rehabilitation and to make progress toward grade level performance. The Program is an alternative classroom site which allows continued education despite on campus law violations and Title V off campus violations. It is the ongoing mission to balance the educational needs of students and maintain supervision in the community. The innovative plan focuses on the few students whose behavior demands much time and distracts other students. Those students can now be removed from the main campus classroom and placed in a facility where their behavior can and will be closely monitored. The program encompasses all ISD's in Williamson County and is for residents of Williamson County only. Administration of the Juvenile Justice Alternative Education Program In consideration of mutual covenants, the parties agree as follows: 1. The development and daily administration of the education program will be conducted by the Georgetown Independent School District in compliance with the Texas Education Code and in cooperation with Williamson County Juvenile Services as it exists or may be amended. The principal of the school will be part of the Williamson County Juvenile Services Management Team. 2. The program will be provided in a facility owned by Williamson County, Texas, and all cost for furniture, maintenance and operation of the facility is at the sole cost and expense of the County as approved by the Juvenile Board and Commissioner s Court. 3. Georgetown ISD will operate the Educational Program for the benefit of any school district located in whole or in part, in Williamson County, Texas, and will provide: A. All fiscal requirements; and B. Selection, training, supervision and evaluation for all personnel in the educational portion of the Program; and C. Acquisition of educational materials; and D. Supervision and assessment of the educational program to include plans to address special education services and ESL services. Each independent school district shall retain the responsibility for their students served by special education; and E. A handling fee of $14, shall be credited to Georgetown ISD for these and other services offered as part of the budget. 34

41 4. As part of the consideration of this agreement, and until modification by agreement of the Parties, the ISD s agree to provide for the following school funding for the school year: (See Attached Budget) All funds paid to Georgetown ISD will be expended on the Program. Funds for the counselor, support staff, nurse, case managers and fringe benefits for these positions will be transferred to Williamson County for disbursement. This also applies to funds in the estimated Placement fund line item. 5. Williamson County Juvenile Services will provide in-class academy officers at a rate of no greater than 1 officer per 12 students. At any time the ratio is exceeded, an emergency meeting of the Juvenile Board and superintendents may be called in order to address the need for funding of additional staff or if possible class sizes shall be increased to This change must be a short term solution and the Chief, JJAEP Principal and Academy Director shall all agree that the solution would work for a short period of time. 6. The Program will serve; Juveniles as defined by Title 3 of the Family Code; and, All students who qualify under state compulsory attendance law. I. Mandatory Expulsions: A. The ISD is required to expel students to the JJAEP who commit the following offenses while on school property or at a school sponsored event. In order to qualify as a mandatory expulsion the student must have committed an offense under one of the following categories verified by a report generated by a local law enforcement entity: 1. Uses, exhibits, or possesses a firearm (Penal Code 46.01(3)) or (18 USC 921) 2. Uses, exhibits, or possesses an illegal knife (Penal Code 46.01(6) or nonillegal knife if defined in the student code of conduct) 3. Uses, exhibits, or possesses a club (Penal Code 46.01(1)) 4. Uses, exhibits, or possesses a prohibited weapon (Penal Code 46.05) 5. Aggravated assault (Penal Code 22.02) 6. Sexual assault (Penal Code ) 7. Aggravated sexual assault (Penal Code ) 8. Arson (Penal Code 28.02) 9. Murder (Penal Code 19.02) 10. Capital murder (Penal Code 19.03) 11. Criminal attempted murder or capital murder (Penal Code 15.01) 12. Indecency with a child (Penal Code 21.11) 13. Aggravated Kidnapping (Penal Code 20.04) 14. Aggravated Robbery (Penal Code 29.03) 15. Manslaughter (Penal Code 19.04) 16. Criminally negligent homicide (Penal Code 19.05) 17. Continuous sexual abuse of young child or children (Penal Code 21.02) 18. Felony Drug Offenses B. Regardless of the location of the offense, the following offense qualifies as 35

42 a mandatory expulsion: 1. Retaliation against school employee or volunteer (any (a) offense) Note: Mandatory offenses must be expelled, a minimum of 45 days with a maximum of one (1) school year at the school s discretion. II. Discretionary Expulsions (Non mandatory): The ISD may expel students to the JJAEP who commit the following offenses. These expulsions will be considered non-mandatory expulsions as outlined in the Terms of the Agreement section of this memorandum. These nonmandatory offenses must be assigned to the ISD s local DAEP prior to expulsion to the JJAEP. A. The following offenses are considered discretionary expulsion offenses: 1. False Alarm or Report (Penal Code 42.06) 2. Terroristic Threat (Penal Code 22.07) 3. Misdemeanor drug, alcohol, or inhalants offenses (while on school property/school related event or within 300 of school property) 4. Any offense listed as a Mandatory Expulsion, if within 300 of school property 5. Serious or persistent misconduct while in a DAEP 6. Class A misdemeanor assault on school employee or volunteer (Penal Code 22.01(a)(1), regardless of location) 7. Felony criminal mischief (Penal Code 28.03) B. The ISD may expel any student who while Off Campus has committed an offense under the following category verified by a report generated by a local law enforcement entity or verified by a written report from the sending ISD. Title 5 Offenses: Per Texas Education Code (TEC) Section , the board of trustees of a school district may expel a student for Off campus felony offenses under Title 5, Penal Code. These expulsions will be considered non-mandatory expulsions as outlined in the Terms of the Agreement section of this memorandum. These non-mandatory Off campus Title 5 Offenses must be assigned to the ISD s local DAEP prior to expulsion to the JJAEP. TITLE 5 OFFENSES AGAINST THE PERSON include Chapters 19, 20, 20A, 21, and 22 of the Texas Penal Code: 1. Title 5 Felony Criminal Homicide 2. Title 5 Felony Murder 3. Title 5 Felony Capital Murder 4. Title 5 Felony Manslaughter 5. Title 5 Felony Criminal Negligent Homicide 6. Title 5 Felony Unlawful Restraint 7. Title 5 Felony Kidnapping 8. Title 5 Felony Aggravated Kidnapping 9. Title 5 Felony Unlawful Transport 10. Title 5 Felony Trafficking of Persons 11. Title 5 Felony Indecency with a Child 12. Title 5 Felony Improper Photography or Visual Recording 13. Title 5 Felony Assault 36

43 14. Title 5 Felony Sexual Assault 15. Title 5 Felony Coercing, Soliciting, or Inducing Gang Membership 16. Title 5 Felony Aggravated Assault 17. Title 5 Felony Aggravated Sexual Assault 18. Title 5 Felony Injury to a Child, Elderly Individual or Disabled Individual 19. Title 5 Felony Abandoning or Endangering a Child 20. Title 5 Felony Deadly Conduct 21. Title 5 Felony Terrorist Threat 22. Title 5 Felony Aiding Suicide 23. Title 5 Felony Tampering with Consumer Product 24. Title 5 Felony Harassment by Persons in Certain Correctional Facilities; Harassment of Public Servant Note: Non-mandatory expulsions shall not exceed one (1) semester. III. IV. Court Order to the JJAEP: A Student may be placed in the program either through an adjudication, an order of the Juvenile Court Judge, a deferred prosecution agreement, or written agreement. All students who are enrolled in the JJAEP must also meet the following qualifications: A. Student has undergone or is scheduled to undergo physical examination which indicates he/she can participate in required programs. B. Student is or was, if expelled, enrolled in a school district located within Williamson County and is a resident of Williamson County. V. In the event the Juvenile Prosecutor declines the case, or the case is dismissed by the Court, the school shall be immediately notified and the responsibility for educational services shall be returned to the local school district. 7. The Parties agree to comply with the following admission procedure. The steps are mandatory for a student's admission into the JJAEP. SCHOOL DISTRICT 1. Notification of the expulsion hearing with all paper work in regard to the alleged offense shall be forwarded to the Juvenile Services Representative as soon as an expulsion hearing has been set. The notification must be at least 48 (forty eight) hours prior to the hearing. Notifications shall include: copy of birth certificate, social security card, TAKS Score, immunization records, home language survey, disciplinary records, report card, and withdrawal grades. For high school students please include the transcript. Notification shall be ed to the designated Juvenile Services Representative, or faxed to (512) A telephone call or to the designated Juvenile Services Representative is mandatory to schedule a date. Failure to notify will prohibit the child's expulsion to the JJAEP. If attempts to contact the designated Juvenile Services Representative are unsuccessful please contact, Matt Smith, Expulsion Program Coordinator at msmith@wilco.org or (512)

44 2. A representative of the school district in which the student is enrolled shall deliver to the Williamson County Juvenile Probation Department, Expulsion Program Coordinator, 1821 South East Inner Loop Road, Georgetown, Texas, 78626, letter of expulsion, a copy of the order expelling a student, along with information outlined above. Such delivery shall be made within 24 hours of the expulsion hearing excluding week-ends and holidays. Electronic submission is acceptable and preferred. Student is not eligible for expulsion to the JJAEP without this step being followed. 3. The sending School District will be responsible for transportation to and from the Williamson County Juvenile Justice Alternative School each day and evening the JJAEP is in regular session. If a child is a discipline problem to the extent he/she is ineligible for bus transportation, the parent will assume the responsibility for transportation to and from the JJAEP. Ineligibility shall be coordinated through the designated Juvenile Services Representative and the cadet s local school district. PROBATION DEPARTMENT 1. Upon notification to the Department of a scheduled expulsion hearing, the Department will assign a Juvenile Services Representative to be present at the hearing. If the child is expelled, the Juvenile Services Representative will inform the juvenile and the parents of action to be taken by the Juvenile Services Department. A student is not eligible for admission to the JJAEP unless the expulsion was attended by a representative of Juvenile Services. 2. If the student is already under court supervision, the Juvenile Court will decide whether to amend the conditions of probation or incorporate the JJAEP as a condition of release from detention. 3. If the student is not under prior court supervision, the Court Officer may refer the case to the Juvenile Prosecutor who will give prompt notice of the deferred prosecution or file a petition alleging the student is in need of supervision or has engaged in delinquent conduct. If a petition is filed, the Juvenile Prosecutor may include with the disposition order an order to participate in the JJAEP. 4. Mandatory offenses must be expelled, a minimum of 45 days with a maximum of one (1) school year at the school s discretion. A STUDENT IS NOT ELIGIBLE TO ATTEND THE JJAEP PROGRAM UNLESS THE ISD CAN DEMONSTRATE THE FOLLOWING STEPS HAVE OCCURRED. (a through c) 5. Students who commit non-mandatory offenses (including Off campus Title 5 Felony Offenses) are not candidates for the JJAEP until: (a) local AEP placement has been tried and failed (serious and persistent misconduct shall be defined by each school district s Student Code of Conduct), and (b) has been through the expulsion process with a Juvenile services representative present, and expelled to the JJAEP, or 38

45 (c) has been ordered to attend by a Juvenile Court Judge. (d) Any exceptions must be mutually agreed upon by the sending ISD and the Academy/JJAEP Director or designee. In these cases the ISD must complete the JJAEP Expulsion Request Outside of MOU Form (attached) and fax (512) or msmith@wilco.org to Matt Smith, Expulsion Program Coordinator. The student is not eligible to begin attending the JJAEP until the request has been approved. 6. Parent(s) or guardian(s) will be advised to schedule a physical examination for the student and be paid for by the parents or guardians of the student. The student may be admitted to the JJAEP prior to completion of the exam, but will not participate in the physical training aspect of the JJAEP until exam results are received. Students with reduced activity ability will be placed on a modified physical training regime. 7. The Williamson County Academy will conduct an admission conference with the student and a parent or guardian to review all the JJAEP requirements, provide a tour, and answer any questions. 8. The Juvenile Services Department will provide an on-sight Prevention Educational Program at the AEP and at the Juvenile Justice Facility. These programs will place an emphasis on the Academy and JJAEP as well as consequences of choosing crime. This program is the OAR Program which is coordinated by Troy Bijou, phone number The school is encouraged to utilize the OAR Program for those youth at risk. 9. Any youth on probation who has completed the JJAEP programs will be assigned a Case Manager/Juvenile Probation Officer. This officer will assist the youth and school in order to transition the youth back to the local school setting. 10. Case Managers/Juvenile Probation Officers at the Academy shall notify the local school of the progress and that a youth is returning at least one (1) week prior to the return. They shall notify the Principal, Special Ed Coordinator (if a special education student) and attendance personnel. If there are unexcused absences which exceed 3 days, the assigned Case Manager/Juvenile Probation Officer shall notify the local ISD. 11. A student will remain in the JJAEP until successfully completing their term of expulsion. In the event a child is unsuccessful, their case will be referred to the juvenile prosecutor for court action. The child may be placed on probation by the juvenile court and as a condition of probation may be ordered to attend the JJAEP until deemed appropriate to return to his or her home campus. In the event it becomes apparent that a child cannot successfully complete the JJAEP Program, the child may be placed in a setting deemed appropriate by the juvenile court. Upon completion of the placement the child will return to their home campus. TERMS OF THE AGREEMENT 1. The parties agree that the prescribed order of agreement to participate in the JJAEP shall be incorporated into each student s case prior to admission and that no student shall be exempted from any requirement in those documents. The JJAEP Student 39

46 Handbook outlines staff expectations of students and proper disciplinary actions for violations. 2. This Agreement shall remain in effect for the duration of the school year. 3. This agreement will be reviewed and updated if necessary at the conclusion of the Fall semester, 2008 and Spring The parties agree to meet annually to discuss the progress of the Program and revise this agreement to address any additional needs. 5. Each participating ISD will adopt a student code of conduct in accordance with the Texas Education Code in particular, the ISD s definition of persistent misconduct or what constitutes the same. Failure to Attend will be handled through the normal process as soon as the Failure to Attend occurs. Failure to Attend must be handled through the Justice Courts and all local remedies tried prior to expulsion to the JJAEP. 6. Each student transferred to the JJAEP must participate in the JJAEP for the full period ordered by the Juvenile Court or the deferred prosecution agreement, unless the student s home ISD agrees to accept the student before that date. Any request for continued placement in the JJAEP following successful completion of a Juvenile Court Order or a Deferred Prosecution Agreement, shall be handled on an individual basis. Non-mandatory expulsions shall not exceed one (1) semester. If a child is expelled within the last 6 to 9 weeks of the semester, the non-mandatory expulsion shall not exceed the first grading period of the next semester. If the expulsion occurs within the last six to nine weeks of a school year, the voluntary summer school sessions will be considered a semester. If the school expels the child to include the summer school session, the school shall provide transportation. However, if a parent/youth chooses summer school in lieu of the regular school year, the parent shall be responsible for the student s transportation. NOTE: GED Program will not be available during summer session. Any exceptions must be mutually agreed upon by the sending ISD and the Academy/JJAEP Director or designee. In these cases the ISD must complete the JJAEP Expulsion Request Outside of MOU Form (attached) and fax (512) or msmith@wilco.org to Matt Smith, Expulsion Program Coordinator. 7. The JJAEP will operate at least eight (8) hours per day and no less than one hundred eighty (180) days per year. The school personnel and students will adhere to the Williamson County holiday schedule. 8. Georgetown ISD and Juvenile Services shall develop, adopt and enforce written operation policies for the operation of the JJAEP which will conform to the Texas Juvenile Probation Commission s standards for JJAEPs. 9. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modified except by the mutual written agreement of the Parties hereto. 10. This Agreement shall be construed in accordance with the laws of the State of Texas, and all obligations created hereunder shall be performable in Williamson 40

47 County, Texas. 11. Any notice provided for under the terms of this Agreement by either Party to the other shall be in writing may be by registered or certified mail, return receipt requested, properly addressed to the entity. Any Party may change the address to which notice may be sent to that Party by giving notice of such change to the other parties in accordance with the provisions of this Agreement. 12. The schools shall provide transportation to the Academy no later than 8:15 AM and shall pick up the students no later than 4:15 PM. Any problem with bus schedules/performance shall be reported to a designated school employee. It is the responsibility of the Academy Director or the Assistant Academy Director to contact this designated employee if problems arise. The school shall provide the name of the designated school employee to the Academy Director. 13. The individuals executing the Agreement on behalf of the respective Parties below represented to each other and to others that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so on behalf of the Party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the Party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date hereof. 14. This Agreement shall refer to and be binding upon the herein listed entities and their successors and assigns. All participants in expulsion hearings are required to follow the guidelines established by the MOU. 15. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed as original for all purposes. 16. The average daily attendance (ADA) for detention residents, academy residents and JJAEP students shall remain with the Independent School District in which the student is enrolled, excluding mandatory expulsions which shall be retained by the county. 41

48 Approved by the Williamson County Commissioner s Court on the day of 200. County Judge Approved by the Williamson County Juvenile Board on the day of 200. Chairman - Juvenile Board Approved by the Bartlett ISD Board of Trustees on the on the day of 200. Chairman - Bartlett ISD Board of Trustees Approved by the Coupland ISD Board of Trustees on the day of 200. Chairman - Coupland ISD Board of Trustees Approved by the Florence ISD Board of Trustees on the day of 200. Chairman - Florence ISD Board of Trustees Approved by the Georgetown ISD Board of Trustees on the day of 200. Chairman - Georgetown ISD Board of Trustees Approved by the Granger ISD Board of Trustees on the day of 200. Chairman - Granger ISD Board of Trustees 42

49 Approved by the Hutto ISD Board of Trustees on the day of 200. Chairman - Hutto ISD Board of Trustees Approved by the Jarrell ISD Board of Trustees on the day of 200. Chairman - Jarrell ISD Board of Trustees Approved by the Leander ISD Board of Trustees on the day of 200. Chairman - Leander ISD Board of Trustees Approved by the Liberty Hill ISD Board of Trustees on the day of 200. Chairman - Liberty Hill ISD Board of Trustees Approved by the Round Rock ISD Board of Trustees on the day of 200. Chairman - Round Rock ISD Board of Trustees Approved by the Taylor ISD Board of Trustees on the day of 200. Chairman - Taylor ISD Board of Trustees Approved by the Thrall ISD Board of Trustees on the day of 200. Chairman - Thrall ISD Board of Trustees 43

50 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Approval of Refund of Tax Payments AGENDA ITEM NO. 8 DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Tracy Hoke ACTION BACKGROUND INFORMATION: When tax records are reviewed and it is determined that taxpayers have made payment in excess of the tax amount due, it is necessary to issue refund checks. Overpayment and Erroneous Payment refunds in excess of $ must be approved by the auditor for the unit and the governing body. If additional refund requests are received prior to the Board meeting, other than those listed below, a supplemental listing will be presented to the Board for approval. This will expedite the refunding of taxes to the Districts taxpayers. Name Account No Amount Reason Accent Food Services P $2, Overpayment Chase Home Finance LLC F-0007 $1, Overpayment ADMINISTRATION RECOMMENDATION: I move that the Board approve the list of tax refunds based on the recommendation of Forrest Child, Tax Assessor/Collector. 44

51 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Student Code of Conduct AGENDA ITEM NO. 9 DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Beverly Helfinstein and Rosena Malone ACTION BACKGROUND INFORMATION: Each year the elementary, middle and high school student handbooks are reviewed and revised as needed. The Student Code of Conduct is also reviewed and revised. The Student-Parent Handbook and Student Code of Conduct are published in one booklet. Each student in the district receives an electronic or paper copy of the appropriate Student-Parent Handbook and Student Code of Conduct at the beginning of each school year or upon enrollment during the year. According to Board Policy (FN Local), the Board reviews, but does not approve the Student-Parent Handbooks. According to Board Policy (FO Legal), the Board does approve the Student Code of Conduct. Copies of the Handbook and Student Code of Conduct will be provided to the Board. ADMINISTRATION RECOMMENDATION: We move that the Board approve the elementary, middle, and high school Student Code of Conduct as presented. 45

52 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Delegate & Alternate for 2008 TASB Delegate AGENDA ITEM NO. 10 Assembly DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Diane Cox ACTION BACKGROUND INFORMATION: Each year the Texas Association of School Boards asks school districts that belong to the Association to name a delegate and an alternate to take part in their annual delegate assembly. The Delegate Assembly is the Association s general governing body. As an Active Member of TASB, our Board is entitled to have a delegate and an alternate attend the Assembly and cast the District s vote on any action items coming before the Assembly. The TASB Bylaws permit only board members to serve as the District s delegate or alternate. Because of the complexity of various education issues, the delegate and alternate should be chosen from among the more experienced members of the Board. The decisions made by the Assembly will set the course for the TASB organization for the coming year. For the third year, delegates and alternates in each region will meet with TASB Directors over lunch to discuss the issues coming before the Assembly and to clarify Delegate Assembly processes. Caucuses and lunch for delegates and alternates will begin at 12:15 p.m. and end just before the opening of the Assembly at 1:30 p.m., on September 27, The Delegate Assembly charts TASB's future in three significant ways: 1. Elects TASB's leadership officers and members of the TASB Board of Directors 2. Amends TASB Bylaws to ensure a responsive and effective Association 3. Formally adopts TASB s Advocacy Agenda, the legislative "roadmap" for issues critical to public education for the foreseeable future TASB requests that the name of the delegate and alternate be submitted to their office by August, Recommended Motion: I move that be named delegate and be named alternate to the TASB 2008 Delegate Assembly. 46

53 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Approval of Guaranteed Maximum Price for the AGENDA ITEM NO. 11 Stony Point High School Science Wing Addition (Bond 2006) DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Alan Albers/Edward Sevcik ACTION BACKGROUND INFORMATION: The 2006 Citizen s Bond Committee and the Board of Trustees identified the need for an addition to Stony Point High School for science labs and classrooms. Voters in the bond election subsequently approved the item. The Construction Manager At-Risk method of construction was approved as the project delivery method at the January 18, 2007 Board of Trustees meeting and M.W. Builders General Contractor was approved as the Construction Manager At-Risk at the August 16, 2007 Board of Trustees meeting. M.W. Builders General Contractor is submitting a Guaranteed Maximum Price (GMP) for the site grading, site utilities and building of the Stony Point science wing addition. This will be within the available construction funding of $4.64 million for this work. In order to proceed with the first phase of this project, staff recommends that the Board of Trustees approve the GMP for the site grading, site utilities, and building of the Stony Point High School science wing addition. The amount of the GMP will be presented under separate cover. ADMINISTRATION RECOMMENDATION: I move that the Guaranteed Maximum Price of $ for the site grading, site utilities and building for the Stony Point High School science wing addition be approved. 47

54 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Approval of Guaranteed Maximum Price for First AGENDA ITEM NO. 12 Phase of the Round Rock High School Master Plan Additions & Renovations (Bond 2006) DATE: June 19, 2008 RELATED PAGES: None PRESENTED BY: Alan Albers/Edward Sevcik ACTION BACKGROUND INFORMATION: The 2006 Citizen s Bond Committee and the Board of Trustees identified the need for master plan additions and renovations at Round Rock High School and it was subsequently approved by voters in the bond election. The Construction Manager At-Risk method of construction was approved as the project delivery method at the January 18, 2007 Board of Trustees meeting and Bartlett-Cocke, L.P. General Contractor was approved as the Construction Manager At-Risk at the August 16, 2007 Board of Trustees meeting. Bartlett-Cocke, L.P. General Contractor is now submitting a Guaranteed Maximum Price (GMP) of $8,293,000 for the site grading, site utilities and building for the Phase 1- Master Plan Additions and Renovations at Round Rock High School. This is within the available construction funding of $8.8 million for this work. The costs for the science room renovation work scheduled for the summer of 2009 at Round Rock High School will be added to this GMP next spring after that portion of work is designed. In order to proceed with the first phase of this project, we ask that the Board of Trustees approve the GMP of $8,293,000 for the site grading, site utilities and building for Phase 1 additions and renovations at Round Rock High School. ADMINISTRATION RECOMMENDATION: I move that the Guaranteed Maximum Price of $8,293,000 for the site grading, site utilities and building for Phase 1 additions and renovations at Round Rock High School be approved. 48

55 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS S UBJECT: Approval of Resale of Tax Foreclosed Property AGENDA ITEM NO. 13 DATE: June 19, 2008 RELATED PAGES: PRESENTED BY: Tracy Hoke ACTION BACKGROUND INFORMATION: Travis County previously filed suit for delinquent taxes, penalties, and interest owed on real estate of 0.36 acres, more or less, out of the A.E. Livingston survey, Abstract 477, Tax Account No (which is a vacant lot adjacent to a drainage retention pond). Per the judgment, Travis County conducted a tax sale but there were no bids received on this property and it was struck-off to Travis County, Trustee. Travis County has now accepted a bid to sell this property for $8, Round Rock ISD is owed $4, on this property and should receive reimbursement for all taxes owed. ADMINISTRATION RECOMMENDATION: I move that the Board approve the resale of the tax foreclosed property as recommended by Travis County. 49

56 3-0 TAX 8ESAt:E QEED STATE OF TEXAS :3 COUNTY OF TRAVIS :3 KNOW ALL MEN BY THESE PRESENTS c -'- That Travis County and Round Rock Independent School District each acting through the presiding officer of its governing body, hereunto duly authorized by resolution and order of each respective governing body and duly recorded in their officjal Minutes, hereinafter called grantors, for and in consideration of the sum of $8, cash in hand paid by City of Austin 505 Barton Springs Road, Ste Austin, Tx hereinafter called grantee(s), the receipt of which is acknowledged and confessed, hereby grant, sale and convey and by these presents do grant, sale and convey unto said grantee(s) all of the right, title and interest of the grantors, they being all of the taxing units interested in the tax foreclosure judgment against the property herein described, acquired by tax foreclosure sale heretofore held under Cause No. GV , in the district court of said county, said property being located in Travis County, Texas, and described as follows: 0.36 acres, more or less, out of the A.E. Livingston Survey, Abstract 477 of the deed records of Travis County, Texas TO HAVE AND TO HOLD the said premises, together with all and singular the _rigbt,r..rivij~g~s, and_~pq!jn~ngnc~ thereto.jn gnym~nne.rbejqngjng!jnto th~$~.jd grantee(s), their heirs and assigns forever, so that neither the grantors, nor any other taxing unit interested in said tax foreclosure judgment, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the aforesaid premises or appurtenances, or any part thereof. SUBJECT however to the following covenants, conditions and restrictions: (a) The above described realty, or any part thereof, shall not be used in the operation of, or in conjunction with, any school or other institution of learning, study or instruction which discriminates against any person because of race, color or national origin, regardless of whether such discrimination be effected by design or otherwise

57 (b) The above described realty, or any part thereof, shall not be used in the operation of, or in conjunction with, any school or other institution of learning, study or instruction which creates, maintains, reinforces, renews or encourages, or which tends to create, maintain, reinforce, renew or encourage a dual school system. These restrictions and conditions shall be binding upon grantee and grantee's successors, assigns, heirs and personal representativ.es for a period of fifty(50) years from the date hereof. The foregoing restrictions and the other covenants hereafter set out are covenants running with the land, and each and every parcel thereof, shall be fully binding upon any person, firm, partnership, corporation, trust, church, club, governmental body, or other organization entity whatever (whether private or governmental in nature), without limitation, hereafter acquiring any estate, title, interest or property in said land, whether by descent, devise, purchase or otherwise; and no act or omission upon the part of grantor herein, its successors and assigns, shall be a waiver of the operation or enforcement of such restrictions; but neither restriction shall be construed to be a condition subsequent or special limitation on the estate thereby conveyed. It is further covenanted that third party beneficiaries of the restrictions set forth above shall be as follows: (1) As to the restrictions set out in (a) above, any person prejudiced by its violation; (2) As to the restriction set out in (b) above, any public school district or any person nre J"udiced by its violation' and 1"- cl (3) As to either or both of the restriction set out in (a) and (b) above, the United States of America, as plaintiff, and the America G.I. Forum, the Leaque of United Latin American Citizens (LULAC), and the National Association for the Advancement of Colored People (NMCP), as intervenors, in U.S. v. Texas, Civil Action No. 5281, Tyler Division, U.S. District County, Eastern District of Texas; reported in U.S. v. Texas, 321 F. Supp (E.D. Tex. 1970); U.S. v. Texas, 330 F. Supp. 235 (E.o.. Tex. 1971); aff'd with modifications sub nom, U.S. v. State of Texas and J.W. Edqar, et ai, 447 F2d 441 (5 Cir. 1971); stay gen. sub nom. Edqar v. U.S., 404 U.S (1971); cert den. 404 U.S (1972)

58 It is further covenanted that in case of violation of either or both of the above restrictions, any of the third party beneficiaries above alluded to is authorized and empowered to prosecute proceedings at law or in equity against any person, firm, partnership, corporation, trust, church, club, governmental body or other organization or entity whatever (whether private or governmental in nature), without limitation: To enforce either or both of such restrictions relating to the use of the abovedescribed realty; To abate or prevent violations of either or both of such restrictions; and To recover damages for a breach of either or both of such restrictions It is further covenanted, that any third party beneficiary referred to above shall prosecute proceedings at law or in equity for the aforesaid purposes, such third party beneficiary may recover reasonable attorney's fees from the violator or violators of either or both of such restrictions, if the Court finds that the proceedings were necessary to bring about compliance therewith. Taxes for the present year are to be paid by grantee(s)'herein This deed is given expressly subject to recorded restrictive covenants running with the land, and valid easements of record as of the date of this sale, if such covenants or easements were recorded prior to January 1 of the year the tax lien(s) arose

59 BY~ School Board President Round Rock Independent School District STATE OF TEXAS :;) COUNTY OF TRAVIS :;) :;) Before me, the undersigned authority, on this day personally appeared I Round Rock Independent School District, Travis County, Texas, known tome to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that executed the same for the purposes and consideration, therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS THE DAY OF,20. -~ Notary Public, State of Texas Commission Expires:

60 I~ T~~ONY \NHEREOF has caused these presents to be executed this ;ii: {) \:.;.- day of ma u-,20 IJB. By: ~~ :&~~~~~ e -r~~:~~:~ ~ -' Samuel T. Biscoe County Judge Travis County, Texas STATE OF TEXAS ~ ~ COUNTY OF TRAVIS ~ Before me, the undersigned authority, on this day personally appeared Sam Biscoe, County Judge, Travis County, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that executed the same for the purposes and consideration, therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS THE.20 CO~" 20 Q.~. DAY OF Notary Public, State of Texas Commission Expires: After recording return to: City of Austin 505 Barton Springs Road, Ste, 1350 Austin, Tx