Minutes of Regular Scheduled Meeting

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1 Minutes of Regular Scheduled Meeting The Board of Trustees San Marcos CISD A Regular Scheduled Meeting of the Board of Trustees of San Marcos CISD was held Monday, September 19, 2016, beginning at 6:00 PM in the Board Room of the Felipe Reyna District Offices. I. Call to Order Board President, Clem Cantu, called the meeting to order at 6:00 p.m. A. Roll Call and Declaration of Quorum All Board Members present at this time. II. Pledge Allegiance to the Flag Ellie Hurtado, Lucas Gonzales, and Isabella McFarland led the Pledge Allegiance to the Flag. III. Presentations, Recognitions and Awards 2016 Lone Star Leadership Academies Four San Marcos CISD students were selected to participate this summer in the 2016 Lone Star Leadership academies based on their outstanding academic success, demonstrated leadership ability, and their involvement in school and community activities. Each was nominated by either a teacher or an administrator. They spent several days in their assigned cities, learning Texas history and visiting significant sites. The elementary students visited the Dallas/Fort Worth area, and the middle school student visited the Houston/Galveston area. The student leaders being recognized are: Ellie Hurtado of De Zavala Elementary Lucas Gonzales of De Zavala Elementary Isabella McFarland of Travis Elementary Victor Pecina of Goodnight Middle School Goodnight Middle School 2016 Junior National Young Leaders This summer, two Goodnight Middle School students represented their campus at the 2016 Junior National Young Leaders conference in Washington, D.C. The Envision Program provides a historical view of leadership and encourages young scholars to

2 develop their own leadership skills and strategies to be successful in the 21 st century. It was a six day conference of 6 th, 7 th, and 8 th graders, and they visited monuments and memorials throughout the nation s Capital to learn from leaders and events of the past. The Goodnight Middle School delegates Deanna Trevino and Alejandro Calderon both 8 th graders this year, were nominated by their 7 th grade history teacher, Cheryl Blake. IV. Superintendent's Report School supplies were donated from the following: Austin Farmers Insurance of Austin donated 30 boxes School Supplies and pack packs to SMCISD CTMC Employees Collected School Supplies and pack packs for SMCISD Schools UTC Aerospace Systems Donated School Supplies and Backpacks Along with accountability ratings, the Texas Education Agency (TEA) issues distinctions to campuses to recognize achievement and progress in specific areas. Distinctions are awarded when a campus ranks in the top quartile of its comparison group of 40 schools throughout the state that are most similar to it. On September 8, 2016, TEA awarded distinctions to the following San Marcos CISD campuses: San Marcos High School earned a distinction for Academic Achievement in Science. Goodnight Middle School earned a distinction for Student Progress. Miller Middle School earned a distinction for Academic Achievement in ELA/Reading and Academic Achievement in Social Studies. Crockett Elementary School earned a distinction for Academic Achievement in ELA/Reading and Post-Secondary Readiness. Travis Elementary School earned a distinction for Academic Achievement in ELA/Reading, Academic Achievement in Mathematics, and Student Progress. Hernandez Elementary School earned a distinction for Academic Achievement in Science. V. Public Forum Richard Duvall spoke regarding change in scheduling. Kelli Lopez spoke regarding change in scheduling. Stated that her campus is ready

3 to make the change. Board Members moved item IX up to this time and went into Closed Session at 6:19 p.m. VI. Reports/Information Items A. Academic Update Monica Ruiz-Mills reported this item to the board. B. Quarterly Investment Report Karen Griffith presented this item to the board. John McGlothlin left the dais at 7:15. C. Annual Investment Report Year Ended August 31, 2016 Karen Griffith presented this item to the board. John McGlothlin returned at 7:20. Board Members took a break from 7:20 7:30 D. Discussion Regarding Feasibility of Issuing all SMCISD Students a Free Pass to Athletic Events Coach Mark Soto presented this item to the Board. Kathy Hansen suggested investigating free passes to games for staff. E. First Review of Board Policy Updates 105 and Update 106 Willie Watson presented this item to the Board of Trustees. F. Report from the Superintendent on March 28, 2016 Board Meeting Superintendent Michael Cardona, presented this item to the board of trustees. VII. Approval of Consent Agenda Items A. Approval of Minutes for Regular Scheduled Board Meeting on August 15, 2016 and Special Called Board Meeting on August 22, 2016 B. Consider Resolution Acknowledging Review and Approval of Investment Policy MOTION: Motion made by John McGlothlin and seconded by Miguel Arredondo to approve the consent agenda as presented. A vote was taken and passed unanimously 7-0. VIII. Items for Action A. Consider Adoption of Resolution to Identify Hazardous Conditions Within Two Miles of a School Campus Karen Griffith and Carter Hutson explained this item to the Board.

4 MOTION: Motion made by Miguel Arredondo and seconded by Anne Halsey to approve Adoption of Resolution to Identify Hazardous Conditions Within Two Miles of a School Campus. A vote was taken and passed unanimously 7-0. B. Consideration and Approval of Class Size Waivers MOTION: Motion made by Miguel Arredondo and seconded by Anne Halsey to approve Class Size Waivers. A vote was taken and passed 5-2. Anne Halsey and John McGlothlin voted against the motion. C. New Positions Based on Students Enrollment Increases MOTION: Motion made by Kathy Hansen and seconded by Miguel Arredondo to approve New Positions Based on Students Enrollment Increases. A vote was taken and passed unanimously 7-0. D. Policy Update DNA (LOCAL) And DNB (LOCAL) Regarding Performance Appraisals And Annual Approved List Of T-TESS Appraisers MOTION: Motion made by Kathy Hansen and seconded by Margie Villalpando to approve Policy Update DNA (LOCAL) And DNB (LOCAL) Regarding Performance Appraisals And Annual Approved List Of T-TESS Appraisers. A vote was taken and passed unanimously 7-0. E. Consider Approval of Resolution Regarding Extracurricular Status of 4-H Organization MOTION: Motion made by Kathy Hansen and seconded by John McGlothlin to approve Resolution Regarding Extracurricular Status of 4-H Organization. A vote was taken and passed unanimously 7-0. F. Consider Approval of Interlocal Agreement Between San Marcos CISD and the City of San Marcos Acting by and Through the San Marcos Police Department for School Resource Officers (SRO) MOTION: Motion made by Anne Halsey and seconded by Miguel Arredondo to approve Interlocal Agreement Between San Marcos CISD and the City of San Marcos Acting by and Through the San Marcos Police Department for School Resource Officers (SRO). A vote was taken and passed 7-0. AMENDMENT: John McGlothlin made an amendment to the motion to strike article 12 in the Agreement. Kathy Hansen seconded the motion. A vote was taken and passed unanimously 7-0.

5 Board Members went into Closed Session at 9:15 p.m. Board Members reconvened from Closed Session at 9:48 p.m. G. Consider Granting Amendment to the Existing Water Line Easement to the City of San Marcos Board went into closed session at 6:18 p.m. to discuss this item. Board Members reconvened from closed session at 6:40 p.m. to take action on this item. MOTION: Motion made by Miguel Arredondo and seconded by Lupe Costilla to table this item at this time. A vote was taken and passed unanimously 7-0. IX. Closed Session as Authorized by Sections and of the Texas Government Code A. Consultation with Legal Counsel Regarding Settlement in the Matter of SMCISD v Bowman Engineering, Huckabee Architects and Joeris Construction B. Consultation with Legal Counsel Regarding Litigation in the Matter of SMCISD v Bowman Engineering, Huckabee Architects and Joeris Construction C. Consultation with Legal Counsel Regarding Contingency Fee Agreement with J. Cruz & Associates, LLC in the Matter of SMCISD v Bowman Engineering, Huckabee Architects and Joeris Construction D. Discussion Regarding Special Education Settlement Agreement - Docket Nos. 265-SE-0516 and 333-SE-0816 X. The Board will Reconvene in Open Session and Take Action, If Necessary on Items Discussed in Closed Session A. Action Regarding Approval of Contingency Fee Agreement with J. Cruz & Associates, LLC in the Matter of SMCISD v Bowman Engineering, Huckabee Architects and Joeris Construction No action taken on this item. B. Action Regarding Settlement or Proceeding with Litigation in the Matter of SMCISD v Bowman Engineering, Huckabee Architects and Joeris Construction MOTION: Motion made by Kathy Hansen and seconded by Anne Halsey to authorize J. Cruz and Associates to enter into a settlement agreement in the matter of SMCISD, Bowman Engineering, Huckabee Architects and Joeris General Contractors, under the terms discussed in closed session. A vote was taken and passed unanimously 7-0.

6 C. Possible Action Regarding Special Education Settlement Agreement - Docket Nos. 265-SE-0516 and 333-SE-0816 XI. Adjourn No action taken on this item. MOTION: Motion made by Kathy Hansen and seconded by Margie Villalpando to adjourn the meeting at 10:00 p.m. A vote was taken and passed unanimously 7-0.

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