Board of Trustees. Regular Meeting

Transcription

1 Board of Trustees Regular Meeting June 20,

2 NOTICE OF REGULAR MEETING BOARD OF TRUSTEES June 20, 2013 Notice is hereby given that on the 20 th day of June 2013 the Board of Trustees of the Round Rock Independent School District will hold a regular meeting commencing with a Closed Session at 6:00 p.m. and a Regular Session at approximately 7:00 p.m. The meeting will be held at the Round Rock High School Lecture Hall, located at 300 Lake Creek Drive, Round Rock, Texas, The subjects to be discussed are listed on the agenda, which is attached to and made a part of this notice. On this 13 th day of June, 2013, this notice was mailed to all members of the news media who had previously requested such notices in writing, and posted on the Round Rock ISD Website, bulletin boards located at the main entrance to the administrative offices and administration reception area of the school district at 5:00 P.M. on said date. FOR THE BOARD OF TRUSTEES Round Rock Independent School District Jesús H. Chávez Superintendent June 13 th, 2013 On June 13 th, 2013, official notices were sent to the following: Bulletin Board of Administration Office Round Rock ISD Website Editor, the Round Rock Leader Editor, Hill County News Correspondent, Austin American Statesman 2

3 ROUND ROCK INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR MEETING AGENDA Time: 6:00 P.M. Closed Session 7:00 P.M. Regular Session Place: Round Rock High School Lecture Hall, 300 Lake Creek Drive, Round Rock, Texas, Date: June 20, 2013 A. ORDER OF BUSINESS The Board intends to give all citizens an opportunity to participate in the discussion of public business which is being considered and decided by the Board. In order to provide full information and the right of participation to the public, the following is the order of business for regular Board meetings. The presiding officer with the consensus of members present may change the order of business. B. CALL TO ORDER Announcement by the chairman as to the presence of a quorum, that the meeting has been duly called, and that the notice of the meeting has been posted for time and in the manner required by law. C. CLOSED SESSION Such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date and place given in this Notice as soon after the commencement of the meeting covered by the Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: 1. Pursuant to Texas Government Code , the Board will consider and possibly take action on the parent complaint brought by Cary & Kimberley Decuir. 2. Pursuant to Texas Government Code , the Board will meet to deliberate the employment and appointment of the principal for Live Oak Elementary School. 3. Pursuant to Texas Government Code , the Board will meet to deliberate the employment and appointment of the principal for Canyon Vista Middle School. 4. Pursuant to Texas Government Code , the Board will meet to deliberate the purchase, exchange, lease, or value of real property. Following the Closed Session, the Board will reconvene in Open Session and may take action on the items discussed in Closed Session. D. CALL BACK TO ORDER/PLEDGE OF ALLEGIANCE/EXECUTIVE SESSION MOTIONS E. PUBLIC HEARING ON THE PROPOSED BUDGET/PROPOSED TAX RATE F. ADOPTION OF MINUTES 5. Approval of Board Minutes for Meetings held on May 16, May 18, May 20, May 23 and June G. BOARD RECOGNITIONS/INTRODUCTIONS 6. Recognitions and Introductions for the Month of June and Special Recognition

4 Round Rock Independent School District Regular Board Meeting, June 20, 2013 Page 2 H. PUBLIC COMMUNICATIONS REGARDING ITEMS NOT ON THE AGENDA At each regular meeting, the Board will set aside twenty minutes to afford the general public an opportunity to speak to the Board on any matter concerning the education of students and the business of the Board which is not listed on the Board agenda. At the time the twenty-minute limit is reached, the Board will proceed to other business and persons who have not yet spoken will be rescheduled to the latter part of the meeting in the public communication section. I. SUPERINTENDENT S REPORT Leadership RRISD Presentation Construction Report Accountability Update Laptop Initiative Report Climate Survey Report Centennial Anniversary Update Years Board Requests for Information J. DISCUSSION ITEMS Student-Parent Handbook for Elementary and Secondary Schools K. ACTION ITEMS FOR CONSIDERATION BY CONSENT None. L. ACTION ITEMS 8. Adoption of the Round Rock ISD Budget Approval of Budget Amendment Approval of Increases for Paid Meals for School Lunch Program Second Reading and Adoption of Update 95, Update 96 and Other Local Policies with Changes Appoint Delegate and Alternate for 2013 TASB Delegate Assembly Approval of the Memorandum of Understanding for the Williamson County Juvenile Justice Alternative Education Program for Approval of the Student Code of Conduct Approval of Competitive Sealed Proposal for New Success High School Approval of Competitive Sealed Proposal for the Stony Point High School Agriculture Science Facility M. PUBLIC COMMUNICATION Public Communication Regarding Items Not on the Agenda (continuation from Item G) N. BOARD ANNOUNCEMENTS/REQUESTS FOR FUTURE AGENDA ITEMS The Board will review items related to education and decide on future meeting dates and items to be considered at these meetings. The Board will also receive reports on education related items below: Central Texas School Board Association Round Rock Chamber Report PIE Foundation CAPCOG 4

5 Round Rock Independent School District Regular Board Meeting, June 20, 2013 Page 3 If the Board of Trustees requests legal advice from its attorney on any matter on the agenda, the Board will move into closed session pursuant to section for consultation with its attorney. O. ADJOURNMENT AGENDA ITEMS FOR UPCOMING BOARD MEETINGS Below are the agenda items for July, August and September Board Meetings. JULY Reports/Information No Regular Board Meeting in July Called Meeting Present Slate of Superintendent Candidates Naming Ridgeview Middle School Principal Naming Purple Sage Elementary Principal AUGUST Reports/Information Review State Assessment and AYP Results Construction Report Supplier Diversity Program Update Action Items Tax Refunds Approval of Chapter 41 Agreement with TEA Approval of Annual Investment Report Approval of District s Investment Strategy Approval of Internal Audit Plan & Schedule Endorse TASB Board of Directors Candidate Adopt Board Operating Procedures MOU for Travis County JJAEP Superintendent Formative Evaluation Adopt Bond Oversight Committee Charter Approve PDAS Appraisers Appointment of New Superintendent Called Meeting Superintendent Candidate Interviews Selection of Superintendent Finalist 5

6 Round Rock Independent School District Regular Board Meeting, June 20, 2013 Page 4 SEPTEMBER (Hispanic Heritage Month) Reports/Information Class Size/Enrollment Review Discuss Potential Secondary Boundary Changes Semi-Annual Internal Audit Packet Distributed Construction Report Bond Oversight Committee Report Bluebonnet & Cedar Ridge Progress Report (Dr. Deike/Sharon Barnard) Public Hearing RRISD s FIRST Rating Action Items Tax Refunds Adopt Tax Rate for Next Year Adopt Tax Roll Resolution Nominations for WCAD Board of Directors (every two years) Education Go Get It Week Resolution National Lights on Afterschool! Day Resolution Extension Agents of Williamson/Travis Counties as Adjunct Faculty for 4- H Members Extracurricular Participation Approve PDAS Appraisers (if necessary) Approve TEA Class Size Waiver Application 6

7 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Approval of Board Minutes AGENDA ITEM NO. 5 DATE: June 20, 2013 RELATED PAGES: 8-27 PRESENTED BY: Catherine Hanna ACTION BACKGROUND INFORMATION: Minutes for the Board meetings held May 16, May 18, May 20, May 23 and June 4, 2013 are submitted for your review. ADMINISTRATION RECOMMENDATION: I move that the Board approve the minutes for the Board meetings held on May 16, May 18, May 20, May 23 and June 4, 2013 as presented. 7

8 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Regular Meeting of the Board of Trustees was held on Thursday, May 16, 2013, commencing at 7:00 p.m. The meeting was held in the Round Rock High School Lecture Hall located at 300 Lake Creek Drive, Round Rock, Texas, Call to Order Roll Call President Catherine Hanna called the meeting to order at 6:01 p.m. President Catherine Hanna, Vice President Diane Cox, Secretary Glen Colby, Charles Chadwell, Pauline Law and Superintendent Jesús H. Chávez Brian Sellers arrived at 6:18 p.m. Terri Romere arrived at 7:33 p.m. Closed Session President Catherine Hanna called the Board into Closed Session at 6:02 p.m. for purposes permitted by the Texas Open Meetings Act, Texas Government Code et seq. to: 1. Pursuant to Texas Government Code , the Board will consider and possibly take action on the parent complaint brought by Jason & Kelli Pease. 2. Pursuant to Texas Government Code , the Board will consider and possibly take action on the parent complaint brought by Candace Aylor. 3. Pursuant to Texas Government Code , the Board will meet to deliberate the employment and appointment of the principal for Spicewood Elementary School. 4. Pursuant to Texas Government Code , The Board will meet to discuss the termination of a Chapter 21 probationary contract. 5. Pursuant to Texas Government Code , the Board will meet to discuss the formative evaluation of the Superintendent. Reconvene Meeting Closed Session Motions No Agenda Item No. 2 Parent complaint brought by Candace Aylor. The Board reconvened from Closed Session at 7:18 p.m. President Catherine Hanna asked if there were any motions as a result of Closed Session. Motion: Glen Colby moved that the Board of Trustees reverse the Level II hearing officer s decision on the complaint filed by Candace Aylor and finds that the requested remedies have been granted. Brian Sellers seconded the motion. 8

9 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 2 of 10 Yeas: Nays: All Board Members present voted Yes. None. Motion passed 6:0. No Agenda Item No. 1 Parent complaint brought by Jason & Kelli Pease. Yeas: Nays: Abstained: Motion: Charles Chadwell moved that the Board of Trustees uphold the Level II hearing officer s decision on the complaint filed by Jason & Kelli Pease and deny the requested remedies. Diane Cox seconded the motion. Catherine Hanna, Diane Cox, Secretary Glen Colby, Charles Chadwell and Pauline Law None. Brian Sellers Motion passed 5:0:1. Pledge of Allegiance Board Announcement/Recognitions The Board and audience recited the Pledge of Allegiance. The Board made a special recognition honoring Trustee Glen Colby s long service to the district. Tonight marks his last regular board meeting. Terri Romere arrived at 7:33 p.m. No Agenda Item No. 6 Adoption of Minutes Yeas: Nays: Motion: Glen Colby moved that the Board approve the Minutes for the Board Meetings held on April 18, April 25, and May 1, 2013 as presented. Brian Sellers seconded the motion. All Board Members present voted Yes. None. Motion passed 7:0. No Agenda Item No. 7 Recognitions for the Month of May Recognitions Presented: Jesús H. Chávez called JoyLynn Occhiuzzi, Community Relations, Executive Director, to announce student and staff recognitions for the month of May. Certificates were presented to students and staff for regional, state and/or national recognition. 9

10 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 3 of 10 Closed Session Continued President Catherine Hanna called the Board into Closed Session at 7:56 p.m. for purposes permitted by the Texas Open Meetings Act, Texas Government Code et seq. to: 3. Pursuant to Texas Government Code , the Board will meet to deliberate the employment and appointment of the principal for Spicewood Elementary School. 4. Pursuant to Texas Government Code , The Board will meet to discuss the termination of a Chapter 21 probationary contract. 5. Pursuant to Texas Government Code , the Board will meet to discuss the formative evaluation of the Superintendent. Reconvene Meeting Closed Session Motions No Agenda Item No. 3 Employment and Appointment of the Principal for Spicewood Elementary School Yeas: Nays: The Board reconvened from Closed Session at 8:16 p.m. President Catherine Hanna asked if there were any motions as a result of Closed Session. Motion: Dian Cox moved that the Board accept the Administration s recommendation to name Jiae Kim as district administrator subject to the Superintendent s assignment. Brian Sellers seconded the motion. All Board Members present voted Yes. None. Motion passed 7:0. No Agenda No. 4 Approve the Renewal and Termination of Chapter 21 Probationary Contracts Yeas: Nays: Motion: Brian Sellers moved to terminate, in the best interest of the District, the probationary contract of the individual listed on addendum page 93 at the end of the school year and direct the Superintendent to provide the notice required by law. Diane Cox seconded the motion. All Board Members present voted Yes. None. Motion passed 7:0. 10

11 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 4 of 10 Public Communications Regarding Items not on the Agenda Superintendent s Report The following citizens addressed the Board: Peter Hardin Reduction of Intervention Staff Kellyn Bradford Thank Trustee Colby for his service Lisa Cauble/PTA Thank Trustee Colby for his service. Damaris Pacini Early Intervention/Dyslexia Items to report: Bond Oversight Committee Report - Monica Gillespie, Bond Oversight Chair, reported that the committee has reviewed current and future constructions projects. The committee also reviewed financial documents and the possibility for a future bond. The next committee meeting is scheduled for Thursday, September 5, School Health Advisory Council Annual Report Matt Stillwell, School Health Advisory Council Chairman, reported on the council s activities since January Bylaws have been developed and adopted, and members formed committees to address Health and Fitness, Human Sexuality, Nutrition, and Risky Behaviors. The following recommendations were made to trustees: o That the Board review Competitive Food policies and direct staff to review a la carte food choices to determine how those items available to students can be improved. o That elementary schools provide at least 20 minutes of supervised recess daily. o That documentation and resource materials of district counseling programs and curriculum offered to students be made available by grade level, be easy to find, and the availability of these materials be communicated to parents. Williamson Central Appraisal District (WCAD) - Alvin Lankford, Chief Appraiser, Williamson Central Appraisal District (WCAD), updated trustees on operations of the WCAD, and gave an overview of current property appraisals and trends. WCAD has over 180,000 properties to value each year, which covers 1,123 square miles with a total market value of over $42 billion. All property owners have received appraisal notices and WCAD is currently in the protest phase. The protest phase will run until July and property owners have the option to protest their appraisal if they believe it was calculated incorrectly. For detailed information on how to protest appraisals, visit to view videos that explain the process. Mr. Sellers stepped out at 9:13 p.m. and returned at 9:17 p.m. 11

12 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 5 of 10 CTE Staffing Report Richard Kincaid, Director of Career and Technical Education, presented an overview of funding and staffing of the district s Career and Technology Education (CTE) programs. Highlights and accomplishments of the program include: o Enrollment is progressively increasing over 5-year period, with high growth areas being engineering and health sciences. o Growth averages exceed cohort and state averages. o Creation of an aligned CTE Curriculum throughout programs of study. o Increase from five to 62 campus-based Business Advisory Committees. o 31 percent increase in district-wide Engineering program enrollment. o 14 percent increase in Articulated College Credits through Austin Community College. o Multiple Master Teacher designations among Project Lead the Way engineering group. o More than100 students advancing to state and national competition in CTE student organizations. o 65 percent growth in industry-recognized Student Certifications. CTE State funding is based on average daily attendance. No additional staffing is being requested for Additional information on CTE can be viewed at Mr. Colby stepped out at 9:58 p.m. and returned at 10:03 p.m. Technology Report Lannon Heflin, Director of Instructional Technology and Mark Gabehart, Executive Director of Management Information Systems, reported on efforts to keep technology current, expand its capabilities and infrastructure, and reduce costs. Current initiatives include: o Campus Technology Refresh and Cart and Laptop Refresh at each campus on a five year replacement cycle. o Bring-Your-Own-Device (BYOD) Initiative to support staff and students bringing devices to school. o Development of new district, campus, and classroom websites. o Development of new attendance and emergency call system. o Reduction of technology energy consumption. 12

13 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 6 of 10 Through the school year, approximately $25.3 million is available for technology purposes, with funding coming from the 2006 and 2008 bond programs and reserve balance. Mr. Heflin reported on the positive impact of IT Specialists at campuses, and ways in which technology is enhancing instruction and college and career readiness. He cited several key benefits of IT improved learning management, increased student engagement, improved collaboration, and expanded access to research sources. The Board recessed at 11:00 p.m. Ms. Hanna called the meeting back to order at 11:10 p.m. Centennial Anniversary Update: Years Trustee Colby presented highlight of the district s history. Requests for Information - Superintendent Chávez reported to the Board that he has fulfilled all requests for information submitted by board members. Discussion Items Agenda Item 8 - First Reading of Update 95, Update 96 and Other Local Policies The Policy Committee of the Board of Trustees, administrative staff members and the School District s attorney met on April 25, 2013 to review Update 95 and Update 96 as presented and other local policies, exhibits and regulations. The regulations and exhibits are for information only since they are not adopted by the board. The following local policies are submitted to the Board for the first reading and review. After review of Update 95 and Update 96 as presented, legal policies will be incorporated into the District s Board Policy Manual and local policies will be placed on the agenda of the next regular board meeting for adoption. Update 95 A25 (Index) Cross-Index A (Legal) Basic District Foundations AB (Legal) District Name AB (Local) District Name B (Legal) Local Governance BBFA (Exh) Ethics: Conflict of Interest Disclosures C (Legal) Business and Support Services CKA (Legal) Safety Program/Risk Management Inspections CR (Legal) Insurance and Annuities Management CRE (Legal) Insurance and Annuities Management: Workers Compensation CV (Legal) Facilities Construction 13

14 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 7 of 10 D (Legal) Personnel DBD (Exh) Employment Requirements and Restrictions: Conflict of Interest DCA (Legal) Employment Practices: Probationary Contracts DFAC (Legal) Probationary Contracts: Return to Probationary Status DFBB (Legal) Term Contracts: Nonrenewal DFE (Local) Termination of Employment: Resignation DFE (Reg) Termination of Employment: Resignation DL (Legal) Work Load DMA (Legal) Professional Development: Required Staff Development 26 E (Legal) Instruction EGA (Legal) Curriculum Development: Innovative and Magnet Programs EGA (Local) Curriculum Development: Innovative and Magnet Programs EHAA (Legal) Basic Instructional Program: Required Instruction (All Levels) EHAC (Legal) Basic Instructional Program: Required Instruction (Secondary) EHBAB(Legal) Special Education: ARD Committee and Individualized Education Program EHBE (Legal) Special Programs: Bilingual Education/ESL EIE (Legal) Academic Achievement: Retention and Promotion EIF (Legal) Academic Achievement: Graduation F (Legal) Students FDA (Legal) Admissions: Interdistrict Transfers FNC (Legal) Student Rights and Responsibilities: Student Conduct FNF (Legal) Student Rights and Responsibilities: Interrogations and Searches FNG (Reg) Student Rights and Responsibilities: Student and Parent Complaints/Grievances G (Legal) Community and Government Relations GKG (Legal) Community Relations: School Volunteer Program Update 96 BAA (Legal) Board Legal Status: Powers and Duties BBD (Exh) Board Members: Training and Orientation BDD (Legal) Board Internal Organization: Attorney DAA (Legal) Employment Objectives: Equal Employment Opportunity DEC (Legal) Compensation and Benefits: Leaves and Absences DEC (Reg) Compensation and Benefits: Leaves and Absences EFAA (Legal) Instructional Materials: Selection and Adoption EFAA (Local) Instructional Materials: Selection and Adoption FEA (Legal) Attendance: Compulsory Attendance FEB (Legal) Attendance: Attendance Accounting FEB (Local) Attendance: Attendance Accounting Update 95, Update 96 and Other Local Policies With Administrative Changes Recommended: BBB (Local) Board Members: Elections 14

15 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 8 of 10 BBE (Local) Board Members: Authority BE (Local) Board Meetings BED (Local) Board Meetings: Public Participation DEC (Local) Compensation and Benefits: Leaves and Absences DFBB (Local) Term Contracts: Nonrenewal DGBA (Local) Personnel Management Relations: Employee Complaints/Grievances DHE (Local) Employee Standards of Conduct: Searches and Alcohol/Drug Testing EIE (Local) Academic Achievement: Retention and Promotion FFAC (Local) Wellness and Health Services: Medical Treatment FNF (Local) Student Rights and Responsibilities: Interrogations and Searches FNG (Local) Student Rights and Responsibilities: Student and Parent Complaint/Grievances GF (Local) Public Complaints GKG (Local) Community Relations: School Volunteer Program 27 Regulations and Exhibits are for information only DEC (Reg) Compensation and Benefits: Leaves and Absences DF (Exh) Termination of Employment DFAB (Exh) Probationary Contracts: Termination at End of Year DFBB (Exh) Term Contracts: Nonrenewal DFFA (Exh) Reduction in Force: Financial Exigency FDB (Reg) Admissions: Intradistrict Transfers and Classroom Assignments FEB (Exh) Attendance: Attendance Accounting Agenda Item 9 - Renaming the PAC Community Input Results JoyLynn Occhiuzzi addressed the Board regarding renaming the Performing Arts Center (PAC). Based upon community input, the Round Rock ISD Board of Trustees began seeking opinions from community stakeholders regarding re-naming the district's Performing Arts Center (PAC) the Raymond E. Hartfield Performing Arts Center. Mr. Hartfield served on the RRISD Board of Trustees from , and he was Board President for three years. During his tenure, the district experienced unprecedented growth which presented unique challenges to district leadership. While on the Board, he championed construction of the Performing Arts Center as a performance venue needed by RRISD s exemplary Fine Arts programs. Per policy CW (Local), this information must be presented at a Regular Board Meeting as a Discussion Item. The Board may take "Action" on the name change no sooner than three weeks after the Discussion Item. 15

16 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 9 of 10 Agenda Item Compensation Plan Jane Miller and Christen Gray present the proposed Compensation Plan which includes: Teachers, Librarians, Registered Nurses Increase Step 0 to $42,500. Eligible full-time employees will receive a $1,000 general pay increase. Counselors and Other Licensed Professionals Increase Step 0 to $47,500. Eligible full-time employees will receive a $1,000 general pay increase. Pay Grades Eligible employees will receive an increase equal to 1.5% of the pay range midpoint. Pay Grades and Eligible employees will receive an increase equal to 3% of the pay range midpoint. Diane Cox asked that Agenda Item No. 12 be pulled for individual consideration. The Board agreed to pull Agenda Item No. 12 for individual consideration. No Consent Action Items No. 11 and 13 Motion: Glen Colby moved that the Board approve agenda items No. 11 and 13 by consent. Brian Sellers seconded the motion. Agenda Item No. 11 Approval of Early Release Waiver. Approve the Early Release Waiver request to the Texas Education Agency for the , , and school years. Agenda Item No. 13 Approval of Modified Schedule/Assessment Days Waiver. Approve the Modified Schedule/Assessment Days Waiver request for the spring state assessment testing dates for the , , and school years. Yeas: Nays: All Board Members present voted Yes. None. Motion passed 7:0. 16

17 Round Rock Independent School District Regular Board Meeting, May 16, 2013 Page 10 of 10 No Agenda Item No. 12 Approval of Timeline for Accelerated Instruction Waiver. Yeas: Nays: Motion: Charles Chadwell moved that the Board approve the Timeline for Accelerated Instruction Waiver request to the Texas Education Agency for the , , and school years. Terri Romere seconded the motion. All Board Members present voted Yes. None. Motion passed 7:0. Board Announcements Central Texas School Board Association Diane Cox reported that on May 15 th seven districts met at Hutto ISD to review bills of the 83 rd Legislative session. Some of the discussion had to do with testing and how testing effects students. Round Rock Chamber Report Dr. Chavez will share report in this week s Board Update. PIE Foundation Brian Sellers thanked the PIE Board for the tremendous amount of volunteers who dedicate their time to serve our district. Mr. Sellers also thanked the PIE Board for their hard work on the two major fundraisers, the Gala and Golf Tournament. Community Task Force Chad Chadwell report on last week s meeting. The various community members offer a great amount of support to our schools and students. Board Requests for Future Agenda Items None. With no further business, Terri Romere moved to adjourn the meeting. Glen Colby seconded the motion. The motion passed unanimously. The meeting adjourned at 11:58 p.m. These minutes approved the 20th day of June Catherine Hanna President Brian Sellers Secretary 17

18 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Meeting/Board Development Workshop of the Board of Trustees was held on Saturday, May 18, 2013, commencing at 8:00 a.m. The meeting was held in the Board Room of the Round Rock ISD Administration Building located at 1311 Round Rock Avenue, Round Rock, Texas, Roll Call President Catherine Hanna, Vice President Diane Cox, Charles Chadwell, Brian Sellers, Terri Romere, and Pauline Law Also in attendance were the five finalists for the Place 6 Trustee position: Roger Arriaga Jen Clitheroe Mark Coplen Paul Matthews Paul Tisch Absent Pledge of Allegiance Board Development Secretary Glen Colby, Superintendent Jesús H. Chávez The Board and audience recited the Pledge of Allegiance. Bill Attea and Rick Berry from Hazard, Young, Attea & Associates led the workshop. The topics presented were: Review of Basic Concepts Regarding Governance and Management Role Expectation Developing Positive Board-Superintendent Relationship Strategic Plan Developing Positive Relationships Between and Among Next Steps Workshop Evaluation Board Calendar/Board Announcements/Request None. 18

19 Round Rock Independent School District Called Meeting/Board Development Workshop May 18, 2013 Page 2 of 2 These minutes approved the 20th day of June Catherine Hanna President Brian Sellers Secretary 19

20 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Meeting of the Board of Trustees was held on Monday, May 20, 2013, commencing at 5:30 p.m. The meeting was held in the Lecture Hall of Round Rock High School located at 300 Lake Creek Drive, Round Rock Avenue, Round Rock, Texas, Call to Order Roll Call Absent Pledge of Allegiance President Catherine Hanna called the meeting to order at 5:35 p.m. President Catherine Hanna, Vice President Diane Cox, Secretary Glen Colby, Charles Chadwell, Brian Sellers, Terri Romere, and Pauline Law. Superintendent Jesús H. Chávez. The Board and audience recited the Pledge of Allegiance. After discussion by the Board, it was decided that the Board would allow members, who did not previously submit a follow-up question, to submit one follow-up question in writing to Ms. JoyLynn Occhuizzi, Community Relations, Executive Director, prior to starting the interviews. The Board recessed at 5:50 p.m. Ms. Hanna called the meeting back to order at 5:55 p.m. Board Candidate Interviews The Board conducted Trustee candidate interviews for the Place 6 unexpired term as follows: Roger Arriaga Jen Clitheroe Mark Coplen The Board recessed at 6:49 p.m. Ms. Hanna called the meeting back to order at 6:55 p.m. Paul Matthews Paul Tisch Closed Session President Catherine Hanna called the Board into Closed Session at 7:30 p.m. for purposes permitted by the Texas Open Meetings Act, Texas Government Code et seq. in order to deliberate the appointment of a replacement trustee pursuant to Texas Government Code Section

21 Round Rock Independent School District Called Board Meeting, May 20, 2013 Page 2 of 2 Following the Closed Session, the Board will reconvene in Open Session and may take action on the items discussed in Closed Session. Reconvene Meeting Closed Session Motions No Agenda Item No. 1 Approve the appointment of the Place 6 Trustee position. Yeas: Nays: Abstain: The Board reconvened from Closed Session at 8:32 p.m. and Ms. Hanna called the meeting back to order. President Catherine Hanna asked if there were any motions as a result of Closed Session. Motion: Brian Sellers moved that the Board appoint Mr. Paul J. Tisch to the Place 6 Trustee position. Diane Cox seconded the motion. Catherine Hanna, Diane Cox, Charles Chadwell and Brian Sellers Terri Romere, Pauline Law Glen Colby Motion passed 4:2:1. Board Announcements/ Future Agenda Items None. With no further business, Brian Sellers moved to adjourn the meeting. Terri Romere seconded the motion. The motion passed unanimously. The meeting adjourned at 8:36 p.m. These minutes approved the 20th day of June Catherine Hanna President Brian Sellers Secretary 21

22 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Meeting/Budget Workshop of the Board of Trustees was held on Thursday, May 23, 2013, commencing at 6:00 p.m. The meeting was held in the Round Rock High School Lecture Hall located at 300 Lake Creek Drive, Round Rock, Texas, Call to Order Roll Call Absent Pledge of Allegiance President Catherine Hanna called the meeting to order at 6:02 p.m. President Catherine Hanna, Vice President Diane Cox, Secretary Glen Colby, Charles Chadwell, Terri Romere, Pauline Law and Superintendent Jesús H. Chávez. Brian Sellers The Board and audience recited the Pledge of Allegiance. Budget Workshop Mr. Ramiro Flores, Deputy Superintendent of Administration and Mr. Randy Staats, Executive Director Business Services gave a budget presentation. Dr. Martha Salazar-Zamora, Deputy Superintendent of Instruction, gave a presentation on Function 13. Ms. Jane Miller, Executive Director of Human Resources gave a compensation and salaries presentation. Mark Gabehart, Executive Director of Information Services, spoke about the lap top initiative. Mr. Alan Albers, Operations and Facilities Services Executive Director presented a list of maintenance items needed across the district. No Agenda Item No. 1 Approval of Compensation Plan Yeas: Nays: Motion: Terri Romere moved that the Board of Trustees approve the salary increases as presented and the adoption of the Compensation Plan as reflected in Appendix A. Charles Chadwell seconded the motion. All Board Members present voted Yes. None. Motion passed 6:0. Board Announcements/Future Agenda Items None. 22

23 Round Rock Independent School District Called Meeting/Budget Workshop May 23, 2013 Page 2 of 2 With no further business, Terri Romere moved to adjourn the meeting. Pauline Law seconded the motion. The motion passed unanimously. The meeting adjourned at 7:49 p.m. These minutes approved the 20th day of June Catherine Hanna President Brian Sellers Secretary 23

24 ROUND ROCK INDEPENDENT SCHOOL DISTRICT Round Rock, Texas A Called Meeting/Budget Workshop of the Board of Trustees was held on Tuesday, June 4, 2013, commencing at 6:30 p.m. The meeting was held in the Round Rock High School Lecture Hall located at 300 Lake Creek Drive, Round Rock, Texas, Call to Order President Catherine Hanna called the meeting to order at 6:34 p.m. Prior to the start of the meeting, the District s Attorney, Bill Bingham, administered the Oath of Office to newly appointed Board Member, Paul J. Tisch, Place 6. Roll Call Absent Pledge of Allegiance Administer Oath of Office to Newly Appointed Board Member President Catherine Hanna, Vice President Diane Cox, Brian Sellers, Paul J. Tisch and Superintendent Jesús H. Chávez. Charles Chadwell, Terri Romere and Pauline Law The Board and audience recited the Pledge of Allegiance. The Ceremonial Oath of Office was administered to Mr. Paul J. Tisch, Place 6, by Mr. David Mobley, Round Rock High School Band Director. No Agenda Item 1 Election of Secretary Yeas: Nays: Motion: Diane Cox nominated Brian Sellers for Secretary. Paul J. Tisch seconded the nomination. All Board Members present voted Yes. None. Motion passed 4:0. Budget Workshop Mr. Ramiro Flores, Deputy Superintendent of Administration and Mr. Randy Staats, Executive Director Business Services gave a budget presentation. Board Announcements/Future Agenda Items None. 24

25 Round Rock Independent School District Called Meeting/Budget Workshop June 4, 2013 Page 2 of 2 With no further business, Brian Sellers moved to adjourn the meeting. Diane Cox seconded the motion. The motion passed unanimously. The meeting adjourned at 7:09 p.m. These minutes approved the 20th day of June Catherine Hanna President Brian Sellers Secretary 25

26 STATEMENT OF ELECTED/APPOINTED OFFICER Pursuant to Tex.Const. art. XVI, 1(b), amended 2001) I, Paul 1. Tisch, do solemnly swear, that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value or promise any public office or employment for giving or withholding of a vote at the election at which I was elected or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God. UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING STATEMENT AND THAT THE FACTS STATED THEREIN ARE TRUE ) Date (J Affiant's S' Trustee of the Round Rock Independent School District, Place 6 Position to Which Elected/Appointed SWORN TO and subscribed before me by affiant on this ' :I(., ti\, day of...:-... ~"\. WILLIAM H. BINGHAM!!{.J!!i:\~' NOTARY PU8UC. \">:,~.._./Ij StateofTexaa, ".~.~.., Comm. Exp. ~17 Signature of Person Admini ~q«r\c Title I?tJ6/,'c ering Oath 26

27 ROUND ROCK INDEPENDENT SCHOOL DISTRICT The State of Texas OATH OF OFFICE I, Paul J. Tisch, do solemnly swear, that I will faithfully execute the duties of the office of Trustee Place 6 of the Round Rock Independent School District of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State, so help me God. SWORN TO and Subscribed before me by?tzj J 1:'5&"-. on this Lt1I1 day of ;::ru"e.., ;:~~?~WILLIAM H. BINGHAM (ff1ii):1 NOTARY PUBLIC " \'?:,~...~~/ Sbde of Texas t... ~... Comm. Exp Signature of Person Administeri ~f"/t:tl(tt t+ ~I ",hoim Printed Name R 6 --.tfotaty V k" Title Oath 27

28 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Recognitions AGENDA ITEM NO. 6 DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Catherine Hanna RECOGNITIONS STUDENT RECOGNITIONS: Congratulations to the following Round Rock ISD students who successfully completed the Education-In-Action's Lone Star Youth Leadership Council program. They are: Ethan Brown, 8th grader, Canyon Vista Middle School, 1st year member Project: School Garden Improvements - Ethan and his friends made additions including a rain barrel and trellises to the Canyon Vista Middle School garden. The whole school will benefit once the plants begin to grow. Ethan said, I felt very good to be able to do something for my school. His teacher is Kimberly Fritch. And Caterina Grasso Goebel, 8th grader, Cedar Valley Middle School, 1st year member Project: After-School Peer Algebra Tutoring - Caterina and three friends started a tutoring program to help fellow students with math and algebra. The tutoring program benefited the students by giving them a comfortable environment amongst peers to ask questions and explore new areas of the subject. Her teacher is Nancy Warcken. London Bolsius, Round Rock High School, won a 1st place special award and $2,500 from SPIE-The International Society for Optical Engineering; His project, 3D Scanner, was awarded a second place and $1,500 in the Computer category of International. As a result, London will have an asteroid named in his honor a distinction given to all 1 st and 2 nd place category winners at Intel International Science and Engineering Fair. STAFF RECOGNITIONS: Four Round Rock ISD teachers are among only 16 nationwide selected to participate in the second ECO Classroom project in Costa Rica, a unique and innovative professional development program for middle and high school science teachers. RRISD s participating teachers are Christine Mihealsick, Westwood High School; Leslie Lopez, Round Rock High School; Jordan Ferris, Cedar Ridge High School; and Tina Vick, McNeil High School. Congratulations to Raquel Basurto, Internal Audit Department, has successfully completed the requirements to earn the Registered Texas School Business Administrator (RTSBA) designation. The RTSBA certification is earned through a combination of specified coursework, school business 28

29 experience, and specialized training from the Texas Association of School Business Officials (TASBO). Pat Reddin is her supervisor. SPECIAL RECOGNITIONS: Two Round Rock ISD high schools have earned places in the annual America s Best High Schools list compiled by Newsweek and The Daily Beast. Westwood High School was given a national ranking of #57, and Stony Point High School was ranked #1694 nationally. The ranking highlights the 2,000 best public high schools in the nation those that have proven to be the most effective in turning out college-ready graduates. Laurelyn Arterbury is principal at Westwood High School and Albert Hernandez is principal at Stony Point High School. 29

30 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Student-Parent Handbook AGENDA ITEM NO. 7 for Elementary and Secondary Schools DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Carla Amacher and Rebecca Donald DISCUSSION BACKGROUND INFORMATION: Each year the elementary and secondary student handbooks are reviewed and revised as needed. The Student- Parent Handbook and Student Code of Conduct are published in one booklet. Each student in the district has access to an electronic or paper copy of the appropriate Student-Parent Handbook and Student Code of Conduct at the beginning of each school year or upon enrollment during the year. According to Board Policy (FN Local), the Board reviews, but does not approve the Student-Parent Handbook. Copies of the Handbook and Student Code of Conduct are provided to the Board. Some changes are still pending due to the recent legislative session and will be updated once the Commissioner has sent out interpretations of any new laws. 30

31 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Adoption of the Round Rock ISD Budget AGENDA ITEM NO. 8 DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Randy Staats ACTION BACKGROUND INFORMATION: The proposed budget for Round Rock ISD was presented to the Board for review at work sessions held in April, May, and June. ADMINISTRATION RECOMMENDATION: I move that the Board adopt the Round Rock ISD budget as presented. 31

32 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Approval of Budget Amendment AGENDA ITEM NO. 9 DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Randy Staats ACTION BACKGROUND INFORMATION: The Board of Trustees adopted the Budget on June 21, The first amendment to the Budget was approved by the Board on October 18, 2012, and two subsequent amendments were approved on February 21, 2013 and April 18, Since the last amendment district budget managers have requested transfers and changes to various categories to more accurately reflect expenditures. A budget amendment is necessary to reflect any recent changes. Major changes are footnoted in the proposed budget amendment document. ADMINISTRATION RECOMMENDATION: I move that the Board approve the fourth amendment to the Budget as presented. 32

33 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Approval of Increases for Paid Meals for School Lunch AGENDA ITEM NO. 10 Program DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Ramiro Flores/Kelly Grones ACTION BACKGROUND INFORMATION: The Healthy, Hunger-Free Kids Act (S. 3307) passed the U.S. House of Representatives on December 2, 2010 and then was signed into law (P.L ) by President Obama on December 13, Effective the school year beginning July 1, 2011, school nutrition programs will be required to move towards charging paid meal category students at a price that is on average equal to the difference between free meal reimbursement and paid meal reimbursement. In , the difference between the free meal reimbursement rate of $2.86 and the paid meal reimbursement rate of $0.27 was $2.59. The average district price is $2.29. It would take $0.30 to meet the required price. The United States Department of Agriculture has allowed districts to raise prices over a number of years to meet the required price. For , TDA has determined the target to be $2.40 for the average district price. The law states that the maximum required increase is $0.10; therefore, Round Rock ISD would be required to increase lunch prices by $0.10. The current pricing is as follows: Elementary Breakfast $ 1.35 Lunch $ 2.20 Secondary Breakfast $1.35 Lunch $2.45 Adult $3.00 ADMINISTRATION RECOMMENDATION: I move that the Board approve the following prices for paid meals for the School Lunch Program for the school year: Elementary Breakfast $1.35 Lunch $2.30 Secondary Breakfast $1.35 Lunch $ 2.55 Adult $

34 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Second Reading and Adoption of Update 95, AGENDA ITEM NO. 11 Update 96 and Other Local Policies with Changes DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Diane Cox ACTION BACKGROUND INFORMATION: The Policy Committee of the Board of Trustees, administrative staff members and the School District s attorney met on April 25, 2013 to review Update 95, Update 96 as presented and other local policies, exhibits and regulations. Update 95, Update 96 and other local policies were submitted to the Board for first reading on May 16, Legal policies in Update 95 and Update 96 were incorporated into the District s Board Policy Manual. The regulations and exhibits are for information only since they are not adopted by the board. The following local policies are submitted to the Board for the adoption. ADMINISTRATION RECOMMENDATION: I move that the Board adopt the local policies in Update 95 and Update 96 and adopt local policies with changes to BBB, BBE, BE, BED, DEC, DFBB, DGBA, DHE, EIE, FFAC, FNF, FNG, GF, GKG, with an adoption date of June 20,

35 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Appoint Delegate and Alternate for 2013 TASB Delegate AGENDA ITEM NO. 12 Assembly DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Catherine Hanna ACTION BACKGROUND INFORMATION: Each year the Texas Association of School Boards (TASB) asks school districts that belong to the Association to name a delegate and an alternate to take part in their annual Delegate Assembly. The district s representation at the Delegate Assembly is of utmost importance to both the board and to TASB. It is vital that the representative understand the processes and issues that come before the Assembly for action. The recommendation is that the Delegate and alternate be from among the more experienced board members due to the complexity of various education issues. The decisions made by the Assembly will set the course for TASB for the coming year. Delegates and alternates in each region will meet with TASB Directors over lunch to discuss the issues coming before the Assembly and clarify Delegate Assembly processes. The 2013 TASB Delegate Assembly meeting will be held on September 28 in Dallas, TX. Caucuses and lunch for Delegates and alternates will begin at 12:30 p.m. and end just before the opening of the Assembly at 1:45 p.m. The Delegate Assembly charts TASB's future in three significant ways: 1. Elects TASB's leadership officers and members of the TASB Board of Directors 2. Amends TASB Bylaws to ensure a responsive and effective Association 3. Formally adopts TASB s Advocacy Agenda, the legislative "roadmap" for issues critical to public education for the foreseeable future TASB requests that the name of the delegate and alternate be submitted to their office by September 10, ADMINISTRATION RECOMMENDATION: I move that be named delegate and be named alternate to the TASB 2013 Delegate Assembly. 35

36 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Approval of the Memorandum of Understanding AGENDA ITEM NO. 13 for the Williamson County Juvenile Justice Alternative Education Program for DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Rebecca Donald ACTION BACKGROUND INFORMATION: Round Rock Independent School District, along with other Williamson County public schools, participates in a cooperative arrangement with the Williamson County Juvenile Board to provide a Juvenile Justice Alternative Education Program (JJAEP). The goals of this program are education, discipline, and rehabilitation for students who have been expelled for campus law violations. In compliance with the Texas Education Code, Section , a Memorandum of Understanding (MOU) is jointly developed and reviewed on a regular basis. A copy of the MOU is attached. The financial assessment for each district is based on the number of days the ISD used during a specific time period in the previous school year. In order for RRISD to continue this program, Board action is needed annually to approve the MOU. ADMINISTRATION RECOMMENDATION: I move that the Board approve the Memorandum of Understanding for the Williamson County Juvenile Justice Alternative Education Program for the school year. 36

37 BOARD OF EDUCATION ROUND ROCK INDEPENDENT SCHOOL DISTRICT ROUND ROCK, TEXAS SUBJECT: Approval of the Student Code of Conduct AGENDA ITEM NO. 14 DATE: June 20, 2013 RELATED PAGES: NONE PRESENTED BY: Carla Amacher and Rebecca Donald ACTION BACKGROUND INFORMATION: Each year the Student Code of Conduct is reviewed and revised as needed. The Student-Parent Handbook and Student Code of Conduct are published in one booklet. Each student in the district has access to an electronic or paper copy of the appropriate Student-Parent Handbook and Student Code of Conduct at the beginning of each school year or upon enrollment during the year. According to Board Policy (FO Legal), the Board approves the Student Code of Conduct. A copy of the Student Code of Conduct is provided to the Board. Some changes are still pending due to the recent legislative session and will be updated once the Commissioner has sent out interpretations of any new laws. ADMINISTRATION RECOMMENDATION: I move that the Board approve the Student Code of Conduct as presented. 37