December BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS SPECIAL MEETING. December 12, Table of Contents. Roll Call...

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1 December BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS SPECIAL MEETING December 12, 2016 Table of Contents Roll Call Recess into Executive Session Adjournment

2 December SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, December 12, 2016 at 5:30 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby. ROLL CALL Present: Members Bates, Bolton, Hoffman, Jones (4) Late Arrival: Member p.m., President p.m. (2) Absent: Members Nelms (1) Noes: None Superintendent Mary Ronan was present. RECESS INTO EXECUTIVE SESSION Ms. Jones moved and Mrs. Hoffman seconded the motion that the Board recess into executive session at 5:35 p.m. to consider Sale of Property at Competitive Bidding; Employment of a Public Employee or Official; Pending or Imminent Court Action in Conference with Board Legal Counsel. Present: Members Bates, Bolton, Hoffman, Jones, President Copeland-Dansby (5) Late Arrival: Member Minera@5:40 p.m. (1) Absent: Members Nelms (1) Noes: None President Copeland-Dansby declared the motion carried. ADJOURNMENT The meeting adjourned at 6:55 p.m. Jennifer M. Wagner Treasurer/CFO

3 December BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS REGULAR MEETING December 12, 2016 Table of Contents Roll Call Minutes Approved Report of the Audit Committee November 15, Report of the Ad Hoc Board Priorities Committee November 16, Report of the Student Achievement Committee November 17, Report of the Finance Committee November 18, Presentations Announcements/Hearing of the Public A Resolution to Sell Acre Parcel Along Paradrome Street A Resolution to Grant Certain Easements to the City of Cincinnati for the Construction of the Westwood Trail Phase Report of the Superintendent Recommendations of the Superintendent of Schools Certificated Personnel Civil Service Personnel Report of the Treasurer I. Award of Grants II. Agreements III. Amendment to Agreements IV. Settlements V. Award of Purchase Orders VI. Board Assignments VII. Late Requests VIII.. For Board Information Inquiries/Updates Assignments Adjournment

4 December REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, November 7, 2016 at 7:15 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby. ROLL CALL Present: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Superintendent Mary Ronan was present. MINUTES APPROVED Mr. Minera moved and Ms. Jones second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on December 13, Special Meeting November 7, 2016 Regular Meeting November 7, 2016 Special Public Meeting November 16, 2016 Passed viva voce. President Copeland-Dansby declared the motion carried. REPORT OF THE AUDIT COMMITTEE The Audit Committee met on Tuesday, November 15, 2016 at 4:30 PM at the Cincinnati Public Schools Education Center in Conference Room 1-A. Fiscal Year(FY) 2017 Internal Audit Plan Update Completed Internal Auditor (IA) Lauren Roberts updated the Committee on the procedures that she performed in Phase 1 of the SunGard audit. She also informed the group that she has completed the audit work on Phase 1 of SunGard. Phase 1 of the SunGard engagement included audit procedures around the implementation of the SunGard accounting and purchasing system. Implementation of the software took place on July 1, A formal report will be issued at the conclusion of Phase 2.

5 December REPORT OF THE AUDIT COMMITTEE (cont.) In Progress Ms. Roberts reported that the following audits are in progress: Charter School Funding Voucher Funding Cash Collection Payroll PNC Purchase Cards Not Started Ms. Roberts informed the Committee that the following audits have not been started but will take place early in year SunGard Phase 2 Purchasing Process Bank Reconciliations Ms. Roberts reported that although the formal internal audit procedures have not yet begun, she is aware that the reconciliation process and internal control are occurring on a monthly basis. Treasurer Wagner reported that Assistant Treasurer, Amy Twarek, is performing the reconciliation process and working through any unreconciled values. Computer User Access and Security Work Outside of Internal Audit Plan (IAP) Internal Auditor Roberts informed the committee about the following work that she assisted with that is outside of the IAP. External Audits: o Coordinator for the Ohio Auditor of State (OAS) School Employees Retirement System of Ohio (SERS)/State Teachers Retirement System of Ohio (STRS) audit. o Assisted in the Annual Financial Audit by helping with key process narratives for FY2016. o Assessed the risks that the District could be exposed to based on the Department of Justice findings. Technology: o Created IA Google website and updated Committee on the Schoology website. Treasurer s Department: o Coached I AM CPS sessions. o Attended Weekly Coaches and Treasurer meetings. o Provided guidance in operational meetings as necessary. o Attended the Counsel of the Great City School Internal Auditors Conference. Internal Audit Page on CPS Website Ms. Roberts presented the updated CPS Internal Auditor page she designed and requested approval to make the content available online. The website will be housed on Google Sites and will serve as the District s replacement for the current StaffNet website. Ms. Roberts informed the Committee that she would like to include an Internal Audit Service Request Form on the website. The form would also be offered to stakeholders. She learned from Internal Auditors at the Council of the Great City Schools (CGCS) conference that many districts had an Ethics and Fraud Hotline, although it would take hundreds of hours for one person to maintain it. For example, it takes 800 hours a year for one staff member in the Columbus, Ohio, school district to maintain the hotline. The Audit Committee inquired about CPS having the capacity to use the Request Form. Ms. Roberts advised that she spoke with and reviewed the request form with Carolyn Smith, the Internal Auditor for Columbus City Schools. Ms. Smith felt that the form would not be used as heavily in comparison to an Ethics and Fraud hotline.

6 December REPORT OF THE AUDIT COMMITTEE (cont.) he Committee talked about making the form available in the Customer Help Center. Committee Chair Brian Ross expressed concern about the additional work that the Internal Auditor would need to do in overseeing the initiative. ACTION: Superintendent Ronan advised to make the form available in the Customer Help Center. Ms. Roberts will meet with the Customer Help Center to discuss how they can make the form available in their office and implement the process to utilize the form. The form will be available on the websites for the Customer Help Center and the Internal Auditor. Internal Auditor Roberts also learned at the CGCS conference that Columbus (approx. 51,000 students) has a secretary, a senior auditor, three segment managers and a director. Cleveland (approx. 38,700 students) has two staff auditors and a director. Due to school enrollments and the size of the cities, Miami-Dade County Public Schools has approximately 40 auditors and Los Angeles Unified School District has approximately 60 auditors. Schoology/skoo-luh-jee/ She also reported that the Audit Committee previously utilized Sharepoint to access their documents and share information. Sharepoint will not be available in the future. Ms. Roberts informed the group about using Schoology to access their documents and share information. Schoology is an online Learning Management System that gives students, parents and teachers a new and easy way to connect and communicate. She also showed a demonstration of the tool with the Committee. ACTION: The Committee agreed with Ms. Roberts moving forward in implementing the updated Internal Auditor Google Site and the Audit Committee s use of Schoology. The Committee will recommend their approval to the Board at the December 12, 2016 regular meeting. FY2017 Goals Internal Auditor Roberts updated the group on the status of her following goals for FY2017: Internal Audit Planning Complete Develop the Internal Audit Plan (IAP) and Internal Audit Manual (IAM), and receive approval for both documents from the Audit Committee. Internal Audit Execution and Reporting In Progress Complete three to five IAP Engagements. Submit IA Status Report to Audit Committee/Board. Administrative Assistance to ensure ongoing function of Audit Committee. Professional Development In Progress Certified Public Account (CPA) Continuing Professional Education. Attend Two Internal Audit Trainings. Treasurer s Department Goal Time Management and Software Course. FY2017 External Audits Update Treasurer Wagner updated the Committee on the following External Audits: Ohio Auditor of State (OAS) Financial Audits: FY15 & FY16 Special Audit: FY15 Performance Audit: FY15 STRS/SERS Audit: FY16

7 December REPORT OF THE AUDIT COMMITTEE (cont.) Ohio Department of Education (ODE) Grants Desk Review: FY17 Five-Year Forecast Review: FY17 Universal Service Administrative Company E-Rate Funding Audit U.S. Department of Justice Grant Audit Hamilton County Community Action Agency Head Start Federal Audit: FY Preschool Seats Five-Year Forecast Treasurer Wagner updated the Committee on the forecast. Other Business Mrs. Wagner informed the Committee about the resolution that the Board passed on October 24, 2016 reappointing Audit Committee members to specified terms. Mrs. Wagner and Finance Committee Member Carolyn Jones informed the group about the Board s discussion to increase diversity on the Audit Committee. Diversity will need to include ethnicity and gender. ACTION: Audit Committee Chair Ross reported that he would begin the work towards the recruitment of more diverse members. The meeting adjourned at 5:54 PM. Audit Committee Brian Ross, Chair Ryan Belt, CPA, absent Jim Crosset, CLM David Foote, CPA Thomas D. Heldman, CPA Daniel E. Holthaus, CPA, absent Calvin Maxton, absent Jeffrey L. Orschell Eve Bolton, Chair (Finance Committee) Melanie Bates, (Finance Committee) Carolyn Jones (Finance Committee) Staff Liaisons Jennifer Wagner, CFO/Treasurer Lauren Roberts, CPA Ms. Jones moved that the Report of the Audit Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

8 December REPORT OF THE AD HOC BOARD PRIORITIES COMMITTEE The Ad Hoc Board Priorities Committee met on Wednesday, November 16, 2016 at 1:30 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. Facilitation of Board Work The Committee clarified the assignment as charged in developing a framework for supporting the facilitation of the Board s strategic priorities, work and processes and protocols for the upcoming 2017 year. The Committee reviewed the reference material and a draft of a calendar based on previous Board work and projected that the Ad Hoc s work could get completed in approximately six to eight meetings with intent to recommend to the Board an annual work plan for calendar year 2017 by the end of December, ACTION: ACTION: ACTION: ACTION: The Committee, at its next meeting on December 16, 2016, 9:30 A.M., will organize its work around the following items that will be included in the work plan calendar. Board Retreats (Propose four per year; beginning of year and quarterly) Board Self-Evaluation Retreat Board Budget Retreat Board Protocol Community Budget Development Levy Vote Dates Accountability Dates (more discussion needed) School Opening Dates Honoring Students at Board Meetings Board Meetings Per Month New Board Member Orientation Departmental Goals in Line with Board Goals The Committee will review and discuss the Board Protocol at the December 16, 2016 meeting and consider inclusion of the following into the document: A process on how special committees/board members who participate on Administrative committees will report that information back to the Board. Incorporating a more thorough and enriched discussion on what the Committees are doing. Discuss the possibility of recording/televising Committee meetings. The Committee will bring recommendations to the Board on its strategic goals to the full Board on how to move forward in assessing progress, inclusive of established measures. The Board has revised bylaws for the Finance, Policy and Student Achievement Committees. The bylaws were pending recommendation for approval until the Committee of the Whole and Partnership/Public Engagement Committee bylaws were reviewed. The Board Priorities Ad Hoc Committee reviewed Policy 0150 Responsibilities of the Committee of the Whole (COW) and Responsibilities of the Partnership/Public Engagement (PPE) Committee and merged appropriate language from the PPE Policy into the COW policy.

9 December REPORT OF THE AD HOC BOARD PRIORITIES COMMITTEE (cont.) ACTIONS: ACTION: The following language will be recommended for inclusion into the COW policy: The title of the Committee of the Whole policy will be recommended to be renamed the Partnership/Public Engagement Committee of the Whole meeting. Discuss opportunities for expanding partnerships that will positively impact students, families, schools, and the community. Present issues from the community that impact our students' ability to reach their full potential and discuss how those issues can be addressed. The Committee will submit the Board Priorities Ad Hoc Calendar work plan and Policy 0150 as a packet to the Board. The Ad Hoc Board Priorities Committee will recommend the calendar and the policy to the Board for approval at the December 7, 2016 Special Public meeting. It is not necessary to funnel the policies through the Policy Committee for review. Ad Hoc Committee Next Meeting The Committee will meet on December 16, 2016, at 9:30 AM, in the Board Conference Room. The meeting adjourned at 2:17 PM. Ad Hoc Board Priorities Committee Carolyn Jones, Chair Eve Bolton Elisa Hoffman Ms. Jones moved that the Report of thead Hoc Board Priorities Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried. REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Thursday, November 17 at 9:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. ATTENDEES Student Achievement Committee Members Chairperson Eve Bolton, Elisa Hoffman Administrators Mary Ronan, Superintendent; Yenetta Harper, Director of Teacher and Principal Development and Evaluation; Joshua Hardin, Director of Athletics; Dan Hoying, General Counsel; Gabriel Lofton, Assistant Superintendent; Jessica Shelly, Food Services Director

10 December REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.) Cincinnati Federation of Teachers (CFT) Kendra Phelps, Professional Issues Representative Childhood Food Solutions Tony Fairhead, Executive Director Mr. Fairhead will present at the December 13, 2016 Student Achievement Committee meeting. Childhood Food Solutions (CFS) is a non-profit organization whose focus is on doing something about hunger in the community. They focus on areas of high poverty, high crime, and hungry and food-insecure children. Board Assignment: Follow-Up on Schedule E by School Progress; Explanation of Competitive Balance and Boundary Lines Joshua Hardin, Athletic Director; Daniel Hoying, General Counsel Committee Chair Bolton informed the group that several issues exist around student athletes who attend Virtual High School, are home schooled, or are out-of-district, but may play on CPS teams and also be in the buildings during the school day. She reported that the Audit Committee discussed and brought this to the attention of the Finance Committee as well. Mr. Hoying reported that there are statutes and regulations that exist on how students can participate in athletics. The law dictates that if a student is home schooled or attends charter school, they are permitted to participate in athletics at a school in the district where they are being home schooled or attending a charter school, but are limited geographically. Mr. Hardin reported that he is contacted when home schooled and charter school students want to participate in athletics. He will locate a school that offers a sport in a school that is close to the student s home. The Ohio High School Athletic Association permits home schooled students to participate in sports at schools that are out-of-district. ACTION: Mr. Hardin will look into the purpose of why home schooled and virtual students are in any CPS schools during the day. Mr. Hardin reviewed OHSAA s Competitive Balance 101 process with the Committee. The process makes modifications to how schools are placed into tournament divisions in the team sports of baseball, basketball, football soccer, softball and volleyball. ACTION: ACTION: The Administration will provide a report in writing to the Board about what initiated the discussion about home school and charter school students playing sports at CPS. The SAC Committee will refer to the Policy Committee suggested language for a new or revised policy to bring district policy or practice in line with laws governing charter and home schooled students. HET and HQT as Equity Issues Director of Teacher & Principal Development & Evaluation Ms. Harper reported that she is working on getting partnerships for help with pathways to licensure. Mrs. Hoffman asked what happens to teachers that were not highly qualified because they were not certified in their exact area of study? Ms. Harper reported that the issue is in scheduling teachers and what is the best way to invest dollars.

11 December REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.) ACTION: Ms. Bolton advised that the Administration should request that the Board find a way to take action against the ruling that contributed to the lack of reciprocity across the state. The ruling would leave a pool of would be teachers that could be hired. The issue stems from the Ohio Department of Education. Ms. Bolton reported that Ms. Harper presented the HQT by building; however, the Board needs to understand how it is not based upon where there is high poverty, but it is disproportionate that there are a number of more specialized, more rigorous curriculum schools that may not need the HQT due to the nature of the course. Ms. Harper reported that she has looked at this and is working on it. Ms. Harper will look into reciprocity and reported that interfacing is taking place between the curriculum and human resources department, EMIS, Powerschool and the union. ACTION: Ms. Harper will provide an update at a Committee of the Whole meeting on the equity in performance ratings. The report will include percentages on how many individuals have been cancelled out, and on an improvement plan. The data will be collected district-wide, by grades, building and other appropriate variables. Any changes to policy will be reviewed in the Policy Committee. Introduction and Inquiry Phalen Update Committee Chair Bolton and member Hoffman advised that, in their opinion, the partnership document needs to reference specifically westside geographic boundaries in order to reduce the CPS overcrowding. General Counsel Hoying produced such a rewrite. The Committee members responded to the Superintendent s inquiry by saying that they could not speak for the whole Board, but a partnership sponsored by Fordham and referencing specific geographic boundaries should be shared with the whole Board and meet these members' issues. The meeting adjourned at 11:20 AM. Student Achievement Committee Eve Bolton, Chair Elisa Hoffman Daniel Minera, absent Staff Liaisons Mary A. Ronan, Superintendent Laura Mitchell, Deputy Superintendent Cheryl Broadnax, Assistant Superintendent Gabriel Lofton, Assistant Superintendent Bill Myles, Assistant Superintendent Ms. Bolton moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

12 December REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Friday, November 18, 2016 at 2:00 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. Finance Committee Members Present: Chairperson Eve Bolton, Carolyn Jones Administrators Present: Mary Ronan, Superintendent; Jennifer Wagner, Treasurer/CFO; Chandra Brown, Director of Budget and Accounting; Paul McDole, Director of Human Resources; Bill Moehring, Interim Chief Operating Officer; Lauren Roberts, Internal Auditor Treasurer Updates Jennifer Wagner, CFO/Treasurer Treasurer Wagner updated the Committee about the General Fund monthly statements through October She reported the following: Revenues through October are lagging behind for two reasons: o August Property Tax Settlement reports were received on October 31; therefore the State s Homestead and Rollback reimbursements are being delayed until November Historically $11M has been received in October. o TPP reimbursement payment schedule was changed this year to November and May Expenditures appear to be moderately lower year-to-date in comparison for two reasons: o Debt and maintenance transfer booked early November 2016 o Schoolwide pool transfer will be booked by end of November Mrs. Wagner informed the Committee that she is in the process of setting up a special cost center in the general fund to segregate the Preschool money $15M from the CPS operation revenues and expenditures. Financial Reports will be developed to publish financial activity from the district's payments. CPS activity will be included in the regular annual financial audits. Payment In Lieu of Tax Agreements The following Payment In Lieu of Tax Agreements will be submitted in the Treasurer s Report for Board approval at the December 12, 2016 Regular Board meeting. Agreement Years of Agreement Estimated Annual Revenue Estimated Total Agreement Revenue (A.) Empower Real Estate LLC 15-year $92, $1,380, Description: improvements made to real property located at East 14 th Street in the Over-the Rhine neighborhood of Cincinnati. (B.) Lytle Park Inn, LLC 12-year $118, $1,426, Description: improvements made to real property located at 300 Lytle Street and 311 Pike Street in the Central Business District of Cincinnati in connection with the remodeling of the buildings located on such property into approximately 106 room hotel and conference center. (C.) Strietmann Building LLC 12-years $107, $1,294, Description: improvements made to real property located at W. 12 th Street in the Over-the-Rhine neighborhood of Cincinnati in connection with the remodeling of the building located on such real property into commercial space. Mrs. Wagner reported that there are 96 pending agreements.

13 December REPORT OF THE FINANCE COMMITTEE (cont.) Follow-Up Items from Previous Months Spouses Participation in Wellness Program Mr. McDole was assigned at the October 18, 2016 Finance Committee meeting to research and update the Committee about spouse participation in the Wellness program. Mr. McDole reported that an average of 650 to 700 spouses are taking advantage of the Program and 575 spouses have signed up for year At the Chair s suggestion, the Administration will need to account for the staggered benefits timeline into their negotiations plans. The program is through Humana and the contract expires in January 2018 and will be open for negotiations. The program is financially beneficial for the District. Mr. McDole informed the Committee that contracts for employee groups will be expiring this year and open for negotiations. Cheviot Update Jennifer Wagner, Treasurer Mrs. Wagner informed the Committee that General Counsel Hoying provided the City of Cheviot with a letter advising that the Finance Committee recommended approval to the Board Cheviot s request for the District to relinquish $11,863, which is their sharing of their portion of the 2015 earnings tax, due to their limited budget. The Board approved to forego the payment as a one-time agreement at their October 24, 2016 Regular meeting. This Cheviot Agreement should not be viewed as a precedence in any other such arrangements. Ad Hoc Committee Jennifer Wagner, CFO/Treasurer Mrs. Wagner requested approval to create an Ad Hoc Committee to develop the format and level of information on redesigning financial reports at the October 18, 2016 Finance Committee meeting. She informed the group that she will move forward in forming the Committee after the new financial reporting employee is in place. Audit Committee Recruitment Assignment Finance Committee Committee member Jones reported that the Audit Committee, at its November 15, 2016 meeting, was excited to hear about the request to include a more diverse group of members on the Committee. She also advised that Audit Committee member Jim Crosset was apologetic that previous diverse individuals that the Committee reached out to did not work out. Audit Committee Chair Brian Ross, committed to identifying and recommending other prospects for inclusion on the Committee. Additional Revenue in January 2017 Jennifer Wagner, CFO/Treasurer Mrs. Wagner reported that funding acquired from the levy for Preschool will be half-year revenue due to calendar year versus fiscal year. The dollars will be segregated in special cost centers; preschool set-aside versus CPS operational dollars.

14 December REPORT OF THE FINANCE COMMITTEE (cont.) The dollars will flow into the District in either late January or mid-february 2017 and on a monthly basis in correlation with the Tax Advancement resolution. Up to $5 million and percent of the funds and will be put aside for preschool. There are meetings being scheduled to determine the details related to the flow of funds to non-cps preschool entities. Superintendent Ronan informed the group that Preschool Expansion Organization will need funding for start-up costs. Mrs. Wagner will recommend that Preschool Expansion Organization submit a financial request. Ms. Bolton recommended that they submit a business plan to the District. At the Committee's suggestion, Mrs. Ronan reported that the Board and the Administration will need to meet with CPS five organization representatives that will sit on the Preschool Expansion Organization Board of Directors in-order to be knowledgeable about the District s interest. Mrs. Ronan will reach out to Dr. Markay Winston, Chief Academic Officer for Dayton Public Schools, to learn about how they operate their preschool initiative. Planning Mid-Year Evaluation/Treasurer Goals Jennifer Wagner, Treasurer ACTION: Mrs. Wagner informed the Committee that she will provide her mid-year report to the Board in writing, that will also be included in the December 20, 2016 Finance Committee meeting minutes. Her report will then be discussed at a Committee of Whole meeting Resolution: Modified Tax Budget Jennifer Wagner, Treasurer ACTION: Mrs. Wagner reported that she will be presenting the following resolutions to the Board for approval at the December 7, 2016 Special Public meeting. 1. A Resolution Requesting Authority from the Hamilton County Budget Commission to File a Modified Tax Budget for the 2017/2018 Fiscal Year (Mrs. Wagner will NOTICE this to the public 10 days prior to the hearing). 2. A Resolution for Advance Payment of Taxes (not end of year) FY18 Budget Development Timeline Chandra Brown, Director of Budget and Accounting Mrs. Brown updated the Committee on a draft of the Budget Timeline. The report included the tasks, duration of each task, start and finish dates, and resource names of those used to help complete the tasks. A Leadership Team budget retreat is on the timeline for December 2, Committee Chair Bolton advised Mrs. Brown to move that date later into the month to allow the Board to have conversation on initiatives that they may or may not like to include in the budget. ACTION: Superintendent Ronan will provide the Board with a draft list of the Administration s budget initiatives. The Board will have budget discussion in January 2017.

15 December REPORT OF THE FINANCE COMMITTEE (cont.) Other Business Benefits Flex Card Provider Mr. McDole informed the Committee that employee benefits payment cards were managed through TASC (Total Administrative Services Corporation). TASC, a Prepaid Mastercard Card gives FlexSystem Participants a convenient way to pay for eligible healthcare and/or dependent care expenses, and is included in the FlexSystem Plan. Due to complaints, the benefits committee located a new provider, Navia Benefit Solutions. This new company will save the District approximately $53,000 on an annual basis and approximately $8,700 monthly. ACTION: The Committee agreed with the new vendor and will recommend approval of the supplier at the Board s December 12, 2016 Regular meeting. Internal Auditor Mid-Year Review Lauren Roberts, Internal Auditor Ms. Bolton advised Ms. Roberts that the Audit Committee will participate in her mid-year review as well as the Board. The Board will discuss her review in executive session. The Finance Committee will review her mid-year report in conjunction with the Audit Committee, January 2017 Finance Agenda Treasurer Wagner will update the Finance Committee about the Ad Hoc Committee. The meeting adjourned at 3:33 PM. Finance Committee Eve Bolton, Chair Melanie Bates, absent Carolyn Jones Staff Liaisons Mary A. Ronan, Superintendent, absent Jennifer Wagner, CFO/Treasurer Bill Moehring, Interim Chief Operating Officer Ms. Bolton moved that the Report of the Finance Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

16 December PRESENTATIONS 1. First Student: Suzuki Program Paul Oslande, Chief Operating Officer, First Student 2. Transportation Update John Davis, Director, Transportation; Bill Moerhing, Interim Chief Operating Officer, Facilities ANNOUNCEMENTS/HEARING OF THE PUBLIC The following persons addressed the Board regarding the topics indicated: 1. Corinne Lehmann MD, Med Teens need later school start times (Walnut Hills Parent) 2. Jilda Vargas-Adams MD, MSc Changes in sleep and high school start times (Walnut Hills Parent) A RESOLUTION TO SELL ACRE PARCEL ALONG PARADROME STREET WHEREAS, the Board of Education of the Cincinnati City School District (the Board ) owns that certain acre parcel of vacant land located along Paradrome Street in the Mt. Adams neighborhood (Hamilton County Auditor s Parcel No ) (the Paradrome Parcel ); WHEREAS, the Paradrome Parcel is subject to a recorded Ground Lease dated November 6, 2000 by and between the Board, as landlord and The Cincinnati Art Club, as tenant (the Art Club ) and Section 13 of the Ground Lease includes a right of refusal which is triggered if the Board receives an offer to purchase the Paradrome Parcel (the ROFR ); WHEREAS, the Ground Lease was executed by the Board and the Art Club so that the Art Club could expand its existing facility immediately adjacent to the Paradrome Parcel for the display and storage of certain paintings owned by the Board, however, the facility owned by the Art Club was never expanded; WHEREAS, the Board has desired to sell the Paradrome Parcel since July 9, 2012 when the Board passed a resolution confirming the prior offer of the Paradrome Parcel for sale to the governing authorities of community schools, as required by Section (G), and directing the administration to proceed with the sale of the Paradrome Parcel (along with other properties owned by the Board), in accordance with subsections (A) to (F) of Section of the Ohio Revised Code ( Section ) which governs the disposal of real property when a school district board of education decides to dispose of real property it owns in its corporate capacity; WHEREAS, no governing authority of a community school elected to acquire the Paradrome Parcel pursuant to the prior offer and the Paradrome Parcel was offered for sale at auction pursuant to Section on November 6, 2012 (the Auction ); WHEREAS, the Board and the winning bidder at the Auction executed that certain Agreement of Purchase and Sale and Joint Escrow Instructions (Commercial), with a total purchase price of $155,000.00, on or around November 9, 2012 (the 2012 Agreement ); WHEREAS, following the execution of the 2012 Agreement, the Art Club filed suit in Hamilton County Common Pleas Court (the Court ) to enforce its rights under the ROFR and following protracted litigation, the Court granted the Art Club s motion to compel the sale of the Paradrome Parcel to the Art Club under the terms of the ROFR in an entry dated October 4, 2016, Case No. A (the Entry );

17 December A RESOLUTION TO SELL ACRE PARCEL ALONG PARADROME STREET (cont.) WHEREAS, since the Entry was filed, the Board and Art Club executed an agreement for the sale of the Paradrome Parcel (the 2016 Agreement ), with terms identical to the 2012 Agreement (and subject to all required internal corporate approvals of the Board); and WHEREAS, the Board intends to sell the Paradrome Parcel to the Art Club under the terms of the 2016 Agreement, or, if the Art Club does not or cannot close on the purchase of the Paradrome Parcel under the terms of the 2016 Agreement, the Board intends to sell the Paradrome Parcel to the winning bidder at the Auction, under the terms of the 2012 Agreement. NOW THEREFORE BE IT RESOLVED, that the Board hereby approves the sale of the Paradrome Parcel to the Art Club pursuant to the terms of the 2016 Agreement, or if the Art Club does not or cannot close on the purchase of the Paradrome Parcel under the terms of the 2016 Agreement, the Board hereby approves the sale of the Paradrome Parcel to the winning bidder at the Auction under the terms of the 2012 Agreement. BE IT FURTHER RESOLVED, that the Board President and Treasurer are hereby authorized, directed, and empowered to take all actions necessary or appropriate to sell and transfer the Paradrome Parcel under the terms of the 2016 Agreement or 2012 Agreement, as applicable. BE IT FINALLY RESOLVED, that the Board President and Treasurer are hereby authorized, directed, and empowered, in the name of and on behalf of the Board, to take all such further action and to execute, deliver, and record, in the name and on behalf of the Board, any and all other instruments and documents as may be deemed by such President and Treasurer necessary or appropriate to sell and transfer the Paradrome Parcel under the terms of the 2016 Agreement or 2012 Agreement, as applicable, with such changes and additions to any of the terms and provisions of any thereof, as the President and the Treasurer executing the same shall approve the execution, filing, delivery and recording, as applicable, thereof to be conclusive evidence of such approval. Eve Bolton Ms. Bolton moved and Ms. Jones seconded the motion A Resolution to Sell Acre Parcel Along Paradrome Street be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried. A RESOLUTION TO GRANT CERTAIN EASEMENTS TO THE CITY OF CINCINNATI FOR THE CONSTRUCTION OF THE WESTWOOD TRAIL PHASE WHEREAS, the City of Cincinnati desires to acquire a certain parcel or parcels of land more particularly described as follows: PARCEL(S): 5P, 5-T2, 5-T3 HAM-WESTWOOD TRAIL PHASE 2 WHEREAS, the City of Cincinnati has offered the sum of $4, for the purchase of temporary and permanent easements as described in Exhibit A, attached hereto and by this reference made a part hereof; and

18 December A RESOLUTION TO GRANT CERTAIN EASEMENTS TO THE CITY OF CINCINNATI FOR THE CONSTRUCTION OF THE WESTWOOD TRAIL PHASE (cont.) NOW THEREFORE BE IT RESOLVED, by the Board of Education of the Cincinnati City School District, that Jennifer M. Wagner, Treasurer/CFO shall be, and hereby is, the duly authorized, empowered and acting agent of The Board of Education of the Cincinnati City School District, for the purpose of executing and delivering to the City of Cincinnati all necessary instruments to effect a good and sufficient conveyance of said certain parcel or parcels of land from The Board of Education of the Cincinnati City School District, for the hereinabove mentioned consideration. Melanie Bates Mrs. Bates moved and Ms. Jones seconded the motion A Resolution to Grant Certain Easements to the City of Cincinnati for the Construction of the Westwood Trail Phase be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried. RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS CINCINNATI PUBLIC SCHOOLS RECOMMENDATION 1 CERTIFICATED PERSONNEL A. RETIREMENT B. RESIGNATION C. CHANGE IN STATUS D. APPOINTMENT E. PROMOTION F. ADJUSTMENT OF SALARY G. ADDITIONAL ASSIGNMENT RECOMMENDATION 2 CIVIL SERVICE PERSONNEL A. RETIREMENT B. RESIGNATION C. APPOINTMENT D. CHANGE IN STATUS E. ADDITIONAL ASSIGNMENT F. PROMOTION

19 December RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS CINCINNATI PUBLIC SCHOOLS (cont.) RECOMMENDATION 3 ADJUSTMENT TO CIVIL SERVICE SCHEDULE RECOMMENDATION 4 - APPROVAL OF TENTATIVE AGREEMENT (CFT) RECOMMENDATION 5 - APPROVAL OF TENTATIVE AGREEMENT (CFOP) RECOMMENDATION 6 - APPROVAL OF TENTATIVE AGREEMENT FOR (AFSCME) RECOMMENDATION 7 - APPROVAL OF WAGE INCREASE FOR UNREPRESENTED CIVIL SERVICE PERSONNEL, LEADERSHIP TEAM MEMBERS AND (CAAS) RECOMMENDATION 8 - APPROVAL OF TENTATIVE AGREEMENT (BUILDING TRADES & CONSTRUCTION COUNCIL) RECOMMENDATION 9 - APPROVAL OF TENTATIVE AGREEMENT FOR (IUOE) RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Angela R. Auel Teacher Fairview-Clifton Disability December 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Debra S. Hutchinson Teacher Aiken Personal Reasons December 5 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Teacher - Class IV (Master s Degree) Steven S. Barton $59, October 3 Class III Sub $122.98

20 December RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the school year, subject to the possession of a teaching certificate as required by Section of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is December 13, 2016 except as indicated. Teacher - Class IV (Master s Degree) Siphokazi Lali $49, December 1 D. APPOINTMENT Substitute Teacher - Class III $ daily per day Corey J. Baskin Aaron N. Blatt Stephanie M. Smith Substitute Teacher - Retiree $ per day Theresa A. Duwell Elaine Thomas E. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Effective date is December 13, Manager I Jane C. Renkiewicz Student Services F. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class V (Master s Degree plus 30 semester hours) DeAnn Albertson-Fontanella To: $56, From: $54, December 11 Teacher - Class IV (Master s Degree) Thomas Q. Frank To: $56, From: $53, December 25 Dana C. Trotter $45, $42, December 11

21 December RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following teachers are serving in Lead Teacher/Team Leader/Content Innovation positions and are recommended for annual stipends as designated by the position during the school year in accordance with the Collective Bargaining Agreement. Teachers working.50% are indicated by Quarterly payments totaling stipends listed below. Content Innovation Specialist - $3, Annual Stipend Evan A. Deacon Robert M. Wheatley Erin Kathleen Wilson The following are recommended for a stipend in the amounts indicated for the school year. Principal Coach Principal/Leadership Professional Development - $5, Tianay Amat The following teachers are recommended to receive additional payment for 4th quarter class size overload for the school year. Payment will be provided in compliance with the Collective Bargaining Agreement, Section S500-Staffing. 1st Qtr. Overload Pay Joseph Edward Allard $1, Shelrie Jones-Smith $1, Darmicha R. Burns $2, Marcus T. McGhee $1, Tamara L. Casey $1, Laurie K. Smith $1, Yvette F. Dixon $1, Tesheia Thomas $2, Substitute Teacher - $ per day Joan Lichtman Student Services Teacher - $36.18 per hour (extended employment rate) K-3 Literacy Prep Early Childhood (Title I) 20 hours Sherri Lynne Adams-Davis* Desirae S. Shaw* Extended Learning Program Auxiliary Services (Fund 572) - 20 hours Amy Cooley*

22 December RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Teacher - $31.70 per hour (summer rate) Summer STARS Substitute Teacher Woodford - (SWP) 5 hours Elizabeth A. Stevens* Teacher - Tutor - $29.50 per hour (extended employment rate) Music Instruction Walnut Hills 170 hours Simon Goykhman After School Tutor Mt. Washington (SWP) 28 hours except as indicated Melinda M. Dressell* Robert A. Pride* 14 hrs Britni L. Tudor* Kristi L. May* Randy Stancliff Swantko* 14 hrs Home Instructor - $29.50 per hour (extended employment rate) Aketa L. Barrow 25 hours Taylor-Marie S. Tomaro 25 hours The following teachers are recommended to receive supplemental contracts for the school year Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Allison Rainey Ahlers Western Hills Sr Hi Boys Basketball (Frosh) Coach $ Janet E. Albright-Willis Rothenberg Elem Student Council Advisor $ Bailey D. Allgeyer Covedale Elem Club Advisor (Art) $ Kathryn J. Anderson Oyler Sr Hi Club Advisor (ESL) $ Karen L. Ater-Linser Woodford Elem Club Advisor (Arts & Culture) $ Anthony E. Barkley Sands Montessori Elem Choral Director $ # Tiffany J. Barnes Kilgour Elem Club Advisor (Academics Coach) $ Curtis A. Barnett Hughes STEM Sr Hi Asst Var Wrestling Coach $ Rebeka P. Beach Taft High School Sr Hi Res Cheerleader Coach $ Jennifer Bell Sands Montessori Elementary Test Coordinator $ Valerie Blanton Dater High School MS Boys Asst Basketball Coach $ Demarco M. Bradley Taft High School Sr Hi Boys Varsity Basketball Coach $ # Wendy E. Braun S.C.P.A. Sr Hi Class Advisor-11th Grade $ Tonkia T. Bridges Taft High School Sr Hi Intramurals Coach $ Cybil S. Brown Taft Elementary Elem Student Council Advisor $622.80

23 December RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities (cont.) Name School Position Amount Alison C. Burns Woodward Sr Hi Club Advisor (Outdoor Activity) $ Cierra T. Burns Hughes STEM MS Boys Head Basketball Coach $ Alexis B. Calloway Parker Woods Elem Student Council Advisor $ Connie J. Campbell Covedale Elem Club Advisor (LEGO) $ Beth S. Carpenter Dater Montessori Elementary Test Coordinator $ Brenda D. Childs Evanston Elem Club Advisor (Handicraft) $ Brenda M. Clem Covedale Elementary Test Coordinator $ Anna Grace Colyer Western Hills MS Boys Asst Basketball Coach $ Todd B. Conley S.C.P.A. Sr Hi Assistant Band Director $ Kaitlin Elizabeth Dauner Taft Elementary Elem Club Advisor (Robotics) $ Robin S. Day Winton Hills Elem Student Newspaper Sponsor $ Poonam R. Dhamija John P. Parker Elem Club Advisor (Rosey Reader) $ Victoria E. Dunlap Shroder Sr Hi Boys Varsity Basketball Coach $ Deon R. Edwards Hughes STEM MS Special Sports Coach $ Kelly Jo Fink Western Hills Sr Hi Boys Reserve Basketball Coach $ Lauren M. Fisher Dater Montessori Elem Student Newspaper Sponsor $ Lauren M. Fisher Dater Montessori Elementary Technology Coordinator $ Kevin Fon Hughes STEM Sr Hi Club Advisor (M2SE) $ Stefanie R. Frankenstein Kilgour Elem Student Council Advisor $ Robert C. Frey Winton Hills Elementary Test Coordinator $ Bradley A. Gerard S.C.P.A. Sr Hi Class Advisor-12th Grade $ #@ Bradley A. Gerard S.C.P.A. Scenic Director $ # Daryl B. Goldstein S.C.P.A. Choreographer $ # Audrey J. Gover Silverton Elem Club Advisor (Dance Ensemble) $ Harold Gregory Rothenberg Elem Club Advisor (Baskeball Club) $ Samuel W. Guilford Walnut Hills Sr Hi Boys Basketball (Frosh) Coach $ Richard D. Hand S.C.P.A. Chorale Director $ # Thomas Michael Haney S.C.P.A. Sr Hi Boys Varsity Basketball Coach $ # Brittany E. Hansen S.C.P.A. Sr Hi Club Advisor (Honor Society) $ Brittany E. Hansen S.C.P.A. Sr Hi Class Advisor-12th Grade David M. Hardman Western Hills Sr Hi Boys Varsity Basketball Coach $ Julie A. Harris Winton Hills Elementary Test Coordinator Penelope P. Harris Riverview East Sr Hi Student Council Melanie F. Hart S.C.P.A. Art Project Coordinator $

24 December RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities (cont.) Name School Position Amount Steven J. Hayes Fairview Elem Club Advisor (Tech Crew/FfNews) $ Amy E. Heimkreiter Woodford Elementary Test Coordinator $ Amanda J. Hendricks Parker Woods Elementary Test Coordinator $ # Autumn Eckart Hill S.C.P.A. Sr Hi Yearbook Advisor $ Ricardo Hill Walnut Hills Sr Hi Boys Varsity Basketball Coach $ Megan K. Hodge Dater Montessori Elem Club Advisor (Yearbook) $ # Lauren M. Hope Western Hills Sr Hi Cheerleader Coach $ Timothy T. Horan Shroder Sr Hi Academics Coach $ Bobby J. Jenkins Shroder High School Technology Coordinator $ Monique L. Johnson Rothenberg Elem Club Advisor (Gems) $ Reginald B. Johnson Rothenberg Elem Club Advisor (Music/Choir) $ Bridget H. Jones Woodford Elem Club Advisor (Running & Aerobics) $ Jazmone E. Kelly Walnut Hills MS Boys Head Basketball Coach $ Sharon D. Kelly Silverton Elem Choral Director $ # Lawanda R. Kenny Bond Hill Elementary Technology Coordinator $ Gina Kleesattel S.C.P.A. Major Musical Director $ # Elizabeth A. Knodle Hughes STEM Sr Hi Club Advisor (Outdoor Adventure) $ Bjorn E. Knudsen Fairview Elem Club Advisor (Ukulele) $ Bjorn E. Knudsen Fairview Elem Choral Director $ # Michelle E. Kowalski Kilgour Elem Club Advisor (Brain Bowl) $ Julia A. Kreimer Fairview Elem Club Advisor (BUG) $ Laurence N. Lane Hughes STEM High School Test Coordinator $ Sarah L. Langenderfer Fairview Elem Club Advisor (Fairview Run) $ # Dan W. Larkin Taft Elementary Elem Instrumental Director $ Adam K. Lazar Walnut Hills Sr Hi Girls Varsity Basketball Coach $ # Brittiney A. Lazar Silverton Elem Club Advisor (Drop Everything) $ Mary Lenning S.C.P.A. Drama Production Director $ # Mary Lenning S.C.P.A. Sr Hi Dramatics $ # David M. Lewis Riverview East MS Club Advisor (Adventure) $ Kathryn E. Lienhart Winton Hills Elementary Test Coordinator $ Amy K. Luck Evanston Elem Student Council Advisor $ Johanna E. Lynch Hughes STEM Sr Hi Club Advisor (ESC) $ Katherine L. Magistrelli S.C.P.A. Costume Design/Makeup Director $ # James F. Martin Walnut Hills MS Girls Head Basketball Coach $ #