TCAG Active Transportation Advisory Committee (ATAC) Meeting Agenda

Transcription

1 TCAG Active Transportation Advisory Committee (ATAC) Meeting Agenda Thursday, February 23, :30 a.m. - 9:30 a.m. Tulare County Association of Governments Please Note Location: 210 N. Church St., Suite B (Sequoia Conference Room) Visalia, CA In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, including auxiliary aids, translation requests, or other accommodations, or to be able to access this agenda and documents in the agenda packet, please contact the TCAG office at at least 3 days prior to the meeting. The full agenda including supporting materials is available at the TCAG office. 1. Welcome & Introductions 2. Public Comments This portion of the meeting is reserved for persons wishing to address the TCAG Active Transportation Advisory Committee on items within its purview but not on this agenda. Unscheduled comments are limited to 3 minutes. Note: Prior to the action by the Committee on any item on this agenda, the public may comment on that item. 3. Action: Approval of Meeting Minutes for January 26, 2017 (Pages 1-4) 4. Action: Draft ATAC Guidelines Amendment No. 1 (Pages 5-12) 5. Information: Tulare County Public Health Bicycle and Pedestrian Fatality Update (No Page) 6. Information: Active Transportation Program (ATP) Update (No Page) 7. Information: Bike and Stride Update (No Page) 8. Information: Bike and Pedestrian Safety Discussion (No Page) 9. Information: Sixth Annual Local Motion Awards (Pages 13-14) 10. Information: Visalia Waterways and Trails Projects Update (No Page) 11. Information: Caltrans District 6 Update (No Page) 12. Other Business 13. Adjourn The next scheduled TCAG Active Transportation Advisory Committee meeting (if Action Item 4 approved) will be held on Thursday, March 23, 2017 at 8:30 a.m. at the Tulare County Association of Governments, 210 N. Church Street, Suite B, Visalia, CA E/Transportation Planning/Active Transportation /Bicycle/Bike/BikePlan/Bike Planning 2017

2 Tulare County Association of Governments (TCAG) Active Transportation Advisory Committee Members Cristobal Carrillo Ted Macaulay (Chair) Lisa Wallis-Dutra Michael Camarena (Vice-Chair) Richard Tree Vacant Monique Mello Jose Ruiz-Salas or Sharon Minnick Kyria Martinez Robert Schimpf Steve Beal Russ Dahler Terry Stafford Pedro Ramirez City of Dinuba City of Exeter City of Farmersville City of Lindsay City of Porterville City of Visalia Waterways and Trails Committee City of Woodlake County of Tulare-Public Health County of Tulare-Resource Management Agency County of Tulare-Sheriff California Highway Patrol Citizens Oversight Committee Kaweah Delta Water Conservation District Caltrans TCAG STAFF Office Address Ted Smalley, Executive Director Tulare County Association of Governments Ben Kimball, Deputy Executive Director 210 N. Church, Suite B Ben Giuliani, Executive Officer- LAFCO Visalia, CA Leslie Davis, Fiscal Manager P: (559) Elizabeth Forte, Principal Regional Planner F: (559) Roberto Brady, Principal Regional Planner Mark Hays, Senior Regional Planner Derek Winning, Senior Regional Planner Gabriel Gutierrez, Associate Regional Planner Kasia Thompson, Associate Regional Planner Steven Ingoldsby, Associate Regional Planner Maria Garza, Associate Regional Planner-EH Barbara Pilegard, Associate Regional Planner-EH Philip Shabanov, Regional Planner Britt L. Fussel, Engineer III-EH Michele Boling, Accountant II Brideget Moore, Staff Services Analyst I Doreen Alvez, Department Secretary Alyssa Unti (Blythe), TCAG Administrative Clerk E/Transportation Planning/Active Transportation /Bicycle/Bike/BikePlan/Bike Planning 2017

3 ITEM: 3 Tulare County Association of Governments (TCAG) Active Transportation Advisory Committee January 26, 2017 Cristobal Carrillo City of Dinuba P Ted Macaulay (Chair) City of Exeter P Lisa Wallis-Dutra City of Farmersville (Quad Knopf) P Michael Camarena (Vice Chair) City of Lindsay P Richard Tree City of Porterville A Vacant City of Visalia Waterways and Trails Committee - Monique Mello City of Woodlake (Quad Knopf) A Steve Beal California Highway Patrol P Pedro Ramirez Caltrans District 6 P Russ Dahler Citizens Oversight Committee A Terry Stafford Kaweah Delta Water Conservation District A Sharon Minnick Tulare County Public Health P Kyria Martinez Tulare County Resource Management Agency (RMA) A Robert Schimpf Tulare County Sheriff A P=Present A=Absent Other: Grant Barnes (City of Visalia Waterways and Trails Committee) TCAG Staff: Leslie Davis, Roberto Brady, Gabriel Gutierrez, Steven Ingoldsby, Philip Shabanov, Brideget Moore, Doreen Alvez Summary Meeting Minutes 1. Welcome & Introductions The TCAG Active Transportation Advisory Committee was opened by Chair Macaulay at 8:36 a.m. on January 26, 2017 at the Tulare County Association of Governments (TCAG), 210 N. Church Street, Ste. B, Visalia, CA Roll Call was provided. 2. Public Comments Public Comments opened and closed at 8:37 a.m. No public comments were received. 3. Action: Approval of Meeting Minutes for November 17, 2016 Upon a Motion by Member Minnick, and seconded by Member Wallis-Dutra, the TCAG Active Transportation Advisory Committee (ATAC) unanimously approved the Meeting Minutes for November 17, Action: ATAC Guidelines Amendment No. 1 1 Mr. Brady highlighted the draft amended ATAC Guidelines attached to the agenda and discussed the inception of the ATAC committee and how it was formed out of the former bicycle committee. Mr. Brady stated the purview of the committee had grown to include active transportation which was a major component of TCAG planning and programming activities and to be an advisor in that capacity. Mr. Brady noted the committee had evolved and had become a standing committee with a formal group with developed guidelines for taking vote on actions, determining who could vote, sending out meeting minutes, quorum, member terms, postponement of recommendation or action items to be decided by a majority of members present and stated the guidelines were open to discussion and revise at all times. Mr. Brady 1 Agenda Item No. 4 heard out of agenda order and before Agenda item No. 3. 1

4 clarified that unlike the TCAG Board, only a majority of persons present were needed to take action as this allowed for the committee to speed along which was in line with the time schedule planned for doing the active transportation plan. Ms. Alvez listed the recommended changes noted in the amended ATAC guidelines attached to the agenda included the following: Quorum- a basic majority as defined by the committee could include those majority members present with the option for the committee to postpone recommendation and action until such time all majority members were present with final action for approval by the TCAG board. Member Representative- Caltrans District 6 was no longer an ex-officio member and was now listed as a voting member. Member Alternates- Not counting the Chair and Vice-Chair, primary members could have agency representatives cover in their absence with authority to approve recommendation and action items with the option of the committee to postpone recommendation and action items until such time a majority of members present were needed by primary members. Member Terms- Guidelines were approved a year after the ATAC committee was formed so all member terms have been reset to coincide with the adoption of the guidelines by the TCAG Board or all members would be expired. Mr. Brady added the ATAC committee could expand the membership, as not all agencies were represented which could include adding new seats as members are identified from each city or interested groups as recommended by consensus by the ATAC committee. Mr. Brady stated the guidelines could be an open discussion and requested recommendations and input for improvement from the committee. Upon a Motion by Member Carrillo, and seconded by Member Wallis-Dutra, the TCAG Active Transportation Advisory Committee (ATAC) unanimously approved the ATAC Guidelines Amendment No Information: Tulare County Public Health Bicycle and Pedestrian Fatality Update Ms. Minnick reported a bicycle and pedestrian fatality update and provided a handout that listed the fatalities in 2016 in comparison to that of the 2015 year. Ms. Minnick stated there were 18 pedestrian and four bicycle fatalities and stated according to her handout, the deaths indicated were Tulare County residents however, the fatalities did not necessarily happen in Tulare County. Ms. Minnick reported that most fatalities included adults with one fatality less than 18 years of age. Ms. Minnick reported that she would be working with an intern who was a public health UC Davis student and he would be analyzing and formatting a SWITRS database to formulate data that included pedestrian and driver accidents and fatalities which would include alcohol or weather issues. Ms. Minnick stated the intern also needed to complete a safety and outreach component before the early summer and asked the committee to include him in safety events. Ms. Minnick stated she would report additional information when it became available. The committee discussed the elements of the SWITRS report and what information was needed for a detailed analysis with Ms. Minnick stating it would be good to have a broader data set. Member Beal added that the coding including in SWITRS regarding use of cell phones was not as accurate to determine cause of accidents since there were not enough resources to initiate a warrant on cell phones unless it was a more serious investigation, driver impairment or fatality. 2

5 Member Beal reported CHP would be doing training on the impacts of teen distracted driving and stated there was another program for adults. Member Beal stated there was a contest every year and videos that depict different scenarios of distracted driving which included eating cereal while driving which engaged the students. Ms. Minnick stated the fatality report did not include recent data such as the fatality of a 40 year old Visalian who was in a sole bike collision outside of Visalia or in Exeter. Chair Macaulay requested that TCAG review a cross walk not utilizing a crossing guard during school hours near Mineral King School and whether this falls into the purview of ATAC. 6. Information: Active Transportation Program (ATP) Update Mr. Gutierrez reported that at the last ATAC meeting it was reported that no projects from the Tulare County region were selected for funding under the statewide ATP component. Mr. Gutierrez reported that the selection committee had completed their review of applications for funding under for the local ATP component with two projects being awarded for funding- City of Farmersville Safe Routes to School Project on East Walnut Ave and the Woodville Sidewalk Improvement Project. Mr. Gutierrez provided a handout that reflected the projects awarded, project scoring, project cost and scope. Mr. Gutierrez discussed project segment or phasing of projects and Tulare County s priority project selection of Woodville over other higher scoring projects and stated he hoped during the next cycle of project that they scored better in the statewide competition. Mr. Gutierrez stated he was submitting the local ATP selection recommendation to the CTC with final approval by the CTC in March. The committee discussed the scoring of projects, the statewide competitive process, specifications before submission of an application for projects that were granted an award and the difference between state and federal funding. 7. Information: Bike and Stride Update Ms. Moore provided a Bike and Stride update and highlighted page fifteen of the ATAC agenda that listed the TCAG activities in the last year. Ms. Moore stated Bike and Stride had concluded and would be creating a compilation video that would highlight the safety efforts under the Bike and Stride Program which would be available at the next ATAC meeting. Ms. Moore stated while the Bike and Stride Program had ended TCAG had decided to forge ahead and continue the safety outreach efforts with the additional grant funding of $750 received and the 120 bike helmets that will be received by the end of the month. Ms. Moore discussed the strategies that TCAG would be doing in finding additional locations to promote safety outreach and highlighted the bike and pedestrian safety demonstration at the TCAG Board on January 30 th that included the fixie bike and melon drop demonstration. Ms. Moore added that the Rock and Roll Art work would be placed at the Imagine U Museum in January and at the Visalia County Library in February and the possibility of another unknown location in March until its return to TCAG and encouraged the committee to visit the locations. 8. Information: Bike and Pedestrian Safety Discussion Mr. Shabanov stated this agenda item was an open discussion item for recommendations for outreach ideas such as the previously discussed fixie bikes, gift cards handed out by the police and Bike and Stride outreach suggestions. Ms. Alvez asked Member Beal if he had any CHP fatality report information or safety outreach endeavors his agency was doing in the community and whether he would be interested in provided a report under this segment at each ATAC Meeting. 3

6 Member Beal discussed the grant funding received from the National Highway Transportation Administration to initiate a Bus Sting with a uniformed officer on a school bus to ensure safety at the crosswalk. Member Beal discussed the Bakersfield CHP motor team and the press release for the safety initiative and stated further training would be needed by CHP before the safety initiative commenced. Member Beal requested feedback and recommended for location areas that needed this safety measure. The committee recommended Tonyville, Tooleville, Spruce Road, and on Houston and Ben Maddox in Visalia. 9. Information: Sixth Annual Local Motion Awards Ms. Alvez stated the 6 th Annual Local Motion awards was January 26 th at 11:30 a.m. at the Visalia Convention Center and recommended the ATAC committee to attend. Ms. Alvez stated registration was still open and thanked the sponsors for their donations to help make the event successful. Ms. Alvez stated nominations were scored and the judges had a hard time making a decision as all projects were good, helped the community, cities/county and citizens. Ms. Alvez stated lunch would be provided with a guest speaker, Susan Branson, Executive Director from the California Transportation Commission. 10. Information: Visalia Waterways and Trails Projects Update Mr. Barnes listed the trails under construction along Mill Creek and Modoc Ditch which had Class I roads, listed the City of Visalia s priority projects and discussed the draft plan for implementing park rules along pedestrian walking trails which would be provided to the ATAC committee once available. Mr. Barnes discussed the naming conventions being discussed to connect the trails to the city such as Belt, Beltway or Greenway. 11. Information: Caltrans District 6 Update Mr. Ramirez provided a status update on the California Bike and Pedestrian plan which would be ready sometime in March or the beginning of April, the public review period in early February and the public forum in Fresno. Mr. Ramirez discussed that the plan included a lot of policy the state had given for bike and pedestrian improvements and access. Mr. Ramirez commented that the TCAG link for Caltrans District 6 was old and asked if it could be fixed and discussed green lanes. 12. Other Business Chair Macaulay reiterated if TCAG could review if ATAC could assist with the Mineral King School s crosswalk concern as student safety was a priority. Member Minnick stated the first week of April was National Public Health week and stated she was compiling a list of outreach locations that can be linked to public health. 13. Adjourn Upon a Motion by Member Beal, and seconded by Member Minnick, the TCAG Active Transportation Advisory Committee (ATAC) unanimously approved to adjourn the ATAC meeting at 9:31 a.m. Chair Macaulay stated the next scheduled TCAG Active Transportation Advisory Committee meeting is Thursday, February 23, 2017 at 8:30 a.m. at TCAG. 4

7 210 North Church St. Suite B. Visalia, California Phone (559) Fax (559) Draft Amendment No. 1 (Clean Copy) Guidelines for the Active Transportation Advisory Committee (ATAC) I. Purpose The Active Transportation Advisory Committee (ATAC), formerly the Bicycle Advisory Committee (BAC), is an advisory committee established by TCAG to advise on non-motorized transportation issues. One of the ATAC s main focuses is to help identify and prioritize bicycle/pedestrian projects and provide comments and input on issues related to development of the Regional Active Transportation Plan (RATP). Final decisions on the RATP will be the responsibility of the TCAG Board of Governors. II. Committee Composition The membership structure of the ATAC is as follows*: Caltrans District 6 Representative (1)* One Representative From each of the 9 Member Agencies (9)* Representatives of Interest Groups Involved in Bicycle/Pedestrian Issues (i.e., regional bicycle groups/clubs, walking groups, advocacy groups, disability advocacy groups, environmental justice, recreation facilities) (6) Tulare County Sheriff s Department Representative (1)* Tulare County Highway Patrol Representative (1)* Two Members At Large (2) Health Department Representative (1)* Resource Management Agency Representative (1)* * There will be one member per category unless otherwise noted. The primary member is a voting member. Member representatives may take part in consensus, action item discussions and motion in the absence of the primary member. If more than one representative from a given agency is present, both may participate in discussion, however, only the primary representative shall take part in the ATAC s consensus, action item discussions and motion. With notice to the committee, member representatives can be changed without TCAG Board approval. III. Member Eligibility ATAC members shall be age 18 or older or serve in a staff capacity or official capacity with interest in Tulare County bicycle and pedestrian matters. 1 5

8 IV. Terms of Membership ATAC Guidelines were adopted by the TCAG Board June 2016 therefore, member terms will begin effective this date. Terms of membership will be two (2) years. In an effort to maintain sufficient membership and a variety of participants, membership will be reevaluated after the first two (2) year term. The ATAC shall vote to solicit a successor or to reappoint an existing member. Members may not serve more than four (4) consecutive years. If desired, members may reapply after four (4) years after last having served. V. Selection of Chair and Vice Chair ATAC Guidelines were adopted by the TCAG Board June 2016 therefore, member terms will begin effective this date. The Chair and Vice Chair of the ATAC are chosen by the members of the group and shall serve one (1) year. Chair and Vice Chair duties may be reevaluated after the first year in June. Members may serve as Chair and Vice Chair for two (2) years during their term. The chair shall be responsible for the duties of the office and will preside at meetings of the committee. Only the chair, or his/her designee, may speak for or represent the committee. The vice-chair will assume the duties of the chair in the absence of the chair. In the absence of both the chair and the vice-chair, a temporary chair shall be elected by a majority of those present at the meeting, to serve as chair of that meeting only. VI. Responsibilities The ATAC will advise on active transportation policy and planning activities. These activities will include the development, update, and advising of the following: - Regional Active Transportation Plan (RATP) Projects and Programs - Regional Safe Routes to School Plan - Regional Planning and Designing for Pedestrians and Bicyclists - Policy Elements for the RATP for Tulare County - Advise on Plans, Policies, and Procedures Related to Bicycle and Pedestrian Modes of Travel in the Area and Assess Opportunities for Enhancement To maintain efficiency, the designated meeting clerk will provide all ATAC members with materials to review five days (includes weekend) prior to scheduled meetings so members can familiarize themselves with the meeting s agenda items, minutes, and have ample time to prepare and provide comments on project goals and principles, 2 6

9 stakeholder involvement, public outreach, and plans. VII. Meeting Agendas TCAG staff will distribute meeting agendas and background materials according to Brown Act rules. The final agenda will be issued a minimum of 72 hours ahead of the meeting date. The agenda will typically include the following: Start time and meeting location Introductions Review and approval of draft meeting minutes from the previous meeting Public comments Agenda items Confirm date and time of next meeting (If a regular meeting time is not set.) VIII. Special Accommodations In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, including auxiliary aids, translation requests, or other accommodations, or to be able to access this agenda and documents in the agenda packet, please contact the TCAG office at at least three (3) days prior to the meeting. IX. Meeting Minutes Draft summary meeting minutes will be prepared and distributed with the agenda five days (includes weekend) before the upcoming meeting. Approval of draft summary meeting minutes shall occur at the next meeting with the support of the majority of members present. Meeting Specifications There will be several ATAC meetings over the course of the TCAG RATP planning process. Meetings are tentatively scheduled for the last Thursday of the month unless otherwise decided at the ATAC meeting. During the RATP planning cycle, more meetings may be necessary. If a member is unable to attend, they may submit written comments, or send a representative to speak on their behalf. All meetings of the ATAC will be open to the public. Observers must identify themselves when they speak by stating their full name and organization they represent. Ground rules provide a common understanding so that ATAC discussions proceed effectively. The rules help efficiently use participants' time and resources in achieving consensus. These ground rules serve as the group's "agreement" for collaboration and consensus building. Effective communication is important to understand various viewpoints. Accordingly, the ATAC members are encouraged to listen to other ATAC members, staff, guests, and the public when they speak. The following is a set of ground rules that should be observed: Treat each other with respect and courtesy at all times. 3 7

10 Stay focused, on topic and be succinct. Keep open minds; think outside the box. Keep the focus on solving the problem. Focus will be on issues, not individuals. Come prepared to meetings (reading advance materials, etc.). Meetings will start and end on time, unless extended by action of the ATAC. Focus will be on areas of high priority (defined by the ATAC), as time is limited. Cell phones will be turned off at the beginning of meetings. The Chair will take control of the meeting to ensure ground rules are followed. ATAC members are asked to refrain from making statements to members of the news media about the project. The Project Manager or TCAG Executive Director will be the only persons representing the views of the ATAC to the media in a careful and balanced manner. When presentations are being made to the ATAC, they should proceed without interruption. Questions and comments should be made following the completion of the presentation. The chair will exercise rules of order to ensure that the meeting is conducted consistent with the approved agenda, that participants are treated with courtesy and are provided sufficient time to express their views and that voting is clear and understandable. X. Quorum Unless otherwise directed by the basic majority of committee members present, committee recommendations and action items may be acted upon or postponed to the next committee meeting as decided by the basic majority of members present. Members may send representatives to speak on their behalf if unable to attend and these designees shall be equal contributors to consensus, action discussions and motion. XI. Public Comment The public may provide comment at specified times throughout the course of ATAC meetings, which include: During the Public Comment agenda item. During the course of a discussion on an agenda item. The Chair may limit to three minutes the length of time a member of the public speaks on a particular agenda item. Generally, guests who have been invited to contribute to the discussion of an agenda item may speak for a time specified by the Chair. The ATAC members should consider all public comments but are not obligated to respond to public comments. Approved by TCAG Board 6/2016 Resolution ATAC Draft Amendment No. 1-1/26/

11 210 North Church St. Suite B. Visalia, California Phone (559) Fax (559) Draft Amendment No. 1 Guidelines for the Active Transportation Advisory Committee (ATAC) I. Purpose The Active Transportation Advisory Committee (ATAC), formerly the Bicycle Advisory Committee (BAC), is an advisory committee established by TCAG to advise on non-motorized transportation issues. One of the ATAC s main focuses is to help identify and prioritize bicycle/pedestrian projects and provide comments and input on issues related to development of the Regional Active Transportation Plan (RATP). Final decisions on the RATP will be the responsibility of the TCAG Board of Governors. II. Committee Composition The membership structure of the ATAC is as follows*: Caltrans District 6 Representative (1)* One Representative From each of the 9 Member Agencies (9)* Representatives of Interest Groups Involved in Bicycle/Pedestrian Issues (i.e., regional bicycle groups/clubs, walking groups, advocacy groups, disability advocacy groups, environmental justice, recreation facilities) (6) Tulare County Sheriff s Department Representative (1)* Tulare County Highway Patrol Representative (1)* Two Members At Large (2) Health Department Representative (1)* Resource Management Agency Representative (1)* * There will be one member per category unless otherwise noted. The primary member is a voting member. Member representatives may take part in consensus, or action item discussions and motion in the absence of the primary member. If more than one representative from a given agency is present, both may participate in discussion, however, only the primary representative shall take part in the ATAC s consensus or, action item discussions and motion. With notice to the committee, member representatives can be changed without TCAG Board approval. III. Member Eligibility ATAC members shall be age 18 or older or serve in a staff capacity or official capacity with interest in Tulare County bicycle and pedestrian matters. 1 9

12 IV. Terms of Membership ATAC Guidelines were adopted by the TCAG Board June 2016 therefore, member terms will begin effective this date. Terms of membership will be two (2) years. In an effort to maintain sufficient membership and a variety of participants, membership will be reevaluated after the first two (2) year term. The ATAC shall vote to solicit a successor or to reappoint an existing member. Members may not serve more than four (4) consecutive years. If desired, members may reapply after four (4) years after last having served. V. Selection of Chair and Vice Chair ATAC Guidelines were adopted by the TCAG Board June 2016 therefore, member terms will begin effective this date. The Chair and Vice Chair of the ATAC are chosen by the members of the group and shall serve one (1) year. Chair and Vice Chair duties may be reevaluated after the first year in June. Members may serve as Chair and Vice Chair for two (2) years during their term. The chair shall be responsible for the duties of the office and will preside at meetings of the committee. Only the chair, or his/her designee, may speak for or represent the committee. The vice-chair will assume the duties of the chair in the absence of the chair. In the absence of both the chair and the vice-chair, a temporary chair shall be elected by a majority of those present at the meeting, to serve as chair of that meeting only. VI. Responsibilities The ATAC will advise on active transportation policy and planning activities. These activities will include the development, update, and advising of the following: - Regional Active Transportation Plan (RATP) Projects and Programs - Regional Safe Routes to School Plan - Regional Planning and Designing for Pedestrians and Bicyclists - Policy Elements for the RATP for Tulare County - Advise on Plans, Policies, and Procedures Related to Bicycle and Pedestrian Modes of Travel in the Area and Assess Opportunities for Enhancement To maintain efficiency, the designated meeting clerk will provide all ATAC members with materials to review one week five days (includes weekend) prior to scheduled meetings so members can familiarize themselves with the meeting s agenda items, minutes, and have ample time to prepare and provide comments on project goals and 2 10

13 principles, stakeholder involvement, public outreach, and plans. VII. Meeting Agendas TCAG staff will distribute meeting agendas and background materials according to Brown Act rules. The final agenda will be issued a minimum of 72 hours ahead of the meeting date. The agenda will typically include the following: Start time and meeting location Introductions Review and approval of draft meeting minutes from the previous meeting Public comments Agenda items Confirm date and time of next meeting (If a regular meeting time is not set.) VIII. Special Accommodations In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, including auxiliary aids, translation requests, or other accommodations, or to be able to access this agenda and documents in the agenda packet, please contact the TCAG office at at least three (3) days prior to the meeting. IX. Meeting Minutes Draft summary meeting minutes will be prepared and distributed with the agenda one weekfive days (includes weekend) before the upcoming meeting. before the upcoming meeting. Approval of draft summary meeting minutes shall occur at the next meeting with the support of the majority of members present. Meeting Specifications There will be several ATAC meetings over the course of the TCAG RATP planning process. Meetings are tentatively scheduled for the last Thursday of the month unless otherwise decided at the ATAC meeting. During the RATP planning cycle, more meetings may be necessary. If a member is unable to attend, they may submit written comments, or send a representative to speak on their behalf in consensus discussions.. All meetings of the ATAC will be open to the public. Observers must identify themselves when they speak by stating their full name and organization they represent. Ground rules provide a common understanding so that ATAC discussions proceed effectively. The rules help efficiently use participants' time and resources in achieving consensus. These ground rules serve as the group's "agreement" for collaboration and consensus building. Effective communication is important to understand various viewpoints. Accordingly, the ATAC members are encouraged to listen to other ATAC members, staff, guests, and the public when they speak. The following is a set of ground rules that should be observed: Treat each other with respect and courtesy at all times. 3 11

14 Stay focused, on topic and be succinct. Keep open minds; think outside the box. Keep the focus on solving the problem. Focus will be on issues, not individuals. Come prepared to meetings (reading advance materials, etc.). Meetings will start and end on time, unless extended by action of the ATAC. Focus will be on areas of high priority (defined by the ATAC), as time is limited. Cell phones will be turned off at the beginning of meetings. The Chair will take control of the meeting to ensure ground rules are followed. ATAC members are asked to refrain from making statements to members of the news media about the project. The Project Manager or TCAG Executive Director will be the only persons representing the views of the ATAC to the media in a careful and balanced manner. When presentations are being made to the ATAC, they should proceed without interruption. Questions and comments should be made following the completion of the presentation. The chair will exercise rules of order to ensure that the meeting is conducted consistent with the approved agenda, that participants are treated with courtesy and are provided sufficient time to express their views and that voting is clear and understandable. X. Quorum Unless otherwise directed by a the basic majority of committee members present, committee recommendations and action items may be acted upon or postponed to the next committee meeting as will be decided by the majority of members present. Members may send representatives to speak on their behalf if unable to attend and these designees shall be equal contributors to consensus, action discussions and motion. XI. Public Comment The public may provide comment at specified times throughout the course of ATAC meetings, which include: During the Public Comment agenda item. During the course of a discussion on an agenda item. The Chair may limit to three minutes the length of time a member of the public speaks on a particular agenda item. Generally, guests who have been invited to contribute to the discussion of an agenda item may speak for a time specified by the Chair. The ATAC members should consider all public comments but are not obligated to respond to public comments. Approved by TCAG Board 6/2016 Resolution Draft Amendment No. 1-1/19/

15 AGENDA ITEM 9 February 27, 2017 Prepared by Doreen Alvez, TCAG Staff SUBJECT: Tulare County Association of Governments Information: TCAG s 6 th Annual Local Motion Awards Update BACKGROUND: The Local Motion Awards is an annual event that recognizes the projects, citizens, public officials and plans that have contributed to the improvement of planning and the transportation systems in Tulare County. DISCUSSION: TCAG s 6th Annual Local Motion Awards Luncheon was held on Thursday, January 26, 2017 at the Visalia Convention Center. Photos and sponsors are highlighted on the TCAG website at: Sponsorships TCAG would like to thank the agencies who sponsored the Local Motion Awards Luncheon this year: Omni-Means, QK, Tulare County Board of Supervisors, Conway Consulting Group, and Tulare County Resource Management Agency. Nominations A special thank you to the scoring panel for taking the time to review the various nominations received for the award categories listed. The scoring committee reviewed the importance, impact and quality of each nomination submitted as it relates to the category in which it was nominated. This year s award categories and winners were: Bike/Pedestrian Project Santa Fe Trail Pedestrian Grade Separation- City of Tulare Parkside Avenue Improvement Project- City of Lindsay Economic Development Noble Ave Roundabout at SR 198 Eastbound Ramp and Farmersville Blvd- City of Farmersville Innovative and Sustainable Transportation Fiber Optic Connectivity for Traffic Signal Interconnection (Fire Station to City Hall)- City of Visalia Woodlake Roundabout Project- City of Woodlake Outstanding Road Project Qty. 2 Visalia Parkway Culvert Crossing- City of Visalia 13

16 Tooleville Safe Routes to School Project- County of Tulare Outstanding Elected Official Virginia Gurrola- City of Porterville Outstanding Public Employee Gail Miller Caltrans-District 6 Planning Social Services Transportation Provider Paratransit Dispatch Software Implementation (Easy Rides-) City of Visalia Transit Project Low Carbon Transit Operations Program Project- County of Tulare ATTACHMENTS: None Work Element TCAG Administration/Local Motion 14