Convene as the Tulare County Transportation Authority

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1 Tulare County Transportation Authority 210 N. Church Street, Suite B Visalia, California Phone (559) Fax (559) Tulare County Transportation Authority Date: Monday, January 28, 2019 Time: 1:00 p.m. Place: Farmersville Community Center 623 N. Avery Street (Corner of Ash) Farmersville, CA Technical Advisory Committee Date: Wednesday, January 23, 2018 Time: 1:30 PM Place: Tulare County Association of Governments 210 N. Church Street, Suite B (Sequoia Conference Room) Visalia, CA In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, including auxiliary aids, translation requests, or other accommodations, or to be able to access this agenda and documents in the agenda packet, please contact the TCAG office at at least 3 days prior to the meeting. Any staff reports and supporting materials provided to the Board after the distribution of the agenda packet are available for public inspection at the TCAG office. I. CALL TO ORDER & WELCOME II. PUBLIC COMMENTS-TIMED ITEM NOTICE TO THE PUBLIC PUBLIC COMMENT PERIOD At this time, members of the public may comment on any item not appearing on the agenda. Under state law, matters presented under this item cannot be discussed or acted upon by the Board at this time. For items appearing on the agenda, the public is invited to make comments at the time the item comes up for Board consideration. Any person addressing the Board is requested to fill out a comment card and submit to the clerk of the board. All public speakers will be limited to a maximum of three (3) minutes so that all interested parties have an opportunity to speak with a total of fifteen (15) minutes allotted for the Public Comment Period. At all times, please use the microphone and state your name and address for the record. Convene as the Tulare County Transportation Authority All items on the Consent Agenda are considered to be routine and non-controversial by Authority staff and will be approved by one motion if no member of the Authority Board or public wishes to comment or ask questions. Items pulled from the Calendar will be considered separately. III. AUTHORITY CONSENT CALENDAR ACTION AND INFORMATION ITEMS Request approval of the Authority Consent Calendar Action Items III-A through III-C. A. Action: Minutes of December 10, 2018 Authority Meeting B. Action: Summary of December 6, 2018 Technical Advisory Committee Meeting C. Action: Adoption of Resolution: Affirm Citizens Oversight Committee Members (Pages 01-02) (Pages 03-04) (Pages 05-07)

2 IV. AUTHORITY ACTION/DISCUSSION ITEMS A. Information: Measure R Revenue for November and December 2018 and Treasury Loan Update (Pages 09-11) B. Information: Local Consultant Utilization, 2017/2018 Fiscal Year (Pages 13-14) C. Information: Conflict of Interest Code (Form 700) Due April 1, 2019 (Pages 15-18) V. OTHER BUSINESS A. Information: Item from Staff B. Information: Item from Board Members C. Information: Other Items D. Request from Board Members for Future Agenda Items VI. ADJOURN The next scheduled Tulare County Transportation Authority (TCTA) meeting will be held on Monday, February 25, 2019 at 1:00 p.m. at the Tulare County Board of Supervisors, 2800 W. Burrel Avenue Visalia, CA The Technical Advisory Committee will meet on Thursday, February 21, 2019 at 1:30 p.m. at the Tulare County Association of Governments (TCAG), 210 N. Church Street, Suite B, Sequoia Conference Room, Visalia, CA

3 TULARE COUNTY TRANSPORTATION AUTHORITY BOARD OF GOVERNORS AGENCY ALTERNATE Kuyler Crocker Chair Tulare County-District 1 Vacant Pete Vander Poel Tulare County-District 2 William Cushing Amy Shuklian Tulare County-District 3 Morganne Burchell Eddie Valero Tulare County-District 4 Vacant Dennis Townsend Tulare County-District 5 Vacant Maribel Reynosa City of Dinuba Linda Launer Jeremy Petty City of Exeter Frankie Alves Ruben Macareno City of Farmersville Paul Boyer Pamela Kimball City of Lindsay Brian Watson Martha A. Flores City of Porterville Milt Stowe Terry Sayre City of Tulare Carlton Jones Bob Link Vice-Chair City of Visalia Phil Cox Rudy Mendoza City of Woodlake Frances Ortiz ================================================================================== TCAG STAFF Ted Smalley, Executive Director Ben Kimball, Deputy Executive Director Ben Giuliani, Executive Officer- LAFCO Leslie Davis, Fiscal Manager Elizabeth Forte, Principal Regional Planner Roberto Brady, Principal Regional Planner Mark Hays, Senior Regional Planner Derek Winning, Senior Regional Planner Gabriel Gutierrez, Senior Regional Planner Giancarlo Bruno, Regional Planner Kasia Poleszczuk, Associate Regional Planner Steven Ingoldsby, Associate Regional Planner Barbara Pilegard, Associate Regional Planner-EH Maria Garza, Associate Regional Planner-EH Jenna Whitney, Associate Regional Planner-EH Michele Boling, Accountant II Brideget Moore, Staff Services Analyst III Amie Kane, Administrative Clerk Servando Quintanilla Jr, Administrative Clerk Wendy Gutierrez, Administrative Clerk-EH Olivia Forte, Intern Apprentice-EH Office Address Tulare County Association of Governments 210 N. Church, Suite B Visalia, CA P: (559) F: (559)

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5 AGENDA ITEM: III-A TULARE COUNTY ASSOCIATION OF GOVERNMENTS TULARE COUNTY TRANSPORTATION AUTHORITY ****** Executive Minutes December 10, 2018 Board Members Alternates Present Member/Alternate Agency Kuyler Crocker (Chair) Vacant M Tulare County-Dist. 1 Pete Vander Poel William Cushing M Tulare County-Dist. 2 Amy Shuklian Vacant Tulare County-Dist. 3 J. Steve Worthley Vacant M Tulare County-Dist. 4 Mike Ennis Vacant M Tulare County-Dist. 5 Maribel Reynosa Linda Launer City of Dinuba Vacant Mary Waterman City of Exeter Paul Boyer Leonel Benavides M City of Farmersville Pamela Kimball Brian Watson M City of Lindsay Martha A. Flores Milt Stowe M City of Porterville Maritsa Castellanoz David Macedo M City of Tulare Bob Link (Vice-Chair) Phil Cox M City of Visalia Rudy Mendoza Francis Ortiz City of Woodlake Counsel and TCAG Staff Present (X) X Jennifer Takehana, Tulare County Deputy Counsel X Ted Smalley, Executive Director X Steven Ingoldsby, Associate Regional Planner X Benjamin Kimball, Deputy Executive Director Maria Garza, Associate Regional Planner/EH X Benjamin Giuliani, Executive Officer-LAFCO X Britt Fussel, Engineer III/EH X Leslie Davis, Fiscal Manager X Michele Boling, Accountant X Elizabeth Forte, Principal Regional Planner X Brideget Moore, Staff Services Analyst X Roberto Brady, Principal Regional Planner X Amie Kane, Administrative Clerk Mark Hays, Senior Regional Planner X Servando Quintanilla, Administrative Clerk Derek Winning, Senior Regional Planner Wendy Gutierrez, Administrative Clerk/EH X Gabriel Gutierrez, Senior Regional Planner Olivia Forte, Intern Apprentice/EH Kasia Poleszczuk, Associate Regional Planner I. CALL TO ORDER & WELCOME The Tulare County Transportation Authority was called to order by Chair Crocker at 2:05 p.m. on December 10, 2018 at the Tulare Ag Auditorium, 4437 S. Laspina, Tulare, CA II. III. PUBLIC COMMENTS Public comments opened/closed at 2:05 p.m. No public comments received. AUTHORITY CONSENT CALENDAR ACTION/INFORMATION ITEMS Request approval of the Authority Consent Calendar Action Items III-A through III-E. A. Action: Minutes of October 15, 2018 Authority Meeting B. Action: Summary of October 11, 2018 Technical Advisory Committee Meeting C. Action: Adoption of Resolution: Approval of Updated Conflict of Interest Code Designations D. Action: Approval of Measure R Audit Extensions for Member Agencies 1

6 E. Action: Approve the 2019 Tulare County Association of Governments (TCAG), Tulare County Transportation Authority (TCTA), and Technical Advisory Committee (TAC) Meeting Calendar and Reconfirm Cancellation Policy Upon a motion by Member Worthley, and seconded by Member Flores, the Tulare County Transportation Authority unanimously approved the Authority Consent Calendar Action Items III-A through III-E. Absent: Shuklian, Reynosa, Mendoza, and Waterman. IV. AUTHORITY ACTION/DISCUSSION ITEMS A. Action: Adoption of Resolution: Approval of Loan Agreement with County of Tulare Treasurer Ms. Davis outlined the loan agreement in which the TCTA would enter into a promissory note and loan agreement with County of Tulare Treasurer. Mr. Smalley stated that in order to deliver the scheduled projects within the approved expenditure plan and strategic work plan, TCTA would need additional short term cash flow funding. Mr. Smalley further explained that due to the low interest rates it would be more cost effective given the annual inflation in construction costs. Upon a motion by Member Link, and seconded by Member Ennis, the Tulare County Transportation Authority unanimously approved the Loan Agreement with County of Tulare Treasurer. Absent: Shuklian, Reynosa, Mendoza, and Waterman. B. Information: Measure R Revenue for October 2018 Ms. Davis reported the monthly allocation for October was $3,453,863 and the 11% yearto-date increase from the previous fiscal year was highlighted. Ms. Davis stated that fluctuation in the allocation amounts would be reviewed with the Board of Equalization. V. OTHER BUSINESS A. Information: Items from Staff B. Information: Items from Board Members C. Information: Other Items D. Request from Board Members for Future Agenda Items There were no items reported or comments noted for Other Business Items V-A through V-D. VI. ADJOURN The Tulare County Transportation Authority entered closed session at 2:12 p.m. 2

7 AGENDA ITEM: III-B TCTA Technical Advisory Committee Meeting Tulare County Association of Governments N. Church Street, Suite B, Visalia, CA December 06, 2018 Summary Meeting Minutes City of Dinuba City of Exeter Cities of Farmersville, Woodlake City of Lindsay County of Tulare City of Porterville City of Tulare City of Visalia Tule River Indian Reservation TCAG Caltrans ATTENDANCE LIST Others Present: TCAG Staff Present: Roberto Brady, Ben Giuliani, Leslie Davis, Elizabeth Forte, Derek Winning, Brideget Moore, Servando Quintanilla, and Amie Kane Recording. SUMMARY MEETING MINUTES (Minutes reflect agenda items discussed only) Elva Patino Eddie Wendt Absent Mike Camarena Hernan Beltran Absent Michael Miller Delores Verduzco Absent Ben Kimball Mike Navarro I. Call to Order: The meeting convened as the Tulare County Transportation Authority Meeting and was called to order by Ben Kimball at 2:20 p.m. All action and informational documents were distributed for review and discussion. All actionable items would be voted on at the next Tulare County Transportation Authority (TCTA) Board meeting, scheduled for December 10, III. Authority Consent Calendar Action and Information Items C. Action: Adoption of Resolution: Approval of Updated Conflict of Interest Code Designations Ms. Moore reiterated that the item was the same as the TCAG agenda item and the Conflict of Interest Code was being brought back to the Board in December for action. D. Action: Approval of Measure R Audit Extensions for Member Agencies Ms. Davis stated that the TCTA had the ability to grant a 90-day extension to March 31 st which would be requested for approval by the Board. E. Action: Approve the 2019 Tulare County Association of Governments (TCAG), Tulare County Transportation Authority (TCTA), and Technical Advisory Committee (TAC) Meeting Calendar and Reconfirm Cancellation Policy Ms. Kane provided an overview of the 2019 meeting schedule for TCAG, TCTA, and TAC which was the same as what was previously reported. F. Action: Adoption of Resolution: Affirm Citizens Oversight Committee Member Ms. Davis reported that affirmation would be requested for the selection of Tom Weise to represent the City of Visalia for the term July 1, 2018 to June 30,

8 IV. VI. Authority Action/Discussion Items A. Action: Adoption of Resolution: Approval of Loan Agreement with County of Tulare Auditor Ms. Davis provided an overview of the request for approval of a loan agreement with County of Tulare Treasurer. B. Information: Measure R Revenue for October 2018 Ms. Davis reported that the allocation for the month of October was $3,453,863 compared to $2,215,600 for the same period last year. Ms. Davis also noted the year to date amount $11,511,423 compared to $10,386,460 for the same 12 month period last year, representing an 11% increase. Adjourned: The TCAG Technical Advisory Committee adjourned at 2:25 p.m. 4

9 Tulare County Association of Governments Sitting as the Tulare County Transportation Authority AGENDA ITEM III-C January 28, 2019 Prepared by Leslie Davis, TCAG Staff SUBJECT: Action: Adoption of Resolution: Affirm Citizens Oversight Committee Members BACKGROUND: The Measure R Expenditure Plan provides guidelines for the Citizens Oversight Committee, including the requirements for membership and the agencies responsible for nominations to the Oversight Committee. All selections to the Oversight Committee require confirmation from the TCTA. DISCUSSION: The City of Porterville has appointed Cathy Capone for the term 7/1/2017 to 6/30/2019, the Tulare County Home Builders Association has appointed Lisa Wallis-Dutro for the term 7/1/2018 to 6/30/2020 and the Citizens Oversight Committee (COC) voted to re-affirm Russ Dahler to the Bicycle/Pedestrian/Transit position for the term 7/1/2017 to 6/30/2019 at the last COC meeting on December 3, RECOMMENDATION: Affirm the selection of Cathy Capone for the City of Porterville, Lisa Wallis-Dutro for the Tulare County Home Builders Association and Russ Dahler for the Bicycle/Pedestrian/ Transit position. FISCAL IMPACT: No fiscal impact. ATTACHMENT: 1. Resolution for Approval of Citizens Oversight Committee Member Appointments. Work Element: Measure R Implementation 5

10 BEFORE THE TULARE COUNTY TRANSPORTATION AUTHORITY COUNTY OF TULARE, STATE OF CALIFORNIA Attachment 1 In the matter of: AFFIRMATION OF MEASURE R ) CITIZENS OVERSIGHT COMMITTEE ) Resolution No. [ ] MEMBERS ) WHEREAS, on November 7, 2006 the citizens of Tulare County approved Measure R; and WHEREAS, Measure R included an Expenditure Plan that provides the guidance for the formation of a Citizens Oversight Committee, including the agencies that will provide nominations and the terms which they will serve; and WHEREAS, The City of Porterville has appointed Cathy Capone. The new term will cover July 1, 2017 to June 30, 2019; and WHEREAS, The Tulare County Home Builders Association has appointed Lisa Wallis- Dutro. The new term will cover July 1, 2018 to June 30, WHEREAS, The Citizens Oversight Committee voted to re-affirm Russ Dahler to the Bicycle/Pedestrian/Transit position for the term July 1, 2017 to June 30, 2019 at the last COC meeting December 3, 2018; and WHEREAS, An Oversight Committee member may serve up to eight years, and is reappointed every two years; and WHEREAS, the Expenditure Plan outlines that the Transportation Authority Board has responsibility of final approval of all appointments. 6

11 NOW, THEREFORE, BE IT RESOLVED that the Tulare County Transportation Authority affirms that the following nominations are approved to serve on the Tulare County Measure R Citizens Oversight Committee: Cathy Capone for term ending 6/30/2019, Lisa Wallis-Dutro for the term ending 6/30/2020 and Russ Dahler for the term ending 6/30/2019. The foregoing Resolution was adopted upon motion of Member, seconded by Member, at a regular meeting held on the 28th day of January, 2019 by the following vote: AYES: NOES: ABSTAIN: ABSENT: TULARE COUNTY ASSOCIATION OF GOVERNMENTS Kuyler Crocker Chair, TCAG Ted Smalley Executive Director, TCAG 7

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13 Tulare County Association of Governments Sitting as the Tulare County Transportation Authority AGENDA ITEM IV-A January 28, 2019 Prepared by Leslie Davis, TCAG Staff SUBJECT: Information: Measure R Revenue for November and December 2018 and Treasury Loan Update BACKGROUND: On November 7, 2006, the voters of Tulare County approved Measure R, imposing a ½-cent sales tax for transportation within the incorporated and unincorporated area of Tulare County through The transportation sales tax funds are spent in accordance with the Expenditure Plan that resulted from a joint effort among all the cities and the County of Tulare. The Expenditure Plan reflects the transportation needs of the residents of Tulare County. The plan includes funding for Regional Projects, Local Programs, Transit/Bike/Environmental Programs and Administration. The funds are distributed as follows: 1. Regional Projects (50%) 2. Local Programs (35%) 3. Transit/Bike/Environmental (14%) 4. Administration and Planning Program (1%) Measure R revenue collection began on April 1, Monthly Measure R advancements are received by TCAG from the State Board of Equalization followed by quarterly clean-up disbursements. In total TCAG receives eight advancements and four clean-up disbursements throughout a fiscal year. The Measure R 2018 Strategic Work Plan was approved by the Authority on June 18, 2018 with Resolution No The Work Plan serves as a guide for the delivery of Measure R projects in the upcoming five-year period. DISCUSSION: Status of Measure R Revenues Fiscal Year 2018/ Measure R allocations have been received for November and December 2018 and requested distribution made through December The allocation for the months of November and December are $2,803, and $2,790, respectively compared to $2,954,100 and $2,729,209 for the same period last year. The year to date amount is $17,105,526 compared to $16,069,769 for the same 12 month period last year, representing a 6% increase. See attached revenue chart covering fiscal years 2014/2015, 2015/2016, 2016/2017, 2017/2018 and 2018/2019 year to date. 9

14 Transit Investment Funding exchange with MR Transit The City of Farmersville is our first agency to take advantage of the Transit Investment Funding exchange with Measure R Transit for the fiscal year 18/19. Member agencies may replace the MR service-expansion funding with additional state or federal funding. The amount replaced can be used for new or existing air quality projects. Treasury Loan The approval of Resolution No gave TCTA the authorization to successfully procure cash flow funding from the County Treasurer on January 2, 2019 in the amount of $20,000,000 to continue to deliver regional projects timely. ATTACHMENT: 1. Annual Revenue Comparison through December of Each Fiscal Year Work Element: Measure R Implementation 10

15 Attachment 1 $4,000, $3,750, Actual Revenues Projected Revenue Annual Revenue Comparison through December of Each Fiscal Year $3,500, Linear (Actual Revenues) $3,250, $3,163, $3,192, $3,000, $2,750, $2,746, $2,729, $2,790, $2,500, $2,250, $2,000, $1,750, $1,500, $1,501, $1,546, $1,592, $1,624, $1,657, $1,250, $1,000, $750, $500, / / / / /

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17 Tulare County Association of Governments Sitting as the Tulare County Transportation Authority AGENDA ITEM IV-B January 28, 2019 Prepared by Britt L. Fussel, P.E., TCAG Staff SUBJECT: Information: Local Consultant Utilization, 2017/2018 Fiscal Year BACKGROUND: On June 21, 2010, the Tulare County Transportation Authority (TCTA) adopted a resolution establishing a local preference requirement for Measure R. On April 27, 2015, the TCTA Board received a report on the utilization of local consulting firms on Measure R funded projects. On September 21, 2015, the TCTA Board amended the Measure R Local Preference Policy to make it more workable and more meaningful. The amended policy requires the TCTA staff to report to the TCTA Board on an annual basis, of the use of local consultants by member agencies on Measure R projects. DISCUSSION: The TCTA member agencies reported their local consultant utilization on projects where Measure R funding was used for preliminary or construction engineering and no other funding was being used (e.g. no federal-aid or state funds). The table below summarizes the total contracted amount that each member agency entered into with local consultants for the 2017/2018 fiscal year. Agency Local Consultants Utilized Yes/No Total Fee Dinuba Yes $ 40,236 Exeter No Measure R Projects Farmersville Yes 28,910 Lindsay No Measure R Projects Porterville No Measure R Projects Tulare No Measure R Projects Visalia Yes 402,253 Woodlake Yes 37,091 Tulare County No Measure R Projects Total $ 508,490 For the 2017/2018 fiscal year four TCTA member agencies entered into contracts with local consulting firms on Measure R funded projects in the amount of $508,490. Five member agencies reported that they did not have projects for which the local preference policy applied. 13

18 RECOMMENDATION: No action required. This item is presented for information only. FISCAL IMPACT: There will be no fiscal impact to the TCTA. ATTACHMENTS: None. Work Element Measure R Implementation 14

19 AGENDA ITEM IV-C January 28, 2019 Prepared by Amie Kane, TCAG Staff SUBJECT: Tulare County Association of Governments Sitting as the Tulare County Transportation Authority Information: Conflict of Interest Code (Form 700) Due April 1, 2019 BACKGROUND: The Tulare County Association of Governments is required to adopt and maintain a conflict of interest code. This code outlines who must disclose information on an annual basis, and what type of information must be disclosed. DISCUSSION: The Political Reform Act requires certain officials and employees who serve in positions designated in an agency s Conflict of Interest Code to file a Statement of Economic Interest (Form 700). Appendix A of this staff report provides a listing of positions that are designated to provide a Form 700 by April 1, Appendix B lists the disclosure categories for those designated positions. The Form 700 is available in an interactive version on the Fair Political Practices Commission website: ATTACHMENTS: 1. Appendix A- Designated Employees 2. Appendix B- Disclosure Categories 3. Form /2019 Statement of Economic Interests (under separate cover) Work Element TCAG Administration 15

20 APPENDIX A (DESIGNATED EMPLOYEES) DESIGNATED POSITIONS DISCLOSURE CATEGORIES Members of Governing Board 1, 2, 3 Alternate Members of Governing Board 1, 2, 3 Executive Director 1, 2, 3 Deputy Executive Director 1, 2, 3 Members of Citizens Oversight Committee 1, 3 Principal Planner 1, 2, 3 Fiscal Manager 1, 2, 3 Consultants* 1 * Consultants are included as designated employees and shall disclose pursuant to the broadest disclosure category, subject to the following limitations: The executive director/executive officer of this local agency may determine in writing whether a particular consultant is a designated employee or whether the consultant is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements required by this Code. Such written determination shall include a description of the consultant s duties and, based upon that description, a statement of the extent of disclosure requirements. The determination of the executive director/executive officer is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. Work Element: Measure R October 15,

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