MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA

Transcription

1 MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA APRIL 10-11, 2017

2 EXECUTIVE SUMMARY APRIL 10-11, 2017 BOARD OF TRUSTEES MEETING TOPIC PAGE DISPOSITION ACTION ITEMS School Trip Requests i. Grand Rapids School Outdoor Wilderness/Cultural Activity 4 Ratified Trip - Ratification ii. Peonan Point School 5 Approved iii. Rorketon School 5 Approved Support Staff Liaison Committee Handbook 5 Approved Disbursements 6 Approved Debenture By-Law D Approved Budget 6 Approved Five Year Capital Plan 6 Approved Area 3 Advisory Committee Constitution and Terms of Reference 7 Approved COMMITTEE REPORTS 7 Information CHAIRPERSON S REPORT 8 Information EDUCATION AND BOARD DEVELOPMENT 8 Information ADMINISTRATION REPORTS Chief Superintendent 9 Information Secretary-Treasurer 10 Information CONFERENCE/MEETING REPORTS 10 Information GENERAL DISCUSSION 11 No items CORRESPONDENCE 11 Received ADJOURNMENT 11 Approved

3 DRAFT Pending Board Approval MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA APRIL 10-11, 2017 Present: Linda Ballantyne Area 2 Donna Calvert Area 4 Kathleen Ettawacappo Area 5 Tanya Friesen Area 3 Marg Imrie Area 3 Graeme Area 1 Hilbert Mosiondz Area 1 Darlene Osborne Area 5 Marion Pearson Area 4 Howard Sanderson Area 2 Reg Klassen Gerald Cattani Debbie Laubmann Chief Superintendent Secretary-Treasurer Assistant to Chief Superintendent Absent: Kathleen Ettawacappo Area 5 (Excused Absence, Work Commitment, April 11, 2017, 11:30 a.m.) Hilbert Mosiondz Area 1 (Excused Absence, Work Commitment, April 11, 2017, 12:30 p.m.) Guests: Chief John Stagg Dauphin River First Nation Councillor Leonard Sumner Councillor Marilyn Kalchuk Emery Stagg Band Manager Lorraine Stagg Andrew Alkier Joint Meeting Participants: Don McCaskill Area 1 Superintendent Robert Chartrand Area 2 Superintendent Marti Ford Area 3 Superintendent Darren Kinden Area 4 Superintendent Dave Swanson Area 5 Superintendent Marg Janssen Assistant Superintendent, English Language Arts and Mathematics Tyson Mac Gillivray Assistant Superintendent, High Schools and Careers Programs Bradley Hampson Assistant Superintendent, Technology and Library Services Joint Meeting Presenters: Phil Hicks pmh Insights (Via Go To Meeting) Kathleen Murphy

4 Chairperson Ballantyne called the meeting to order at 9:03 a.m. on Monday, April 10, On Tuesday, April 11, 2017, the Board participated in their joint meeting with staff (item 8.00 a.m.) APPROVAL OF AGENDA Chairperson Ballantyne reviewed the draft meeting agenda for April 10-11, MOTION # : That the draft meeting agenda for April 10-11, 2017 be approved APPROVAL OF MINUTES Pearson Mosiondz Chairperson Ballantyne reviewed the draft March 14-15, 2017 regular meeting minutes. MOTION # : That the draft regular meeting minutes for March 14-15, 2017 be approved. Imrie Sanderson 3.00 IN-CAMERA MOTION # : That the Board move into in-camera session. Friesen Pearson The Board moved into an in-camera session at 9:05 a.m. on Monday, April 10, MOTION # : That the Board move out of in-camera session. Sanderson The Board moved out of the in-camera session at 9:45 a.m. on Monday, April 10,

5 MOTION # : That the one (1) application for Special Leave as discussed in-camera be approved. Pearson MOTION # : That the recommendation from the Chief Superintendent to expel three (3) students from Frontier School Division be approved. Mosiondz Correspondence will be forwarded to the student(s)/parent(s) notifying of the process for appeal as outlined in Policy G.1.C Student Expulsion DELEGATION/GUEST(S) a. Dauphin River First Nation (Timed Item, April 10, 2017, 11:30 a.m.) Chairperson Ballantyne welcomed representatives of the Dauphin River First Nation to the meeting. Representatives of Chief and Council and Frontier School Division formally signed the Education Agreement between Frontier School Division and Dauphin River First Nation. MOTION # : WHEREAS: The Division is desirous of entering into an Education Agreement, in the form and content presented to the trustees, with the Dauphin River First Nation (the First Nation ) relating to the Division providing educational services to the children attending the Dauphin River School in Dauphin River First Nation, Manitoba (the Education Agreement ); NOW THEREFORE BE IT RESOLVED THAT: 1. The entering into by the Division of the Education Agreement with the First Nation in the form and content presented by the Chief Superintendent be and is hereby authorized and approved. 3

6 5.00 ACTION ITEMS 2. The Chief Superintendent of the Division and any other officer or trustee of the Division be and they are hereby authorized and directed to execute and deliver the Education Agreement, and that the Education Agreement so executed is ratified and confirmed to be the one authorized by this resolution. 3. Any one or more officers of the Division be and they are hereby authorized and directed to do all such further and other acts and things and execute or cause to be executed such further and other instruments, agreements, certificates, acknowledgements, declarations, documents and undertakings, as in their opinion may be necessary or desirable to perform the Division s obligations under the Education Agreement, and to further amend any instruments or agreements previously executed or delivered, all to be in such form and on such terms as they shall approve, such approval to be conclusively evidenced by their execution thereof. 4. All actions hereinbefore taken by the Chief Superintendent and any other officer or trustee of the Division in connection with the negotiation, developing and signing of the Education Agreement or the matters authorized by this resolution are hereby ratified, sanctioned, adopted and confirmed. Mosiondz As per requirements of The Public Schools Act, the Education Agreement will be forwarded to the Minister of Education and Training for approval. a. School Trip Requests i. Grand Rapids School Outdoor Wilderness/Cultural Activity Trip Ratification Chairperson Ballantyne reviewed a request to ratify the Grand Rapids School outdoor wilderness/cultural activity trip for twenty (20) Grade 7 students to the Misipawistik Culture Camp on March 20-24, The Chief Superintendent approved this trip pending ratification by the Board. 4

7 MOTION # : That the Grand Rapids School outdoor wilderness/cultural activity trip that took place on March 20-24, 2017 be ratified. Imrie Sanderson ii. Peonan Point School Chairperson Ballantyne reviewed a request for six (6) Grades 5-12 students to travel to Drumheller, Alberta on June 19-23, MOTION # : That the Peonan Point School trip request for six (6) Grades 5-12 students to Drumheller, Alberta on June 19-23, 2017 be approved. Sanderson iii. Rorketon School Chairperson Ballantyne reviewed a request for nine (9) Grades students to travel to Vancouver, British Columbia on May 14-20, MOTION # : That the Rorketon School trip request for nine (9) Grades students to travel to Vancouver, British Columbia on May 14-20, 2017 be approved. Calvert Imrie b. Support Staff Liaison Committee Handbook This item was tabled from the March 2017 Board meeting. Chairperson Ballantyne reviewed revisions recommended by the Support Staff Liaison Committee. MOTION # : That revisions to the Support Staff Liaison Committee Handbook be approved. Pearson 5

8 c. Disbursements Chairperson Ballantyne reviewed disbursements for the month of March MOTION # : That the March 2017 disbursements of $13,606, be approved. Mosiondz Calvert d. Debenture By-Law D Secretary-Treasurer Cattani read Debenture By-Law D a second and third time short. MOTION # : That Debenture By-Law D be approved as read short a second time. Friesen Pearson MOTION # : That Debenture By-Law D be approved as read short a third and final time. Calvert Mosiondz e Budget Secretary-Treasurer Cattani presented the Board with the draft Budget. MOTION # : That the Budget be accepted as presented, and be forwarded to Manitoba Education and Training. f. Five Year Capital Plan Imrie Ettawacappo Secretary-Treasurer Cattani presented the Board with the draft Five Year Capital Plan. 6

9 MOTION # : That the Five Year Capital Plan, as presented at the April 2017 Board meeting, be approved. Calvert g. Area 3 Advisory Committee Constitution and Terms of Reference Chairperson Ballantyne reviewed a request for revisions to the Area 3 Advisory Committee Constitution and Terms of Reference. A revision was made to the draft revised document (Article 14, wording change from consideration to approval ). MOTION # : That the draft revised Area 3 Advisory Committee Constitution and Terms of Reference, with one additional revision to Article 14, be approved. Calvert Friesen 6.00 COMMITTEE REPORTS a. Policy Review Committee No report. The next meeting is scheduled for May 15, b. Finance Committee Chairperson Imrie reported on the meeting held April 10, c. N.O.F.I. Committee No report. d. Support Staff Liaison Committee No report. The next meeting is scheduled for Tuesday, April 25, e. Employee Pension Committee No report. The next meeting is scheduled for Monday, April 24, f. F.S.D./F.T.A. Liaison Committee No report. The next meeting is scheduled for May 24,

10 g. Employee Benefits Committee No report. The next meeting is scheduled for Tuesday, April 25, h. Collective Bargaining No report CHAIRPERSON S REPORT a. Board Activity Report Chairperson Ballantyne reviewed the draft Board Activity Report February March Direction was provided to administration for revisions. The document will be shared with the Board via before distribution to school committees, Area and Assistant Superintendents. b. April 11, 2017 Joint Meeting Chairperson Ballantyne and Chief Superintendent Klassen reviewed the agenda for the April 11 meeting. c. May 2017 Board Visit Chairperson Ballantyne reviewed the draft schedule of activities for the May 16, 2017 visit of Berens River, Ministic, and Stevenson Island Schools, and the May 17, 2017 Board meeting. d. Correspondence 8.00 EDUCATION AND BOARD DEVELOPMENT a. Joint Meeting with Superintendent Group (April 11, 2017) Chairperson Ballantyne welcomed staff to the meeting. The Board and staff participated in an on-line presentation by pmh Insights on data management software for strategic planning, and held focused small and large group discussions on the Strategic Plan. Refinements to the three focus area goals will be reviewed at the May 2017 Board meeting. Direction was provided by the Board for administrative support for the Way of Life focus goal as outlined in the Strategic Plan. 8

11 9.00 ADMINISTRATION REPORTS 9.01 Chief Superintendent s Report a. Our Children, Our Success, Our Future Strategic Plan i. Reports Schedule ii. Strategic Plan Dialogue b. Meetings and Travel c. Attendance d. Bravos Discussed under Joint Meeting. Bravos were conveyed to the Career Studies department and the 3 schools (Helen Betty Osborne Ininiw Education Resource Centre, Mel Johnson School, and Frontier Collegiate Institute) who held successful Career Fairs, and to Mel Johnson School who were visited by members of the Winnipeg Blue Bombers organization who spoke about anti-bullying in schools. e. Enrollments f. Articles g. Correspondence h. April 2018 Joint Meeting Dates 9

12 i. Spring 2017 By-Election Report 9.02 Secretary-Treasurer s Report a. Finance i. Outstanding Accounts ii. Federal Budget b. Facilities c. Transportation d. Trustee Professional Development e. D-Grants f. Special Allocation F-Grants CONFERENCE/MEETING REPORTS a. Areas 1, 2, 4, 5 Advisory Committee Meeting Reports Trustees reported on their Area Advisory Committee meetings held in February b. 22 nd Annual National Congress on Rural Education Vice-Chairperson Pearson reported on her attendance at this conference held in Saskatoon. 10

13 11.00 GENERAL DISCUSSION CORRESPONDENCE Incoming a. Electronic correspondence from The Manitoba School Boards Association (MSBA) for March 8, 2017: - MSBA Convention Orientation Checklist, - Media Relations Workshop Professional Development Opportunity Poster, - Child Nutrition Council of Manitoba Stone Soup Fundraiser, b. Electronic correspondence from The Manitoba School Boards Association for March 16, 2017: - Report of the 2017 Nominating Committee Candidate Profiles and Rules of Procedure, - CSBA National Trustee Gathering on Aboriginal Education and Annual Congress, Whistler 2017, Call for Registration, - Media Relations Workshop Professional Development Opportunity Poster, - Lord Selkirk School Division Superintendency Announcements, - Education for Sustainable Well-Being Symposium Announcement. c. Electronic correspondence from The Manitoba School Boards Association for March 24, 2017: - Memo from Heather Demetrioff, Director, Education and Communication Services, re Spring Professional Development Session April 28 Brandon. d. Electronic correspondence from The Manitoba School Boards Association for March 24, 2017: - Memo from George Coupland, Director, Labour Relations, re Pending Legislation, - Memo from George Coupland, Director, Labour Relations, re Federal Budget Expansion of Employment Insurance (EI) Benefits. MOTION # : That the correspondence be received. Calvert Sanderson ADJOURNMENT MOTION # : That the meeting be adjourned. The meeting adjourned at 3:41 p.m. on Tuesday, April 11,