MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA

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1 MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA MARCH 14-15, 2017

2 EXECUTIVE SUMMARY MARCH 14-15, 2017 BOARD OF TRUSTEES MEETING TOPIC PAGE DISPOSITION ACTION ITEMS School Trip Requests i. Helen Betty Osborne Ininiw Education Resource Centre 4 Ratified ii. Jack River School 4 Approved 2017/18 Calendar 5 Confirmed Support Staff Liaison Committee Handbook 5 Tabled Disbursements 6 Approved Debenture By-Law D Approved COMMITTEE REPORTS 6 Information Policy Review Committee 6 Approved The following new draft policies were approved for implementation: - E.3.O Domestic Violence Leave (Policy and Regulation), and - E.3.P Leave Related to Critical Illness of Child (Policy and Regulation). The following revised draft policies be approved for distribution for comment: - E.1.B Recruitment of Personnel (Policy and Regulation), - F.1.A Instructional Programs, - F.1.G School Curricula, - F.1.G.A Language Instruction. CHAIRPERSON S REPORT 7 Information EDUCATION AND BOARD DEVELOPMENT 8 Information ADMINISTRATION REPORTS Chief Superintendent 8 Information Secretary-Treasurer 10 Information CONFERENCE/MEETING REPORTS 10 Information GENERAL DISCUSSION 10 No items CORRESPONDENCE 10 Received ADJOURNMENT 11 Approved

3 DRAFT Pending Board Approval MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA MARCH 14-15, 2017 Present: Linda Ballantyne Area 2 Kathleen Ettawacappo Area 5 Tanya Area 3 Marg Imrie Area 3 Marion Pearson Area 4 Howard Area 2 Reg Klassen Dave Morrison Debbie Laubmann Chief Superintendent Assistant Secretary-Treasurer Assistant to Chief Superintendent Absent: Graeme Montgomery Area 1 (Excused Absence Weather) Hilbert Mosiondz Area 1 (Excused Absence Work Commitment) Donna Calvert Area 4 (Excused Absence Work Commitment) Darlene Osborne Area 5 (Excused Absence Work Commitment) Gerald Cattani Secretary-Treasurer Guest: Darren Kinden Area 4 Superintendent Observer: Jim Forward President, Frontier Teachers Association Chairperson Ballantyne called the meeting to order at 9:02 a.m. on Tuesday, March 14, APPROVAL OF AGENDA Chairperson Ballantyne reviewed the draft meeting agenda for March 14-15, MOTION # : That the draft meeting agenda for March 14-15, 2017 be approved. Imrie

4 2.00 APPROVAL OF MINUTES Chairperson Ballantyne reviewed the draft February 14, 2017 regular meeting minutes. MOTION # : That the draft regular meeting minutes for February 14, 2017 be approved. Imrie 3.00 IN-CAMERA Session 1 MOTION # : That the Board move into an in-camera session. Pearson The Board moved into an in-camera session at 9:04 a.m. on Tuesday, March 14, A teleconference was scheduled with the USW regarding three (3) employee grievances from Area 4. MOTION # : That the Board move out of the in-camera session. Pearson The Board moved out of the in-camera session at 12:09 p.m. on Tuesday, March 14, Session 2 MOTION # : That the Board move into an in-camera session. The Board moved into an in-camera session at 1:15 p.m. on Tuesday, March 14,

5 MOTION # : That the Board move out of the in-camera session. The Board moved out of the in-camera session at 2:03 p.m. on Tuesday, March 14, MOTION # : That, as discussed in-camera, the Area 4 USW Grievance F03-16 be denied. Imrie Ettawacappo Session 3 MOTION # : That the Board move into an in-camera session. The Board moved into an in-camera session at 2:39 p.m. on Wednesday, March 15, MOTION # : That the Board move out of the in-camera session. The Board moved out of the in-camera session at 2:56 p.m. on Wednesday, March 15, MOTION # : That, as discussed in-camera, the Area 4 USW Grievance F05-16 be denied. Ettawacappo MOTION # : That, as discussed in-camera, the Area 4 USW Grievance F06-16 be denied. 3

6 4.00 DELEGATION/GUEST(S) 5.00 ACTION ITEMS a. School Trip Requests i. Helen Betty Osborne Ininiw Education Resource Centre Chairperson Ballantyne reviewed a request to ratify two (2) outdoor wilderness/cultural activity trips from Helen Betty Osborne Ininiw Education Resource Centre: trip to Sea Falls logging road on March 6, 2017, trip to Sea Falls/Frontier Cabin on March 6-8, Chief Superintendent Klassen had approved these trips pending ratification by the Board. MOTION # : That the Helen Betty Osborne Ininiw Education Resource Centre outdoor wilderness/cultural activity trips, as outlined below, be ratified: Forty-three (43) Grades 9-12 students trip to Sea Falls logging road on March 6, 2017, Twenty (20) Grades students trip to Sea Falls/Frontier Cabin on March 6-8, Imrie ii. Jack River School Chairperson Ballantyne reviewed a request for twenty-one (21) Grade 6 students to participate in an outdoor wilderness/cultural activity trip to Sea Falls Cabin on March 20-22, MOTION # : That the Jack River School outdoor wilderness/cultural activity trip request for twentyone (21) Grade 6 students to travel to Sea Falls Cabin on March 20-22, 2017 be approved. Pearson 4

7 b. 2017/18 Calendars Chairperson Ballantyne reviewed the provincial mandate for school year calendars and the proposed Division School Year Calendar for 2017/18. Chairperson Ballantyne also reviewed the draft Board meeting calendar. The following dates were confirmed for 2017/18: September 18-19, 2017, October 23-25, 2017 (includes Joint meeting with Superintendent Group), November 14-15, 2017, December 11-12, 2017, January 15-16, 2018, February 13, 2018 (February 14-16, 40 th Annual School Committee Conference), March 13-14, 2018, April 16-17, 2018 (includes Joint Meeting with Superintendent Group), May 15-16, 2018 (School Visit to be determined), June 11-12, MOTION # : That the 2017/18 School Year Calendar be set as follows: School Opening Tuesday, September 5, 2017, Last day of school before Christmas break Friday, December 22, 2017, First day of school after Christmas break Monday, January 8, 2018, Last day of school for 2017/18 Friday, June 29, 2018; And further that the 2017/18 Board meeting dates be confirmed. c. Support Staff Liaison Committee Handbook Chairperson Ballantyne reviewed suggested revisions to the Support Staff Liaison Committee Handbook. This item is tabled to the April 2017 Board meeting. 5

8 d. Disbursements Chairperson Ballantyne reviewed disbursements for the month of February MOTION # : That the February 2017 disbursements of $10,921, be approved. Ettawacappo e. Debenture By-Law D Assistant Secretary-Treasurer Morrison read Debenture By-Law D a first time long. MOTION # : That Debenture By-Law D be approved as read long a first time. Pearson 6.00 COMMITTEE REPORTS a. Policy Review Committee Acting Policy Review Committee Chairperson Pearson reported on the meeting held March 13, MOTION # : That the following new draft policies be approved for implementation: E.3.O Domestic Violence Leave (Policy and Regulation), and E.3.P Leave Related to Critical Illness of Child (Policy and Regulation). Pearson MOTION # : That the following revised draft policies be approved for distribution for comment: 6

9 E.1.B Recruitment of Personnel (Policy and Regulation), F.1.A Instructional Programs, F.1.G School Curricula, F.1.G.A Language Instruction. b. Finance Committee Chairperson Imrie reported on the meetings held March 3 and March 15, c. N.O.F.I. Committee Board of Director reported on the meeting held March 14, d. Support Staff Liaison Committee No report. The next meeting is scheduled for Tuesday, April 25, e. Employee Pension Committee No report. The next meeting is scheduled for Monday, April 24, f. F.S.D./F.T.A. Liaison Committee Trustee, with support from Chief Superintendent Klassen, reported on the meeting held February 27, Discussion arose regarding the Special Leave Policy. The next meeting is scheduled for May 24, g. Employee Benefits Committee No report. The next meeting is scheduled for Tuesday, April 25, h. Collective Bargaining No report CHAIRPERSON S REPORT a. 39 th Annual School Committee Conference Chairperson Ballantyne reviewed evaluation responses from the 39 th Annual School Committee Conference. 7

10 b. Board Activity Report Tabled to the April Board meeting. c. Correspondence 8.00 EDUCATION AND BOARD DEVELOPMENT a. Area 4 Schools/Community Report (Timed Item, March 15, 2017) Chairperson Ballantyne welcomed Area 4 Superintendent Kinden to the meeting. Mr. Kinden reported on Area 4 schools with a focus on strategic plan goals outlined for literacy/numeracy, way of life, and character education, and successes and challenges ADMINISTRATION REPORTS 9.01 Chief Superintendent s Report a. Our Children, Our Success, Our Future Strategic Plan i. Reports Schedule ii. Strategic Plan Dialogue Discussion regarding the strategic plan. iii. Policy F.3.F Promotion, Placement and Retention of Students Discussion regarding an article on retention of students, and discussion on philosophy on retention of students. b. Meetings and Travel c. Attendance 8

11 d. Bravos Bravos were conveyed to Two students who will be receiving a student citizenship award from the Manitoba School Boards Association: Caleb Saulteaux from Chan Kagha Otina Dakota Wayawa Tipi School, and Pelican Rapids Home Placement student Andrea McIvor, Joseph H. Kerr School for the success in the Zone 11 A boys and girls basketball teams; and to student Tyler Doak on receiving a certificate of achievement from the Provincial Legion Competition, Gillam School students Keenan Jobb, Amanda Kirkness, Sam Walker, Haven George, Kennedy Daigneault, Emily Tetreault, Rowan Chuckry, Jacob Giles, Brendan Reiben, and Bodan Semenchuk for their 2016 Remembrance Day project, which was donated to the local Legion. e. Enrollments f. Articles g. Correspondence Discussion regarding First Nation organizations requests to dialogue on education. h. April 2017 Board and Superintendent Joint Meeting Discussion and direction to administration for planning purposes. i. May 2017 Board Trip/Meeting Discussion and direction to administration. j. Accessibility Plan Review of draft plan. 9

12 9.02 Secretary-Treasurer s Report a. Finance i. Outstanding Accounts b. Facilities c. Transportation d. Trustee Professional Development e. D-Grants f. Special Allocation F-Grants CONFERENCE/MEETING REPORTS a. Area 3 Advisory Committee Trustees Imrie and reported on the February 2017 Area Advisory Committee meeting. b. Areas 2, 4, and 5 Advisory Committee Meetings Tabled to the April 2017 meeting GENERAL DISCUSSION CORRESPONDENCE Incoming a. Electronic correspondence from The Manitoba School Boards Association (MSBA) for February 14, 2017: Convention Resolutions Package. 10

13 b. Letter from Darryl Gervais, Director, Instruction, Curriculum Assessment Branch, re Release of Technical-Vocational Education Curriculum Frameworks. c. Electronic correspondence from The Manitoba School Boards Association for February 16, 2017: - MSBA Convention Checklist, - E-News for February 15, Outgoing a. Letter from Linda Ballantyne, Chairperson to Mr. Shaun and Mrs. Jeanette Harbottle, re dated February 10, b. Letter from Linda Ballantyne, Chairperson to Heather Kaye, Chairperson, Support Staff Liaison Committee, re Agreement between Frontier School Division and the Support Staff Liaison Committee. MOTION # : That the correspondence be received ADJOURNMENT MOTION # : That the meeting be adjourned. Pearson The meeting adjourned at 2:59 p.m. on Wednesday, March 15,