UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh)

Transcription

1 UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh) REGULAR BOARD MEETING Monday, December 10, :00 pm USD 410 District Office Conference Room 416 S. Date Hillsboro, KS 67063

2 Agenda Regular Board Meeting USD 410 District Office Conference Room December 10, 2018, 7:00 p.m. A. Meeting called to order B. Approval of regular and consent agenda 1. November Regular Board Meeting (Appendix A) 2. Disposal of District Property 3. Donations C. Citizen s open forum D. Action/Discussion Items 1. PAT Annual Report 2. Principal Reports (Quarterly) 3. Trap Shooting Team Proposal (naming rights)(appendix B) E. Executive Session for Personnel F. Personnel 1. FACT Grant Writer G. Reports 1. TEEN (Appendix C) 2. MCSEC (Appendix D) 3. Business Manager (Financials) H. Adjournment

3 Annotated BOE Agenda December 10, 2018 A. Meeting Called to Order B. Approval of Regular and Consent Agenda Consent Agenda The U.S.D. 410 Board of Education uses the consent agenda as a way to operate more efficiently. Items on the consent agenda are routine in nature and generally do not require discussion by the board. Prior to approval of the consent agenda, board members may request that items be removed and placed on the regular agenda. 1. Board Meeting Minutes (Appendix A) Minutes from the November 12 regular BOE meeting. Recommended Action Motion to approve the November 12 regular board meeting minutes 2. Disposal of District Property I recommend to the Board that we dispose of our eleven year old cardiovascular weight room equipment that we plan to replace. Our plan to dispose of this equipment will be by local sealed bid, or Promaxima will take the equipment to recycle. (2) Treadmills (2) Elliptical Trainers (1) Recumbent Bike (1) Upright Bike Recommended Action Motion to approve the disposal of USD 410 District Cardiovascular Weight Room Equipment as presented above.

4 3. Donations From Amount/Item Purpose Nikolaus Morrison $2,900 HHS Softball Program Hillsboro High Athletic Booster Club $ HUDL software Support MB Foundation $ Family Food Service Bills Kroger Community Rewards Program $ HES Glen Goertz $ Student Leaf Raking Project Darlene Bartel $50.00 Student Leaf Raking Project PAT Marion County Health Department Baby Scale PAT Anna & Jason Unruh 1 Book PAT Recommended Action Motion to accept donations as listed. Recommended Action for Regular and Consent Agenda: Motion to approve the regular agenda. Motion to approve the consent agenda. C. Citizen s Open Forum This is an open forum where patrons have the opportunity to speak about and/or present items not on the agenda to the board. It is recommended the board not take any immediate action relating to issues presented in citizen s open forum. D. Action/Discussion Items 1. Parent as Teachers Annual Report (Director Susie Kliewer) No Action Requested 2. Principal Building Reports Evan Yoder (HES) Building Report Evan will make his report at our January Board Meeting due to our Annual Preschool Program tonight. Clint Corby (HMHS) Building Report No Action Requested

5 3. Trap Shooting Team Proposal (Appendix B) Their only request is for the Board to give approval for them to use the name Hillsboro Trojans in their team name. I spoke with KASB and they did not see this as a problem, especially if everything is held off school grounds. Grades 9-12 students They do not travel with the exception of the State meet. All meets are scored at the site in Hillsboro then put online at Five are on a team (you can have more than one team) No liability on the District Kids are required to pass hunter safety or it is provided for them at the range Costs to the students are minimal Practices are after school or activities practice and on Saturday. So, no students should have a gun in their car/truck on a school day on school property They do ask for a sign-up sheet to be posted and they will cover all the rules/expense with parents and students. The team may need a place to conduct an informational type meeting before and during the year. The team members will need to meet HMHS eligibility requirements Recommended Action Motion to approve the naming rights and to call the trap shooting team the Hillsboro High School Trap Team E. Executive Session for Personnel Motion for the Board to go into executive session to discuss classified personnel pursuant to the non-elected Personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. F. Personnel 1. FACT Grant Writer The FACT Board has approved Terry Bebermeyer for their FACT Grant Writer Position. The USD 410 Board will need to approve this position since we employ the FACT Staff. FACT reimburses USD 410 for all costs of employing FACT staff. We will employ Terry Bebermeyer at the pay rate of $20.00 per hour and for approximately 10 hours per week. Recommended Action Motion to approve Terry Bebermeyer as the FACT Grant Writer at the pay rate of $20.00 per hour and for approximately 10 hours per week. G. Reports 1. TEEN (Appendix C) 2. MCSEC (Appendix D) 3. Business Manager (Financials) H. Adjournment

6 New Executive Session Motions (if needed at any time in the meeting) 1. Personnel Motion for the Board to go into executive session to (subject) pursuant to the non-elected Personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 2. Negotiations Motion for the Board to go into executive session to (subject) pursuant to the exception for employeremployee negotiations under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. 3. Student(s) Motion for the Board to enter into executive session to (subject) pursuant to the exception relating to actions adversely or favorably affecting a student under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 4. Attorney/Client Motion for the board to go into executive session to (subject) pursuant to the exception for matters which would be deemed privileged in the attorney client relationship under the Kansas Open Meetings Act (KOMA) and to return to open meeting at o clock in this room. This executive session is required to protect attorney-client privilege and the public interest. 5. Transactions Related to Real Property Motion that the board go into executive session to (subject) pursuant to the exception for preliminary discussion of the acquisition of real property under the Kansas Open Meetings Act (KOMA) and to return to open meeting at o clock in this room. This executive session is required to protect the district s financial interest and bargaining position.

7 UNIFIED SCHOOL DISTRICT NO. 410 Durham-Hillsboro-Lehigh MINUTES REGULAR BOARD MEETING USD 410 District Office Conference Room November 12, :00 p.m. Members Present: Mark Rooker Rood Koons Jared Jost Tim Kaufman Kim Klein (via telephone) Joe Sechrist Members Absent: Jim Paulus Administrators: Max Heinrichs Evan Yoder Clint Corby Others: Jerry Hinerman, Clerk Tamara Cassidy Scot Loyd Aleen Ratzlaff A. Meeting Called to Order Board President Mark Rooker called the meeting to order at 7:00 p.m. B. Approval of Regular and Consent Agenda Joe Sechrist moved to approve the regular and consent agendas. Motion seconded by Jared Jost Paulus. Carried 6-0. Items on the consent agenda included the following: 1. Motion to approve the minutes of the October 8, 2018, regular board meeting 2. Motion to approve the disposal of old Parents as Teachers reading books 3. Motion to approve the Hillsboro Mennonite Brethren Church request for transportation for Saturday, February 23, Motion to accept the following donations: Donation of $3,000 from Families and Communities Together for preschool tuition scholarships Donation of $900 from the Hillsboro High School Athletic Booster Club to be used toward the cost of a HUDL subscription Donation of $ from Hillsboro Animal Clinic for the Hillsboro High School FFA Program Donation of $ from Families and Communities Together to be used for Red Ribbon Week C. Citizen s Open Forum

8 MINUTES Page 2 of 3 November 12, 2018 D. Action/Discussion Items 1. FY 2018 Financial Audit Report Rod Koons moved to approve the FY 2018 Audit Report. Motion seconded by Tim Kaufman. Carried USD 410 Board Goals for the School Year E. Gemini Redesign Update F. Executive Session for Personnel Mark Rooker moved for the Board to go into executive session with the Superintendent and the Clerk of the Board at 7:45 p.m. to discuss employee transfers and possible hires pursuant to the non-elected personnel exception under the Kansas Open Meets Act (KOMA) and to return to open meeting at 7:55 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Rod Koons. Carried 6-0. Regular Session G. Personnel 1. Classified Hires a. Rebecca Ryding Transfer from Hillsboro Middle/High School Part-Time Custodian Position to Hillsboro Middle/High School Full-Time Position Joe Sechrist moved to approve the transfer of Rebecca Ryding from her Hillsboro Middle/High School Part-Time Custodian (4 hours per day year round) position to a Hillsboro Middle/High School Full-Time position (8 hours per day year round) with her pay remaining the same. Motion seconded by Tim Kaufman. Carried 6-0. b. Cheryl Hagen Hillsboro Middle/High School Part-Time Custodian Tim Kaufman moved to approve the hiring of Cheryl Hagen to serve as a Hillsboro Middle/High School Part-Time Custodian (4 hours per day year round) at a pay rate of $9.40 per hour. Motion seconded by Joe Sechrist. Carried Supplemental Contracts a. Tena Loewen High School Girls Assistant Basketball Coach Rod Koons moved to approve the issuance of a contract to Tena Loewen to serve as High School Girls Assistant Basketball Coach. Motion seconded by Joe Sechrist. Carried 6-0. b. Tyson Reimer and Dauson Whiteley Hillsboro High School Assistant Wrestling Coaches and Hillsboro Middle School Assistant Wrestling Coaches Joe Sechrist moved to approve the issuance of contracts to Tyson Reimer and Dauson Whiteley to serve as Hillsboro High School Assistant Coach (0.50 FTE each) and to serve as Hillsboro Middle School Assistant Coach (0.50 FTE each). Motion seconded by Jared Jost. Carried 6-0. c. David A. Loewen Hillsboro Middle School Girls Assistant Basketball Coach (0.77 FTE) Joe Sechrist moved to approve the issuance of a contract to David A. Loewen to serve as Hillsboro Middle School Girls Assistant Basketball Coach (0.77 FTE). Motion seconded by Jared Jost. Carried 6-0.

9 MINUTES Page 3 of 3 November 12, 2018 H. Reports 1. Superintendent s Report a. State of the District Report 2. TEEN Report 3. MCSEC Report 4. Business Manager s Report Joe Sechrist moved to approve the payment of bills totaling $666, and the following reports. Motion seconded by Jared Jost. Carried 6-0. USD 410 Activity Account Report USD 410 Activity Account Bank Reconciliation District Report of Transfers District Cash Summary Report District Accounts Bank Reconciliation, Bank Account Balance Report, and Securities Report I. Adjournment President Mark Rooker declared the meeting adjourned at 8:27 p.m. Jerry Hinerman, Clerk

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13 TECHNOLOGY EXCELLENCE IN EDUCATION NETWORK November 13, 2018, Regular Board Meeting Minutes USD 410 Durham Hillsboro Lehigh District Office 6:00 p.m. Members Present: Mark Rooker, Chairperson (via telephone) Shayla Clark (via telephone) Jan Helmer (via telephone) Mark Wendt (via telephone) Members Absent: Anita Svoboda Others Present: Lena Kleiner, Director Jerry Hinerman, Clerk 1. Call to Order Mark Rooker called the meeting to order at 6:01 p.m. 2. Approval of Agenda Jan Helmer moved to approve the agenda. Motion seconded by Mark Wendt. Carried Approval of Board Minutes Mark Wendt moved to approve the minutes of the October 17, 2018, regular board meeting. Motion seconded by Shayla Clark. Carried Approval of Payment of Bills and Financial Reports Mark Wendt moved to approve the payment of bills totaling $10, and the November 13, 2018, Income and Expense Reports. Motion seconded by Jan Helmer. Carried Other/Discussions a. TEEN Virtual Academy Update b. Internet Filter 6. Next Meeting 7. Adjournment Mark Rooker adjourned the meeting at 6:12 p.m. Jerry Hinerman, Clerk

14 Marion County Special Education Cooperative #617 Board of Directors Regular Meeting MINUTES November 19, 2018 (These minutes are unofficial until approved by the Board of Directors) Members Present Members Absent Others Present Terry Deines, Presiding Bryant Miller Dr. David Sheppard, Director Jared Jost Julie Ensminger Patty Putter, Clerk Duane Kirkpatrick I. Call to Order Terry Deines called the meeting to order at 6:06 p.m. in the MCSEC Conference Room at 1500 E. Lawrence, Marion, KS. II. III. Adoption of Agenda Jared Jost moved to adopt the agenda as presented, seconded by Duane Kirkpatrick. Carried 3 0 Consider Consent Agenda MCSEC Board of Directors MINUTES November 19, 2018 A. Approve Minutes of October 15, 2018 Regular Meeting B. Classified Staff Resignations, Retirements, Terminations 1. Jayme Jirak MES Para 2. Rachel Dvorak MMS Para 3. Renee Marple HMS Lifeskills Para 4. Heather Echola MES Para 5. Paige Booton SLP Goessel/Hillsboro Para Lisa Collett MES Para 6. Jessica Trapp MES Para 7. Sequoia Cleeton MES Para C. Classified Staff Appointments 1. Ann Depler MES Para 2. Racheal Plenert HMS Para 3. Shanna Giles MES Para 4. Jenile Taylor MES Para 5. Patti Richter PES Para D. Approve OASIS/MCSEC Business Office Crisis Plan E. Approve Negotiated Agreement F. Approve List of Tech Items to be Destroyed G. Approve Treasurer s Report and Payment of Bills, Approve Journal Entries

15 Duane Kirkpatrick moved to approve the consent agenda, seconded by Jared Jost. Carried 3 0 IV. Discussion/Action A. Robert Haude, Project SEARCH Instructor, Intern Presentation is rescheduled due to family illness. B. Approve Application for Cash Back Rewards Credit Card Account Duane Kirkpatrick moved to approve the application for the Arvest Purchasing Card, seconded by Jared Jost. Carried 3 0 C. Discuss Financial Institutions discussion was tabled until December s meeting. V. Director/Board Discussion/Comments A. Tri-State Law Conference Update B. Evaluations have been completed C. KASB Convention Reminder D. December Meeting will be at Project SEARCH Tabor College. VI. Executive Session A. Personnel none needed B. Negotiations none needed VII. VIII. Agenda items for Next Meeting Adjournment Jared Jost moved for adjournment at 6:41 p.m. Duane Kirkpatrick seconded. Carried 3-0 MCSEC Board of Directors MINUTES November 19, 2018