9/25/ Regular Meeting Poland Board of Education held September 25, 2017

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1 9/25/ Regular Meeting Poland Board of Education held September 25, 2017 A regular meeting of the Poland Board of Education was held on Monday, September 25, 2017 at the Poland Township Hall. President, Mr. Lavorini called the meeting to order at 6:00 p.m. Members present for roll call and answering their names were Dr. Dinopoulos, Mr. Lavorini, Mr. Shovlin, Mr. Weaver and Mrs. Zedaker. Presentation Stephanie Dyer Environmental Program Manager, Eastgate Regional Council of Governments Olivia Morgan PSHS Student Approval of Minutes Resolution # Dr. Dinopoulos moved and Mrs. Zedaker seconded with all members voting aye to approve the following meeting minutes of: a. Regular Meeting of August 28, 2017 Acceptance of Treasurer s Report Resolution # Mr. Weaver moved and Dr. Dinopoulos seconded with all members voting aye to accept for audit the finance report for August 2017 as submitted by the Treasurer. Poland Schools Foundation Honorees Resolution # Mrs. Zedaker moved and Mr. Weaver seconded with all members voting aye to pass a resolution commending the following honorees being recognized by the Poland Schools Foundation for Educational Excellence at the Foundation s 25th Annual Banquet to be held on Tuesday, October 17, 2017 at 6:00 p.m. Douglas Sweeney: 2017 Alumnus of the Year Doug Sweeney is a 1973 Poland Seminary High School graduate. He now serves as president of Sweeney Chevrolet Buick GMC Truck Company in Boardman. Mr. Sweeney earned his Business Management Degree from Miami University in Oxford, Ohio in He has graduated from the GM School of Merchandising and management and also from Leadership Mahoning Valley in He has served on the GM National Fixed Operations Dealer Board. The dealerships have won numerous sales and customer satisfaction awards over the years, including the coveted Dealer of the Year Award, GM s top 100 dealerships in the Nation for five years, and many GM Mark of Excellence Awards for Chevrolet, Buick and GMC. In 2015, Mr. Sweeney was recognized as a Time Quality Dealer award winner. Chosen by peers, known in the industry as one of the most prestigious, and awarded to Auto Dealers nationally who exceed the norm in both business

2 9/25/ practices and giving back to communities they serve. He has been active in the retail automotive business in the valley for 40 years. The Sweeney Dealerships consistently rank at or near the top of the sales charts in Ohio and beyond for Chevrolet, Buick, and GMC and have been market leaders for generations. Mr. Sweeney served on the Board of National City Bank, Northeast. He is an elder, past corporate chairman, and a member for 47 years of the Poland Presbyterian Church, a member of the Board of Directors and Executive Committee for the Regional Chamber, a YSU Foundation board member, a past board member of the Better Business Bureau, past Advisory council member of Akron Children s Hospital Mahoning Valley, formerly on the board of Neil Kennedy Recovery Clinic, former board member of the YSU Penguin Club, a member of United Way Leadership Club and Legacy Society, United Way Campaign Chairperson in , past board chairman of Big Brothers/Big Sisters of the Mahoning Valley, past board chairman of the American Red Cross-Mahoning Chapter, a former Chairperson and Board Member of the Ohio Federation of Independent Colleges fundraising effort in the tri-county area and Ohio, past Chairperson of the YMCA of Youngstown s Partner of Youth Campaign which raises substantial monies for Youth memberships, past president of the former Automobile Dealers Association of Northeast Ohio, past chairman of the Vocational Advisory Committee for the Youngstown City Schools, and a past co-chairman of the Tod s/akron Children s Hospital Golf Classic and the American Cancer Society Golf Tournaments, golf tournaments raising substantial funds for the hospitals and the Cancer Society. He also served for the American Heart Association as the annual Heart Walk Chairman for the three county area and for the Youngstown Business Incubator as Fund Raising Co-chairman for their five year campaign to raise sustaining funds. He is married to Patricia McGovern Sweeney (Mahoning County Health Commissioner). They are the proud parents of three daughters: Alexa (Poland), Andrea (Columbus), and Carolyn (Boston, MA). All three girls are graduated of Poland Seminary High School. They also have 6 grandchildren. His hobbies are bicycling, boating, and YSU and Ohio State Football. The Sweeney family and its dealerships have proudly given millions of dollars in total back to our community to valuable institutions and many more such as Youngstown State University, Youngstown YMCA and Camp Fitch. The Ohio State University Department of Athletics, Poland Presbyterian Church United Way, Boardman Schools Athletic Complex, Chevrolet Centre/Covelli Centre, Akron Children s Hospital, Boys and Girls club, Salvation Army, American Heart Association, Neil Kennedy Recovery Clinic, Youngstown Business Incubator, Poland Schools, Ohio Federation of Independent Colleges, Youngstown Symphony (in kind), Auto Dealers Association of Eastern Ohio Charities, Joannie Abdu Breast Care Center at St. Elizabeth s Hospital via the Panerathon, Red Cross, Planned Parenthood, Youngstown Hearing and Speech Center, Regional Chamber Foundation, Stambaugh Auditorium, Monday Musical Club, Lupus Society of

3 9/25/ America, Muscular Dystrophy Association, American Cancer Society, Ursuline Sisters, Y Live Musical Event, Canfield Fair, and Butler Institute of American Art. Pamela Yost: 2017 Educator of the Year Pam Yost was raised in Akron, Ohio. After graduating from Akron East High School in 1976, she attended Kent State University majoring in Business Education (working summers in the Accounting Credit and Collections Department at Ohio Edison). She received her Associate in Office Administration in the spring of 1978 and then her Bachelor of Science in Education degree in 1983 certifying her in Comprehensive and Vocational Business Education. Beginning her business teaching career at Northwest High School in Canal Fulton, she taught grades In 1990, she relocated to Poland and decided to go back to school at Youngstown State to become certified in elementary education. Though she loved working with older students, she had a longing desire to learn more and to make a difference early on and teach the younger population. She felt very blessed to receive a second grade teaching position at Dobbins Elementary in Her Poland career has allowed her to continue to grow and teach second, fourth, fifth and sixth graders. She received her Master of Science degree from Youngstown State University in She has been a member of the LPDC team since its inception, helping to license our district s teachers. For several years, she has been the Math 24 Team coordinator for Grades 5, 6, 7 and 8. Her hobbies include traveling, reading, swimming, walking her dog, and happily entertaining her grandchildren. She resides in Poland with John. Their blended family consists of children: Andy (Katie) and Justin- Poland Graduates, Jay (Heather), Stefanie (Joe), Mike (Dana), Stacey, and grandchildren: AJ, Madelyn, Alex, Kara, and Bailey. Janet Decker: 2017 Staff Member of the Year Jan Decker was born and raised in McComb, Ohio and graduated from McComb High School. Her secretarial career began in Findlay, Ohio as secretary to Prosecuting Attorney of Hancock County, later was office manager in a pediatrician s office, and then had a successful career as an executive secretary at Marathon Oil Company (now Marathon Petroleum Corporation) prior to moving to Poland. While her daughter was a student she was very active in the Middle School PTO and STEP at the high school. Jan became part of the Poland School System in 1982 when hired as a secretary at Poland Middle School and remained there as secretary until retiring in June The staff and students at Poland Middle School were her second family and home! As the secretarial responsibilities changed through the years, Jan attended many seminars, classes, and workshops for Marathon Oil and Poland Middle School.

4 9/25/ She is a member of Poland United Methodist Church. Family, friends, reading, Broadway musicals, and church activities fill her spare time. Her daughter, Teresa, a PSHS, International Culinary Institute, and Penn State graduate lives and works in Columbus, Ohio. Approval of Permanent Appropriations for FY18 Resolution # Dr. Dinopoulos moved and Mr. Weaver seconded with all members voting aye to approve the permanent appropriations totaling $ 24,763, for FY 2018, as submitted. Approval of Series 2005 Bond Redemption Resolution # Mr. Shovlin moved and Mrs. Zedaker seconded with all members voting aye to approve a resolution authorizing the funding and optional redemption of certain of the school district s outstanding school improvement refunding bonds, series 2005, dated September 7, 2005 and authorizing and directing the call of those bonds for optional redemption prior to maturity. A RESOLUTION AUTHORIZING THE FUNDING AND OPTIONAL REDEMPTION OF CERTAIN OF THE SCHOOL DISTRICT S OUTSTANDING SCHOOL IMPROVEMENT REFUNDING BONDS, SERIES 2005, DATED SEPTEMBER 7, 2005, AND AUTHORIZING AND DIRECTING THE CALL OF THOSE BONDS FOR OPTIONAL REDEMPTION PRIOR TO MATURITY. WHEREAS, at an election held on May 2, 1995, on the question of issuing bonds of the Poland Local School District, Ohio (the School District) in the aggregate principal amount of $2,500,000 for the purpose of adding to, reconstructing, remodeling, renovating, rehabilitating, furnishing, equipping and otherwise improving school buildings, facilities and sites, including providing improved instructional technology, and levying taxes outside the ten-mill limitation to pay the annual debt charges on those bonds and any anticipatory securities, the requisite majority of those voting on the question voted in favor of it (the 1995 Voter Authorization); and WHEREAS, pursuant to the 1995 Voter Authorization and a resolution adopted by this Board on September 18, 1995, the School District issued its School Improvement Bonds, Series 1995 (the Series 1995 Bonds); and WHEREAS, at an election held on May 6, 1997, on the question of issuing bonds of the School District in the aggregate principal amount of $3,500,000 for the purpose of adding to, remodeling, renovating, rehabilitating, furnishing, equipping and otherwise improving school buildings, facilities and sites, and levying taxes outside the ten-mill limitation to pay the annual debt charges on those bonds and any anticipatory securities, the requisite majority of those voting on the question voted in favor of it (the 1997 Voter Authorization); and

5 9/25/ WHEREAS, pursuant to the 1997 Voter Authorization and a resolution adopted by this Board on October 27, 1997, the School District issued its School Improvement Bonds, Series 1997 (the Series 1997 Bonds); and WHEREAS, pursuant to the 1995 Voter Authorization and the 1997 Voter Authorization, and resolutions adopted by this Board on May 23, 2005 and a Certificate of Award executed under the authority of those resolutions and dated August 23, 2005 (collectively, the 2005 Bond Legislation), the District issued its $3,885,000 School Improvement Refunding Bonds, Series 2005, dated September 7, 2005 (the Series 2005 Bonds), for the purpose of refunding certain of the then-outstanding Series 1995 Bonds and Series 1997 Bonds previously issued by the School District pursuant to the 1995 Voter Authorization, the 1997 Voter Authorization and other Board legislation; and WHEREAS, certain of those Series 2005 Bonds that are still outstanding are scheduled to mature on December 1 in the years 2018 through 2022, inclusive (with the Bonds of each maturity bearing interest at the rate of 5.00% per annum), total $1,270,000 in principal amount (collectively, the Callable Bonds), and have been subject to optional redemption prior to maturity beginning on December 1, 2015, and, if called for such optional early redemption, shall be redeemed at a redemption price of 100% of the principal amount redeemed plus interest accrued to the redemption date (in total, the Redemption Price); and WHEREAS, the School District currently has sufficient property tax proceeds in its Bond Retirement Fund (the BRF Tax Proceeds) to pay principal on the Callable Bonds and to pay interest on the Callable Bonds through and including December 1, 2017 (the Redemption Date); and WHEREAS, this Board has determined that it is in the best financial interest of the School District to fund the Callable Bonds with certain of the BRF Tax Proceeds and to exercise the Board s option to call the Callable Bonds for redemption at the Redemption Price on the Redemption Date; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Poland Local School District, County of Mahoning, State of Ohio, that: Section 1. This Board hereby declares that it is in the best financial interest of the School District to authorize the Treasurer to provide for the funding of the Callable Bonds by the payment of the Redemption Price with certain of the BRF Tax Proceeds and to redeem the Callable Bonds for optional early redemption on the Redemption Date, all in accordance with this Resolution and the 2005 Bond Legislation. Section 2. The Treasurer is authorized and directed to give to the bond registrar of the Callable Bonds written notice of the call for optional early redemption of the Callable Bonds on a date that shall be given at least 45 days in advance of the Redemption Date, or such shorter time period as the bond registrar will allow, but not less than 30 days (with the date of such notice being the Notice

6 9/25/ Date). The Callable Bonds shall be redeemed and paid in accordance with the provisions of the Original Bond Legislation. The Board covenants, for the benefit of the holders of the Callable Bonds, that (i) it will at no time on or after the Notice Date take any action to modify or rescind that notice of optional early redemption, and (ii) it will timely pay the Redemption Price on the Redemption Date with BRF Tax Proceeds, all in accordance with the procedures set forth in the Original Bond Legislation. Section 3. From the Notice Date to the Redemption Date, BRF Tax Proceeds in the amount necessary to pay the Redemption Price of the Callable Bonds shall be set aside and held in a separate account in the Bond Retirement Fund, and the funds in that account shall be held uninvested, in cash, and are hereby appropriated for the payment of the Redemption Price. The President and Vice President of this Board, the Treasurer, and the Superintendent of Schools, as appropriate, each is authorized and directed to sign any certificates and other documents and instruments and to take such actions as are necessary or appropriate to consummate the redemption of the Callable Bonds. Section 4. The Treasurer is directed to deliver to the Mahoning County Auditor (i) promptly after the Notice Date, a certified copy of this Resolution, and (ii) promptly after the Redemption Date, a certificate as to the redemption of the Callable Bonds. Section 5. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were taken, and that all deliberations of this Board and of any committees that resulted in those formal actions were held, in meetings open to the public in compliance with the law. Section 6. This Resolution shall be in full force and effect from and immediately upon its adoption. Approval to Amend Tax Rates Resolution Resolution # Dr. Dinopoulos moved and Mr. Weaver seconded with all members voting aye to approve the resolution amending a resolution adopted by the Board of Education on February 27, 2017, accepting the amounts and tax rates for the school district for collection year A RESOLUTION AMENDING A RESOLUTION ADOPTED BY THE BOARD OF EDUCATION ON FEBRUARY 27, 2017, ACCEPTING THE AMOUNTS AND TAX RATES FOR THE SCHOOL DISTRICT FOR COLLECTION YEAR WHEREAS, pursuant to resolutions adopted by this Board on May 23, 2005 and a Certificate of Award executed under the authority of those resolutions and dated August 23, 2005 (collectively, the 2005 Bond Legislation), the Poland Local School District, Ohio (the School District) issued its $3,885,000 School Improvement Refunding Bonds, Series 2005, dated

7 9/25/ September 7, 2005 (the Series 2005 Bonds), for the purpose of refunding certain voter-authorized general obligation bonds previously issued by the School District pursuant to such voter authorization and other Board legislation; and WHEREAS, in accordance with the 2005 Bond Legislation, the Board has determined that it is in the best financial interest of the School District to exercise the Board s option to call all of the outstanding Series 2005 Bonds for redemption on December 1, 2017 (the Redemption Date), including the Series 2005 Bonds that are still outstanding and scheduled to mature on December 1 in the years 2018 through 2022, inclusive, totaling $1,270,000 in principal amount (collectively, the Callable Bonds); and WHEREAS, the School District currently has sufficient property tax proceeds in its Bond Retirement Fund to pay principal on the Callable Bonds and to pay interest on the Callable Bonds through and including the Redemption Date; and WHEREAS, on February 27, 2017, this Board adopted a resolution (the Tax Rate Resolution), accepting the amounts and tax rates for the School District for collection year 2018 (CY2018) and authorizing the Treasurer to submit the same to the Mahoning County Auditor (the County Auditor) and the Mahoning County Budget Commission (the County Budget Commission), including 1.0 mills allocated to the Bond Retirement Fund to pay debt service on the School District s outstanding Series 2005 Bonds, which are the only voted securities the School District has outstanding; and WHEREAS, to account for the redemption of the Callable Bonds on the Redemption Date, this Board desires to amend the Tax Rate Resolution for CY2018 to change the allocated millage to the Bond Retirement Fund from 1.0 mills to 0.0 mills and to submit the same to the County Auditor and County Budget Commission; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Poland Local School District, County of Mahoning, State of Ohio, that: Section 1. The Tax Rate Resolution for CY2018 is hereby amended to decrease the millage allocated to the School District s Bond Retirement Fund from 1.0 mills to 0.0 mills. effect. Section 2. All other provisions of the Tax Rate Resolution shall remain in full force and Section 3. The Treasurer is directed to deliver to the County Auditor and the County Budget Commission a certified copy of this Resolution reflecting the amendment to the Tax Rate Resolution for CY2018. Section 4. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were taken, and that all

8 9/25/ deliberations of this Board and of any committees that resulted in those formal actions were held, in meetings open to the public in compliance with the law. Section 5. This Resolution shall be in full force and effect from and immediately upon its adoption. Public Comments Approval to Commend Staff and Students Resolution # Mrs. Zedaker moved and Mr. Weaver seconded with all members voting aye to commend the following students from Dobbins Elementary for exceptional achievement and honors as winners at the Canfield Fair 2017 Art Show. 1 st Place Ava Csernik and Ava Santangelo 2 nd Place Joseph DelSignore, Isabella Greco, Bryan Minehart and Gabriella Morrison 3 rd Place Ellason Aspenleiter, Isabella Greco, and Grady Pitzulo 4 th Place Alexander Khoury, Elliana Lloyd, and Lilly Trolio Authorize Transfer to Speech and Debate Resolution # Mr. Shovlin moved and Dr. Dinopoulos seconded with all members voting aye to authorize the Treasurer to transfer funds in the amount of $ for the Speech and Debate Team to cover registration expenses and membership fees for Poland High School Speech and Debate Team members, cost incurred for transportation expenses for overnight travel, national tournament expenses, and research and completion materials. Authorize Transfer to Academic Challenge Resolution # Dr. Dinopoulos moved and Mrs. Zedaker seconded with all members voting aye to authorize the Treasurer to transfer funds in the amount of $ for the Academic Challenge Team to cover registration expenses and membership fees for Poland High School Academic Challenge Team members, cost incurred for transportation expenses for overnight travel, tournament expenses, and research and completion materials. Approval Supplemental Contracts Resolution # Mr. Weaver moved and Dr. Dinopoulos seconded with all members voting aye to approve the supplemental contracts to the following certified personnel for the school year as per salary schedule for the assignment designated; all required reports are on file. Pamela Angelilli - Mentors of First and Second Year Resident Educators (2) Julianna Wellington - Mentors of First and Second Year Resident Educators Haley Shaffer - Mentors of First and Second Year Resident Educators Kari Sloan - Ninth Grade Cheerleader Advisor Jennifer Bracken - Speech & Debate Assistant

9 9/25/ Approval of Pupil Activity Contracts to Non-Teaching Personnel Resolution # Dr. Dinopoulos moved and Mr. Shovlin seconded with all members voting aye to approve a supplemental pupil activity contract to the following non-teaching personnel for the school year as per salary schedule for the assignment designated pursuant to O.R.C ; all required reports are on file. Madison Deiley - Speech & Debate Assistant Nadine Jones - Speech & Debate Assistant Jilllian Flauto - Speech & Debate Assistant Approval of Classified Personnel Resolution # Dr. Dinopoulos moved and Mr. Shovlin seconded with all members voting aye to approve the following classified personnel for the school year. William Rinehart - Porter Approval of Non-Teaching Substitutes Resolution # Mr. Weaver moved and Mrs. Zedaker seconded with all members voting aye to approve the following non-teaching personnel be placed on the approved substitute list for the school year, substitute basis only, according to wage rate for the assignment designated; all required reports are on file. Seasonal Grounds-Lawn Crew Larry Griffis - effective date September 1, 2017 Jordan VarKonda - effective date September 1, 2017 Ron Rowe - effective date September 1, 2017 Tanner Stanley - effective date September 1, 2017 Sub Secretary Debbie Kreatsoulas effective September 20, 2017 Approval of CBI Student Employees Resolution # Mr. Shovlin moved and Dr. Dinopoulos seconded with all members voting aye to approve the following CBI Student Employees as per schedule for the school year. Robert Cole Lucas Shaffer Joseph Green Nathaniel Hayes Hailey Leonard Prusak Jaki Matthew Landsberg William Ghinda

10 9/25/ Chase Fedor Parker Phillips Vada Caliguiri Robert Norris Alyiah Acevedo Approval of Supplemental Contract Resolution # Mrs. Zedaker moved and Mr. Weaver seconded with all members voting aye to approve the supplemental contract to the following certified personnel for the school year as per salary schedule for the assignment designated; all required reports are on file. Ken Grisdale - Physical Fitness for Basketball Acceptance of Volunteer Coaching Positions Resolution # Mr. Weaver moved and Mr. Shovlin seconded with all members voting aye to accept the following volunteer coaching positions for the Sports Season. Stephen Lee - Boys Lacrosse Coach Carlynn Shutrump - Girls Lacrosse Coach Acceptance of Student Activity Funds for Resolution # Mrs. Zedaker moved and Dr. Dinopoulos seconded with all members voting aye to accept the purpose-policy statements for student activity funds for the school year as submitted by the building principals. Approval of PSHS Marching Band Field Trip Resolution # Mr. Weaver moved and Mrs. Zedaker seconded with all members voting aye to approve an overnight out-of-state field trip for the Poland Seminary High School Marching Band to perform in the Disney Magic Music Days Parade at Disney World in Orlando, Florida during spring break in March of The Marching Band will depart Poland Seminary High School by motorized coach on the evening of Friday, March 23, 2018 for Orlando, Florida. The will be traveling overnight, arriving at Disney World Saturday evening. On Sunday, March 25th, the band will perform in a parade at Disney World. They will depart Orlando the evening of Tuesday, March 27, 2018, arriving at PSHS the evening of Wednesday, March 28, There will be one chaperone for every ten students for the trip. Funds for the trip will be paid using money from several fundraising projects over the last two years as well as family contributions. The cost for the trip is approximately $ per student. This fee covers all transportation, hotel room, meals, park entrance, and gratuities.

11 9/25/ Approval of Invoice Resolution # Dr. Dinopoulos moved and Mr. Weaver seconded with all members voting aye to approve the payment of $4, to The Ohio Floor Company to scrub and recoat Fieldhouse gym floor. Services completed in July Approval of Holy Family Tutor Resolution # Mr. Weaver moved and Mrs. Zedaker seconded with all members voting aye to approve Marcia Hammond as a tutor for Holy Family for the school year. Personnel have been evaluated by district administration according to current collective bargaining agreement and OTES procedures. Approval of District Testing Schedule for Resolution # Mrs. Zedaker moved and Mr. Shovlin seconded with all members voting aye to approve the District Testing Schedule for the school year. This schedule includes the new (mandated) Whole Grade Testing for Gifted. Information Items - The Ohio Speech & Debate Association Recognition of Jodi West - President Tressel at Union Elementary on Tuesday, September 26, 2017 at 9:30 a.m. Reports/Presentations - Foundation Mrs. Zedaker reported that tickets are on sale for the Poland School s Foundation 25 th Annual Banquet, which will be held on October 17, Legislation Mr. Weaver reported on the Budget Bill as well as other Bills currently being monitored At 7:08 p.m., Mrs. Zedaker moved and Dr. Dinopoulos seconded with all members voting aye to enter into Executive Session to discuss the employment of district personnel. Reconvene and Adjourn Resolution # At 7:55 p.m., Mrs. Zedaker moved and Dr. Dinopoulos seconded with all members voting aye to reconvene regular session and adjourn. Meeting Adjourned. Treasurer President 9/25/2017