MEETING OPEN TASK GROUP UPDATES. Full Transportation Subcommittee (X12I) Tuesday, 26 January 2010 Seattle, WA TG 1 XML. TG 2 Air.

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1 ASC X12I/ MEETING OPEN Full Transportation Subcommittee (X12I) Tuesday, 26 January 2010 Seattle, WA X12I chair Doug Anderson, Kleinschmidt, called the meeting to order at about 10:30 AM PDT and made brief administrative remarks. Fourteen participants introduced themselves (no teleconference capabilities were available for this meeting) and approved the minutes from the September meeting in Los Angeles as published. Mr. Anderson announced that X12I would present Certificates of Appreciation to Verna Schultz, who has filled a variety of positions in X12I since 1992, and Kim Santos, who had chaired X12I/TG9 (Customs) since its inception. Mr. Santos recently retired from U.S. Customs and Border Protection (CBP). Ms Schultz was also awarded Member Emeritus status by X12. Mr. Anderson then led discussion of the following agenda items. TASK GROUP UPDATES TG 1 XML TG 2 Air TG 3 Motor TG 1 did not meet. TG 2 did not meet. Frank Napoli, LMI and TG 3 secretary, reported that the task group met via teleconference on Tuesday, 19 January at 11:00 AM EST with eight participants. They approved the minutes from the October meeting as posted. Bill Delansky, CBP, reported that he has been given responsibility for the M1 Multimodal manifest project in addition to his responsibilities for Motor clearance, and will be sharing time between the two offices. CBP will continue to fix previously indentified problems in M1 with the ultimate goal of complete deployment in production by calendar year-end. CBP deployed 1

2 TG 4 Marine an integrated application to provide Free and Secure Trade (FAST) functionality in the Automated Commercial Environment (ACE) last October. Bill Birkle, Schneider, provided updates on activities at Global Standards One (GS1) and Voluntary Inter-industry Commerce Solutions (VICS): GS1 is continuing to focus on developing use cases for its Business Requirements Analysis Document (BRAD) for transportation planning in Europe. VICS is focusing on how to promote use of its completed work and is attempting to encourage adoption of business processes and documents it has developed. Mr. Anderson provided an update on activities at the steering committee. Bill Lohse, ABF Freight/DataTronics and TG 3 chair, reported there was no update on the status of the motor industry implementation guides developed by the American Trucking Associations (ATA). TG 3 reviewed 47 referred DMs, with the following disposition: 25 Deferred to another X12I sub-committee 17 Deferred pending output 3 Approved 2 Disapproved. TG 4 chair, Bob Murgatroyd, American Commercial Lines, reported the task group met on Monday, 25 January, with five attendees (two via conference call), approved the minutes from the last meeting as posted, and elected new officers: Mr. Murgatroyd chair, and Jim Taylor, MarineNet, LLC vice chair. TG 4 reviewed 47 referred DMs, with the following disposition: 18 Deferred with interest 28 Deferred 0 Approved 1 Disapproved. 2

3 TG 5 Rail Mr. Murgatroyd reported no further progress on the TG 4-sponsored CICA messages pending resolution of legal issues among the carriers, but noted that the Barge community will begin to develop a new CICA-based Invoice Summary message, and will work with TG 1/WG5 on the Bill of Lading message development. TG 5 chair, Peter Varone, RailInc, reported that TG 5 met on Monday, 25 January with ten participants, approved the minutes from the last meeting as published, and reviewed 47 data maintenance items with the following disposition: 5 Approved 27 Deferred 12 Referred to other subcommittees 3 Disapproved. TG 5 discussed DM (to separate code lists from a specific version/ release). There was no old business or new XML messages considered. TG 6 Technical Review TG 6 chair, Tom Bolling, Norfolk Southern, reported that TG 6 met on Tuesday, 26 January and reviewed 47 referred data maintenance items. Disposition was: 39 Deferred 4 Approved 1 Approved as modified 3 Disapproved. Mr. Bolling will forward a listing of the final disposition of the referred items, including shared items, which will be posted on the X12 website after the completion of the TAS committee meetings. TG 6 reviewed the new TS 603 brought forward by TG 5 and submitted it to full Transportation for approval; it will be sent to PRB for approval to ballot. No one from X12I submitted any new project proposals or new CICA message development proposals. 3

4 TG 7 Information and Procedures [Editor s Note: TG 7 did not meet separately; Mr. Anderson discussed TG 7 issues during the full subcommittee meeting.] Mr. Anderson will coordinate meeting dates and times for the upcoming virtual meeting in June via . For reference, Mr. Anderson noted that TAS will meet (virtually) during the week of 6 9 June TG 8 Travel, Tourism, and Leisure TG 9 Customs TG 8 did not meet. TG 10 Multimodal Don Kozacki, CBP and acting TG 9 chair, reported the task group met Tuesday, 26 January at approximately 8:00 AM PST, with 11 participants in attendance. Mr. Kozacki reported the Cargo Control and Release group and the International Trade group have merged into one group that hopes to move M1 Multi-modal Manifest into production by summer 2010, and noted that Kim Santos has retired and Jerry Leuters has been reassigned to other duties. The team responsible for the Automated Commercial System (ACS) completed a comprehensive review of all the interfaces in ACS to ensure the programmatic interfaces match the CBP Implementation Guides. As a result of that review, Mr. Kozacki is working with Doug Anderson, X12I chair, to prepare to submit a number of DMs to X12. TG 9 did not review the referred DMs. There was no new business. TG 10 did not meet. TG 11 Logistics TG 11 did not meet. DM DISCUSSION Gary Beatty, Deloitte and X12 vice chair, facilitated a discussion of DM DM addresses a problem discovered in the C999 composite data element. A high level summary of the problem is that the semantic notes for the element 4

5 (DE725) refer to the reference number of the simple or composite element, and the data type for the element is NO (numeric). However, DE725 points to code source 77 (the X12 data dictionaries), both of which contain identifiers that include alphanumeric characters. The DM (as written) proposed to change the data type of the element from NO to ID (identifier) and remove the word number from the element title. Mr. Beatty said that the DM had since been modified to leave the element name unchanged ( Data Element Reference Number ), but change the datatype to AN (alphanumeric). Discussion ensued. Participants agreed that the correct solution is to change the datatype of the element to ID and change X12.6 to correspond to that datatype. Mr. Beatty agreed with this solution and agreed to change the DM to reflect that solution when he presents it at TAS. STEERING COMMITTEE UPDATE Mr. Anderson provided an update on the steering committee activities. Virtual Meetings in June 2010 Mr. Anderson provided some updates on the virtual meetings planned for the June 2010 trimester meeting. The virtual meetings will utilize GoToMeeting software to allow participants to see presentations and other meeting materials. Discussions continue regarding how the login access process will work for the virtual sessions. The initial solution proposed was to provide a separate login for each subcommittee and task group based on the members preferences at registration. Some members thought this would be too limiting and would prevent participants from cross-participating at other subcommittees and task groups as we can do easily at a face-to-face meeting. The steering committee is discussing options that would more easily facilitate cross participation. X12N Insurance will meet face-to-face 6 9 June 2010, in Dallas, TX. Discussions regarding reimbursement to DISA for the costs of the face-to-face meeting continue. The steering committee has agreed that its voting procedure will follow Robert s Rules of Order. X12 Membership and Budget The steering committee discussed raising the X12 dues, although Mr. Anderson doubted a dues increase would be approved income from dues is currently high due to overall number of members being up. The trend of a small number of larger 5

6 corporations leaving X12 and larger numbers of smaller companies joining X12 is continuing. At least part of this trend appears to be attributable to smaller health care companies joining in order to have access to new government-mandated HIPAA standards at reduced member pricing. The steering committee continues to discuss how to increase memberships. Chair/Vice-chair Elections UN/CEFACT OLD BUSINESS NEW BUSINESS ADJOURNMENT DISA, the X12 secretariat, conducted elections for X12 chair and vice chair at the September 2009 trimester meeting in Los Angeles. Cathy Sheppard, an independent healthcare consultant, was elected chair; Gary Beatty, Deloitte, was re-elected vice-chair. Both are members of X12N Insurance. Mr. Anderson asked Verna Schultz, independent member, to provide an update on UN/CEFACT activities. She reported that she did not have an update at the present time, and committed to provide a new point of contact to Mr. Anderson for UN/CEFACT issues. There was no old business discussed. Mr. Anderson noted that there were no new project plans submitted to X12I this meeting; there was no other new business discussed. Mr. Anderson adjourned the meeting at about 11:00AM PDT. Respectfully submitted, Frank B. Napoli, Acting X12I Secretary 6