FILLMORE CITY COUNCIL MEETING November 15, 2016

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1 FILLMORE CITY COUNCIL MEETING November 15, 2016 Minutes of the regular meeting of the Fillmore City Council held November 15, 2016 in the Council Chambers of the Fillmore City Building. Notice of the time and place of the meeting was posted on the Utah State Public Notice website, the Fillmore City website, the Council Chambers, the City Office bulletin board, and the President Millard Fillmore Library. Notice was also provided to the Chronicle- Progress, radio station KMTI and each member of the governing body on November 14, Those present were: Mayor: Eugene R. Larsen Council: Michael D. Holt Attorney: Greg Greathouse Ian E. Adams Recorder: Kevin Orton Eric R. Jenson Jeffrey D. Mitchell Michael K. Rhinehart Others: Brandon Cummings, Robert Worley, Tracy Whatcott 6:30 p.m. Welcome and Pledge of Allegiance - Mayor Larsen ADMINISTRATIVE BUSINESS Minutes MOTION: To approve the minutes of the meeting held November 1, 2016 with one correction. By: Councilmember Mitchell Second: Councilmember Adams MOTION: To approve the minutes of the special meeting held November 8, 2016 with one correction. By: Councilmember Jenson Second: Councilmember Holt Bills Payroll MOTION: To approve the November 15, 2016 payroll and payment of bills listed on the invoice register dated November 2, 2016 November 15, By: Councilmember Holt

2 Purchase Orders MOTION: To approve Purchase Order # for Main Street storm drain project engineering payable to Sunrise Engineering in the amount of $10, By: Councilmember Mitchell Second: Councilmember Adams Purchase Orders MOTION: To approve Purchase Order # for Center Street flooding project engineering payable to Sunrise Engineering in the amount of $9, By: Councilmember Jenson Second: Councilmember Rhinehart COMMUNICATIONS AND REQUESTS Tracy Whatcott National Guard Update Funding for military activities depends largely on the outcome of the presidential election. The Fillmore airport and building will be used during construction in Nephi. Had the democratic party been elected, military spending would have been reduced even more than what they are currently experiencing. General Burton said they are still facing a possibility of losing up to 500 men and women. The proposal to bring National Guard operations back to Fillmore has been delivered to General Burton s office for review. BUSINESS Fire Department Credit Card Purchasing Agreement MOTION: To authorize an annual one-time purchase to use the fire department credit card for a non-emergency purchase during Fire Prevention week. By: Councilmember Adams Second: Councilmember Holt Electrical Hook-Ups for Rental Properties Brandon Cummings A number of remote disconnect meters were installed during the recent meter upgrade for the city. These meters allow the city office to remotely turn on and off power from a city office computer. With rentals, Flowell Electric turns power on and off repeatedly. This consumes a great deal of their time and is an added expense to the city. For any new rentals, the property owner will pay for the remote disconnect meters upfront before they start renting their properties.

3 MOTION: To accept an addition to the electric policy stating that property owners will pay the cost of installing new remote disconnect meters. By: Councilmember Holt Robert Worley Sunrise Engineering: Update on Culinary Water Project Options In the November 8, 2016 council meeting, the council asked Mr. Worley to present estimated costs associated with each option to install the culinary pipe. The option of going around the south end of the property includes a digging process called shelving that is very costly due to the amount of material that needs to be displaced to get down that deep in the ground. Going that direction would require a 19 foot trench in some areas. This process would also include repaving the damage done to the road. This would amount to an additional cost to placing the pipe of about $50,000. There is also a possibility of hitting a large rock in this process which would create more expenses. Then going back up on the shoulder of the road and around the Stevens property would amount to an additional $10,000. There is a wash on the Stephenson property that would cost an additional $15,000 to get through. Much of that work includes asphalt and road base repairs. Going through the Tillotson property is an additional $25,000 for road repairs also. The grand total of additional costs of this option is approximately $100,000. This is the most expensive option mainly due to the amount of road repair it would require. Going north around the Higgins property adds an additional 240 feet of pipe, but is the least expensive option because it would avoid the expense of repairing the Higgins driveway. With the additional pipe at a cost of $55.00 per foot, there is a $13,200 savings by going with this route. However, going under the driveway is the most preferable option because that is where the existing pipe is and would save the city recurring expenses in the future. Also, the city already has an easement there. A continuing lengthy discussion ensued and the following points were made: The city has been working on obtaining easements since April of this year. At this point, the city needs to make a final offer to property owners for the easements. They need to have negotiations finalized by December 1, 2016 to ensure project bids will be advertised in time. If agreements are not made, the city may condemn the property and pay market value for it. The process of condemnation was discussed in terms of rights for property owners. Once a suit is filed, the city can ask for immediate occupancy. When a court grants immediate occupancy, the city can start digging. Meetings for final negotiations with property owners will be set up for next week.

4 Closed Executive Session MOTION: To go into a closed executive session to discuss the character, professional competence, or physical or mental health of an individual and to conduct a strategy session to discuss collective bargaining. By: Councilmember Rhinehart Council came out of the closed session and resumed the open meeting at 8:42p.m. COUNCIL REPORTS Councilmember Holt There were three dogs and one cat taken to the shelter because they were involved in an automobile accident. Of those, one dog remains in the shelter. There have been a few complaints of two dogs that killed a duck in Fillmore. Fillmore City cannot take on another city or town s animal control services as it would create a financial burden and decreased efficiencies on city operations. Councilmember Adams Community Emergency Response Team Corrina Kessler was voted to be the Millard County Commander for She plans on having a meeting with the council in April to conduct a roundtable meeting to discuss emergency preparedness plans. Councilmember Mitchell Garbage Councilmember Mitchell heard that the Millard County Commissioners may be considering shutting down the landfill by the end of the year. Recorder Orton will research any contracts or agreements the city may have with the county regarding the landfill. Attorney Greathouse Intermountain Power Association will have power renewal agreements finalized by January 15, Utah Associated Municipal Power Systems (UAMPS) is involved in getting the nuclear power project going. A project management committee developed an initial budget and at that time they allowed municipalities the option of pulling out of the agreement if they thought it would be too expensive. Heber City and a few other cities did not want to enter the agreement unless more protection is provided. They cannot get exact figures from the nuclear people in Idaho that they are working with until about They are providing rough projections for everyone to evaluate. If the council looks at the projections and decides it will be too expensive, they will have the option to get out of the agreement. The project committee wants the price of nuclear power to be competitive to the price of natural gas. The average for natural gas is 6

5 cents per kilowatt hour. It is projected that nuclear may be a slightly higher. Natural gas will be the comparison point in determining price. ADJOURNMENT Upon motion by Councilmember Mitchell and second by Councilmember Holt, the meeting adjourned at 9:09 p.m. The next regular council meeting will be held December 6, 2016 at 6:30 p.m. APPROVED December 6, 2016 Eugene R. Larsen, Mayor